JPH0377175A - Electronic file device - Google Patents

Abstract

PURPOSE:To improve the operating efficiency when plural documents are registered by stopping temporarily the reading job when the documents, the drawings, etc., are read by an amount equal to a prescribed number of pages and displaying the contents of a 2nd page buffer stored with reduction. CONSTITUTION:A CRT display control part 41 is provided together with an optical disk control part 41, a 1st page buffer memory 81, and a 2nd page buffer memory/buffer control means 82. When plural documents are registered, all documents to be registered are previously set to a scanner and read continuously. This reading job is temporarily stopped when the image data are read by an amount equal to a prescribed number of pages. At the same time, the contents of the read pages are reduced and displayed. Thus a user can confirm the ends of documents on a display screen and to produce the necessary instructions in this display state. Then the processing efficiency of the user is extremely improved.

Description

[Detailed Description of the Invention] Independently and Established by Keitatsu Kamiguri This invention relates to the improvement of personal computers, office computers, and other information processing devices equipped with various image filing functions, that is, electronic filing devices. The present invention relates to an electronic file device that improves operability during document registration by enabling continuous reading and registration during document registration.

Specifically, when registering multiple documents, set the multiple documents to be registered on an image scanner, read them, and when a predetermined number of pages of image data (image data) are read, - By interrupting the reading operation and reducing and displaying the contents of the read page,
The present invention relates to an electronic file device that improves the operability of document registration by allowing a user to check document boundaries on a display screen and give instructions necessary for registration.

, im Conventionally, information processing devices such as personal computers have been equipped with an image filing function.

An information processing device equipped with such an image filing function, a so-called electronic filing device, has two document registration functions: normal registration in which a title is assigned to each document, and simple registration in which the document is registered without a title. ing.

In normal registration, it is necessary to assign a document number to each document in the system, so when automatic reading is performed using an image scanner.

- It is necessary to set each document in the scanner and register the document when there are no unread documents.

This point is the same in the case of simple registration.
An operation for mutual approval of document registration is performed.

First, a conventional information processing device having an image filing function, that is, an electronic filing device will be described.

FIG. 7 is a functional block diagram showing an example of the main configuration of a conventional electronic file device.

In the drawings, reference numeral ``King'' indicates a keyboard, 2 indicates an image scanner, 3 indicates a CPU, 4 indicates a CRT display device, 5 indicates an optical disk device, 6 indicates a printer, and 7 indicates a hard disk device.

The keyboard 1 is an input means.

The image scanner 2 is an image reading means that has a built-in automatic reading function that can read a plurality of pages.

The CPU 3 is a central processing unit composed of a microcomputer, memory, and the like.

The CRT display device 4 is a display means for visualizing read image information, etc.

The optical disk device 5 is a large-capacity external storage means for recording image information.

The printer 6 is a high quality printing means that can also print image information.

The hard disk device 7 is a large-capacity external storage means for storing files such as programs and document management information.

An electronic filing device, such as a personal computer,
The configuration is as shown in FIG.

As mentioned above, with conventional electronic file devices, it is necessary to register each document with a title or without a title.
Always write one document at a time.

It was necessary to perform a reading operation and a document registration operation.

Therefore, when it is desired to register a large number of documents, the reading operation and document registration operation must be repeated for each document, resulting in the inconvenience that the registration process takes time and effort, resulting in poor work efficiency.

The present invention solves these inconveniences in conventional electronic filing devices, and even when performing operations on multiple documents, all documents to be registered are set in advance in the scanner and continuous scanning is performed. It is an object of the present invention to provide an electronic file device that can read and register documents and improves operational efficiency when registering multiple documents.

Means for Accomplishing the Problems The present invention includes a scanner reading means for reading documents, drawings, etc. as image information, an external storage means for storing the image information, and an image information stored in the external storage means according to desired search conditions. A search means for searching, a CRT display means for displaying the image information searched by the search means, a printing means for printing the image information searched for by the search means, and a central processing unit such as a CPU for controlling each of these parts. an electronic file device comprising: a first page buffer having a storage capacity for a plurality of pages and storing page-by-page image information read from the scanner reading means; A second page buffer in which read page-by-page image information is reduced and stored; and a buffer control means for reducing and storing the read image information in the second page buffer.

display control means for displaying the contents of the second page buffer on the display means; reading stop means for temporarily stopping the reading operation of the scanner reading means when a predetermined number of pages of documents or drawings have been read; The scanner reading means comprises: a delimiter setting means for setting a document delimiter based on the display content of the page buffer at the time when the page buffer is temporarily stopped; and a continuation instruction means for instructing the scanner reading means to continue the reading operation again. When reading a plurality of documents set in advance, the display control means causes the second
Displaying the contents of the page buffer on the display means, and when a predetermined number of pages of documents, drawings, etc. are read, the reading operation is temporarily stopped by the reading stop means, and document delimiters are set by the delimiter setting means. In addition, the continuation instructing means instructs the reading operation to be continued again as necessary.

