JPH02140878A - Electronic file device - Google Patents

Abstract

PURPOSE:To efficiently file a document based on a double-faced original by collectively reading the front surface sides of the many double-faced documents, next reading rear surfaces, and automatically recognizing a correct page number sequence obtained with alternately arranging front pages and rear pages. CONSTITUTION:Image data of each page inputted by an image scanner 23 attached with an automatic sending device are successively written into a memory file 15 page managing information including a write address at every page is successively written into a different buffer memory 1, and by receiving an input, which divides the respective pages into a front page group and a rear page group, a series of page numbers obtained by alternately arranging the front pages and rear pages are recognized. In the plural arbitrary pages, by receiving the input of a document set to be defined as a single document, the page managing information of the page concerned read from the buffer memory 1 is rearranged, and written into the file memory 15 as the document managing information for one document. Thus based on the many double-faced documents, the work to successively register the many documents on the file can be made to efficiently and rationally proceed.

Description

[Detailed Description of the Invention] Industrial Field of Application This invention is for storing image data such as documents and drawings read from a manuscript with an image scanner on a medium such as an optical disk, and searching and using the data as needed. The present invention relates to electronic filing devices, and particularly to technical improvements for facilitating document registration.

In a typical conventional electronic filing device, document registration is generally performed in the following steps. A manuscript of several pages to be managed as one document is prepared, the start of document unit registration is instructed, and each page of the manuscript is sequentially read by an image scanner.

The image data of each page output from the image scanner is sequentially written into a predetermined area (physical area) of an optical disk serving as a file memory.

The optical disc also has an area (register) for recording management information, and when multiple pages of image data belonging to one document are recorded in the physical area of the optical disc, the management information of that document is simultaneously registered on the same optical disc. recorded in the book.

The document management information includes at least the file number and document number for identifying each document, as well as the location (address in the physical area) of the image data of each page constituting each document. The address of each page is usually accompanied by information such as the document size of that page and the resolution at which the document was read, and this management information for each page is called page management information. If a certain document management information recorded in the register of the optical disk is read by the reading unit and the physical area is played according to the address of the page management information therein, the image data of the corresponding page can be read and the image data is displayed. When printing the data, the size and resolution information is used to process the data.

As described above, the image data and management information for one document are simultaneously recorded on the optical disc. In this next step, keywords for document search are entered. Keywords assigned to each document are organized and registered in an index file of the search device.

Problems to be Solved by the Invention As mentioned above, when multiple originals, which are treated as one document in conventional devices, are compiled in advance and those originals are run one after another through an image scanner, the image data and document management information of all pages are stored on an optical disk. recorded. When registering many documents one after another in a file, separate the manuscript input work for each document, use the keyboard to instruct the end of one document and enter a keyword, and then start inputting the manuscript for the next document. do. This is not a very efficient work procedure. It would be more efficient to send a large number of documents to an image scanner using an automatic feeder (ADF), and the time spent exclusively using the scanner would be shorter, but registering multiple documents using such a method would be more efficient. I can't.

Furthermore, in the case of double-sided originals, the registration process becomes even more inefficient. For example, if there are 10 double-sided manuscripts with a total of button pages,
Scan the first front page (first page),
Next, the back page (second page) is scanned, then the second front page (third page) is scanned, and then the back page (fourth page) is scanned. This will have to be repeated, and the ADF will not be able to be used effectively.

This invention was made in view of the above-mentioned conventional problems, and its purpose is to efficiently and rationally proceed with the process of successively registering a large number of documents into files based on a large number of double-sided manuscripts. The purpose of the present invention is to provide an electronic filing device that can be used in a variety of ways.

Means for Solving the Problems Therefore, in the present invention, the image data of each input page is sequentially written to a file memory, and at the same time, the page management information including the write address for each page is sequentially written to another buffer memory. a registration means; a page order recognition means that receives an input for dividing each of the primary registered pages into a front page group and a back page group, and recognizes a series of page numbers in which front pages and back pages are arranged alternately;
Upon receiving the input of a document set in which one document is defined by any number of temporarily registered pages, the page management information of the corresponding page read from the buffer memory is rearranged and stored as document management information for one document in the file memory. A secondary registration means for writing was also provided.

Double-sided originals with a large amount of action are stacked one on top of the other in order and set in the ADF of the image scanner so that the front page side is read. The front page group is now read in the order of the first page, third page, fifth page, and so on.

Next, when the original is turned over and placed in the ADF of the image scanner, the second page, fourth page, sixth page, etc.
The back page group is read in the order of ... (or ...6.4.2). Thereafter, when an input is made indicating which pages are the front page group and which are the back pages, the page number recognition means recognizes the correct page number of each page that has been temporarily registered.

