JPH0273467A - Electronic filing system - Google Patents

Abstract

PURPOSE:To attain the use of a proper index information input sheet by preparing an image generating means and a picture output means and outputting the index information set and registered previously and the entry area for the index information in the form of the image data. CONSTITUTION:A CPU 9 has a function serving as an image generating means and produces the index input sheet image data based on the registered index information when the index information is stored in a hard disk 12 to retrieve the picture information stored in an optical disk device 8. Then a bit manipulation unit BMU3 outputs the index input sheet image data evolved onto an image memory 11 via a printer 6 as an index input sheet corresponding to the index input sheet image data in the form of a picture. Then the index information written on the index input sheet is read by an image scanner 5 and evolved to the memory 11. Then the CPU 9 performs an automatic register process for the picture sheets for each index while recognizing characters. In such a constitution, the pictures can be smoothly registered by means of a proper index information input sheet.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an electronic filing system that electronically processes documents as image data and registers and manages the documents in a storage medium.

(Prior Art) With the rapid spread of mass information processing media in recent years, electronic filing systems have been proposed that convert large volumes of documents, drawings, etc. processed in office work environments into electrical signals and store them.

When documents and drawings are optically read and registered on a storage medium, an OCR (optical character reader) is used to read a special sheet with index information for searching and managing the information. The aim is to reduce key input operations.

FIG. 5 is a schematic diagram illustrating an example of a conventional index information input sheet, in which 31 is an index information input sheet, in which desired index information, for example, type .

Corresponds to the state with an index attached.

[Problem to be solved by the invention]

However, when inputting index information from OCR as described above, the operator needs to remember or recognize what the input items in the index information entry fields 32 to 34 correspond to, and the input index information is If the number increases, there is a problem that index information that does not correspond to the index information entry fields 32 to 34 may be input incorrectly.

This invention was made to solve the above problems, and by outputting preset and registered index information and the entry area for this index information as image data, a unique index information input sheet can be used. The purpose is to obtain an electronic filing system.

[Means for Solving the Problems] An electronic filing system according to the present invention includes an image generating unit that generates index input sheet image data input from an image reading unit based on index information stored in an index information storage unit; and image output means for outputting an image of the index input sheet based on the index input sheet image data generated by the image generation means.

[Effect]

In this invention, when the index information for searching the image information stored in the image file memory is stored in the index information storage means, the image generation means inputs the information from the image reading means based on the registered index information. Index input sheet image data is generated, and an image output means outputs an index input sheet corresponding to the index input sheet image data. Then, automatic registration processing for each index of the image sheet is performed while character recognition is performed on the index information added to this index input sheet.

〔Example〕

FIG. 1 is a block diagram illustrating the configuration of an electronic filing system showing an embodiment of the present invention, in which numeral 1 denotes a display section consisting of a high-resolution CRT display;
Display the expanded image on AM2. A pit manipulation unit (BMU) 3 controls data transfer between the memory and other devices. Reference numeral 4 denotes an interface that transfers images to the printing device 6 and from the image scanner (image reading means) 5.

The image scanner 5 is equipped with an automatic document feed/discharge mechanism, and is capable of sequentially inputting image sheets.

Reference numeral 7 denotes an optical disk controller (OPDC) which controls image transfer to an optical disk device 8 serving as an image file memory and image reading from the optical disk device 8. Reference numeral 9 denotes a CPU, which collectively controls each section according to a control procedure (including a flowchart described later) stored in a program memory 10.

Reference numeral 11 denotes an image memory, which once captures the image information of the image sheet read by the image scanner 5, and writes it into the optical disk device 8 after image processing, which will be described later, is completed.
The image information read from the optical disk device 8 is once expanded and stored, and the image information processed according to instructions input from the keyboard 14 or pointing device 15 is stored in the video RAM 2. It functions as an image work memory for transferring to the printing device 6.

A hard disk 12 stores index information input from the keyboard 14 or index information such as predetermined index characters and index symbols subjected to character recognition processing by the CPU 9. 1
3 is a companding circuit that performs compression and expansion processing of image information (image data). Note that the keyboard 14 is used to input data such as operation commands, and the pointing device 15 is used to indicate coordinates on the display section 1.

16 is the I10 bus, and the above 2-4, 7.10-15 are C
I have contacted PU9.

Note that the CPU 9 also serves as an image generating means of the present invention, and index information for searching image information stored in an optical disk device 8, which serves as an image file memory, is stored in a hard disk 12, which serves as an index information storage means. Then,
Index input sheet image data to be input from the image scanner 5 is generated based on index information registered in the hard disk 12, and is expanded on the image memory 11. Then, the 8MU 3 outputs the index input sheet image data developed on the image memory 11 as an image of an index input sheet (details will be described later) corresponding to the index input sheet image data using the printing device 6 serving as an image output means. Then, the index information added to this index input sheet is read by the image scanner 5, and after being expanded into the image memory 11, the CPU 9 performs automatic registration processing for each index of the image sheet while recognizing characters.

Next, automatic image sheet reading processing and index sheet output processing according to the present invention will be explained with reference to FIGS. 2 to 4.

