JPH06131348A - Document processor - Google Patents

Abstract

PURPOSE:To provide a document processor which can easily support the writing for explanation of technical terms. CONSTITUTION:A screen file 23 stores a guidance screen which shows the supporting items for the writing, a writing support screen 26 which supports the writing for explanation of the technical terms, and a selection screen 25 which selects the writing support screen. A term explaining writing support part 20 displays the guidance screen to show the supporting items for the writing, displays a prescribed screen 26 or 25 out of the file 23 by a display means 12 based on the selection input given from an input means 11, and then displays a prescribed screen 26 out of the file 23 by the means 12 and based on the selection input given from the means 11. Then a starting part 22 starts the part 20 by the prescribed input given from the means 11.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing device.
Currently, there is a well-established reputation that Japanese technical documents (which refer to product instruction manuals, manuals, etc., hereafter referred to as manuals) are difficult to understand. It may be that unfamiliar technical terms are used without explanation or without proper explanation.

The reason why unknown technical terms are used without any explanation or without being properly explained is that the writer (engineer) of the manual does not know how to use “glossary”. In order to create an easy-to-understand manual, there is a demand for a means (system) that assists the writer of the manual to easily and properly write the “glossary”.

[0003]

2. Description of the Related Art Conventionally, the method of writing "glossary" has not been clearly shown in any reference book or standard document. Therefore, the method of writing "Glossary" shown below was based on individual ability / judgment or imitation of existing manual. -What terms will be included in the Glossary? -How to write explanations for each term. -How to confirm whether the explanation of each term is properly written.

Since the writing of "glossary" could not be properly performed by the conventional techniques or methods, the created glossary was not sufficient. In addition, there was no suitable device to assist in writing technical terminology.

As a conventional proposal in this field, Japanese Unexamined Patent Publication No.
There is 43459, but the existing term explanation was edited and copied in the explanation of technical terms in the manual.

[0006]

[Problems to be Solved by the Invention] Due to insufficient terminology, the reader has been forced to make a great effort to understand the manual. In addition, there is a problem that it sometimes causes misunderstanding.

In view of such a point, the present invention displays a guide of the writing in order to allow anyone to write a sufficient glossary when writing a technical document, and while referring to the guide. The purpose is to provide a means of writing.

[0008]

The above-mentioned problems can be solved by a document processing apparatus configured as follows. Figure 1
FIG. 3 is a principle diagram of the present invention.

A document processing apparatus having an input unit 11, a document processing unit 10 for performing document processing according to an input to the input unit 11, and a display unit 12, and a guide screen 24 showing items of writing assistance. A screen file 23 that stores a plurality of writing support screens 26 that support writing of technical terms used in technical documents and a selection screen 25 that selects the writing support screens 26, and guidance that indicates items for writing support The screen 24 is displayed, and the guide screen 24 is displayed.
Is displayed, the predetermined writing support screen 26 or the selection screen 25 from the screen file 23 is displayed from the display unit 12 in accordance with the selection input from the input unit 11, and when the selection screen 25 is displayed. According to the selection input from the input means 11, the predetermined writing support screen 26 is displayed from the screen file 23 by the display means.
Term explanation writing support unit 20 displayed by 12 and the input means
An activation unit 22 for activating the glossary writing support unit 20 in accordance with a predetermined input from 11 is provided.

[0010]

[Function] In the screen file 23, a guide screen 24 showing items for writing support, a writing support screen 26 for supporting writing of technical terms used in the manual, and the writing support screen 26 are selected. A plurality of selection screens 25 to be selected are stored.

A starting unit 22 provided in the document processing means 31
Activates the terminology writing support unit 20 according to a predetermined input from the input means 11. The started glossary writing support unit 20 first displays a guide screen 24 showing items for writing support, and in accordance with the selection input from the input means 11, a predetermined writing support screen 26 or selection from the screen file 23. The screen 25 is taken out and displayed from the display means 12, and then, when the selection screen 25 is being displayed, a predetermined writing support screen 26 is taken out from the screen file 23 according to the selection input from the input means 11. , Is displayed from the display means 12.

