JP2003345728A - System and program for managing shared information - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To reflect the intention of each data sharing person and to prevent shared information from being changed or eliminated by data alteration and an operation mistake. <P>SOLUTION: An information management processor 11 in a management machine 10 is provided with a mail preparing part 11b for preparing mail that asks each sharing person about the approval/disapproval of the elimination and update of the shared information, a mail transmitting and receiving part 11a for transmitting and receiving the mail prepared by the mail preparing part 11b to/from each sharing person, an information adding part 11c for performing additional registration processing of new shared information, and an information eliminating and updating part 11d for accumulating results of the approval/disapproval of reply mail from each sharing person and eliminating or updating the shared information on the basis of the accumulation results. <P>COPYRIGHT: (C)2004,JPO

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a system in which a plurality of shared machines share shared information stored in a shared information storage unit in a management machine via a network.

[0002]

2. Description of the Related Art An information management system that shares image data such as a photograph or text data via a network such as the Internet, and enables browsing of the image data or text data and the like whenever desired is desired. ,
Generally done widely. For example, Japanese Patent Application Laid-Open No. 2001-20
According to the technology described in Japanese Patent No. 2415, image data such as a photograph of the appearance of a house, the inside situation, the situation of a garden or a parking lot, and text data relating to the real estate are used by a network between the owner and the manager. By sharing, the owner can check the latest management status of the real estate while keeping it secret from others.

[0003]

Here, in the above-mentioned prior art, an administrator who manages data stored via a network has the authority to change or delete stored data. Then, the administrator was able to change or delete the stored data without obtaining the consent of another sharer, whether intentionally or not.

[0004] Therefore, another sharer who does not desire to delete the data has a problem that the data is changed or deleted without reflecting the request. In addition, in order to respect the intention of other co-owners who do not want to delete data and to recover data that has been changed or deleted once, the co-owner who wants to recover exchanges mail with the administrator, etc. He expressed his wishes to the administrator, and then the data was recovered by the administrator. In other words, there is an inconvenience that it takes time and effort to recover data once changed or deleted.

Accordingly, an object of the present invention is to improve the above-mentioned inconvenience, and when changing or deleting stored data, the intention of the data sharer is reflected, and the stored data is changed or deleted due to falsification or erroneous operation. It is an object of the present invention to provide a shared information management system and a shared information management program that can suppress such a situation.

[0006]

To achieve the above object, according to the present invention, a plurality of shared machines share shared information stored in a shared information storage unit in a management machine via a network, and A shared information management system configured so that a machine can perform data registration, deletion, or data reference of shared information in the shared information storage unit, wherein the management machine relates to each sharer sharing the shared information. A sharer management data storage unit for storing data, a group data storage unit for storing data relating to a group of sharers performed for each shared information stored in the shared information storage unit, and a group belonging to the group and the group A sharer group correspondence data storage unit for storing data for associating with a sharer, and each shared information stored in the shared information storage unit And shared information attribute data storage unit that stores data relating to attribute information, and information sharer associated data storage unit for storing data relating to update or delete the pros and cons of the shared information from each sharer for the shared information,
Permission to store data that defines the number and ratio of sharers' approval responses required to update or delete the shared information, for each type of shared information stored in the shared information attribute data storage unit A ratio data storage unit; and an information management processing device that performs processing related to management of shared information based on data stored in each of the storage units, wherein the information management processing device relates to deletion / update of the shared information. An e-mail creator that creates an e-mail that asks each sharer for approval or disapproval, an e-mail transmitter / receiver that sends and receives e-mails created by the e-mail creator to and from each sharer, and additional information to add and register new shared information And an information deletion / updating unit that totalizes the results of approval / disapproval of reply mails from each sharer and deletes / updates shared information based on the result of the aggregation.

Further, the present invention provides an additional registration function for additionally registering new information as shared information in a computer storing shared information shared by a plurality of shared machines via a network, and an approval / denial for deletion / update of the shared information. An email creation function that creates an email that asks each sharer for an email, an email sending and receiving function that sends and receives emails created by the email creation function to and from each sharer, and counts the results of approval / disapproval of reply emails from each sharer The above object can also be achieved by a shared information management program that realizes a response totalizing function to perform a deletion and an update processing function of executing shared information deletion / update processing based on a totaling result.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be described below with reference to the drawings.

