JPH06276225A - Document control system - Google Patents

Abstract

PURPOSE:To ensure an effective joint job for document processing by controlling the information in an integrated way and producing a history of changes of document information. CONSTITUTION:Plural users process a single document in cooperation with each other by means of the user terminals 300 via a network 1. Each computer device 2 included in the network 1 has the following elements. That is, an information storage means 202 stores the information received from other devices 2 of the network 1, and an information changing means 203 changes the contents of the means 202 when the received information must be updated and then produces the history of changes. A remote information control means 200 controls the information on users of the device 2 of the network 1. Then an information control means 201 adds the contents of the means 200 to the received information and stores them in the means 202. At the same time, the means 201 transmits the information stored in the means 202 to the relevant device 2 of the network 1.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to exchanging and managing document data and document information when a plurality of users collaborate to perform a single document processing operation through a single or a plurality of computer networks. The present invention relates to a method of managing information on each computer network.

[0002]

2. Description of the Related Art As a conventional example, for example, Japanese Patent Laid-Open No. 2-16
There is one disclosed in Japanese Patent No. 1552. FIG. 8 shows input means 3 for inputting a signal to each of a plurality of computer devices 2 which are connected to each other via a network 1 and are provided with a priority order of communication order, and information is input according to the input signal. Information processing means 4 for processing, communication means 5 for inputting / outputting signals between the network 1, the input means 3 and the information processing means 4, "normal mode" and "communication mode"
In the network, there is provided a mode switching means 6 for switching between and, and a communication order control means 7 for controlling the priority when the signal input from the input means 3 is sent to another computer device 2 via the network 1. It is an information sharing device.

A signal input from the input means 3 in the own computer apparatus 2 is output to the information processing means 4 of the own computer apparatus 2 by setting the "normal mode" by the mode switching means 6, and "communication" is performed. In the “mode”, the signal input from the input means 3 is output to the information processing means 4 of the computer apparatus 2 and at the same time the communication means 5 is operated.
To another computer device 2 via the network 1. In this case, the communication order control means 7 sets the output destination to the computer apparatus 2 having the first priority in the communication order, and the information processing means 4 of the computer apparatus 2 having the first priority in the processing order processes other information. A signal is sent when there is no. Then, this signal is further sent to the computer device 2 having a lower priority. Further, when the information processing means 4 of the computer device 2 having the first priority is processing other information, after waiting for a certain period of time for the output of the signal in the terminal device 2 to which the signal is input, the signal is output. Is sent again to the computer device 2 having the highest priority. On the other hand, when a signal is input to the communication means 5 from another computer device 2 via the network 1, the signal is output to the information processing means 4 of the own computer device 2.

[0004]

Although the conventional apparatus for sharing information is configured as described above and all the information can be shared at once, a plurality of users may cooperate to perform one document processing operation. Regarding the collaborative work via a plurality of networks, the document data / document information is stored in the computer device 2 used only by the user involved in the collaborative work, and is managed and transmitted uniformly among a plurality of networks. It was not possible to confirm whether the document data / document information was sent correctly. Also, via the network 1,
When sending information to another computer device 2, it is necessary to follow the priority order, and it has not been possible to send information to any computer device 2.

The present invention has been made in order to solve the above problems, and physically stores one document data / document information generated in a collaborative work by a plurality of users on different computer networks. In addition to being able to uniformly manage and share the above computer networks,
It is an object of the present invention to allow the user to send the information only to any relevant computer device, and to confirm whether or not the information has been correctly transmitted to the destination when sending the document data / document information.

[0006]

A document management system according to the present invention comprises a user terminal on a network and a computer device having the following elements. (A) Information storage means for storing information transmitted from another device on the network (b) When the transmitted information is instructed to be updated, the contents of the information storage means are changed and Information changing means for creating change history (c) Remote information managing means for managing information of users of computers on the network (d) Remote information managing means for storing the transmitted information in the information storing means And an information management means for transmitting the information to the relevant computer device on the network.