The writing support screen 26 is a screen on which support guidance for appropriately writing a glossary is displayed. Therefore, when it is necessary to write a glossary while using the document processing unit 10 to create a document, the activation unit 22 is selected and activated in the document processing unit 10 and the glossary writing support unit 20 is used.
To start.

After that, the term explanation can be written according to the term explanation writing support unit 20.

[0014]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 2 is a block diagram of a document processing apparatus according to an embodiment of the present invention, and FIG.
(B) in the figure is a system diagram of the software.

In the figure, reference numeral 1 is a control unit for controlling the document processing apparatus. 2 is a storage unit,
It stores software for controlling the document processing apparatus and document data.

An input unit 3 is used by a user to input data to the document processing apparatus, and is, for example, a keyboard. The input unit 3 includes "copy", "display", "print", "return", and "end" keys not shown. Reference numeral 4 denotes a display unit, which is displayed by the document processing apparatus to the user, such as a CRT display.

Reference numeral 5 denotes a printing unit for printing, such as a dot printer. The external storage 6 is a large-capacity storage device such as a magnetic disk device. A monitor 7 is software for controlling the document processing apparatus. A document processing unit 10 is software for creating a document. Reference numeral 22 denotes an activation unit that activates the glossary writing support unit 20.

Reference numeral 20 is a term explanation writing support unit, which assists in writing the explanation of technical terms. 23 is a screen file, which includes a guide screen 24, a plurality of selection screens 25,
It is composed of a plurality of writing support screens 26.

Reference numeral 24 is a guide screen which introduces the functions of the terminology writing support unit 20 and allows the user to select a required function selection screen 25 or a writing support screen 26. A selection screen 25 is a screen that guides the writing support screen 26 corresponding to the type of term to be explained of each function of the term explanation writing support unit 20 and allows the user to select a necessary function. Two
Reference numeral 6 is a writing support screen, which is a screen on which a support guidance for appropriately writing a glossary is displayed.

The operation of the terminology writing support system by the document processing apparatus of one embodiment of the present invention will be described below. Activation of terminology writing support system The terminology writing support system according to the present invention allows the user to input a "Terminology writing support" from the document creation screen of the document processing unit 10 of the document processing apparatus by the user. "
When is selected, the activation unit 22 activates the glossary writing support unit 20.

The term explanation writing support unit 20 displays a guide screen 24 of the term explanation writing support unit 20 on the display unit 4. FIG. 3 is a diagram showing a guidance screen for assistance items. This screen shows four items, "selection of terms", "writing commentary", "confirmation of commentary", and "example of commenting commentary". You can know if there are any support items. Selection of Support Item The user selects a necessary item from the support items on the guide screen 24 of the glossary writing support unit 20.

-1 When the user selects the item of "Term selection" from the input unit 3 on the guidance screen of the support items for guidance of term selection (FIG. 3), the term explanation writing support unit 20 Displays the selection screen for term selection on the display unit 4. Term selection is the selection of terms that require explanation in technical documents.

FIG. 4 is a diagram showing a selection screen for term selection. In the figure, the selection criteria of terms are shown, "new coined words",
"Terms unfamiliar to the reader" and "Terms with special meanings" indicate that explanation is required.

The user can know what term must be explained by referring to the selection screen for term selection. The user looks at the selection screen for term selection and indicates one of the following.

-Press the "Print" key. By this instruction, the document processing apparatus outputs a hard copy of the selection screen for term selection to the printing unit 5, and returns to the document creation screen. -Press the "Restore" key. By this instruction, the document processing device returns to the guide screen of the writing support item.

-Press the "End" key. By this instruction, the document processing apparatus returns to the document creation screen. In -2 Remarks newly written guidance screen support item of the guide (Figure 3), the item of "newly written commentary" is selected by the input from the input unit 3 by the user, the selection of commentary newly written guidance on the display section 4 Display the screen.

