JPH06162105A - Electronic filing system - Google Patents

Abstract

PURPOSE:To eliminate duplication on a data base(DB) for retrieval and to retrieve image data which are generated by another system by imparting an ID number at every system, recording the ID number when an optical disk is initialized, and making it clear which system image data on the optical disk are generated by. CONSTITUTION:When the optical disk is loaded in an optical disk device 115, the system reads a host machine No. out of the disk. When the read No. is different from the No. of the system currently in use, a DB for retrieval which is recorded on the optical disk is added to a DB for retrieval on a hard disk device 116. When the host machine No. matches, the addition to the DB for retrieval is not necessary. Then a key word is inputted by using a keyboard 113 and the file No. of the corresponding image is retrieved in the DB for retrieval and the target document image is displayed on a CRT 112 and printed out on an image printer 117.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing system, which makes it possible to use an image database constructed by another system.

[0002]

2. Description of the Related Art Conventional electronic filing systems usually have a search database for searching (hereinafter referred to as a search DB) in addition to the image file body. The search DB is built in the hard disk device built in the system, and the search DB is searched to find out which optical disk the target image file is recorded on. An example of this search DB is shown in FIG. In FIG. 8, the disk No. , File N
o. , File names, dates, and keywords are interrelated. For example, if the image file with the file name “BBBBB” is the disc number. File N 01
o. It is recorded in 0002 places, and if this disc is set in the optical disc drive, the target image can be taken out.

[0003]

However, the conventional system has only a search DB for image files created by its own system, and is stored in an optical disk created by another system of the same format. It was impossible to retrieve the image files that were created. Even if an additional search DB for an optical disc created by another system is created to enable the search, the disc number. Could be duplicated and was not practical.

Therefore, the present invention solves the above problems by providing an ID for each system, recording the ID when initializing the optical disk, and by which system the image data in the optical disk was created. By clarifying
The purpose is to provide a system in which no duplication occurs on the search DB.

[0005]

According to the electronic filing system of the present invention, an image input means for reading an image, a display means for displaying an image, a first storage means for storing image data, and a code for inputting a keyword. It is composed of a data input means, a second storage means for storing search data, an image output means for outputting image data, and a control means for controlling the whole, and a unique I assigned to the system in advance.
It is characterized in that D is written in this storage medium when the storage medium used in the first storage means is initialized.

Further, it is characterized in that search data relating to the image data stored in the storage medium is stored on the storage medium used in the first storage means.

[0007]

1 is a block diagram of the present invention. 1
Reference numeral 01 is a CPU that controls the entire electronic filing system of the present invention and various image processes, 102 is a ROM that stores a program that performs registration, search, and optical disk initialization processes, which will be described later. A RAM used as a memory. The manuscript is a scanner
From the image input device 111 such as a camera to the image input device I / F
Incorporated into the system via 104. And
The screen required for instructions such as image registration / search is displayed on the video I /
It is displayed on the CRT 112 via F105. 112
May be a display body such as a liquid crystal display or a plasma display. Various commands are input and instructed by the keyboard 113 or the mouse 114, and the information is transmitted to the CPU 101 via the keyboard I / F 106 and the mouse I / F 107, respectively. An optical disk device 115 stores image data and the like, and information is stored via the optical disk device I / F 108. The optical disc device 115 may be a device with an autochanger that houses a plurality of optical discs. Reference numeral 116 denotes a hard disk device that stores a search DB and the like, which will be described later, and information is recorded or read out via the hard disk device I / F 109. 117
Is an image printing apparatus that prints retrieved image data, retrieval results, and the like, and image information is transmitted via the image printing apparatus I / F 110.

FIG. 2 is a schematic view of the electronic filing system shown in FIG. Reference numeral 111 is an image scanner for reading a document, 112 is a CRT, and 113 and 114 are keyboard and mouse for inputting necessary commands and the like in accordance with instructions displayed on the CRT. Reference numeral 115 is an optical disk device that stores image information, 116 is a hard disk device that stores a search DB, and 117 is an image printing device.
The other blocks shown in FIG. 1 are included in the main body 2.

FIG. 3 is a flow chart showing the main routine of the processing of the present invention. In step s301 (hereinafter abbreviated as steps), the conditions necessary for various operations are initialized after the power is turned on, and various work routines are selected by commands in step s302. When registering an image, s303
, S304 when searching, and s305 when initializing the optical disk.