FIG. 2 is a flowchart illustrating an example of document reading registration processing according to the present invention. In addition, (1) to (13)
indicates each step. Further, it is assumed that an index input sheet 21 for OCR shown in FIG. 4 is set in the image scanner 5 so as to overlap the original.

First, check whether the indexing tray)-21 (OCR input paper) is set (1) If no, end the image registration process, and if YES, feed the OCR input paper 2) Image scanner 5 reads the image of the OCR input paper (3) and buffers it in the image memory 11.

Next, the CPU 9 determines whether a reading error by the image scanner 5 has occurred 4) YE
If S, the process returns to step (3), and if NO (normal reading), the OCR input paper is ejected outside the machine (5).

Then, the CPU 9 performs character recognition processing on the image of the read OCR input paper, and uses the resulting character string as index information of the input image (6) Next, the document to be registered in the image scanner 5 is Determine if it is set.7) If YES, feed the document to the image scanner 5.8) Optical disk device 8
(9). Then,
The CPU 9 determines whether a reading error has occurred in the image scanner 5 (10), and if YES, returns to step (9) and starts re-reading; if NO, the fed document is ejected outside the machine (11). . Next, the read original image is registered in the optical disk device 8, the recognized index information is stored in the hard disk 12 (12), and the process returns to step (1), where the above steps are repeated until all the originals set in the image scanner 5 are read. Repeat the process.

On the other hand, if the determination in step (7) is No, a no-document error is displayed on the display unit 1 (13), and the process is terminated.

FIG. 3 is a flowchart illustrating an example of an image output processing procedure for the index sheet 21 according to the present invention. Note that (1) to (4) indicate each step.

First, the keyboard 14 or pointing device 1
5 to input the type of image to be registered (1). Next, item information 2 becomes the index information of the input type 22.
4.25 (for example, see Figure 4) on the hard disk 12
Based on the item information 24 and 25, the CPU 9 generates image data that becomes the format of the index sheet 21 (3) and develops it on the image memory 11.

Next, the 8MU3 transfers the index sheet image data developed on the image memory 11 to the printing device 6, outputs the image in the image memory 11 (4), and finishes outputting the index sheet 21.

As a result, the index sheet 21 shown in FIG. 4, which includes the index information stored in the hard disk 12 shown in FIG. 1 and the type from the keyboard 14 and pointing device 15, is output as an image.

FIG. 4 is a schematic diagram showing an example of the output of an index input sheet, and 22 is a type area designation guide name, which corresponds to a state in which, for example, a newspaper article and handwritten characters are input in the type area 23. 24 and 25 are item area instruction guides (which serve as item information), which correspond to the input items of the index item areas 24a and 25a being output in characters; for example, the item area instruction guide 24 indicates the name of a newspaper company, and the item area instruction guide 25 corresponds to a state in which the article date is output.

In this way, the index input sheet 21 corresponding to the type unique to the system can be output as an image from the printing device 6.

Note that in the above embodiment, the index item area 24a.

Item area instruction guide 24.25 What does 25a indicate?
We have explained the case where the image is output as well, but if the index information has a limit on the number of characters, if the number of index item areas is output variable according to the number of characters, it will be possible to indirectly associate the corresponding index item area. can be done.

(Effects of the Invention) As described above, the present invention includes an image generating means for generating index input sheet image data of an index input sheet input from an image reading means based on index information stored in an index information storage means; Since an image output means for outputting an image of the index input sheet based on the index input sheet image data generated by the image generation means is provided, the index input sheet can be registered in advance according to the type of image information registered in the image file memory. You can use a dedicated index entry sheet based on the index entries you have. Therefore, it is possible to prevent errors in inputting index items when registering images using the index input sheet, and there is an excellent effect that image registration using the index input sheet can be performed smoothly.

[BRIEF DESCRIPTION OF THE DRAWINGS] FIG. 1 is a block diagram illustrating the configuration of an electronic filing system according to an embodiment of the present invention, FIG. 2 is a flowchart illustrating an example of document reading registration processing according to the present invention, The figure is a flowchart explaining an example of an image output processing procedure for an index sheet according to the present invention, FIG. 4 is a schematic diagram showing an example of index input sheet output, and FIG. 5 is a schematic diagram explaining an example of a conventional index information input sheet. It is a diagram. In the figure, 1 is a display unit, 2 is a video RAM, 3 is a BMU, and 4
is an interface, 5 is an image scanner, 6 is a printing device, 7 is an optical disk controller, 8 is an optical disk cover, 9 is a CPU, 10 is a program memory, 11 is an image memory, 12 is a hard disk, 13 is a companding circuit, 1
4 is the keyboard, 15 is the pointing device, 16
is the I10 bus. Figure Figure 5 Unia 1 3]

Claims (1)

[Claims] an image reading means for optically reading the image sheet; a recognition means for analyzing the image information read from the image reading means and recognizing characters and symbols; and an image storing the image information read from the image reading means. In an electronic filing system having a file memory and an index information storage means for storing index information for searching image information stored in the image file memory, based on the index information stored in the index information storage means, An image generating means for generating index input sheet image data input from an image reading means, and an image output means for outputting an image of the index input sheet based on the index input sheet image data generated by the image generating means. An electronic filing system featuring: