JPH0363758A - Document preparation supporting device - Google Patents

Abstract

PURPOSE:To immediately prepare a document in a fixed format by accessing data and parameters for a common word and sentence description, for which a document knowledge base is made as a rule, based on the simplified specification of the document and extracting data for a document expression form and parameters form these data and parameters. CONSTITUTION:When a simplified specification 21 along the target of document preparation is inputted, the rule of a document knowledge base 25 is accessed and items for constituting the document are infered. When the expression items of the constitution are inputted and set in the order of numbers, the several kinds of document expression form data are retrieved. At such a time, a document expression inference part 24 is operated and the several kinds of relative data are picked up from the retrieved data. Then, the data most suitable for the target document are infered from the pick-up data. When there are no relative data in document expression data and word data, a message/advise is displayed. Accordingly, while observing the message/advise, relative document and word patterns are additionally inputted. Thus, since part to be described or corrected while being considered by a human in the conventional document preparation by manual operation are automatically processed, time and labor for making operation into a word processor can be decreased.

Description

[Detailed Description of the Invention] [Industrial Application Field] The present invention provides that when creating technical documents such as manuals, specifications, catalogs, etc., if a predetermined simplified specification of the document is specified based on a prescribed format, the goal can be achieved. The present invention relates to a document creation support device that automatically generates a document by inferring document representation so as to satisfy the specifications.

[Conventional technology]

Traditionally, when creating technical documents or general documents using a word processor, etc., first, the goal of writing the document is determined, and then the document is written by hand, with the aim of fulfilling that goal.
Make changes, check and revise it, and create a draft manuscript. In some cases, the text may be input directly into a word processor without the original, and then changes, checks, and corrections may be made.

In any case, think of the input text, input it manually into a word processor, and store it as document data on a floppy sheet or the like. The document data is finalized after being changed, checked, and corrected several times.

FIG. 5 is a process flowchart of document creation in a case where a conventional document creation device is used to think about, write, and draft a sentence, and input it manually into a word processor or the like, and a block diagram of the document creation device. be. In the figure, (1) is the goal of creating a document, (2) is the process of thinking about the document in accordance with the goal, (8) is the process of writing by hand, and (4) is the check of the written text, if it is not OK. think again.

If OK, proceed to the next step. (5) is the finished draft manuscript.

(6) is a step of inputting characters using a word processor or the like while looking at the original, and (a) is a document processing program that is stored on a floppy disk or the like. (8) is a document data file, (9
) is the computer itself, and ORT is the ORT, which displays the results of document processing. 0υ is an output device that prints and acts the results of document processing. (L is auxiliary memory, which is used when handling large amounts of data.

As described above, the conventional process of manually considering, drafting, inputting and processing a draft manuscript using a word processor is generally well known, so a general process will be described below.

First, decide what kind of document you want to create and the goal of creating that document (1
) is determined, consider the structure and main points of the document necessary for it. If there is a standard writing guide, repeat step (2) again to think about the text in accordance with it. Then, handwritten description (8) is performed. Check and revise up to a certain point, and if it's OK, a draft manuscript (6) is completed.

Next, while looking at it, input characters on the word processor (6)'t-
conduct. The input characters are converted into characters such as kana and kanji by a document processing program (a) stored on a floppy disk, and processing such as thickening, shape, format, etc. of two characters is performed by the computer main body (9). The processed character data is stored on a floppy disk or the like as a user's document data file (8). Those documents are displayed on CRTα0. Look at it, check it, and if you find any mistakes or changes, use the editor to correct them. If the modifications are approved, those documents can be printed out on the output device (11). The auxiliary memory az can be used when a large amount of document data, programs, etc. needs to be stored and managed.

As mentioned above, when writing a text by hand for the first time, you create a draft manuscript by thinking, writing, and revising it several times. Furthermore, it takes a lot of time and effort to complete the document because it is processed using a word processor to make changes, checks, and correct mistakes, and the time and manpower required increases as the amount of documents increases. I'll go.

[Problem to be solved by the invention]

Conventional manual document creation methods were structured as described above, so when writing a document, you have to think about the structure and expression method of the sentence, and if the terminology is not standardized, you have to think about various ways to express it. , it takes a lot of time and effort to go through trial and error with many changes and corrections while writing. moreover,
When processing that handwritten document with a word processor, it takes a considerable amount of time to input each negative character and make changes, checks, and corrections.

In this way, conventional methods require time for writing, thinking, trial and error, inputting into a word processor, and checking.

There was a problem in that corrections required more manpower and time as the amount of documents increased, resulting in high costs.