FIG. 5 is a view showing a guide selection screen for a manual. On this screen, you can see "new coined words,""words that are unfamiliar to the reader," or "special terms."
Select which of the terms you need commentary on.

Subsequently, when the user selects the type of term to be explained by inputting from the input section 3, the display section 4 displays a writing support screen with a manual corresponding to the selected type of term.

The user can know how to write the commentary according to the type of term by referring to the commentary writing support screen (any of FIGS. 6 to 8) below the commentary. Figure 6 is a diagram showing the writing support screen with a manual (part 1)
And, how to write the explanation of "new coined word" is shown.

The user should write in English corresponding to the commented word (for the purpose of avoiding misunderstanding by showing it in the original sentence), the explanation should be composed of the formal definition of the term and additional items, the formal definition is Differences in terms between species (characteristics that distinguish a word from the other in the category to which the word belongs) and type (category: the category to which the word belongs, that is, a word that includes the same element as the word) It is possible to know the items necessary for explaining the things that should be configured.

An example will be described. FIG. 14 is a diagram (No. 1) showing an example of a writing support screen with a manual. For example, when the term "test maintenance program" is used, the format definition is "test maintenance program is a general term for programs developed for the purpose of supporting testing and maintenance work of information processing equipment."

Here, the type of the term "test maintenance program" is "program", and "species difference" is "developed for the purpose of supporting testing and maintenance work of information processing equipment".

Regarding additional items, description / example /
Add necessary explanations for synonyms / comparisons / analogs / origin / etymology / processes, etc. Also, "description" is to show it objectively using words and diagrams, and it is used / materials / structure / configuration / specifications / usage.

FIG. 7 is a diagram (part 2) showing a writing support screen for writing a commentary, showing how to write a commentary of "a term unfamiliar to the reader". The processing in this case is the same as the way of writing the explanation of "new coined word", and the explanation is omitted.

FIG. 15 is a diagram (No. 2) showing an example of a writing support screen with a manual. Here, the explanation of the "examination program" is given as an example of "a term unfamiliar to the reader". For example, when the term "test program" is used, the format definition is "the test program is a type of test maintenance program and is a program for confirming the operation / function / performance of the equipment." In this way, users are provided with writing support by showing examples.

FIG. 8 is a diagram (part 3) showing a writing support screen for writing a commentary, showing how to write the commentary of "a term with a special meaning". In the explanation of "How to write terms with special meanings", in this kind of terminology, the corresponding English is written, and (added meaning) / (expanded meaning) / (meaning different from usual) From the three meanings of, select one that corresponds and indicate that it should be described strictly.
FIG. 16 is a diagram (part 3) showing an example of a writing support screen based on a manual, (added meaning) / (enlarged meaning) /
We will help you to understand by showing one concrete example of (an unusual meaning).

The user can use the terminology writing support screen (see FIG. 6).
~ Any one of Fig. 8) and indicate any of the following. -Press the "Copy" key. With this instruction, the document processing device returns to the document screen, and after the line next to the cursor position immediately before moving to the “glossary” writing support system,
Copy the currently displayed glossary writing support screen. -Press the "Display" key. : By this instruction, the document processing device displays the terminology writing support screen currently displayed,
"Terminology" A document creation screen immediately before moving to the writing support system is displayed on the display unit 4 at the same time. -Press the "Print" key. : By this instruction, the document processing device displays a writing support screen for displaying the glossary (see FIG. 6).
After outputting the hard copy of ~ 8) to the printing unit 5, the screen returns to the document creation screen. -Press the "Restore" key. By this instruction, the document processing device returns to the guide selection screen (FIG. 5) by giving a manual. -Press the "End" key. By this instruction, the document processing apparatus returns to the guide screen (FIG. 3) of the writing support item. -3 When the user selects “Confirm commentary” on the guidance screen (Fig. 3) of the guide item for confirming commentary confirmation, the commentary confirmation selection screen is displayed on the display unit 4. FIG. 9 is a diagram showing a selection screen for explanation confirmation guidance. On this screen, you can select which of the "new coined words", "terms that are unfamiliar to the reader", or "terms with special meaning" to be checked.

