JPH07117959B2 - How to create index documents - Google Patents

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for creating an index document in an apparatus for creating and storing a plurality of pages of document data in a document format composed of a plurality of words.

[0002]

2. Description of the Related Art With the spread and improvement of functions of Japanese word processors, large-scale documents, such as manuals and instruction manuals, are often created by word processors. In a manual, an instruction manual, etc., a table of contents and an index are indispensable, but conventionally, the operator has to input and create them as a part of the text, and the operation is very troublesome. The items listed in the table of contents above are the headings and the number of pages of each chapter in the text, and the index is the words and phrases appearing in the text and the number of pages.

[0003]

Regarding the index, as in Japanese Patent Laid-Open No. 58-58647, the contents designated as an index word and the page on the document of this index word are read out and stored in a table. It is considered that the index words and pages are read out from this table and listed so that they can be printed.

However, in this case, only the index words and pages are printed in a list, and when it is desired to store a document in which the index words and pages are associated with each other like other documents, this document is to be stored. The operator had to manually enter the document again by looking at the list.

That is, in the past, the index document was created only by the operator, and there was no document processing apparatus capable of automatically creating the index document.

An object of the present invention is to automatically create an index document in which an arbitrarily specified index word and its corresponding page on the document are paired.

[0007]

The means of the present invention are as follows. A method for creating an index document in a processing device comprising a document storage unit for storing a plurality of pages of document data including a plurality of vocabularies, and an index information storage unit, each time a vocabulary to be indexed is designated. The number of pages in the document data of the selected vocabulary is detected, and the detected number of pages is sequentially stored in the index information storage means in association with the specified vocabulary, and the index information is generated in response to the index creation instruction. This was created by creating index document data in which each vocabulary stored in the storage means and the number of pages stored in association with each individual vocabulary are arranged so that each vocabulary described above is arranged in the order of predetermined rules. Writing the index document data into the document storage means,
It is characterized by doing so.

[0008]

The operation of the means of the present invention is as follows. Each time the vocabulary to be indexed is designated, the number of pages of the designated vocabulary in the document data is detected, and the detected number of pages is associated with the designated vocabulary and sequentially stored in the index information storage means. Remembered. Then, in response to the index creation instruction, each vocabulary stored in the index information storage means and the number of pages stored in association with each individual vocabulary are arranged so that each vocabulary is arranged in a predetermined rule order. The index document data arranged in (1) is created, and the created index document data is written in the document storage means.

Therefore, it is possible to automatically create an index document in which a plurality of arbitrarily specified index words and corresponding pages on the document for each index word are paired, and the created index document is Since it is stored and displayed in the document data storage format like a document, the operator additionally stores necessary character strings and the like in the displayed index document.
It can be treated just like any other document.

[0010]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment will be described below with reference to the drawings. In FIG. 1, reference numeral 11 denotes a keyboard, which includes a kana key, a numerical value input key, a function key, an index registration key, an index creation key, a table of contents registration key, and a table of contents creation key.
The key input is sent to the CPU 12. This CPU12
A display device (not shown) is connected to, and a kana-kanji conversion circuit 13, a document control circuit 14, and a table of contents control circuit 1 are connected.
5, the index control circuit 16 is connected. A dictionary memory 17 for kana / kanji conversion is connected to the kana / kanji conversion circuit 13. Further, the Kana-Kanji conversion circuit 13
Is a document memory 18, a table of contents memory 19, an index memory 20.
Connected to. The document control circuit 14 has a document memory 18 and a page number management register 21, and the table of contents control circuit 15 has a table of contents memory 19 and a page number management register 21.
Further, the index control circuit 16 is connected to the index memory 20 and the page number management register 21. The page number management register 21 manages the number of pages of the created document, and its output data is sent to the document memory 18, the table of contents memory 19, and the index memory 20. Further, an external storage device 22 is connected to the memory 18, and the data table memory 1
9 and the contents written in the index memory 20 are sent to and stored in the document memory 18. Furthermore, this document memory 1
An external storage device 22 is connected to 8, and data is read from and written to each other.

Next, the operation of the above embodiment will be described with reference to the flowchart of FIG. When the key on the keyboard 11 is operated, the content of the operation key is judged as shown in step A1 of FIG. 2, and the process is performed according to the judgment result. That is, when the kana key is operated, the process proceeds to step A2, the kana input is stored in the buffer (not shown) in the CPU 12, and the kana input is displayed on the display unit and displayed in step A2.
Return to 1. Similarly, each time the Kana key is operated, the Kana input is stored in the buffer and displayed on the display unit. After that, when the key indicating the delimiter at the delimiter point of the word or phrase is operated, if the kana / kanji conversion is not required, the process proceeds from step A1 to step A3 and the kana in the buffer is passed through the document control circuit 14 to the document memory. Write to 18. If the kana-kanji conversion key is operated on the keyboard 11, the process proceeds from step A1 to step A4, the dictionary memory 17 is accessed by the kana-kanji conversion circuit 13, the kana in the buffer is converted to kanji, and the kana is displayed on the display unit. At the same time, it is written in the document memory 18 as shown in step A5. By repeating the above input processing, a document is created, for example, as shown in FIG.

