JPH0273468A - Electronic filing system - Google Patents

Abstract

PURPOSE:To automatically register the index information on an index image as the index information on a picture sheet by processing the index image added on the picture sheet like a drawing, a document, etc., to be registered in parallel with a reading action of the picture sheet. CONSTITUTION:A CPU 9 serving as an index information extracting means analyzes the index image data added on a picture sheet read by an image scanner 5. Then the prescribed index information is drawn out to the analysis data. The CPU 9 also serving as a register means registers automatically the prescribed index information into a hard disk 12. While the index image data on the picture sheet read by the scanner 5 is separated from the picture information by the CPU 9 and stored in an optical disk device 8. Furthermore the prescribed index information drawn out by the CPU 9 serving as the 1st and 2nd picture read control means is synthesized with the picture information read by the scanner 5 and registered in the device 8. In other words, the index information on an index image is automatically registered as the index information on a picture sheet.

Description

DETAILED DESCRIPTION OF THE INVENTION (Field of Industrial Application) The present invention relates to an electronic filing system that electronically processes documents as image data and registers and manages the documents in a storage medium.

[Conventional technology]

With the rapid spread of mass information processing media in recent years, electronic filing systems have been proposed that convert large volumes of documents, drawings, etc. processed in office work environments into electrical signals and store them.

When documents and drawings are optically read and registered in a storage medium, index information for searching and managing the information is attached to the two drawing documents as image data, such as a barcode, and a barcode reader, etc. The barcode serving as the index information is read by the input device, thereby reducing the need for manual key operations by the operator.

[Problem to be solved by the invention]

However, as mentioned above, because the index information is manually manipulated from a dedicated barcode reader before the original image reading, 1
When the number of index information attached to one document or one drawing increases, the registration processing for one document or one drawing greatly exceeds the number, which is a serious problem that significantly impedes image registration processing efficiency. was there.

This invention was made to solve the above problems, and processes an index image attached to an image sheet such as a drawing document to be registered in parallel with reading the image sheet.
It is an object of the present invention to provide an electronic filing system that can automatically register index information for an index image as index information for the image sheet.

(Means for Solving the Problems) An electronic filing system according to the present invention includes an index information deriving means for deriving predetermined index information by analyzing index image data attached to an image sheet read by an image reading means. , and registration means for automatically registering predetermined index information derived from the index information derivation means in the index information storage means.

Further, a first image reading control means is provided which separates the index image data added to the image sheet read by the image reading means from the image information and stores it in the image file memory.

Furthermore, a second image reading control means is provided which combines the predetermined index information derived from the index information deriving means and the image information read by the image reading means and stores the composite in the image file memory.

[Effect]

In this invention, when the index image data attached to the image sheet read by the image reading means is analyzed by the index information deriving means and predetermined index information for the index image data is derived, the registration means is derived. Predetermined index information is automatically registered in an index information storage means.

Further, the index image data appended to the image sheet read by the image reading means is separated from the image information by the first image reading control means and stored in the image file memory.

Furthermore, the predetermined index information derived from the index information deriving means is combined with the image information read from the image reading means by the second image reading control means and registered in the image file memory.

〔Example〕

FIG. 1 is a block diagram illustrating the configuration of an electronic filing system showing an embodiment of the present invention, in which numeral 1 denotes a display section consisting of a high-resolution CRT display;
Display the expanded image on AM2. A pit manipulation unit (BMU) 3 controls data transfer between the memory and other devices. Reference numeral 4 denotes an interface that transfers images to the printing device 6 and from the image scanner (image reading means) 5.

The image scanner 5 is equipped with an automatic document feed/discharge mechanism, and can manually feed image sheets in sequence.

Reference numeral 7 denotes an optical disk controller (OPDC) which controls image transfer to an optical disk device 8 serving as an image file memory and image reading from the optical disk device 8. Reference numeral 9 denotes a CPU, which collectively controls each part according to a control procedure (including a flowchart described later) stored in a program memory 1o.

