JPH03222547A - Mail box common use system - Google Patents

Abstract

PURPOSE:To attain common use of one mail box and to process a mail in a mail box with plural users and to make the processing efficient by storing and managing the processing state of a received mail to a management list. CONSTITUTION:A mail received by a reception list 7 and stored in a mail box 6 is stored while its processing state is stored corresponding to a mail ID. Then plural users are defined to one mail box 6 and a mail box definition 5 is referenced as to a received mail and stored in a relevant mail box 6 and a mail ID is stored in the reception list 7. A user management table 3 and a user mail box relating definition 4 are referenced corresponding to the access of the mail box 6 and when an access right is in existence, the content of the reception list 7 is displayed to apply exclusive processing as to the mail of the mail ID in the unprocessed state. Thus, the processing of the mail in the mail box is implemented by plural users and the processing in an organization is made efficient.

Description

[Detailed Description of the Invention] [Summary] Regarding a mailbox sharing method in which a mailbox is shared and used, one mailbox is shared by multiple users, and the processing status of received mail is managed. The purpose of this system is to create a user management table for registering user IDs of users, and a user management table for registering the user IDs of users. A user mailbox relationship definition that defines a mailbox ID in association with a user ID, and a mailbox definition that defines a mailbox in association with the mailbox ID of this user-mailbox relationship definition are provided. Define multiple users in one mailbox and the email ID of the received email
It is equipped with a receiving groove that manages the processing status in association with the user's mailbox, stores the received mail in the corresponding mailbox by referring to the above mailbox definition, stores the mail ID in the above receiving groove, and stores the received mail in the mailbox from the user. In response to the access, when it is determined that the user has access authority by referring to the user management table and the user-mailbox relationship definition, the content of the above reception groove is displayed and the mailbox selected by the user is displayed. The configuration is configured to exclusively process emails with email IDs in processing status.

[Industrial application field]

The present invention relates to a mailbox shared use system in which mailboxes are shared.

In many cases, e-mail systems within companies are structured around the exchange of e-mails between organizations rather than e-mails between individuals. In such an e-mail system for business construction, it is required to create a mailbox in a certain organizational unit and build a system that can be shared and accessed by IIm staff, and to build a system that will serve as the basis for OA business closely related to business. has been done.

[Problems to be solved by the prior art and the invention] Conventionally, only one user could access a mailbox.

For this reason, even if an address (destination) is defined with the name of an organization, only one person can access the email, resulting in a problem in that emails are held up. For example, even if a mailbox was defined based on the 71 response to the email "General Affairs Department 1," only one person could access it, resulting in a backlog of processing and an inability to perform tasks quickly.

The present invention aims to share the use of one mailbox by multiple users, manages the processing status of received mail, and allows multiple users to process mail in the mailbox to improve processing efficiency in an organization. The purpose is to promote

[Means to solve problems]

Means for solving the problem will be explained with reference to FIG.

In FIG. 1, a user management table 3 is a table in which user IDs of users are registered.

The user-mailbox relationship definition 4 defines a mailbox ID in association with a user TD.

The mailbox definition 5 defines a mailbox 6 in association with a mailbox ID.

[Effect]

As shown in FIG.
, a user-mailbox relationship definition 4 and a mailbox definition 1i5 are provided to define multiple users in one mailbox 6, and the received mail is stored in the corresponding mailbox 6 by referring to the mailbox definition 5. At the same time, mail D is stored in the reception groove 7, and when it is determined that the user has access rights by referring to the user management table 3 and the user-mailbox relationship definition 4 in response to the access to the mailbox 6. , the contents of the reception groove 7 are displayed, and the mail with the unprocessed mail ID is exclusively processed.

Therefore, by making one mailbox 6 shared by multiple users and managing the processing status of received mail, multiple users can process the mail in the mailbox 6 and process it in an organization. This makes it possible to improve efficiency.

〔Example〕

Next, the configuration and operation of one embodiment of the present invention will be explained in detail using FIGS. 1 to 3.

In FIG. 1, an e-mail system 1 is a system for transferring mail (e-mail, slips) between terminals 8. As shown in FIG.

The mail processing unit 2 performs various processes such as receiving mail from the terminal 8 and storing it in the destination mailbox 6, and accessing the mailbox 6 to which it has access rights in response to an access request from the terminal 8. This is what we do.

The user management table 3 is a table in which user IDs and user names are registered in association with each other. For example, user TD″F
6363”, registered as daytime (described later in Figure 2 (a))
.

User-Mailbox Definition Definition 4 defines a mailbox ID in association with a user ID. For example, user 10″F6363″ has a mailbox ID″
Define it in relation to general affairs (described later in Figure 2 (b)).

The mailbox definition 5 defines a mailbox 6 in association with a mailbox ID. For example, a mailbox is provided in association with mailbox ID "general affairs °" (described later in FIG. 2 (c)).

The mailbox 6 is a box that stores received mail. The mailbox 6 stores the number of received emails, received emails, and the like.

The reception list 7 stores the processing status and the like in association with the mail ID of the received mail and stored in the mailbox 6 (described later in FIG. 2(d)).

