JPH02211769A - Facsimile automatic allotting system - Google Patents

Abstract

PURPOSE:To decrease man-hour without manual intervention by transmitting and allotting an image conversion document to an opposite facsimile equipment automatically depending on a document identification key of inputted control information and a subscriber number. CONSTITUTION:The system consists of a data input section 5, a form data input section 6, a synthesis section 7, a storage section 8, a transmission execution control section 9, a distribution transmission section 10, a communication control section 11, a facsimile equipment 12, an external storage device 15, a document form data 18, a host computer 22, a document management table 1-1 and a job management table 1-2. Then the host computer 22 applies data pre-processing to allow the facsimile control unit 21 to attain succeeding allotment and the control. Since the slip image by the facsimile equipment is allotted automatically, man-hour is saved without manual intervention.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an automatic facsimile distribution system, and more particularly, to an automatic facsimile distribution system when image information of a form is transmitted remotely.

[Conventional technology]

For example, in the aspect of delivery date management for products, parts, and materials,
Information on delivery delays is provided by general-purpose computer equipment, etc.
It is customary to create and output a list at a certain timing, and after human judgment is made, each supplier is reminded by phone or other means. In this case, instructions for tabulation operations were given by humans at any time, and furthermore, the delivery status list or late delivery list was checked, and each supplier was contacted by phone or other means to be contacted one by one. In addition, with conventional technology, manual intervention takes time to reconfirm delivery quantities and respond to out-of-stock items, making it impossible to reflect timely delivery schedule management. Because it costs money to send out dunning slips, it was applied to specific businesses.

[Problem to be solved by the invention]

The conventional delivery date management method described above requires human intervention in each processing phase, which requires a lot of man-hours, and the cost burden of introducing general-purpose terminals to suppliers is large. Because of the intervention, it takes time to check the delivery quantity and respond to shortages, and it is not possible to reflect this in delivery management in a timely manner.It is expensive to introduce general-purpose terminals at suppliers and perform automatic distribution from host computers. The disadvantage is that it is difficult to obtain approval from all suppliers in terms of the scale of investment and effects for the supplier.

[Means to solve the problem]

The automatic facsimile distribution system of the present invention inputs management information from a general-purpose host computer for associating edited document content information with document form information and managing and distributing the information, and automatically transmits the information to the destination facsimile machine one by one. ,
An automatic facsimile distribution system that automatically distributes forms includes a data input section for inputting the edited form content information, a form data input section for inputting form form information, and a form data input section for inputting the edited form content information and the form form. a compositing unit that superimposes the information using an identifier that has been associated in advance in a general-purpose host computer as a key; and a compositing unit that associates the identification of the form with the composite form in the compositing unit and records it magnetically or optically. a storage unit; a transmission execution control unit that manages taking out the stored form and sending it by facsimile at an arbitrary time when a job that has been spawned and scheduled in advance on a general-purpose host computer is activated; It has a distribution/transmission unit that selects an empty line and transmits a form image in response to a distribution execution command, and a communication control unit that manages the line and its communication status, and a form identification key of input management information. The system automatically sends and delivers an image conversion form from the subscriber number to the other party's facsimile machine.

〔Example〕

Next, the present invention will be explained with reference to the drawings.

- FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention;
FIGS. 2(a) and 2(b) are explanatory diagrams showing examples of a form management table and a job management table, respectively.

In this embodiment, a data input section 5, a form data input section 6, a synthesis section 7, a storage section 8, a transmission execution control section 9,
Distribution transmitting section 10, communication control section 11, and facsimile 1
2, external storage device 15, form data 18, host computer 22, and form management table 1-1.
and a job management table 1-2.

First, as shown in FIG. 1, the host computer 22 creates edited data client information to be passed to the facsimile control unit 21 and a form 4 for each client as preprocessing, and the facsimile control unit 21 sends the data to the facsimile control unit 21 at the delivery time. Facsimile 12 of each business partner upon arrival
As management information for delivery to a destination, a form management table 1-1 for managing delivery destinations (as shown in Figure 2 (a), is a table of form IDs and destination codes) and predefined information. Execution job information 17 is generated based on the date and time at which the distribution will be performed at the specified time and the batch distribution processing unit 1. Then, as input information to the facsimile control unit 21, the output is registered in the job management table 1-2 managed by the transmission execution control unit 9.