Reference numeral 11 denotes an image memory, which once captures the image information of the image sheet read by the image scanner 5, and after completing the first image processing and second image processing described later, writes it into the optical disk device 8 or writes it into the optical disk device 8. The image information read out from the video RAM 2. It functions as an image work memory for transferring data to the printing device 6.

A hard disk 12 stores index information input manually from the keyboard 14 or predetermined index information analyzed by the CPU 9. A companding circuit 13 performs compression and expansion processing of image information (image data). In addition, keyboard 1
4 is used when inputting data such as operation commands, and pointing device 16 is used when indicating coordinates on the display section 1.

16 is the I10 bus, and the above 2-4, 7.10-15 are C
I have contacted PU9.

Note that the CPU 9 also serves as an index information deriving means and a registration means, and analyzes and processes index image data (for example, a barcode) attached to an image sheet read by an image scanner 5 serving as an image reading means, and creates an index image. Deriving predetermined index information for the data. Then, the derived predetermined index information is automatically registered in the hard disk 12 serving as an index information storage means.

The index image data added to the image sheet read by the image scanner 5 is taken into the image memory 11, separated from the image information by the CPU 9 which also serves as the first image reading control means, and the index image data added to the image sheet is read by the image scanner 5. Optical disk device 8 that stores only information as image file memory
is memorized.

Further, the predetermined index information derived from the CPU 9 which also serves as the second image reading control means may be combined with the image information read by the image scanner 5 and stored in the optical disk device 8.

Next, the operation of the electronic filing system shown in FIG. 1 will be explained with reference to FIGS. 2 and 3.

FIG. 2 is a schematic diagram showing an example of an original document read from the image scanner 5 shown in FIG.
Reference numeral 1 denotes an image sheet, which is composed of a figure 22 and an index image 23.

FIG. 3 is a flowchart illustrating an example of the document reading registration processing procedure according to the present invention. In addition, (1) to (9)
) indicates each step. It is also assumed that an image sheet 21 shown in FIG. 2 is set in the image scanner 5.

First, it is determined whether the original (image sheet 21) to be registered in the image scanner 5 is set.1. )
If No, the image registration process ends; if Yes, the document is fed to the image scanner 5 (2), and the image of the document, that is, the figure 22 and the index image 23 are read in sequence (3). Next, the CPU 9 determines whether a reading error has occurred in the image scanner 5 4) Y
If ES, the process returns to step (3), and if No, the image of the index image 23 (for example, a barcode) is read from the image of the document captured in the image memory 11 (
5).

Next, determine whether the barcode has been read.6
) If NO, the process returns to step (3); if YES, the fed document, that is, the image sheet 21, is discharged outside the machine (7).

Next, predetermined index information already registered in the hard disk 12 is obtained from the hard disk 12 based on the data represented by the barcode (8). Then, the image information of the original is written to the optical disk device 8, and the index information obtained from the barcode added to the image information is registered in the hard disk 12 (9), and the process returns to step (1) to set it in the image scanner 5. This process is repeated until all originals in the list have been scanned.

In the above embodiment, a case has been described in which a barcode is used as the index image 23, but it is also possible to use image data such as a mark sheet or characters as the index image 23.

Further, in the above embodiment, the case where the image sheet 21 is read and inputted by the image scanner 5 has been explained, but the index image processing can be performed in the same manner as described above even if other image manual means, such as a microfilm reader, etc. are used.
Similar effects can be expected.

Next, the automatic registration process of the image sheet 21 according to the present invention will be further explained with reference to FIGS. 4 and 5.

FIG. 4 is a schematic diagram illustrating the automatic registration processing progress of the image sheet 21 according to the present invention. FIG. 4(a) corresponds to the image sheet 21 shown in FIG. 2, and in FIG.
Reference numeral 1 indicates a first read image, which corresponds to the image transferred to the optical disk device 8 after the index image 23 shown in FIG.

In the same figure (C), 32 indicates a second image reading image, and index information 33a, 33b obtained by analyzing the index image 23 shown in the same figure (a) is stored in the image memory 1.
1 and superimposed on the first read image 31.

FIG. 5 is a flowchart illustrating an example of another document reading registration processing procedure according to the present invention.

