JPH06224937A - Document automatic flow equipment - Google Patents

Abstract

PURPOSE:To eliminate the need for setting of a destination (address) through the operation of an entry device at every transmission of document data. CONSTITUTION:The document automatic flow equipment has an entry device and when the entry device is operated to enter document data, the document data are stored in a data storage section 15. Furthermore, the flow equipment has a flow path storage section 32 storing data of a document flow path and a document storage device 33 generating a directory for each flow destination and saving the document data of the document being delivered and data of the flow path under the directory for each document. Thus, when the entry device is operated to enter an electronic mail transmission command, a document flow processing section 35 copies the document data and the data of flow path between relevant directories according to the flow path of the document stored in the flow path storage section 32. Then an arrival document monitor processing section 36 monitors whether or not the document data and the data of flow path transferred to its own directory are in existence.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention is to automatically distribute a document in a network by storing the information of the distribution destination in the digitized document itself and setting the destination (address) every time. The present invention relates to a document automatic distribution device capable of performing.

[0002]

2. Description of the Related Art Conventionally, in a document distribution device for distributing an electronic document in a network, an operator of each user can digitize the document by using an input device and distribute multimedia data to other users. You can do it. FIG. 2 is a block diagram of a terminal device in a conventional document distribution device.

In the drawing, reference numeral 11 is a keyboard (KB) as an input device for inputting document data such as character data, graphic data, image data and the like which compose a document, and 12 is the same document data. A mouse as an input device for inputting commands, 13 is a C for displaying input document data, received document data, etc.
RT, 15 is a data storage unit for storing document data input by operating the keyboard 11 or the mouse 12, 16
Is a destination storage unit that stores the destination of the input document data, 1
Reference numeral 7 is a transmission processing unit for processing transmission of document data, and 18 is a reception processing unit for processing reception of document data.

The keyboard 11, mouse 12, CRT
13 and the like are controlled by the input / output control unit 20, and the command is interpreted and executed by the command control unit 21. Reference numeral 22 is a transmission / reception data storage device that stores document data for all users. When the operator operates the keyboard 11 or the mouse 12 to input document data and commands while looking at the CRT 13 in the document distribution apparatus having the above-mentioned configuration, the command control unit 21
Interprets and executes the command to store the document data in the data storage unit 15. Further, the operator can operate the keyboard 11 or the mouse 12 to set the destination of the document data.

Then, the transmission processing unit 17 reads out the document data stored in the data storage unit 15, reads out the destination stored in the destination storage unit 16 based on the setting by the operator, and writes the document data to the destination. To send.
When the reception processing unit 18 receives document data from another user, the input / output control unit 20 and the command control unit 2
1 stores the document data in the data storage unit 15, and CR
Display at T13.

[0006]

However, in the conventional document distribution apparatus described above, the operator must operate the keyboard 11 or the mouse 12 to set the destination each time the document data is transmitted. Therefore, not only the input work is troublesome, but also omission of setting or erroneous setting may occur.

The present invention solves the problems of the conventional document distribution apparatus described above, and it is not necessary to set the destination every time the document data is transmitted, the input work is not troublesome, and the setting omission or erroneous setting is prevented. An object is to provide a document automatic distribution device that does not occur.

[0008]

To this end, in the document automatic distribution apparatus of the present invention, an input device for inputting document data and commands, and a data storage section for storing the document data input by operating the input device. And a distribution route storage unit for storing data of a distribution route of a document in the network, and a directory is formed for each distribution destination, and the document data of the document being distributed and the data of the distribution route are stored for each document in the directory. It has a document storage device.

Then, the document distribution processing unit copies the document data and the distribution route data between the directories of the document storage device, and the arrival document monitoring processing unit is transferred to its own directory of the document storage device. The presence or absence of document data of a document and distribution channel data is monitored.

[0010]

According to the present invention, as described above, the document automatic distribution apparatus has the input device for inputting the document data and the command, and when the operator operates the input device to input the document data, The document data is stored in the data storage unit. In addition, a distribution route storage unit that stores data of a distribution route of a document in the network and a directory are formed for each distribution destination, and the document data of the document being distributed and the data of the distribution route are stored in the directory for each document. It has a document storage device.