The facsimile control unit 21 performs host communication all at once at a predetermined date and time.
The data input unit 5 receives the distribution data 16 from the date/time/batch distribution processing unit 1 in order for each business partner. In the first record of this received data, by inputting the form number of the corresponding form like "All" in Figure 1,
The form data input section 6 inputs form data 18 from form forms 4 corresponding to the same form number. When you finish inputting all the data for one distribution,
Control is transferred to the synthesis section 7.

The synthesis section 7 synthesizes the distribution data 16 obtained through the data input section 5 and the form data 18 obtained through the form data input section 18, and generates image information 19.
The storage unit 8 stores and records the combined image information 9 in an external storage device 15 in order to enable retransmission in the event of a device failure of the facsimile 12 installed at the client or trouble with the line on the way. do.

The transmission execution control unit 9 has a time monitoring function and a job execution monitoring function, and refers to the job management table 1-2 (job name and start time are recorded as shown in FIG. 2(b)). When the date and time become a large value equivalent to the start time of the execution job control that was spawned (submitted) in the preprocessing of the host computer 22, the distribution transmitter 10
The 0-distribution transmitting unit 10, which passes the image information 19 stored and recorded in the external storage device 15 by the storage unit 8, divides the transmitted image data into the block size of the transmission buffer and is not controlled by the communication control unit 11. The data is sent to the facsimile 12 at the business partner.

The communication control unit 11 monitors the execution result of the transmission process for each block and the completion status of transmission to the corresponding customer facsimile 12, and in the event of a transmission error, repeats the retransmission of the transmission block a predetermined number of times, and if recovery is not possible, the transmission execution control unit 9, and displays the execution result and failure IryIwt on the monitor keyboard display 13.
The 0-line cancellation process for canceling the execution of the transmission process is re-executed in response to an operator's instruction (input from the monitor keyboard display 13) after failure recovery.

When the transmission ends normally, the transmission execution control section 9 passes the status of normal transmission end to the transmission execution control section 9, and the transmission execution control section 9 erases the distribution image file recorded in the external storage device 15 and displays the monitor keyboard display. Serial printer 14 connected to transmission execution control unit 9 through 13
Output the delivery completion proof list. Thereafter, when the processing start time is reached, the accumulated image information is transmitted to the facsimile 12 installed at the customer's customer site at any time through the same process.

〔Effect of the invention〕

As explained above, the present invention preprocesses data in the host computer, and then performs distribution and control thereof by the facsimile control unit, and has the following effects.

(1) Reducing the load on the host computer.

(2) By automatically distributing the image of the document by facsimile, there is no need for human intervention and the number of man-hours can be reduced.

(3) When used for ordering and delivery date management, it will lead to a reduction in out-of-stock items.

(4) It is effective in terms of operation because automatic distribution is performed at fixed times.

(5) Since the customer side can use an existing facsimile machine, there is no need to introduce a terminal, which is economical.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention, and FIGS. 2(a) and 2(b) are explanatory diagrams showing an example of a form management table and a job management table, respectively. 1...Date and time-batch distribution processing unit, 2...Edited data,
3... Business partner information, 4... Report form, 5...
Data input section, 6... Form data input section, 7...
・Composition unit, 8... Storage unit, 9... Transmission execution control unit,
1o...Distribution transmitting unit, 11...Communication control unit.

Claims (1)

[Claims] A general-purpose host computer inputs management information for associating edited form content information with form information and managing and distributing the information, and automatically transmits the information to the recipient's facsimile machine one after another. An automatic facsimile distribution system that performs automatic distribution includes a data input section for inputting the edited form content information, a form data input section for inputting the form form information, and the input edited form content information and form form information. a compositing unit that superimposes the documents using an identifier that has been associated in advance in a general-purpose host computer as a key, and a storage unit that associates the identification of the form with the form that has been synthesized by the compositing unit and records it magnetically or optically. , a transmission execution control unit that manages taking out accumulated forms and sending them by facsimile at any time when a job that has been spawned and scheduled in advance on a general-purpose host computer is activated; and a transmission execution control unit that manages delivery execution instructions. It has a distribution/transmission unit that sequentially selects an empty line and transmits the form image based on the reception, and a communication control unit that manages the line and its communication status. An automatic facsimile distribution system characterized by automatically transmitting and distributing an image conversion form to the other party's facsimile.