Note that (1) to (11) indicate each step. It is also assumed that an image sheet 21 shown in FIG. 2 is set in the image scanner 5.

First, it is necessary to determine whether the original (image sheet 21) to be registered in the image scanner 5 is set (1), N
If o, the image registration process ends; if YES, the document is fed to the image scanner 5 (2), and the image of the document, that is, the figure 22 and the arch image 23 are read in sequence (3).
). Next, the CPU 9 determines whether a reading error has occurred in the image scanner 5 (4) If YES, the process returns to step (3); if NO, index image 2 is created from the original image captured in the image memory 11.
3 (for example, a barcode) is read out (5).

Next, determine whether the barcode has been read.8
), if NO, the process returns to step (3), and if YES, the fed document, that is, the image sheet 21, is ejected outside the machine (7).

Next, predetermined index information already registered in the hard disk 12 is obtained from the hard disk 12 based on the data represented by the barcode (8).

Next, the barcode image is erased from the image of the image sheet 21 taken into the image memory 11 (the fourth
(Refer to the first image reading image 31 shown in FIG.
The predetermined index character information obtained from 2 is converted into an image and superimposed and developed in a predetermined margin position of the image memory 11 (see the second image reading image 32 shown in FIG. 4(C)) b(
10) Then, the image information of the original is written to the optical disk device 8, and the index information obtained from the barcode added to the image information is registered in the hard disk 12.
1), the process returns to step (1) and is repeated until all the originals set on the image scanner 5 are read.

〔Effect of the invention〕

As explained above, the present invention includes an index information deriving means for deriving predetermined index information by analyzing index image data attached to an image sheet read by an image reading means, and an index information deriving means for deriving predetermined index information. Since the system is provided with a registration means for automatically registering predetermined index information in the index information storage means, an image sheet with an index image to be registered can be input as an image without using an index information manual device such as a barcode reader. By just doing this, images according to desired index information can be automatically registered in the image file memory.

In addition, since the first image reading control means is provided which separates the index image data attached to the image sheet read by the image reading means from the image information and stores it in the image file memory, index images that are not originally required can be saved. Only the removed image information can be automatically registered in the image file memory as an image according to desired index information.

Furthermore, a second image reading control means is provided which combines the predetermined index information derived from the index information deriving means and the image information read by the image reading means and stores it in the image file memory. Characters and image information of the index information can be automatically registered in the image file memory as an image according to the desired index information.

Therefore, it is possible to efficiently file image information with a much simpler operation than in the past.

[Brief explanation of the drawing]

FIG. 1 is a block diagram illustrating the configuration of an electronic filing system showing an embodiment of the present invention, FIG. 2 is a schematic diagram showing an example of an original document read from the image scanner shown in FIG. 1, and FIG. The figure is a flowchart illustrating an example of the document reading registration processing procedure according to the present invention.
FIG. 4 is a schematic diagram illustrating the progress of the image sheet automatic registration process according to the present invention, and FIG. 5 is a flowchart illustrating an example of another document reading registration process procedure according to the present invention. In the figure, 1 is a display unit, 2 is a video RAM, 3 is a BMU, and 4
is an interface, 5 is an image scanner, 6 is a printing device, 7 is an optical disk controller, 8 is an optical disk device, 9 is a CPU, 10 is a program memory, 11 is an image memory, 12 is a hard disk, 13 is a companding circuit, 1
4 is the keyboard, 15 is the pointing device, 16
is the I10 bus. Figure 2

Claims (3)

[Claims] (1) An image reading means for optically reading an image sheet, an image file memory for storing the image information read from the image reading means, and index information for searching the image information stored in the image file memory. an electronic filing system comprising: an index information storage means for storing an index information; 1. An electronic filing system comprising: registration means for automatically registering the predetermined index information derived from the index information derivation means in the index information storage means. (2) A first image reading control means for separating the index image data attached to the image sheet read by the image reading means from the image information and storing it in the image file memory. 1) Electronic filing system as described. (3) A second image reading control means is provided which combines the predetermined index information derived from the index information deriving means and the image information read by the image reading means and stores the composite in the image file memory. The electronic filing system according to claim (1).