Next, embodiments of the electronic file device of the present invention will be described in detail with reference to the drawings.

FIG. 1 is a functional block diagram showing one embodiment of the essential configuration of the electronic file device of the present invention, and particularly shows the relationship between a page buffer and an external storage device. The symbols in the drawing are the same as those in FIG. 7, and 41 is a CRT.
A display control section, 51 an optical disk control section, 81 a first page buffer memory, and 82 a second page buffer memory/buffer control means.

The first page buffer memory 81 (abbreviated as FBI) is a page buffer memory having a capacity capable of storing a plurality of pages of image information.

Second page buffer memory/buffer control means 82 (PH
1), its second page buffer memory section is FB
The image information stored in I.

Since the data is reduced and stored, it is a page buffer memory with a smaller capacity than the FBI. Note that this PH1 is also provided with a buffer control means, and the contents of PB1 are reduced and stored in the PH1.

The CRT display control unit 41 has a function of controlling the operation of displaying the image information reduced to PH1 and stored on the screen of the CRT display device 4, but its basic configuration is as follows.
This is similar to a conventional display control section.

The optical disk control section 51 has a function of controlling the operation of transferring the contents stored in the FBI to the optical disk device 5, but the basic configuration is the same as that of the conventional optical disk control section. It is.

The following FIG. 2 is a diagram showing an example of a detailed configuration of the first and second page buffer memories 82 shown in FIG. 1. In the drawing, ■ to ■ indicate memory areas for each ↓ page.

In this embodiment, the first page buffer memory 81 has a storage capacity for nine pages.

The second page buffer memory 82 also consists of memory areas for one page each, and also has a storage capacity for nine pages, but each memory area Image information is stored.

Next, the process of registering a plurality of documents in the electronic file device of the present invention will be described with reference to screen display examples.

FIG. 3 is a diagram showing an example of a display screen when reading is temporarily interrupted in the electronic file device of the present invention.

The display example in FIG. 3 is for the case where FBI and PH1 (page buffer memory 81.82) have a storage capacity of 9 pages, and when 9 pages of image information are read from the scanner, be temporarily interrupted.

In order to separate the document in the display state shown in Figure 3,
Specify the last page.

In this embodiment, since the image is displayed in a matrix of 3 x 3 (vertical x horizontal), it is associated with the numeric keypad.

Then, use the numeric keypad to press "9", which is the delimiter in the document.
Specify.

FIG. 4 is a diagram showing an example of a display screen in a state where "9", which is a document delimiter, is specified using the numeric keypad after reading is temporarily interrupted.

When the last page is specified, the registered document number is displayed at the bottom of the image, as shown in FIG.

Then, the page numbers of images after the divided document are rewritten from page 1.

In the same manner, the user uses the numeric keypad to specify the images that separate the documents.

The following figure 5 shows an example of the display screen when the numeric keypad is used to specify "1" as a document delimiter and when the "Continue" key is pressed after the reading is temporarily interrupted. has specified "1" using the numeric keypad,
The lower part shows the state in which the "Continue" key is pressed.

In FIG. 4, the registered document number is rlo], and the last page is page "3".

On the display screen shown in Figure 4, if you use the numeric keypad to specify ``1'', which is the delimiter between documents, the next page ``Work'' to ``4'' will contain the registered document number rlo, as shown in the upper part of Figure 5.
IJ is displayed.

In the case of FIG. 5, since the image information of the registered document number "101J" is for four pages in total, image information of another document is read into the remaining two pages.

Once the delimitation of the document has been confirmed, the reader is instructed to continue reading.

If there are remaining digits that cannot be separated in the document, use the fifth
As shown in the lower part of the figure, similar processing is performed after moving the image in PH2.

Note that if the document has a large number of pages, 9 or more, it is not possible to divide the document, so the instruction to "continue" is given as is. In this case, clear the contents of PH1 once and
Prepare to read the following pages.

Next, regarding the electronic file device of this invention.

The process of registering multiple documents will be explained with reference to a flowchart.

FIG. 6 is a flowchart showing the main processing flow when registering image information in the electronic file device of the present invention. In the drawings, #1 to #14 indicate steps.

As already mentioned, in the electronic file device of the present invention, first, a plurality of documents are set in the image scanner at once.

First, in step #1, use the image scanner (2 in Figure 7).
) to set multiple documents at once.

In the next step #2, an instruction to start reading is given from the keyboard (1 in FIG. 7).

In step #3, the first page of the document read by the scanner is developed into image information, and the FB shown in Figure 1 is
I (first page buffer memory 81).

In step #4, the content read into the FBI is compressed and converted into a code by the optical disc control unit 51 shown in FIG. 1, and the code is recorded on the optical disc device 5.