Next, when the user selects from the input section 3 the selection input of the type of term to be confirmed on the selection screen of the explanation confirmation guide (FIG. 9), the explanation corresponding to the type of term selected on the display section 4 is displayed. Display the confirmation writing support screen.

The user has a writing support screen for confirming the explanation (see FIG. 1).
It is possible to know how to confirm the explanation contents according to the type of term by referring to any one of 0 to 12).

FIG. 10 is a diagram (No. 1) showing a writing support screen for confirming the explanation. It indicates that the confirmation items that should be confirmed in the explanation of "new coined words" are "confirmation of format definition", "confirmation of additional item", and "confirmation of description". Check items are listed for each item so that the user can easily check the explanation of the written terms.

FIG. 11 is a view (No. 2) showing the writing support screen for confirming the explanation. It indicates that the confirmation items to be confirmed in the explanation of "Terms that are unfamiliar to the reader" are the same as the confirmation of the explanation of "New coined words".

FIG. 12 is a view showing a writing support screen for confirming the explanation (No. 3). The confirmation item that should be checked in the explanation of "Terms with special meaning" is "Confirmation of special meaning", and the description content of the special meaning completely matches the intention of meaning. It is shown that the special meaning is relevant and recognizable when the reader sees the commented word later.

The user has a writing support screen for confirming the explanation (see FIG. 1).
0 to any one of FIG. 12) and indicate any of the following. -Press the "Display" key. : With this instruction, the document processing device displays the writing support screen for confirming the explanation currently displayed,
"Terminology" A document creation screen immediately before moving to the writing support system is displayed on the display unit 4 at the same time. -Press the "Print" key. By this instruction, the document processing apparatus displays a writing support screen for confirming the explanation currently displayed (see FIG. 10).
After outputting a hard copy of any one of FIG. 12) to the printing unit 5, the screen returns to the document creation screen. -Press the "Restore" key. By this instruction, the document processing device returns to the selection screen (FIG. 9) of the guidance confirmation guidance. -Press the "End" key. By this instruction, the document processing apparatus returns to the guide screen (FIG. 3) of the writing support item. -4 When the user selects "Example of commentary writing" on the guidance screen (Fig. 3) for supporting the display of an example of commentary writing, the selection screen of the example of commentary writing is displayed on the display unit 4. FIG. 13 is a diagram showing an example of a selection screen with a manual. On this screen, you can select which of the terms "new coined words", "words that are not familiar to the reader", or "terms with special meanings" to be displayed as examples.

Next, when the user makes a selection input from the input unit 3 based on the type of term on the selection screen (Fig. 13) of the example in which the manual is displayed, the term selected on the display unit 4 is selected. The writing support screen (one of FIGS. 14 to 16) of the example corresponding to the type of is displayed.

By referring to the writing support screen (one of FIGS. 14 to 16) of the example of writing a commentary, the user can see an example of writing a commentary according to the type of term.
The user looks at the example of the writing support screen shown in the manual and gives one of the following instructions. -Press the "Copy" key. By this instruction, the document processing apparatus returns to the document creation screen, and after the line next to the cursor position immediately before moving to the “glossary” writing support system, the writing support screen of the example of the currently displayed manual (see FIG. 14) is displayed.
(Any one of FIG. 16) is copied. -Press the "Display" key. : By this instruction, the document processing device displays the writing support screen of the example currently displayed on the screen,
"Terminology" A document creation screen immediately before moving to the writing support system is displayed on the display unit 4 at the same time.

-Press the "Print" key. By this instruction, the document processing apparatus outputs a hard copy of the example writing support screen shown in the displayed manual to the printing unit 5, and then returns to the document creation screen.