First, the configuration of a shared information management system according to this embodiment will be described with reference to FIG. In the shared information management system according to the present embodiment, the shared machines (two in this embodiment) of a plurality of sharers store image data, text data, and the like stored in the shared information storage unit 12 via a network such as the Internet. , And each sharer can register, delete, or refer to data in the shared information storage unit 12. Each machine is provided with an input device 10a and a display device 10b. In the present embodiment, the case where the number of sharers is three is described, but the number of sharers is not limited to this.

The management machine 10 is provided with an information management processing device 11 for performing processing related to management of shared information. The information management processing device 11 transmits and receives mail to and from each sharer of the shared information. A transmission / reception unit 11a and a mail creation unit 11 for creating a mail to be sent to each sharer, etc.
b, an information adding unit 11c that performs processing relating to additional registration of new shared information, and an information deletion updating unit 11d that performs processing relating to deletion or updating of shared information.

Next, the structure of data stored in various storage units provided in the above system will be described with reference to FIGS.

The sharer management data storage section 13 stores data on each sharer who shares each data in the shared information storage section 12, and the sharer management data is, as shown in FIG. A “sharer ID” item 21 that stores an ID previously assigned to each sharer, a “sharer name” item 22 that stores the name of each sharer, and a “mail address” that stores a mail address of each sharer Item 23.

In this embodiment, the shared information storage unit 12
Are grouped for each shared information stored in the group. The group data storage unit 14 stores data relating to each group. With this group data, it becomes possible to easily specify a sharer group belonging to each piece of shared information. The group data is shown in FIG.
As shown in FIG. 3, the group has a "group ID" item 31 for storing an ID previously assigned to each group, and a "group name" item 32 for storing the name of each group.

The sharer group correspondence data storage section 15 stores data for associating the above groups with sharers belonging to the groups. The sharer group correspondence data is shown in FIG. As described above, the “group ID” item 41 storing the ID of each group and the “sharer I” storing the ID of the sharer belonging to each group
D "item 42.

The shared information attribute data storage section 16 stores data on attribute information for each shared information stored in the shared information storage section 12. As shown in FIG. 5, the shared information attribute data includes a “shared information ID” item 51 that stores an ID assigned to each piece of shared information in advance and a “shared information” that stores a URL (Uniform Resource Locators) of each piece of shared information. An "information URL" item 52, a "group ID" item 53 for storing an ID of a sharer group of each shared information,
For example, it has a “data content” item 54 for storing information on the content of each piece of shared information, such as “text data of information A”, “image data of information B”, and the like.

The information sharer-related data storage section 17 stores, for each piece of shared information, data regarding the approval or disapproval of updating or deleting the shared information by each sharer. As shown in FIG. 6, the information sharer related data stores a “shared information ID” item 61 for storing an ID assigned to each piece of shared information and a “shared information ID” item 61 for storing an ID assigned to the sharer of the shared information. A "sharer ID" item 62 and an "answer state" item 63 for storing information on whether or not an email notification has been made to each sharer, and information on the approval or disapproval of each sharer for updating or deleting the shared information. Have.

The permission ratio data storage unit 18 stores the number and ratio of the approval responses of the sharers required to update or delete the shared information, the type of each shared information stored in the shared information attribute data. As shown in FIG. 7, the permission ratio data includes a "data content" item 71 for storing the type of shared information, and a data for updating or deleting the shared information. It has a “permitted ratio” item 72 for storing a prescribed value relating to the required sharer's approval ratio.

The operation of the shared information management processing by the shared information management system of the present invention in which the various data described above are stored in the respective storage units will be described below.

First, the processing operation of the present system when additionally registering new information data in the shared information storage unit 12 will be described with reference to FIG. FIG. 8 is a flowchart showing the new information additional registration processing operation by the present system.