Therefore, when the operator operates the input device to input an e-mail transmission command, the document distribution processing unit writes the document data and the distribution route data according to the distribution route of the document stored in the distribution route storage unit. Copy between directories in storage. Then, the arrival document monitoring processing unit monitors whether or not there is the document data of the document and the data of the distribution channel transferred to the own directory of the document storage device.

[0012]

Embodiments of the present invention will now be described in detail with reference to the drawings. 1 is a block diagram of a terminal device in an automatic document distribution device showing an embodiment of the present invention, FIG. 3 is a diagram showing an example of a document, FIG. 4 is a diagram showing a table of a data storage unit, and FIG. 5 is a distribution route storage unit. 6 shows a table of FIG.
FIG. 3 is a diagram showing a management state of documents in a document storage device.

In the figure, reference numeral 11 is a keyboard (KB) as an input device for inputting character data, graphic data, image data and the like which form a document, and various commands, and 12 is similar document data. A mouse as an input device for inputting commands, 13 is a C for displaying input document data, received document data, etc.
RT and 15 are data storage units for storing the document data input by operating the keyboard 11 or the mouse 12 for each column of the document.

As shown in FIG. 3, for example, the document A has four character entry columns 51-54 and four image entry columns 55-58.
And one figure entry field 59, and each field 5 can be operated by operating the keyboard 11 or the mouse 12.
Document data such as character data, image data, and graphic data can be input corresponding to 1 to 59. for that reason,
The data storage unit 15 has columns 51 to 51 as shown in FIG.
It has a table for storing 59 column names and document data, and the table has a character data input address a for storing the column names and character data of the respective character entry columns 51-54.
And an image data input address b for storing the column name and image data of each of the image entry columns 55 to 58, and a figure data input address c for storing the column name and figure data of the figure entry column 59.

Reference numeral 31 is a data format storage unit for storing the representation format of the document data, that is, the format of the document and the definition information as to whether the input document data consists of character data, graphic data or image data. , 32 are distribution route storage units for storing data of distribution routes of documents in the network. In the case of the document A shown in FIG. 3, since the stamp field is formed so as to be transferred to each department of the person in charge, the section manager, the section manager, and the management section manager, as shown in FIG. It is stored in the storage unit 32.

All document data is stored for each type of document when it is transferred to each department and distributed. Therefore, the distribution route storage unit 3
2 also stores data indicating the type of document. Further, a document storage device 33 is provided, and an organization corresponding to each department in order to store each data of a document in circulation (a document in circulation) as shown in FIG. 6 in the document storage device 33. A directory of structure (tree structure) is provided. In addition, a directory for storing each data of the document after the distribution is completed (distribution completed document) is also provided. In the figure, the arrow indicates the distribution route of the document A. In any of the directories, the data storage unit 15, the data format storage unit 31, and the distribution channel storage unit 32.
All the data stored in is stored as a set for each document.

Reference numeral 34 is a data storage processing unit for dividing the document data input corresponding to each of the columns 51 to 59 into character data, image data and graphic data and writing the data into the data storage unit 15. Reference numeral 35 is a completed document. A document distribution processing unit that copies each data between the directories of the document storage device 33, 36 determines whether each directory of the document storage device 33 has each data of a document transferred from another department, that is, An arrival document monitoring processing unit that monitors whether or not a document addressed to itself has arrived, and 37 is a print processing unit that prints the document.

The keyboard 11, mouse 12, CRT
13 and the like are controlled by the input / output control unit 20, and the command is interpreted and executed by the command control unit 21. Next, the operation of the automatic document distribution apparatus having the above configuration will be described with reference to FIGS. FIG. 7 is a diagram showing a state of the completed document, and FIG. 8 is a diagram showing a table of the data storage unit after inputting the document data.

First, the operator operates the keyboard 11 or the mouse 12 to enter the columns 51 to 59 of the document A shown in FIG.
The character data, the image data, and the graphic data are input corresponding to the above, and the document A as shown in FIG. 7 is created on the CRT 13. In the data format storage unit 31, the document A has four character entry fields 51-54 and four image entry fields 55-5.
8 and one figure entry field 59, character data corresponding to the character entry fields 51 to 54, image data corresponding to the image entry fields 55 to 58, and a figure entry field 59.
Data indicating that the graphic data is input is stored in correspondence with. Therefore, the input character data and graphic data are written in the character data input addresses a to a + 3 and the graphic data input address c of the data storage unit 15 as shown in FIG. 8 based on the data in the data format storage unit 31. Be done.

