JPH0758981B2 - Mailbox shared usage method - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Outline] Regarding a mailbox shared use method in which a mailbox is shared and used, one mailbox is shared by a plurality of users, and the processing state of received mail is managed. The user management table that registers the user ID of the user and this user management table Provide a user-mailbox relationship definition that defines the mailbox ID associated with the user ID, and a mailbox definition that defines the mailbox associated with the mailbox ID in this user-mailbox relationship definition. Reception that manages the processing status by defining multiple users in one mailbox and associating with the mail ID of the received mail Comprising a mail to the reception record stores the received mail in the mail box corresponding with reference to the mailboxes defined
When the ID is stored and the user has access to the mailbox and the access authority is found by referring to the user management table and the user-mailbox relation definition, the contents of the inbox Is displayed to configure exclusive processing for the mail with the unprocessed mail ID selected by the user.

[Industrial application field]

The present invention relates to a mailbox shared use method in which a mailbox is shared and used. The e-mail system in a company often has its business constructed by exchanging e-mails in organizational units rather than e-mails in individual units. In such an e-mail system for business construction, it is required to create a mailbox in a certain organizational unit, build a system that can be shared and accessed by organizational staff, and build a system that is the foundation of OA business closely related to business. Has been done.

[Problems to be Solved by Conventional Techniques and Inventions]

Conventionally, only one user can access the mailbox. For this reason, even if the address (destination) is defined by the name of the organization, there is a problem in that mail is accumulated because only one person can access it. For example, even if a mailbox is defined by an email address of "General Affairs Division", since only one person can access it, there is a problem that the processing is stagnant and the business cannot be performed quickly.

The present invention aims at sharing one mailbox for use by a plurality of users, managing the processing state of received mails, and processing mails in a mailbox by a plurality of users to improve processing efficiency in an organization or the like. It is intended to achieve

[Means for solving the problem]

 Means for solving the problems will be described with reference to FIG.

In FIG. 1, the user management table 3 is a table for registering a user ID of a user.

The user-mailbox relationship definition 4 defines the mailbox ID in association with the user ID.

The mailbox definition 5 defines the mailbox 6 in association with the mailbox ID.

[Action]

According to the present invention, as shown in FIG. 1, a user management table 3, a user-mailbox relationship definition 4 and a mailbox definition 5 are provided, and a plurality of users are defined in one mailbox 6 and received. Regarding mail, referring to the mailbox definition 5, the mail is stored in the corresponding mailbox 6 and the mail ID is stored in the reception list 7, and the user management table 3 and the user-mail box are stored in correspondence with the access of the mailbox 6. When it is determined that there is an access right by referring to the relationship definition 4, the contents of the reception list 7 are displayed to exclusively process the mail having the unprocessed mail ID.

Therefore, by sharing one mailbox 6 for use by a plurality of users and managing the processing state of the received mail, the mail of the mailbox 6 can be processed by a plurality of users and processed in an organization or the like. It is possible to improve the efficiency of.

〔Example〕

Next, the configuration and operation of one embodiment of the present invention will be sequentially described in detail with reference to FIGS. 1 to 3.

In FIG. 1, an electronic mail system 1 is a system for transferring a mail (e-mail, slip) between terminals 8.

The mail processing unit 2 receives the mail from the terminal 8 and stores it in the destination mailbox 6, and accesses the mailbox 6 that has the access right in response to the access request from the terminal 8 and so on. Is to do.

The user management table 3 is a table in which a user ID and a user name are associated and registered. For example, user ID “F636
Register 3 "and Tanaka (described later in FIG. 2 (a)).

The user-mailbox relationship definition 4 defines the mailbox ID in association with the user ID. For example, the user ID “F6363” is defined in association with the mailbox ID “General Affairs” (described later in FIG. 2B).

The mailbox definition 5 defines the mailbox 6 in association with the mailbox ID. For example, a mailbox is provided in association with the Melbox ID “General Affairs” (described later in FIG. 2C).

The mail box 6 is a box for storing the received mail. The number of received mails, the received mails, and the like are stored in the mailbox 6.

The reception list 7 stores the processing status and the like in association with the mail ID of the mail received and stored in the mailbox 6 (described later in FIG. 2D).

The terminal 8 is a terminal for requesting mail transfer, accessing the mailbox 6 having an access right, and processing mail. A user ID is defined for the user of this terminal 8 as shown in the figure.

Next, the table / definition / book having the configuration shown in FIG. 1 will be described with reference to FIG.

FIG. 2A shows an example of the user management table 3. Here, the user ID and the name are registered as a pair. F636
3, A4047 and W6368 represent user IDs, and Tanaka, Suzuki, and Kawada represent user names.