The present invention has been made in order to improve the conventional problems as described above, and by inputting necessary items of a simplified specification for the purpose of documentation according to a format, a document knowledge base prepared in advance, the document database is processed to satisfy document goals based on document representation inference;
In order to do so, documents of suitable formats such as specifications, manuals, catalogs, etc. are generated one after another. Therefore, instead of writing a draft manuscript by thinking about the structure of the sentence, two expressions, two letters of the term, etc., as in the past, and without inputting it and converting it into a word processor, it is possible to just specify simple specifications. For example, an object of the present invention is to generate and output a document in a specified format, thereby improving the amount of time it takes to create a document.

[Means to solve the problem]

The document creation support device according to the present invention has a means for a document database having a document representation format, a document knowledge base, and a document representation inference unit, and the document creation support device has a means for forming a document database having a document representation format, a document knowledge base, and a document representation inference unit, and uses the simplified specifications of a document that is a target of document creation according to the rules according to the present invention. Input it as a simplified specification format and access the common text expression data and terminology data that are set as rules in the document knowledge base based on the settings.
The document expression inference section has a means for inferring, and if a suitable sentence expression and parameters are not available, a means is provided for inferring and modifying it to make it suitable, and creating and outputting a document while clearly indicating that part. It is something.

[Effect]

In the present invention, when a simplified specification obtained from the goal of document creation is input in a prescribed format, the rules of the document knowledge base are accessed according to the specification, and the constituent items of the document are inferred according to the settings of the applicable document. 1. When the expression items of the configuration are input and set in numerical order, several types of document expression format data in the document database corresponding to the number are searched. At this time, the document expression inference section operates, picks up several types of related data from the retrieved data, and infers the data most suitable for the target document from among them. During this process, rules in the document knowledge base and terminology data in the document database are also accessed and appropriate ones among them are inferred. Further, when there is no related document expression data or terminology data, a message/advice is displayed, so the user reads the message and inputs additional documents and terminology patterns related to the message/advice. There is also a function to modify the data to suit your needs. As described above, the items are processed one after another, and when the processing up to the last specified item is completed, those data are generated in a newly created file of the document database. The generated file is displayed on an output device such as ORT, checked, and output to a printer or the like.

As described above, it is possible to reduce the time and effort required for people who traditionally create documents manually to think about and write documents one by one, modify them, or convert them into a word processor.

〔Example〕

Hereinafter, one embodiment of the present invention will be described based on the drawings. 1st
FIG. 2 is a block diagram showing the processing configuration of a document creation support device that is an embodiment of the present invention, FIG. 2 is a processing flowchart explaining the processing operation of FIG. 1, and FIGS. FIG. 3 is a diagram showing a simplified specification, and FIG. 4 is a diagram showing a document output as a processing result according to the present invention.

Referring to FIG. 1, 1 is a simplified specification of the document, and 2 is an input of prescribed format data (22a) is an input control unit that selects an applicable document. These are documents and term patterns, and additional registration of document expression format data and term data is performed. (2) is the document representation inference unit, which constructs the document based on the specifications.
Infer deception, etc. □□□ is a document knowledge base, which includes data such as document expression rules, document construction procedures, and terminology. ■ is a document database, which includes document expression format data, terminology data, etc. It also includes newly created document data. ■ is the computer main body that performs the support processing of this embodiment;
(2) is a display device that displays the result of document creation, intermediate messages/advice, etc., such as an ORT. ■ is an output device that prints the display results of a display device such as a CRT (■), and ■ is an auxiliary memory device that stores various files such as a knowledge base □□□2 document database ■, which is used as an auxiliary storage when the memory capacity increases. Store programs, data, etc.

Next, the operation of the document creation support device will be explained based on FIGS. 1 and 2. .

First, if a simple specification is created in accordance with the goal of document creation (step 52), the short specification of the document is +211.

When you perform operations according to the instructions for inputting data in the specified format, the data is temporarily stored in the user file of the document database ■.

Further, the input control unit (22a) selects an applicable document (step 53). Next, specify the expression items in order (step 5
4) Set the necessary items in the document content items. Based on the data of each specified item, the document expression inference unit c!
41 operates, accesses the document composition procedure 1 correspondence expression rule of the knowledge base based on the specifications, makes inferences from several types of document expression format data in the document database ■, and extracts the expression format data (step 55).

Check whether this expression is suitable (step 56). At this time, if suitable expression format data does not exist, a message/advice of No DATA is sent (step 57), and additional registration of expression format data is performed based on sentences and term patterns as necessary (step 57a).
).

Next, the terminology data is checked, and the document expression inference unit (2
41 terminology data inference, the terminology rules of the document knowledge base □□□ are used to infer the terms that should be entered into the document expression format data of the document database, and appropriate terms are extracted (
Step 58) At this time, if an appropriate term does not exist in the terminology data, a No DATA message/address is output (Step 59), and additional registration of necessary dictionaries is performed based on this (Step 59a).