The terminal 8 is a terminal for transferring mail, accessing the mailbox 6 to which the user has access rights, and processing the mail.

A user ID is defined for the user of this terminal 8 as shown in the figure.

Next, using Figure 2, the table/definition/I of the configuration in Figure 1 is
Explain I.

FIG. 2(A) shows an example of the user management table 30. Here, the user ID and name are registered as a pair. F
6363, A4047, and enemy 6368 represent user ■D, and daytime, lead end, and Kawada represent the user's name.

Figure 2 (b) shows the user-mailbox relationship definition 40.
Give an example. Here, a user ID and a mailbox ID are defined as a pair. F6363, ^4047
, W636B represents the user ID, and General Affairs represents Melbo and Kus10. Here, since the three user IDs are related to one mailbox ID "general affairs", these three persons are defined to have the authority to access the mailbox ID "general affairs".

FIG. 2(C) shows an example of the mailbox setting 115.

Here, "General Affairs" is defined as the mailbox ID. From this mailbox ID "General Affairs", the pointer points to the mailbox 6 that stores the mail.

By providing the three items in Figure 2 (a), (b), and (c) above, one mailbox ID "general affairs" can be accessed by, for example, three users (Japanese, Chimney, and Kawata). ) and define a share.

FIG. 2(d) shows an example of the reception list 7. Here, the email ID represents the ID of the received email, the receiving port represents the date the email was received, the subject represents the subject of the email, and the processing status represents the processing status of the received email (unprocessed, in progress, processed). Processor indicates the person who processed the email.

Next, the operation of the configuration shown in FIG. 1 will be explained in detail in accordance with the order shown in the flowchart of FIG.

In FIG. 3, ■ determines whether or not the user has access rights to the mailbox. If yes (if it is found that the user ID of the mailbox for which the access request was made is defined by referring to the user management table 3, user-mailbox relationship i14) performs [phase] and subsequent steps. If there is none, it is determined that there is no access right, so an error occurs.

@ performs a - browsing operation (search). In this case, since it is determined that there is an access right with ■, the corresponding mailbox 6 is searched for reception 1ii1, and the processing status of the received mail is displayed on the screen, for example, as shown in Figure 2 (d). do.

0 selects an unprocessed email ID 0 For example, in Figure 2 (
d) Select the unprocessed mail ID "MALL 001" on the screen.

[Yes] determines whether or not it has been unprocessed. This refers to the second R (d) reception groove 7, for example, to determine whether or not the mail ID selected in (2) has not been processed. If YES, perform ■. If NO, the process is being processed or has already been processed, so an error is determined and exclusive processing is performed or double processing is prevented.

(2) sets the processing status from unprocessed to processed.

For example, in FIG. 2 (d) mail ID "1'1 ALL 00", the processing status "unprocessed" is set to "processing".

[Phase] performs processing. This handles the processing and delivery of slips (emails).

(2) is set to "Processing - Processed". For example, ■ in Figure 2 (
D) The processing status of the mail ID "MALL 001" which was set to "Processing" is further set to "Processed" to display that the processing has been completed and prevent heavy processing.

Receive 7 from 0 to O! Regarding the unprocessed mail ID stored in i7, the corresponding mailbox 6
By having multiple users who share the same mailbox exclusively process invoices (email), one
It becomes possible for multiple people to quickly, efficiently, and exclusively process the mail transferred to D.

〔Effect of the invention〕

As explained above, according to the present invention, one mailbox 6 is shared by a plurality of users, and the processing status of received mail is stored and managed in the management list 7. Therefore, one mailbox 6 can be shared by a plurality of users, and processes in an organization can be quickly and efficiently avoided, avoiding duplicate processing.

[Brief explanation of drawings]

FIG. 1 is a configuration diagram of one embodiment of the present invention, FIG. 2 is an explanatory diagram of table/definition/1 of the present invention, and FIG. 3 is a flowchart explaining the operation of the present invention. In the figure, 1 is an e-mail system, 2 is a mail processing unit, and 3
4 represents a user management table, 4 represents a user-mailbox relationship definition, 5 represents a mailbox definition, 6 represents a mailbox, 7 represents a receiving groove, and 8 represents a terminal.

Claims (1)

[Claims] In a mailbox shared usage method in which mailboxes are shared and used, a user management table (3) in which user IDs of users are registered is provided.
), a user-mailbox relationship definition (4) that defines a mailbox ID in association with the user ID of this user management table (3), and the email of this user-mailbox relationship definition (4). A mailbox definition (5) is provided to define a mailbox (6) in association with a box ID, and multiple users are defined in one mailbox (6), and a mailbox definition (5) is defined in association with the email ID of the received email. Equipped with a reception list (7) to manage the processing status of received mail, and the above mailbox definition (5) for received mail.
is referenced and stored in the corresponding mailbox (6), and the e-mail ID is stored in the above-mentioned reception list (7), and in response to the access of the mailbox (6) from the user, the above-mentioned user management table ( 3) and user-mailbox relationship definition (4), and when it is determined that the user has access authority, the contents of the above reception list (7) are displayed and the unprocessed mail selected by the user. A mailbox shared usage method characterized in that it is configured to exclusively process emails of an ID.