A document management system according to a second aspect of the present invention comprises a user terminal on a network and a computer device having the following elements. (A) Information storage means for storing information transmitted from another device on the network (b) When the transmitted information is instructed to be updated, the contents of the information storage means are changed and Information changing means for creating a change history (c) Remote information means for managing information of a computer user on the network (d) When storing the transmitted information in the information storing means, the remote information managing means Information management means for adding and storing contents and transmitting the information to related computer devices on the network. (E) Information sent back from the information management device which received the information is inspected and correctly transmitted. Notification transfer means to resend if not.

In the document management system according to the third aspect of the present invention, the change history of the registered document is notified by an inquiry from the user on the network.

[0009]

In the document management system according to the first aspect of the present invention, remote information management means for managing the information of the computer user on the network is provided, and the document is registered in the computer device from the user terminal. The feature is that information about this document is added to the remote information to create information. As a result, when a new document is registered in the computer connected to the network, it becomes possible to unify the management of the document so that the same information can be registered in other necessary computer devices on the network.

In the document management system according to the second aspect of the present invention, registered or updated document data,
It is characterized in that a notification transmission means is provided for returning the information to the transmission side in response to the transmission of the document information to another computer on the network. With this, the transmitted information and the received information can be collated, and it can be determined whether or not the information has been correctly sent.

The document management system according to the third aspect of the invention is characterized in that the change history is transmitted in response to an inquiry from the user. This makes it possible to refer to the change history from anywhere on the network.

[0012]

Embodiments will be described with reference to the drawings. FIG. 1 is a diagram showing the configuration of the document management apparatus of this embodiment. In the figure, the same parts as those in the conventional example are designated by the same reference numerals and the description thereof will be omitted. Reference numeral 100 is a wide area network that connects the network 1 in a wide area, 2 is a computer device that manages document data / document information, and 200 is the wide area network 100.
A remote information managing means for managing information of the computer device 2 related to the other existing network 1 below, 20
1 is information management means for managing information storage, information change, and information notification / transfer, 202 is information storage means for storing information generated by a user, and 203 is information that is stored in the information storage means 202. The information changing means 204 controls the information stored in the information storage means 202 to be associated with another network 1
Notification transfer means for notifying / transferring to the information processing means 4 of the computer apparatus 2 existing above, and 300 is a user terminal for the user to perform document processing work.

Next, the operation of the above embodiment will be described. In FIG. 1, a plurality of users (members) jointly perform one document processing operation using each user terminal 300 via one or a plurality of networks 1. Each network where users (members) exist 1
At least one computer device 2 always exists on the upper side, and the remote information management means 200 of the computer device 2 includes other networks 1 including its own network 1 as shown in FIG.
It has a symbol for identifying a plurality of users (members) existing above, a symbol for identifying each network 1, and a symbol for identifying each computer device 2 on the network 1 in which each user (member) exists. Information is stored.

A user (member) has the above-mentioned user terminal 300.
The document information created above, such as the sentences, memos, and comments shown in FIG. 3, and the accompanying document name, creator (member), creation date, etc., shown in FIG. Sending the document data to the computer device 2 existing on the same network 1 as the user terminal 300,
The information processing means 4 of the computer device 2 is controlled by the information management means 201 having the processing procedure shown in FIG.
Stored in 02.

In this case, the information stored in the remote information management means 200 is added with a symbol for identifying the document data / document information in the own computer apparatus 2 stored in the information management means 201, as shown in FIG. To store. by this,
The stored data can be identified as the only data on the network 1. Information management means 201
Is the document data and document information sent from the user,
When it is determined that the information stored in the information storage unit 202 is changed (updated) by the information attached to the document data / document information, the information changing unit 203 stores the information stored in the information storage unit 202. Change (update).