First, new shared information is stored in the shared information storage unit 1.
2 (in this embodiment, the user of the management machine 10, that is, the administrator) designates the URL of the additional registration information and the data content of the additional registration information (for example, text data of information A, etc.). Then, these data are input to the input device 10.
a (step 101), the information adding unit 11
c assigns a value that does not overlap in the present system to the additional registration information as a shared information ID (step 10).
2) The item data entered after that, namely, the URL of the additional registration information, the data content of the additional registration information, and the assigned shared information ID are stored in the shared information attribute data storage unit 1.
6 (step 103). Next, the sharer of the newly registered new information is specified. At this time, the information adding unit 11c searches whether the group to which all the sharers of the new information belong is already registered in the group data storage unit 14. (Step 104).

As a result of the search, if the group has been registered, the information adding unit 11c sets the group ID of the group.
Is acquired from the group data storage unit 14, and the group ID is registered in the record of the additional registration data of the shared information attribute data (step 105). On the other hand, if the group is not registered, it is necessary to newly register the group of the sharer of the new information, and the administrator specifies all sharers of the new information from the sharer ID (step 106). ), The information adding unit 11c assigns a value that does not overlap in the present system as a new group ID to the new group to which all the sharers belong, and assigns the new group I
D is registered in the record of the additional registration data of the shared information attribute data (step 107).

After the additional registration is performed on the shared information attribute data as described above, the shared information ID of the new information and the sharer IDs of all the sharers are stored in the information sharer related data storage unit 1.
7 as a new record (step 10
8). Also, at this time, the information adding unit 11c inputs "not set" in the "answer state" item of the new record (step 109).

As described above, the administrator operates the management machine 1
The new information and the related data of the new information can be additionally registered as shared information in the shared information storage unit 12, the shared information attribute data storage unit 16, and the information sharer-related data storage unit 17 in 0. Can share this new shared information via the network.

Next, the processing operation of the present system when deleting or updating information registered in the shared information storage unit 12 will be described with reference to FIGS. 9 and 10. First, the processing operation in the management machine when the information to be deleted or updated is transmitted to all sharers by e-mail will be described. FIG. 9 is an example of a document attached to an e-mail to be transmitted to all the sharers, and FIG. 10 is a flowchart showing an e-mail transmission processing operation of transmitting information to be deleted or updated to all the sharers by e-mail.

First, when the administrator deletes or updates shared information, the administrator specifies the shared information to be deleted or updated by the shared information ID (step 201).
The mail creating unit 11b stores the shared information attribute data storage unit 1 based on the shared information ID of the identified deletion / update target information.
6, the URL of the information to be deleted / updated is extracted, and further, the sharer IDs of all the sharers of the information to be deleted / updated are extracted from the information sharer related data storage unit 17 (step 202). Subsequently, the mail creation unit 11b executes Step 2
An attached document to be attached to the mail is created based on the URL information of the information to be deleted and extracted in step 02 (step 203). Specifically, as shown in FIG. 9, for example, an attached document having a URL of the information to be deleted / updated and a selection field for selecting and answering whether to agree or disagree with the deletion or update of this information is created.

After the above attached document is created, the mail transmitting / receiving unit 1
1a extracts the mail address of each sharer from the sharer management data storage unit 13 based on the sharer ID extracted in step 202, and transmits the mail attached with the attached document to each sharer (step 204). ). Then, the mail transmitting / receiving unit 11a checks whether the mail has been transmitted for each sharer (step 205).

If it is determined by the check in step 205 that the mail has been normally transmitted to the sharer, the “answer status” item of the record of the sharer in the information sharer related data storage unit 17 is set to “not set”. "" To "notified" (steps 206 and 207). On the other hand, when it is determined that the mail has not been normally transmitted to the sharer, the “answer state” item of the record of the sharer in the information sharer related data storage unit 17 is changed from “not set” to “notification NG”. (Step 208), and in this state, the mail transmission in step 204 is performed again. Here, if the mail can be transmitted, the process proceeds to step 207, and the “answer status” item is updated from “notification NG” to “notified”.
If the mail cannot be transmitted again, the "answer status" item is "notification NG" (step 20).
9).