Next, the keyboard 11 or the mouse 12 is operated to copy the stamp image, which has been registered in the memory (not shown) of the terminal as image data in advance, to the image data input address b, and the data storage processing unit 34 operates as shown in FIG. The image data input address b of the data storage unit 15 as shown in
The image data of the stamped image is written in. Next, when the keyboard 11 is operated to input an electronic mail transmission command, the command control unit 21 interprets the electronic mail transmission command and sends a predetermined signal to the document distribution processing unit 35.
The document distribution processing unit 35 refers to the table of the distribution route storage unit 32 shown in FIG.
5 is read, each data of the document is copied between the directories of the document storage device 33 based on the document distribution process described later, and transferred to the set distribution route.

Each data of a document in circulation is stored in the document storage device 3.
It is stored in a directory of organizational structure No. 3, and when distribution is completed, it is stored in another directory for each document type. Further, the arrival document monitoring processing unit 36 of each user regularly monitors whether or not each data of the document is copied to its own directory of the document storage device 33 based on the arrival document monitoring process described later.

FIG. 9 is a flowchart showing the document distribution process. Step S1 The distribution route data is read from the table of the distribution route storage unit 32 (FIG. 1). Step S2 Read each data of the document from the current directory. Step S3 Copy each data to the next transfer destination directory. Step S4 Delete the data in the original directory.

FIG. 10 is a flowchart showing the arrival document monitoring process. In step S11, the document name of each data of the document stored in the own directory is read every n minutes. In step S12, it is determined whether or not there is a document name list that was read out last time that is not included. If there is, step S1
If not, the process ends. Step S13 Send the message of arrival of the document to CRT13
(Fig. 1).

The present invention is not limited to the above-mentioned embodiments, but various modifications can be made based on the spirit of the present invention, and these are not excluded from the scope of the present invention.

[0025]

As described in detail above, according to the present invention, an automatic document distribution apparatus includes an input device for inputting document data and commands, and data for storing document data input by operating the input device. A storage unit, a distribution route storage unit that stores data of a distribution route of a document in a network, and a directory is formed for each distribution destination, and the document data of the document being distributed in the directory and the distribution route data are stored for each document. It has a document storage device for storing.

Then, the document distribution processing unit copies the document data and the distribution route data between the directories of the document storage device, and the arrival document monitoring processing unit is transferred to its own directory of the document storage device. The presence or absence of document data of a document and distribution channel data is monitored. Therefore, according to the distribution route of the document stored in the distribution route storage unit, the document data of the document and the data of the distribution route are automatically copied between the directories, so that it is not necessary to set the destination every time the document is transferred. . As a result, not only the input work is simplified, but also omission of setting or erroneous setting does not occur.

[Brief description of drawings]

FIG. 1 is a block diagram of a terminal device in a document automatic distribution device according to an embodiment of the present invention.

FIG. 2 is a block diagram of a terminal device in a conventional document distribution device.

FIG. 3 is a diagram showing an example of a document.

FIG. 4 is a diagram showing a table of a data storage unit.

FIG. 5 is a diagram showing a table of a distribution route storage unit.

FIG. 6 is a diagram showing a document management state in the document storage device.

FIG. 7 is a diagram showing a state of a completed document.

FIG. 8 is a diagram showing a table of a data storage unit after inputting document data.

FIG. 9 is a flowchart showing a document distribution process.

FIG. 10 is a flowchart showing an arrival document monitoring process.

[Explanation of symbols]

 11 keyboard 12 mouse 15 data storage unit 31 data format storage unit 32 distribution channel storage unit 33 document storage device 35 document distribution processing unit 36 arrival document monitoring processing unit

Claims (1)

[Claims] 1. An input device for inputting document data and commands, (b) a data storage unit for storing document data input by operating the input device, and (c) distribution of documents in a network. A distribution route storage unit that stores route data; and (d) a document storage device that forms a directory for each distribution destination and stores the document data of the document being distributed and the distribution route data for each document in the directory. (E) a document distribution processing unit that copies document data and distribution channel data between directories of the document storage device; and (f) document data and distribution channel of a document transferred to its own directory of the document storage device. An automatic document distribution apparatus having an arrival document monitoring processing unit for monitoring whether or not there is data.