In step #5, the contents of the FBI are reduced by the scaling function, and the information reduced by the scaling process is transferred to the PH in Figure 1.
1 (second page buffer memory 82). At this time, the scaling function sets the source information to FBI,
In addition, the predetermined area means PH1 as shown in FIG.
This area is determined by the order of areas (1) to (2), and is an area that is moved each time each page is read.

In step #6, enter the page number indicating which page it is.
Set to H1.

In step #7, it is determined whether the ninth document has been reached.

If you haven't reached the 9th card yet, step #
Return to step 3 and repeat the same process until you reach the 9th sheet.

During this time, the PH
Each time the contents of 1 (second page buffer memory 82) are rewritten (that is, each time one page is read), the CR
displayed on the screen of the T display device 4.

If it is determined in step #7 that 9 pages of the document have been read, that is, if it is determined that a predetermined number of pages (9 pages in this embodiment) have been read, Reading from the image scanner is temporarily interrupted, and the flow proceeds to the next step #8.

At step #8, the user performs a key input.

This keystroke is an operation for dividing the document, and the user uses the numeric keypad to specify the image of the last page that will serve as the document division.

In step #9, it is determined whether the input is from "1" to "9" on the numeric keypad.

If the input is from the numeric keypad "9", step #3
Then, as shown in FIG. 3, the document number is set to PH1 until the last page of the document.

In step #4, page numbers are renumbered from the last page onwards.

The process returns to step #8 again and waits for key personnel.

On the other hand, if it is determined in the previous step #9 that the input is not from the numeric keypad, the process proceeds to step #10, and it is determined whether the input is from the "Continue" key.

If the "Continue" key is not input, the process returns to step #8 and waits for the key to be pressed manually.

If it is determined in step #10 that the "Continue" key is input, in the next step #1, registration processing is performed for the separated documents.

In step #12, as shown in the lower part of FIG.
Move or clear the contents of 1.

The flow returns to step #3 again to read the next document.

Through the above steps #1 to #14,
The continuous registration operation for multiple documents ends.

Furthermore, according to the electronic file device of the present invention, when registering multiple documents, all documents to be registered are set in advance on a scanner and read continuously, and images of a predetermined number of pages are created. When the data (image data) is read, the reading operation is interrupted for -1 minutes, and the content of the read page is reduced and displayed, so the user can check the boundaries of one document on the display screen. Since the necessary instructions for registration can be given in this display state, the processing efficiency is significantly improved compared to the conventional registration operation for multiple documents, which is an excellent effect.

[Brief explanation of drawings]

FIG. 1 is a functional block diagram showing an embodiment of the essential configuration of the electronic file device of the present invention, particularly showing the relationship between a page buffer and an external storage device. The first and second page buffer memories 81 of
．． 82, FIG. 3 is a diagram showing an example of the display screen when reading is temporarily interrupted in the electronic file device of the present invention, and FIG. 4 is a diagram showing an example of the display screen when reading is temporarily interrupted. Figure 5 shows an example of the display screen when "9" is specified as the document delimiter. FIG. 6 is a flowchart showing the main processing flow when registering image information in the electronic file device of the present invention; FIG. 7 is a diagram showing an example of the display screen when the J key is pressed; A functional block diagram showing an example of the configuration of essential parts of an electronic file device. In the drawing, 4 is a CRT display device, 41 is a CRT display control section, 5 is an optical disk device, 51 is an optical disk control section, and 81 is a first A page buffer memory 82 is a second page buffer memory/buffer control means.

Claims (1)

[Scope of Claims] Scanner reading means for reading documents, drawings, etc. as image information, external storage means for storing image information, and search means for searching image information stored in the external storage means using desired search conditions. a CRT display means for displaying the image information retrieved by the retrieval means; a printing means for printing the image information retrieved by the retrieval means; and a central processing unit such as a CPU for controlling each of these parts. an electronic file device comprising: a first page buffer having a storage capacity for a plurality of pages and storing page-by-page image information read from the scanner reading means; and a first page buffer in the first page buffer. a second page buffer in which read page-by-page image information is reduced and stored; a buffer control means for reducing and storing the image information in the second page buffer; display control means for displaying on the display means; reading stop means for temporarily stopping the reading operation of the scanner reading means when a predetermined number of pages of documents or drawings have been read; and reading stop means for temporarily stopping the reading operation of the scanner reading means; A delimiter setting means for setting document delimiters based on display content; and a continuation instructing means for instructing the scanner reading means to resume the reading operation, the apparatus comprising: When reading, the display control means controls the second
When the contents of the page buffer are displayed on the display means and a predetermined number of pages of documents, drawings, etc. are read, the reading operation is temporarily stopped by the reading stop means, and the document is displayed by the delimiter setting means. 1. An electronic file device, wherein a delimiter is set, and the continuation instructing means instructs re-continuation of the reading operation as necessary.