As described above, the transmission state of the mail is checked for each sharer, and when the check is completed for all the sharers (step 210), the mail transmitting / receiving unit 11a sets
The number of senders whose "answer status" item is "notified" is counted up, and the obtained number is stored in a storage unit (not shown) of the mail transmitting / receiving unit 11a (step 21).
1). As described above, the mail transmission processing to all the sharers is performed, and the shared information manager deletes or updates the shared information for all the sharers of the shared information to be deleted and updated. The intention of the manager is communicated.

Next, all the sharers who have received the e-mail from the administrator reply to the administrator that each sharer is willing or not to delete or update the information to be deleted or updated. Hereinafter, the processing operation in the management machine 10 when the management machine 10 receives the reply mail from the sharer will be described with reference to FIG. FIG.
5 is a flowchart showing an operation for receiving a reply mail from the sharer.

First, the mail transmission / reception unit 11a extracts the mail address of the returned mail, the URL of the information to be deleted and updated attached to the reply mail, and the response data regarding the approval / disapproval of the mail replyer (sharer). (Step 301). Next, a corresponding shared information ID value is obtained from the shared information attribute data storage unit 16 based on the URL data of the deletion / update target information obtained in step 301, and further, based on the mail address, the sharer management data storage unit 13 is acquired.
The corresponding sharer ID value is obtained from the above, and the record in the information sharer related data storage unit 17 specified by the obtained shared information ID and sharer ID is specified (step 302). After the record is specified, the "answer status" item of this record is updated to the answer data on the approval / disapproval acquired in step 301 (step 303). As described above, the process of receiving the reply mail in the management machine 10 is as follows.
This is performed every time a reply mail is received.

Further, after the reply mail is received by the management machine 10 as described above, the management machine 10 collects the answer of either the approval or disapproval of each sharer and deletes or updates the reply based on the calculation result. The information is deleted or updated. FIG.
This will be described with reference to FIG. FIG. 12 is a flowchart showing the answer totaling process operation and the delete / update process operation in the management machine.

First, the information deletion / update section 11d searches the information sharer-related data storage section 17 and obtains the number of approvals / disapprovals of the "answer status" item of each record for the deletion / update target information to be processed this time. (Step 401). Next, the number of “notified” records that have been counted up is obtained from the mail transmitting / receiving unit 11a (step 40).
2) Further, the permission ratio of the permission ratio data corresponding to the data content of the shared information attribute data storage unit 16 is acquired from the permission ratio data storage unit 18 (step 403). Then, the information deletion / update unit 11d calculates the ratio of the number of approvals to the number of obtained “notified” records (step 404), and determines whether the calculated ratio of the number of approvals is equal to or greater than the permission ratio (step 405).

If the result of the determination is that the calculated ratio of the number of approvals is equal to or greater than the permission ratio, the information deletion / update unit 11d executes a deletion or update process (step 406). The mail creation unit 11b creates a mail indicating the relationship (step 407), and the mail transmission / reception unit 11a sends the result mail to all sharers (step 408). Also, as a result of the determination, if the calculated ratio of the number of approvals is less than the permission ratio, the information deletion / update unit 11d does not perform the deletion or update process, and the mail creation unit 11b determines the relationship between the permission ratio and the calculation result. A result mail is created (step 407), and then the mail transmitting / receiving unit 11a transmits the result mail to all sharers (step 408).

As described above, when deleting or updating shared information, it is possible to automatically determine whether or not to delete or update based on the reply mail of each sharer. Deletion / renewal of shared information will not be determined solely by the intention of the administrator of the shared information, nor will shared information be deleted accidentally. Update processing becomes possible.

In the above embodiment, a system for managing shared information has been described. However, the above-mentioned additional registration function,
The above-mentioned effects can be obtained by storing a program for realizing a mail creating function, a mail sending / receiving function, a reply totalizing function, and a deleting / updating function in the computer, and operating the computer as a shared information management machine in a network. Can be achieved.