In this way, the structure of the document, terminology, etc. are sequentially modified and inferred (step 60), and if the result is not OK (step 61), the inference is performed again while automatically making modifications. Accordingly, a document in a prescribed format is created 1832 (step 62). The result is output to the display device (2) for confirmation, and if necessary, the generated document is printed out on the output device or stored in an auxiliary memory device.

Note that the information is input in a prescribed format such as the example of the simplified specification shown in FIG. The input control unit (22a) estimates the type of document to be created from the manual, specification, catalog, etc. of the applicable document.

In item expression 1. Purpose, 2. Scope of application, 3. Operation procedure, 4. Enter the item name and order, such as notes.

Next, as the document content items, A device operation explanation, B device operation explanation, a device operation explanation... Applicable products X, Y
, Z...etc. Also, if necessary, sentences and term patterns are also input. If you enter the specified format data as the above example specification (21+), the document expression inference unit (2)
2 Document knowledge pace ■ functions, and data on appropriate sentences and terms can be inferred from the document expression format data in the document database ■. If there is no suitable data, it is modified and processed by the computer main body (3). The processed document is displayed on the display device as in the document output example of FIG. It is printed to the output device. It is also stored between auxiliary memory devices as needed. .

As explained above, in the document creation support device of this embodiment,
By simply creating a simple specification of a document and inputting data according to a specified format, the document expression inference unit 124] and the document knowledge base (to) operate to extract the documents and information from the document database ■.
It can infer terminology patterns, modify them if necessary, and generate and output appropriate documents. Therefore, it is possible to create a document in a short time by simply specifying the items of the simplified specifications, without requiring operations such as the b1 word processor input described above.

In the above embodiment, it has been explained that the input data (D) is temporarily stored in the document database ■, but it may be stored in another memory. Alternatively, the data may be processed sequentially while inputting the data.Inputting the simplified specifications can be performed using any method such as 2 manual key inputs, 2 handwritten inputs, and 2 screen window designations.

〔Effect of the invention〕

As described above, according to the present invention, documents in a certain format such as manuals, specifications, catalogs, etc. can be created immediately by simply specifying input according to the input format of the simple specification of the document, so that technical documents can be created. Even those with little experience in
It can be easily created in a unified form, and it can be expected to save manpower and time, which is conventional thinking, writing, and word processing input. Furthermore, since the sentence format and terminology can be standardized, it has the effect of making it easier for users to read and understand.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the processing configuration of a document creation support device that is an embodiment of the present invention, FIG. 2 is a processing flowchart explaining the processing operation of FIG. 1, and FIGS. 3 and 4 are according to the present invention. FIG. 3 is a diagram showing a simplified specification of the present invention, FIG. 4 is a diagram of a document output generated by the apparatus of the present invention, and FIG. FIG. 2 is a conventional document creation process flowchart and a block diagram of a document creation device. In the figure, (21... Simplified specification of document, ■... Input of prescribed format data, (22a)... Input control unit, ■
...Document/term pattern, (c)...Document expression inference unit, ■...Document knowledge base, ■...Document database, H...Computer main body, (2a...Display device, ( 2. Output device, ■... Auxiliary memory device. Agent Masuo Oiwa 2 Figure 1 Figure 3 Figure 4 Figure 5 Book (spontaneous) 3. Relationship with the amended person case Patent application Address 2-2-3 Marunouchi, Chiyoda-ku, Tokyo Name (601) Mitsubishi Electric Corporation Representative Moriya Shiki 4 Address of agent 2-2-3-5 Marunouchi 2-chome Chiyoda-ku, Tokyo Details subject to amendment 6. Contents of the amendment (1) Correct “trial and error” on page 5, line 9 of the specification to “trial and error”. (2) Specification No. 6 Correct “Processed” on the third line of the page to “Processed”. (3) Correct “Message/Address” on page 11, Line 7 of the specification to “Message/Advice”. (4) In the drawings Figure 2 of cylinder is corrected as shown in the attached sheet. 7. Corrected drawing (Figure 2) 1 copy of Figure 2 Above.

Claims (1)

[Claims] Document expression inference unit, document knowledge base, expression formation data,
In a device consisting of a document database that has terminology data, when a simplified specification of a document that is the target of document creation is input, common terminology and text description data and parameters that have been standardized in the document knowledge base are accessed based on the specifications. , The function of the document expression inference unit extracts data of a suitable document expression format and parameters, and if appropriate document expression format and parameter data do not exist, it is inferred to be suitable, and the part is modified. A document creation support device characterized by generating and outputting a document while clearly indicating the document.