Further, the information changing means 203 simultaneously creates a change history as illustrated in FIG. Information storage means 20
The information newly stored or changed (updated) in 2 is set in advance in the information management means only for the computer devices 2 on other networks 1 in which the users (members) of the cooperative work exist. The notification transfer means 204 transfers using the communication means 5 such as e-mail at a given timing (changeable). To determine the transfer destination, reference is made to the information in FIG. 2, which is stored in the remote information management means 200 and indicates on which network 1 a user (member) exists and which computer device 2 is used. .

On the other hand, the computer device 2 to which the information has been transferred
The information processing means 4 of the information management means 2 transfers the transferred information.
After being stored in the information storage means 202 via 01, the notification transfer means 204 causes the computer apparatus 2 which is the source of the information.
To the information reception notice (including new cases) and the transferred document information for confirmation.

Receiving this, the information processing means 4 of the computer apparatus 2 of the transmission source collates the transferred information with the transferred information via the information management means 201, and if the contents do not match, the relevant information is again applied. The same information is transmitted to the computer device 2 to be operated. If there are a plurality of computer devices 2 to be transferred, the computer device 2 as the transmission source and each computer device 2 will be collated.

When the user (member) inquires from the user terminal 300 of the change history of the information managed by the information change means 203 to the computer device 2, the information processing means 4 transfers the change history data as shown in FIG. It is presented from the means 204 to the user terminal 300 via the communication means 5.

[0020]

Since the present invention is constructed as described above, the following effects can be obtained.

Since the information is managed in a unified manner, the user
There is an effect that it is not necessary to be aware of which network oneself or another person is working on, and it is possible to work in the same form as when collaborating on the same network.

Further, the transferred document information is collated with the transferred document information, and if they do not match, the transferred document information is transferred again, so that there is an effect that the probability that the document information managed in a unified manner is accurately transferred increases. .

Further, since the user can refer to the change history of the document information, the user can recognize when the related document information has been updated or when it will be updated, and the collaborative work of the document processing. Is effective.

[Brief description of drawings]

FIG. 1 is a configuration diagram showing a document management apparatus according to an embodiment of the present invention.

FIG. 2 is a data configuration diagram of a remote information management means according to the embodiment of the present invention.

FIG. 3 is document information according to the embodiment of this invention.

FIG. 4 is a configuration diagram of document data according to the embodiment of this invention.

FIG. 5 is a flowchart showing a processing procedure of the information management means of the embodiment of the present invention.

FIG. 6 is a data configuration diagram of the information storage means of the embodiment of the present invention.

FIG. 7 is a data configuration diagram of a change history according to the embodiment of this invention.

FIG. 8 is a configuration diagram showing an information sharing device in a conventional network.

[Explanation of symbols]

 1 network 2 computer device 4 information processing means 5 communication means 100 wide area network 200 remote information management means 201 information management means 202 information storage means 203 information changing means 204 notification transfer means 300 user terminal

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Inventor Masafumi Chiba 2-3-2 Marunouchi, Chiyoda-ku, Tokyo Sanryo Electric Co., Ltd.

Claims (3)

[Claims] 1. A document management system comprising a user terminal on a network and a computer device having the following elements: (a) Information storage means for storing information transmitted from another device on the network (a) b) When the transmitted information is instructed to be updated, information changing means for changing the contents of the information storing means and creating a change history. (c) Remote for managing information of users on the network. Information management means (d) Information for storing the transmitted information in the information storage means by adding the contents of the remote information management means and transmitting the information to the relevant computer device on the network. Management means. 2. A document management system comprising a user terminal on a network and a computer device having the following elements: (a) Information storage means for storing information transmitted from another device on the network. b) When the transmitted information is instructed to be updated, information changing means for changing the contents of the information storing means and creating a change history. (c) Remote for managing information of users on the network. Information management means (d) Information for storing the transmitted information in the information storage means by adding the contents of the remote information management means and transmitting the information to the relevant computer device on the network. Management means (e) Notification transfer means for inspecting the information sent back from the information management device that received the above information, and resending the information when it is not correctly transmitted. 3. The document management system according to claim 2, wherein the notification transfer means notifies the change history by an inquiry from the user.