However, when a sentence to be registered in the table of contents such as a chapter heading is input at the time of creating the above document,
The table of contents registration key on the keyboard 11 is operated. For example, in FIG. 3A, the sentence "2.2.3" indicated by the symbol A is displayed.
When registering "Computer Network" in the table of contents,
After entering the above-mentioned table of contents, operate the table of contents registration key. When this table of contents registration key is operated, the process proceeds from step A1 to step A6 in FIG. 2 to activate the table of contents control circuit 15, and the target item and the number of pages at that time held in the page number management register 21 are displayed. The contents are written in the memory 19. After that, when the text and document creation is completed and the table of contents creation key is operated or the document is registered in the external storage device 22, the process proceeds from step A1 to step A7 and is stored in the table of contents memory 19. The table of contents data is converted into a document format by the table of contents control circuit 15, and the document memory 1
8 is additionally stored. Further, in step A8, the contents of the table of contents, that is, the table of contents items and pages are displayed on the display unit.

Further, when it is desired to register the input word as an index at the time of creating the document, the index registration key is operated after the data is input. When this index registration key is operated, a vocabulary such as kana in the buffer or kanji data converted by the kana-kanji conversion circuit 13 is written in the document memory 18, and the kanji data or kana is index controlled in step A9. It is written into the index memory 20 under the control of the circuit 16. At this time, the number of pages held in the page number management register 21 is also written in the index memory 20. In this case, if the corresponding vocabulary exists in the index memory 20, only the number of pages from the page number management register 21 is written corresponding to the corresponding vocabulary. After that, when the same vocabulary stored in the index memory 20 is input during document creation, the number of pages from the page number management register 21 is sequentially additionally stored.

When the text and document creation is completed and the index creation key is operated or the document is registered in the external storage device 22, the process proceeds from step A1 to A10.
Arrange the vocabularies in the index memory 20 in alphabetical order,
Next, in step A11, the pages having the same vocabulary are arranged. Next, the process proceeds to step A12, the index contents are displayed on the display unit, the contents are written in the document memory 18 at step A13, and the process returns to step A1. When a key operation other than the above is performed, step A14
At, the program corresponding to the operation key is executed.

Next, another embodiment of the present invention will be described with reference to FIG. However, although the circuit configuration is the same as that of the block diagram of FIG. 1, the operation is different from that of the flowchart of FIG. 2 showing the operation of the first embodiment only in the index registration and index creation. The processing will be described.
In the flowchart of FIG. 4, step symbols in the flowchart of FIG. 2 are used except for index registration and index creation.

Therefore, when it is desired to register the input vocabulary in the index at the time of creating the document, the index registration key is operated after the data is input. When this index registration key is operated, it is checked in step B1 if the vocabulary such as kana or kanji data converted by the kana-kanji conversion circuit 13 in the buffer has the same vocabulary in the index memory 20.
The index control circuit 16 judges the presence or absence in step B2, and if there is no same vocabulary, the process proceeds to step B3, and the vocabulary and the number of pages are written in the index memory 20. On the other hand, if the same vocabulary exists in the index memory 20, the process proceeds to step B4 and the page number is additionally written to the same vocabulary. Thereafter, this operation is repeated every time the index registration key is operated.

When the document creation is completed and the index creation key is operated, the process proceeds to step B5, and the vocabulary in the index memory 20 is arranged in ABC order together with the number of pages, and the step B
The screen of the index in 6 is displayed. Further, the index is displayed on the screen and is written in the document memory 18 in step B7 to create a series of indexes.

[0018]

According to the present invention, it is possible to automatically create an index document in which a plurality of arbitrarily designated index words and a corresponding page on the document for each index word are paired, and the index document is created. Since index documents are stored and displayed in the document data storage format like other documents, the operator additionally stores necessary character strings and the like in the displayed index documents, and other documents. It can be handled in exactly the same way.

[Brief description of drawings]

FIG. 1 is a block diagram showing a circuit configuration of an embodiment.

FIG. 2 is a flow chart for explaining the operation of the embodiment.

FIG. 3 is a diagram showing a document creation example (a) and a table of contents display example (b).

FIG. 4 is a flowchart for explaining the operation of another embodiment.

[Explanation of symbols]

 11 keyboard 12 CPU 14 document control circuit 15 table of contents control circuit 16 index control circuit 18 document memory 19 table of contents memory 20 index memory 21 page number management register

Claims (1)

[Claims] 1. A method for creating an index document in a processing device comprising a document storage unit for storing a plurality of pages of document data including a plurality of vocabularies, and an index information storage unit, each time a vocabulary to be indexed is designated. , The number of pages of the specified vocabulary in the document data is detected, the detected number of pages is stored in the index information storage means in association with the specified vocabulary, and in response to the index creation instruction. Then, index document data is created by arranging each vocabulary stored in the index information storage means and the number of pages stored in association with each vocabulary so that each vocabulary is arranged in a predetermined rule order. Then, the created index document data is written in the document storage means.