JPH04162175A - Document revision support system - Google Patents

Abstract

PURPOSE:To automatize revision work by providing a new/old collation table generation part and a revised document generation part, which generate a new/old collation table and a revised document by means of fetching the designation content of a revised part and the revised content when they are inputted in the revised work of a specification collection. CONSTITUTION:A computer mainbody 2 is provided with a revised content file generation part, the new/old collation table generation part and the revised document generation part. For revising the present specification collection, the present specification collection is displayed in CRT from an input/output device 1, the revised part is designated and the revised content is inputted. The computer mainbody 2 generates a revised present specification collection file and revised content file in a disk device 3. This is repeated and the revised present specification collection file and the revised content file are sequentially updated. New/old collation table data is generated and printed out. A present specification collection file is rewritten and it is stored as the new present specification collection file.

Description

[Detailed Description of the Invention] [Object of the Invention] (Field of Industrial Application) The present invention relates to a document revision support system that supports revision work of a collection of regulations.

(Prior art) When revising a regulation book, etc., the person in charge usually copies the original and creates a working regulation book, and then marks the revised part (not distributed, etc.) and marks the revised part in the margin. Fill in the details.

After this, the marked revised parts are considered old, the revised contents written in the margins are extracted as new, and a new and old comparison table is created in a format in which these are arranged side by side so that they can be compared, and proofreading is carried out. If there are any problems, the revised contents will be further revised.

After this, if there are no problems, the revision work will be completed by creating a set of regulations that incorporates the revised contents.

(Problem to be solved by the invention) By the way, the old and new comparison table is an important form for correct revision, but in the conventional document revision procedure, it is created by manually extracting data. Therefore, mistakes such as oversight or copying errors are likely to occur.

For this reason, we make sure that no mistakes occur during the process of creating the old and new comparison table by reviewing and revising it many times.

As a result, there has been a problem in that it takes a lot of effort and a lot of time to revise the regulations.

Furthermore, in order to assimilate the contents of the revisions, that is, to create a collection of revised regulations, a full-time staff member is required to create a manuscript by using a Japanese word processor to create a manuscript based on the old and new comparison table, and then check the contents. There was a problem in that it was difficult to revise the regulations without appointing a person in charge.

In view of the above circumstances, the present invention can automatically create a new/old comparison table and a revised set of regulations by simply revising the set of regulations to be revised, thereby eliminating the manual work of the person in charge. The objective is to provide a document revision support system that can revise regulations, etc. without significantly reducing the need for a dedicated person.

[Structure of the invention]

(Means for Solving the Problems) In order to achieve the above object, the document revision support system according to the present invention incorporates and revises the specified content of the revised part of the current document and the revised content when the specified content and the revised content are input. a revision content file creation unit that creates a revised current document file containing the specified content of the part and a revision file indicating the revised content; and when a new/old comparison table creation command is input, the contents of the revised current document file and the revision A new and old comparison table creation unit that creates an old and new comparison table based on the contents of the content file, and when a revised document creation command is input, the contents of the revised current document file are rewritten according to the contents of the revised content file to create a revised document. and a printing unit that prints out at least one of the revised document created by the revised document creation unit or the old and new comparison table created by the old and new comparison table creation unit. It is characterized by

(Operation) In the above configuration, when the specified content of the revised part of the current document and its revised content are input, the revised content file creation section captures this and creates a revised current document file and a revised content file, After this, if a new/old comparison table creation command is input, the old/new comparison table creation section will create a new/old comparison table from the contents of the revision contents file and the contents of the revised current document file, and a revision 1 document creation command will be input. If so, the revised document creation unit rewrites the contents of the current revised document file based on the contents of the revised content file to create a revised document, and the printing unit prints out these revised documents and a comparison table between the old and new documents. .

(Embodiment) FIG. 1 is a block diagram showing an embodiment of the document revision support system according to the present invention.

The document revision support system shown in this figure includes an input/output device W1,
It is equipped with a computer main body 2, a disk unit W3, and a printer 4, and while displaying the current set of regulations to be revised on the CRT of the input/output device 1, the revised contents inputted from the keyboard of the input/output device 1 are displayed. Based on this, create a revised current regulations file that shows the parts to be revised and a revised content file that shows the revised content, or create a comparison table between the old and new regulations based on these revised current regulations file and the revised content file. Once you have printed out the revised regulations, you can create a revised set of regulations and print out this.

The input/output device 1 is equipped with a keyboard, a CRT, etc., and when display data such as current regulations collection data and revision content data is supplied from the computer main body 2, it is displayed on the CRT, and when the keyboard is operated. When the specified content of the revised part, the revised content, etc. are input, a key signal corresponding to each of these contents is generated and supplied to the computer main body 2.

The computer body 2 includes a microprocessor that performs various processes, a ROM that stores programs and constant data that define the operation of the microprocessor, and a RAM that is used as a work area for the microprocessor. A process of displaying the current set of regulations and the content of the revision on the input/output device 1, a revised current set of regulations file that indicates the part to be revised based on the content input from the input/output device 1, and an amendment that indicates the revised content. The process of creating a content file, the process of creating an old and new comparison table based on the revised current regulations file and the revised content file, and printing it out, the process of creating a revised regulations collection and printing it out, etc. Let's do it.

When a write command is supplied from the computer main body 2, the disk device 3 stores a current regulation collection file in its storage area based on the current regulation collection data, revised current regulation collection data, and revised content data supplied together with the write command. , when creating a revised current regulations file, a revised contents file, or when a read command is supplied from the computer main body 2,
In response to this read command, the contents of the current regulation collection file, the revised current regulation collection file, and the revised content file are read and supplied to the computer main body 2.