[0036]

As described above, according to the present invention, when the data of the shared information is changed or deleted, the intention of each data sharer is reflected, and the change of the shared data due to the falsification or erroneous operation of the data is performed. Deletion can be suppressed.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating an example of a system configuration of a shared information management system according to an embodiment of the present invention.

FIG. 2 is a diagram illustrating a configuration of data stored in a sharer management data storage unit in the shared information management system of the present embodiment.

FIG. 3 is a diagram showing a configuration of data stored in a group data storage unit in the shared information management system of the embodiment.

FIG. 4 is a diagram showing a configuration of data stored in a sharer group correspondence data storage unit in the shared information management system of the embodiment.

FIG. 5 is a diagram illustrating a configuration of data stored in a shared information attribute data storage unit in the shared information management system according to the present embodiment.

FIG. 6 is a diagram illustrating a configuration of data stored in an information sharer related data storage unit in the shared information management system of the present embodiment.

FIG. 7 is a diagram illustrating a configuration of data stored in a permission ratio data storage unit in the shared information management system according to the present embodiment.

FIG. 8 is a flowchart illustrating an additional registration processing operation of new information by the shared information management system of the present embodiment.

FIG. 9 illustrates a shared information management system according to the present embodiment.
It is a figure showing an example of a document attached to a mail transmitted to all sharers.

FIG. 10 is a flowchart showing a mail transmission processing operation for transmitting information to be deleted or updated to all sharers by mail in the shared information management system of the embodiment.

FIG. 11 is a flowchart illustrating a process of receiving a reply mail from a sharer in the shared information management system according to the embodiment.

FIG. 12 is a flowchart showing a response totalizing operation and a delete / update operation in the management machine of the shared information management system of the embodiment.

[Explanation of symbols]

Reference Signs List 10: management machine, 10a: input device, 10b: display device, 11: information management processing device, 11a: mail transmission / reception unit, 11b: mail creation unit, 11c: information addition unit, 11
d: information deletion / update section, 12: shared information storage section, 13: sharer management data storage section, 14: group data storage section,
15: sharer group correspondence data storage unit, 16: shared information attribute data storage unit, 17: information sharer related data storage unit, 18: permission ratio data storage unit

Claims (2)

[Claims] A plurality of shared machines share shared information stored in a shared information storage unit in a management machine via a network, and each shared machine registers, deletes, or deletes data of the shared information in the shared information storage unit. A shared information management system configured to be able to perform data reference, wherein the management machine stores a sharer management data storage unit that stores data regarding each sharer sharing the shared information, and the shared information storage. A group data storage unit for storing data related to a group of sharers performed for each shared information stored in the unit, and a sharer group correspondence for storing data for associating the group with a sharer belonging to the group A data storage unit, and shared information attribute data storing data relating to attribute information for each shared information stored in the shared information storage unit. A storage unit, an information sharer-related data storage unit that stores data regarding approval / disapproval of update or deletion of the shared information by each sharer with respect to the shared information, and a sharing unit required to update or delete the shared information. A permission ratio data storage unit for storing data defining the number and ratio of the approval responses of the users for each type of shared information stored in the shared information attribute data storage unit, and data stored in each of the storage units An information management processing device that performs a process related to management of shared information based on the information management processing device, wherein the information management processing device creates an email that asks each sharer for approval or disapproval regarding deletion / update of the shared information. A mail transmitting / receiving unit for transmitting / receiving a mail created by the mail creating unit to / from each sharer, an information adding unit for performing additional registration processing of new shared information, Shared information management system to aggregate the results of the reply mail pros and the information deletion updating unit for deleting and updating process of the shared information based on the counting result, and characterized by being provided with. 2. An additional registration function for additionally registering new information as shared information in a computer storing shared information shared by a plurality of shared machines via a network, and each share information indicating whether or not to delete / update the shared information. A mail creation function to create an email to ask the user, an email sending and receiving function to send and receive emails created by the email creation function to and from each sharer, and a tabulation of the results of the pros and cons of reply emails from each sharer A shared information management program for realizing a processing function and a deletion / update processing function of executing deletion / update processing of shared information based on a total result.