FIG. 4 shows an example of the search DB used in the present invention. 401 is a machine number assigned by the manufacturer for each host machine. And is a system-specific value. 402
Is the No. of the optical disc to be used. Then, when the optical disk is initialized, the system sequentially gives it. 403
Is the file number in each optical disk. Then, when the user newly records an image file, the system sequentially gives it. 404 is a file name, 405 is the date the image was recorded, 406 is a keyword, and 404 and 406
Is given by the user when the image is registered, and 405 is automatically given by the system. In the present invention, the entire search DB shown in FIG.
Search DB for each optical disk indicated by 11 or 412
Are recorded on the corresponding optical discs.

FIG. 5 is a flow chart showing the optical disk initialization work routine of the present invention. When a new optical disc is inserted into the optical disc device 115 (s501), the system formats the disc (s502). After the format is completed, the system displays the host machine No. Is written (s503), and the already-used optical disc No. Optical disc No. Is written (s504). Finally, the search DB on the hard disk device 116 is updated (s505), and the process ends.

FIG. 6 is a flow chart showing the routine of the registration work of the present invention. Optical disk device 1
15 (s601), the system records the host machine No. stored on the disk. Read (s60
2). This No. No. of the system currently used by
If not, remove the disc (s60
8) The process ends. If they match, the image input device 1
The document image is input from 11 (s604), and the keyword corresponding to this image is input using the keyboard 113 (s605). The system is a hard disk drive 11
6 and the search DB on the optical disc are updated (s606), and the input image is recorded on the optical disc (s).
607), and a series of processing ends.

FIG. 7 is a flow chart showing the search operation routine of the present invention. Optical disk device 1
15 (s701), the system records the host machine No. stored on the disk. Read (s70
2). This No. No. of the system currently used by
If it is different from the search DB recorded on the optical disk, the search DB stored in the hard disk device 116 is searched.
To (s704). For example, the host machine No. 0
In the system of No. 1, the host machine No. When the optical disc created in 03 is inserted, the search DB on the hard disk device 116 changes from the state shown in FIG. 4A to the state shown in FIG. In FIG. 4B, the portion indicated by 413 is a search DB. Host machine N
o. If they match, it is not necessary to add them to the search DB. Next, a keyword is input using the keyboard 113 (s705), and the corresponding image file No. is input from the search DB. Is searched (s706), and the target document image is displayed on the CRT 112 or output from the image printing apparatus 117 (s707). Next, it is asked whether to remove the currently inserted disc (s70).
8). When removing, it is further determined whether or not this optical disc has been created by another system (s709),
For other systems, search D on the hard disk drive
The data added from B is deleted (s710), the disk is removed (s711), and the process ends. When not excluding,
The search DB and disk are left as they are.

[0014]

As described above, according to the present invention, by writing a unique number to the system when the optical disk is initialized, it becomes clear which system the image data on this disk was created. So, if it was created on another system, the search DB existing on this disk
Is added to the search DB on the hard disk in the system, the image data created in another system can be searched and used. Also,
In the present invention, since the search DB related to this disk is recorded on the optical disk, even if the search DB on the hard disk in the system is broken, the search DB can be reconstructed.

[Brief description of drawings]

FIG. 1 is a block configuration diagram of an embodiment of an electronic filing system of the present invention.

FIG. 2 is a schematic view of the above embodiment.

FIG. 3 is a flowchart of a main routine in the electronic filing system of the present invention.

FIG. 4 is a diagram showing an embodiment of a search DB used in the present invention.

FIG. 5 is a flowchart of an optical disc initialization operation in the electronic filing system of the present invention.

FIG. 6 is a flowchart of registration work in the electronic filing system of the present invention.

FIG. 7 is a flow chart of a search operation in the electronic filing system of the present invention.

FIG. 8 is a diagram showing an example of a conventional search DB.

[Explanation of symbols]

 101 CPU 102 ROM 103 RAM 104 Image Input Device I / F 105 Video I / F 106 Keyboard I / F 107 Mouse I / F 108 Optical Disk Device I / F 109 Hard Disk Device I / F 110 Image Printing Device I / F 111 Image Input Device 112 CRT 113 Keyboard 114 Mouse 115 Optical disc device 116 Hard disk device 117 Image printing device

Claims (2)

[Claims] 1. An image input unit for reading an image, a display unit for displaying an image, a first storage unit for storing image data, a code data input unit for inputting a keyword, and a storage unit for storing search data. In the electronic filing system including the second storage means, the image output means for outputting the image data, and the control means for controlling the whole, the unique ID given to the system in advance is used in the first storage means. An electronic filing system, characterized in that data is written to the storage medium when the storage medium is initialized. 2. The electronic filing system according to claim 1, wherein search data relating to image data stored in the storage medium is stored on the storage medium used by the first storage means. .