FIG. 2B shows an example of the user-mailbox relationship definition 4. Here, the user ID and the mailbox ID are defined as a pair. User ID is F6363, A4047, W6368
Represents the mailbox ID. Here, since three user IDs are associated with one mailbox ID "general affairs", these three parties are defined to have the authority to access each mailbox ID "general affairs".

FIG. 2C shows an example of the mailbox definition 5. Here, "general affairs" is defined as the mailbox ID. From this mailbox ID “general affairs”, the mailbox 6 for storing the mail is pointed to by the pointer.

By providing the above-mentioned three of FIG. 2 (a), (b), and (c), one mailbox ID "general affairs"
For example, the access right is given to three users (Tanaka, Suzuki, Kawada) to define sharing.

FIG. 2D shows an example of the reception list 7. Where email
The ID represents the ID of the received mail, the reception date represents the date the mail was received, the subject represents the subject of the mail, and the processing status represents the processing status (unprocessed, processing, processed) of the received mail. , The processor represents the person who processed the mail.

Next, the operation of the configuration shown in FIG. 1 will be described in detail according to the order shown in the flowchart of FIG.

In FIG. 3, it is determined whether or not the access right is to the mailbox. In the case of existence (when it is found that the user ID of the mailbox ID of the mailbox for which the access request is made is defined by referring to the user management table 3 and the user-mailbox relation definition 4) Will do the following. If there is none, it is determined that there is no access right and an error occurs.

Performs a list operation (search). Since it is determined that the access right is present, the inbox 7 of the corresponding mailbox 6 is searched and the processing status of the received mail is displayed on the screen, for example, as shown in FIG. To do.

Selects an unprocessed mail ID. For example, the unprocessed mail ID “MALL001” in FIG. 2D is selected on the screen.

Determines whether it is unprocessed. This judges whether or not the mail ID selected in step 1 is unprocessed by referring to, for example, the reception list 7 in FIG. If yes, do. In the case of NO, since it is being processed or has been processed, it is regarded as an error and exclusive processing is performed or double processing is prevented.

Sets the processing state to unprocessed → processing. For example, the processing status “unprocessed” of the mail ID “MALL001” in FIG. 2D is set to “processing”.

Performs processing. This processes slips (mail), delivers, and so on.

Sets in-process → processed. For example, in Fig. 2 (d), the processing status "processing in progress" of the mail ID "MALL001" is set to the processing status "processing completed", and the completion of processing is displayed, and double processing is performed. To prevent.

As a result of the above or above, regarding the unprocessed mail IDs stored in the reception list 7, a plurality of users who share the mailbox 6 exclusively process the slips (mails), respectively. It becomes possible for multiple people to process mails whose IDs have been transferred quickly, efficiently and exclusively.

〔The invention's effect〕

As described above, according to the present invention, a configuration is adopted in which one mailbox 6 is shared by a plurality of users and the processing state of received mail is stored in the management book 7 and managed. Therefore, one mailbox 6 can be shared by a plurality of users, and the processing in the organization can be performed quickly and efficiently by avoiding double processing.

[Brief description of drawings]

FIG. 1 is a configuration diagram of an embodiment of the present invention, FIG. 2 is an explanatory diagram of a table / definition / book of the present invention, and FIG. 3 is an operation explanatory flowchart of the present invention. In the figure, 1 is an electronic mail system, 2 is a mail processing unit, 3
Is a user management table, 4 is a user-mailbox relationship definition, 5 is a mailbox definition, 6 is a mailbox, 7 is a reception list, and 8 is a terminal.

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Inventor Atsuko Katsumata 1015 Kamiodanaka, Nakahara-ku, Kawasaki City, Kanagawa Prefecture, Fujitsu Limited (72) Inventor, Yumiko Fujita 1015, Kamikodanaka, Nakahara-ku, Kawasaki City, Kanagawa Prefecture, Fujitsu Limited ( 56) References JP-A-3-113934 (JP, A) JP-A-2-190058 (JP, A) JP-A-63-37733 (JP, A) JP-A-61-177050 (JP, A)

Claims (1)

[Claims] 1. A user management table (3) for registering a user ID of a user in a mailbox shared use method for sharing a mailbox.
And a user-mailbox relationship definition (4) that defines a mailbox ID in association with the user ID of this user management table (3), and a mailbox of this user-mailbox relationship definition (4) Provide a mailbox definition (5) that defines the mailbox (6) in association with the ID, define multiple users in one mailbox (6), and associate it with the mail ID of the received email. A mailbox (7) for managing the processing status is provided, and for the received mail, the above mailbox definition (5)
Is stored in the corresponding mailbox (6) by referring to, and the mail ID is stored in the reception list (7). In response to the access of the mailbox (6) from the user, the user management table ( 3) and the user-mail box relation definition (4), when it is determined that the user has access authority, the contents of the reception list (7) are displayed and the unprocessed mail selected by the user A mailbox shared use method characterized in that it is configured to exclusively process ID emails.