When the printer 4 is supplied with data such as a revised regulation collection file and an old/new target table from the computer main body 2, it takes in the data and prints it out.

Next, the operation of this embodiment will be explained with reference to the schematic diagram shown in FIG.

First, when revising the contents of the current set of regulations, a person in charge operates the input/output device 1 and inputs a command to display the current set of regulations.

As a result, the computer main body 2 accesses the disk device 3, reads out the contents of the current regulation collection file, and displays it on the CRT of the input/output device 1.

After this, the person in charge operates the keyboard of the input/output device 1 to specify the revised part while looking at the contents of the current regulations displayed on the CRT, and when the revised content is input, the computer main body 2 A revised collection of regulations is created by marking the revised parts of the current regulations based on the content, and this is supplied to the disk device 3 to create a revised current regulations file in this disk device 3, and the revised parts and their revisions are created. The contents are supplied to the disk device 3 and the contents are sent to the disk device 3.
A revised content file is created within (Step 5TI).

Thereafter, this revision operation is repeated to sequentially revise the contents of the current regulation collection, and the contents of the revised current regulation collection file and the revised contents file in the disk device 3 are sequentially updated.

Then, when this revision operation is completed or when checking the revised contents during the revision, the person in charge uses the input/output device 1
When the keyboard is operated to input a command to output the old and new comparison table, the computer main body 2 accesses the disk device 3 and displays the contents of the revised current regulations file stored in the disk device 3 and the revised contents. After reading the contents of the file and comparing them to create old and new comparison table data, this data is supplied to the printer 4 and printed out from the printer 4 (step 5T2).

Furthermore, if the person in charge confirms that the revised contents are correct based on this old and new comparison table and inputs a command to output the revised regulation collection from the keyboard of the input/output device 1, the computer main body 2 accesses the disk device 3. After reading the contents of the revised current regulations file stored in this disk device 3 and the contents of the revised contents file, the contents of the revised current regulations file are rewritten based on the contents of the revised contents file. Print out from the printer 4.

In addition, after the current set of regulations has been revised, if the person in charge operates the keyboard of the input/output device 1 and inputs a revision completion command, the computer main body 2 can transfer the revised contents file stored in the disk device 3. After rewriting the contents of the revised current regulations file based on the contents of the revised regulations file to create a revised regulations file, the contents are rewritten to the current regulations file based on the contents of this revised regulations file (Step 5T3).
, store this as a new current regulations file (
Step 5T4).

As described above, in this embodiment, by operating the input/output device 1 to revise the contents of the current regulations, it is possible to automatically create and print out the old and new comparison table and revised regulations based on the revised contents. As a result, by simply revising the set of regulations, etc. that are subject to revision, a comparison table between the old and new versions and a set of revised regulations can be automatically created, which greatly reduces the manual work of the person in charge. Regulations, etc. can be amended without appointing a dedicated person.

I! FIG. 3 is a block diagram showing another embodiment of the document revision support system according to the present invention. In addition, in this figure,
Components corresponding to those in FIG. 1 are given the same reference numerals.

The document revision support system shown in this figure includes a plurality of input/output devices 1 equipped with CRTs, keyboards, etc., a plurality of computer main bodies 2 connected to each of these input/output devices 1, one file server 5, One disk device 3 connected to this file server 5, one print server 6, and one printer 4 connected to this print server 6.
and a network circuit 7 that supports communication between each of the computer main bodies 2 and the file server 5 and print server 6, and each computer main body 2 performs communication based on the contents input from each input/output device 1. Using the disk device 3 and printer 4 as common resources via the network circuit 7, file server 5, and print server 6, processes such as revising the current set of regulations, printing out the old and new comparison table, and printing out the revised set of regulations can be performed. Let's do it.

In this embodiment, the network circuit 7
or file server 5. Since multiple computers 2, disk devices 3, and printers 4 are connected via the print server 6, revisions to the current set of regulations can be carried out simultaneously by multiple persons in charge. This can be done more quickly.

〔Effect of the invention〕

As explained above, according to the present invention, by simply revising the regulations to be revised, it is possible to automatically create a comparison table between old and new regulations and revised regulations, which allows the person in charge to manually create the old and new comparison table. It is possible to significantly reduce the amount of work required and to revise regulations, etc. without assigning a dedicated person.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing an embodiment of the document revision support system according to the present invention, FIG. II2 is a schematic diagram showing an example of the operation of the same embodiment, and FIG. 3 is another embodiment of the document revision support system according to the present invention. FIG. 1... Input/output device 2... Revision content file creation unit, old and new comparison table creation unit,
Revised document creation section (computer body) 3...Disk device 4...Printing section (printer)

Claims (1)

[Claims] (1) When the specified content of the revised part of the current document and its revised content are input, this is imported to create a revised current document file containing the specified content of the revised part and a revised file showing the revised content. a content file creation unit; an old and new comparison table creation unit that creates an old and new comparison table based on the contents of the revised current document file and the contents of the revised content file when a new and old comparison table creation command is input; and a revised document. When a creation instruction is input, a revised document creation unit rewrites the contents of the current revised document file according to the contents of the revised content file to create a revised document; and a revised document created by this revised document creation unit or the old and new revised document. A document revision support system comprising: a printing unit that prints out at least one of the old and new comparison tables created by the comparison table creation unit;