-Press the "Restore" key. : With this instruction, the document processing device displays a sample selection screen (Fig. 1).
Return to 3). -Press the "End" key Writing Support. By this instruction, the document processing apparatus returns to the guide screen (FIG. 3) of the writing support item.

Then, a guide screen for writing support items (FIG. 3)
By pressing the "end" key at, the terminology writing support unit 20 ends and control returns to the document processing unit 10. Further, in the above-described embodiment, the screen of the document processing unit 10 is switched to be used for the display of the glossary writing support unit 20.However, by providing the monitor 7 with the multi-window function, both screens can be displayed at one time. The two functions may be used in parallel. FIG. 17 is a diagram showing a screen of multi-window display. In this example, the upper part displays the document processing function, and the lower part displays the writing support screen as an example.

As described above, when the technical term is needed while the technical document is being created by the document processing section 10, the term explanation writing support section 20 is used as shown in the embodiment of the present invention.
You can start and easily write the explanation of technical terms.

[0050]

As described above, according to the present invention, an author can write while creating a technical document while referring to the writing method of the following glossary. -Selection criteria for terms that require explanation-Method of writing according to the type of term-How to confirm the written explanation of terms-Example of writing explanation of terms Who can know how to write the above explanations, so who ( Ordinary engineers) will be able to write terminology appropriately. As a result, it also helps to create easy-to-understand technical documents.

[Brief description of drawings]

FIG. 1 is a principle diagram of the present invention.

FIG. 2 is a configuration diagram of a document processing apparatus according to an embodiment of the present invention.

FIG. 3 is a diagram showing a guidance screen for support items.

FIG. 4 is a diagram showing a writing support screen for selecting terms.

[Figure 5] Diagram showing the selection screen for the explanation

[Figure 6] Writing support screen (1)

[Fig. 7] Writing support screen with explanation manual (Part 2)

[Figure 8] Writing support screen with explanation manual (Part 3)

[Figure 9] Diagram showing the selection screen for commentary confirmation

FIG. 10 is a diagram showing a writing support screen for confirming explanations (No. 1)

FIG. 11 is a diagram showing a writing support screen for confirming explanations (Part 2)

FIG. 12 is a diagram showing a writing support screen for confirmation of explanation (part 3).

FIG. 13 is a diagram showing a selection screen of an example of a manual.

FIG. 14 is a diagram showing an example of a writing support screen with a manual (part 1)

FIG. 15 is a diagram showing an example of a writing support screen with a manual (part 2)

FIG. 16 is a diagram showing a writing support screen of an example of a manual (part 3)

FIG. 17 is a diagram showing a multi-window display screen.

[Explanation of symbols]

1 control unit 2 storage unit 3 input unit 4 display unit 5 printing unit 6 external storage 7 monitor 10 document processing unit 11 input unit 12 display unit 20 terminology writing support unit 22 startup unit 23 screen file 24 guide screen 25 selection screen 26 writing Support screen

Claims (1)

[Claims] 1. An input means (11), a document processing section (10) for performing document processing according to an input to the input means (11), and a display means (1).
A document processing device having 2), a guide screen (24) showing items for writing support, and a writing support screen for supporting writing of technical terms used in technical documents.
(26) and a screen file (23) storing a plurality of selection screens (25) for selecting the writing support screen (26), and a guidance screen (24) showing items of writing assistance, and the guidance screen is displayed. When (24) is displayed, a predetermined writing support screen (26) or selection screen (25) from the screen file (23) is displayed from the display means (12) according to the selection input from the input means (11). When the selection screen (25) is displayed, the input means (11)
According to the selection input from the screen file (23), the terminology writing support unit (20) for displaying a predetermined writing support screen (26) by the display means (12), and a predetermined term input from the input means (11). A document processing device comprising: a starting unit (22) for starting the glossary writing support unit (20) according to an input;