Further, when an input operation for document embedding is performed, which means registering a certain page and a certain number of pages as a document number, the document management information is generated by the secondary registration means and written into the file memory.

Embodiment FIG. 1 shows the hardware configuration of an electronic file device according to an embodiment of the present invention, in which reference numeral 11 denotes a central processing unit (CPU) that performs data processing and controls the entire device.
, 12 is a main storage device, and 13 is a magnetic disk device that stores an operating system and a document registration processing program. The operating system and document registration processing program are transferred from this magnetic disk device 13 to the main storage device 1.
2 is loaded. 14 is an auxiliary storage device used as the buffer memory.

Reference numeral 18 denotes a display device used for dialogue with an operator, and is provided with a keyboard 19 as an input means and a mouse as a pointing device. Reference numeral 17 denotes a display control device, which controls the display device 18 as well as controls related to the keyboard 19 and mouse input.

Reference numeral 15 denotes an optical disk device as the aforementioned file memory, which records and reproduces data on and from the optical disk 16, which is a recording medium. Sae is a control device for the optical disk device 15. B is an image scanner that photoelectrically reads a document, n is a printer, and 21 is an input/output control device that controls input and output of data to these devices.

The above hardware configuration is basically the same as the conventional device, and the processing for searching and using document information registered in the optical disk device 15 is also the same as the conventional device.

The feature of the present invention lies in the processing when registering a double-sided document into a file, and this feature will be extracted and explained in detail below.

First, stack the double-sided originals that you are about to register in the correct order, and set them in the ADF of the image scanner with the front page side facing up to be read first. When "reading" is instructed using the keyboard 19 or the mouse, the input/output control device 21 activates the scanner B and starts reading the document. At this time, the first
page, third page, fifth page, and so on. Each time a page of a document is read, image data of the document is recorded in the optical disk device 15, and information such as the recording address, size, and resolution of the image data (page management information) is recorded in the auxiliary storage device 14. Once the front page has been scanned, turn over the overlapping double-sided originals and insert them into the image scanner's ADF.
and instruct "read". At this time, the pages that are read are the 6th page, the 4th page, and the 2nd page in this order.

Therefore, the page management information of each page is recorded in the auxiliary storage device 14 in the order shown in FIG. 3(4).

Next, by using the keyboard 19 or the mouse, specify the input item numbers for the beginning of the front page group (first page) and the beginning of the back page group (second page), and the CPU II will alternate between the front page and the back page. 1, 2.3.4.5.6 arranged in
, . . . , and based on this recognition, the page management information is rearranged in order of page numbers as shown in FIG. 3).

Next, proceed to the secondary registration process. First, "Document composition" in the registration processing program is instructed using the keyboard 19 or mouse, the page management information recorded in the auxiliary storage device 14 is read out, and based on this data, the page management information is transferred from the optical disk device 15. The image data is read out and displayed on the display device 18. Through page turning processing, images of the primarily registered manuscript can be displayed one after another. In this process, a multi-page manuscript is divided into several documents by specifying the first page of each document. When the page set of a certain document is determined, management information of the document (including page management information of pages belonging to the document) is generated and recorded in the register of the optical disc as shown in FIG. By sequentially determining document sets, each document management information is recorded on the optical disc.

The above procedure is summarized and shown in the flowchart of FIG.

Effects of the Invention As explained in detail above, the electronic filing device according to the present invention reads the front side of a large number of double-sided originals all at once, then reads the back side, and then alternately reads the front page and the back page. Since the correct page number order can be automatically recognized, the work of filing documents based on a large number of double-sided manuscripts can be carried out efficiently and rationally.

[Brief explanation of the drawing]

FIG. 1 is a schematic configuration diagram of an electronic file device according to an embodiment of the present invention, FIG. 2 is a flowchart of document registration processing of the device, and FIG. 3 is a conceptual diagram of rearranging page management information.
FIG. 4 is a schematic diagram of the recording format of an optical disc. 14... Auxiliary storage device (buffer memo IJ), 16.
...Optical disk (file memory). Name of agent: Patent attorney Shigetaka Awano and one other person Draft figure 3 (A) Figure +

Claims (1)

[Claims] A primary registration means that sequentially writes the input image data of each page to a file memory and at the same time sequentially writes page management information including a write address for each page to another buffer memory, and displays each page that has been primarily registered. A page order recognition means that receives an input divided into a page group and a back page group and recognizes a series of page numbers in which front pages and back pages are arranged alternately; and secondary registration means for receiving an input of a document set defining a set of documents, rearranging the page management information of the corresponding page read from the buffer memory, and writing the rearranged page management information of the corresponding page into the file memory as document management information for one document. .