JPH02257762A - Document file method in digital copying machine - Google Patents

Abstract

PURPOSE:To retrieve the content of stored information visually and to facilitate the management of a document by managing a file number for each document group automatically and generating an image list of the stored information of an external storage means. CONSTITUTION:When lots of document 5 are processed by using an automatic original feeder 6, an identification paper sheet is inserted between document groups to identify a break between document groups thereby managing a file number for each document group automatically. As to the document information distinguished by the file number and stored in external storage means 14, 15, when the external storage means is loaded, total or part of a picture on a 1st page of each document group distinguished by the file number and stored in the external storage means is subjected to nonmagnification or magnification automatically or with a command from an operation section 3, resulting in forming an image list 26 of the storage information printed out on one paper together with each file number. Thus, the content of the storage information is retrieved visually and the document management is facilitated.

Description

DETAILED DESCRIPTION OF THE INVENTION Field of the Invention The present invention relates to a document file method in a digital copying machine equipped with an external storage means such as a floppy disk or an optical disk and having a storage function.

Conventional technology In recent years, digital copying machines have become more intelligent, and are equipped with external storage means such as floppy disks.
Some devices are capable of storing read information about documents. In addition, in this type of digital copying machine, an automatic document feeder (A
DF).

Here, multiple document groups (a collection of document groups with different contents)
While automatically feeding the ADF, the image information is transferred to C.
Consider the case where the data is read by OD or the like and the result is stored in an external storage means. At this time, unless the boundaries between multiple document groups are identified, all documents will be stored without distinction, which is inconvenient in terms of document management. In this regard, when handling multiple document groups using an ADF, there is a known identification method in which identification paper, such as full-page or white, is inserted between the document groups and the divisions of the document groups are identified by reading this identification paper. ing. Therefore, even in devices with memory functions, A
If you use identification paper to identify document groups when reading multiple document groups while automatically feeding them using DF and storing them in external storage means, you can automatically manage the file number for each document group. It will be possible.

Problem to be Solved by the Invention However, even if the file number for each document group is managed in this way, it is difficult to know the large amount of storage contents in external storage means such as floppy disks and optical disks that store image information of multiple document groups. For this purpose, a display device provided on the operation panel of a normal digital copying machine, such as a liquid crystal display, is insufficient. In other words, when a user wants a printer to output the desired document content stored on a disk as a hard copy, it is necessary to know what kind of document group is stored on the disk. It is not possible to easily obtain an overview of the stored contents, which is inconvenient in terms of document management.

Means for Solving the Problems In a digital copying machine equipped with an external storage means such as a floppy disk or an optical disk, and an automatic document feeder, there is provided a reading means for automatically feeding a plurality of document groups using the automatic document feeder. When reading the information and storing it in the external storage means, an identification paper is inserted between each document group, and by reading this identification paper, the division of each document group is identified and a file number is assigned to each document group, The entire or part of the image of the first page of each document group, which is stored in the external storage means when the external storage means is attached and is distinguished by file number, is printed on a single sheet of paper with the same size or variable size. An image list of the information stored in the external storage means is created by printing the information along with the file number.

When processing a large number of documents using an automatic document feeder,
By inserting identification paper between each document group, the separation between document groups can be identified, and the file number for each document group can be automatically managed. Regarding document information stored in an external storage means that is distinguished by file number, when the external storage means is attached, it is stored in the external storage means automatically or by an instruction from the operation unit, and is stored in the external storage means by file number. An image list of stored information is created by printing the whole or part of the image on the first page of each classified document group at the same size or at different scales and printing it on a single sheet of paper along with each file number. It becomes possible to visually search the content of information.

Example An embodiment of the present invention will be described based on the drawings.

A digital copying machine to which the present invention is applied optically reads document image information using a reading means such as a CCD line sensor, converts it into an electrical signal, and then converts this read information into a hard copy using a recording means such as a laser printer. It is intended to be reproduced as a. Furthermore, it has an interface for storing image information converted into electrical signals in external storage means.

First, FIG. 2 shows a block diagram of the entire digital copying machine of this embodiment. The digital copying machine of this embodiment includes a scanner section 4 equipped with a COD reading section 1 as a reading means, an image processing unit IPU2, and an operation section 3;
An automatic document feeder ADF6 that automatically transports an original document 5 for reading, and a main body section 9 that is connected to a main control section 7 and has a printer 8 that is equipped with a photoreceptor, an electrophotographic processing unit, etc. It becomes more.

These constitute a normal digital copying machine.
By changing the application controller 11 connected to the host computer 10 in the main body 9, it is possible to provide an interface with a floppy disk drive FDD 12 and an optical disk drive 0DD 13, and use external storage means such as a floppy disk 14 and an optical disk 15. That is. By having an interface to such an external storage means, a large amount of documents 5 can be sequentially sent to the reading position of the scanner unit 4 by the ADF 6,
After the image information is read by the COD reading unit 1 and converted into an electrical signal, the IPU 2 performs shading correction and MT
Image processing such as F correction is performed to binarize the image information, data compression and other processing are performed via the main control unit 7 and application controller 11, and the data is stored on the floppy disk 14 or optical disk 15. vice versa,
The image information stored on these floppy disks 14 and optical disks 15 is transferred to the application controller 11,
A hard copy can be obtained by outputting to the printer 8 via the main control section 7.

Here, a more detailed configuration of the application controller 11 is shown in FIG. First, the binary image information output from the IPU 2 is expanded into the page memory 16, and then passed through the image bus 17 to the data expansion/compression unit DCR1.
Data is compressed by 8 and direct memory access D
FDDI2 or 0 via the MA boat 19, image bus 17, floppy disk drive controller FDC20 and sequential controller 5CI21.
It is configured so that it can be transferred to the DD 13 and stored on the floppy disk 14 or optical disk 15. When reading data to the printer 8 or the like, the reverse path is used. However, at this time, the DCR 18 performs data expansion processing. Such control of the application controller 11 is performed by CPUs 22 and 23 connected to the image bus 17.

In addition, the image bus 17 has ROM & RAM 24°25
is connected.

In such a configuration, a simple display device such as a liquid crystal display is generally added to the operation unit 3 of the digital copying machine, but an external large-capacity storage device 14 . In the case of a system configuration having 15, it is insufficient to display the stored contents.

Therefore, in this embodiment, when the disks 14 or 15 are set in the main body 9, the printer automatically or by a command from the operation section 3 reads the contents stored on the disks 14 or 15. 8 to create and output an image list 26.

First, document information is imported. A large number of documents 5 will be imported using the ADF 6, but in this case, if several groups of documents (groups of documents with different contents) are to be read in succession, It is necessary to identify the boundaries between each document group.

Therefore, in such a case, for example, as shown in FIG. 4, if a large amount of documents 5 consists of a plurality of document groups D+tD*tD, ..., a completely white or black identification paper 27 is placed between each document group.
Push in and set it in ADF 5 in this state. As a result, when the read image information corresponds entirely to white or black, it is determined that it is not the document 5 but the identification paper 27, and that image information is discarded, and the next read image information is treated as document information of another document group. By performing management that assigns file numbers different from the previous ones, it becomes possible to automatically identify the boundaries between a large number of document groups. In the case of FIG. 4, by identification using the identification paper 27, for example, the document group is given file number 1, and the document group D1 is given file number 2.
is given and a group of documents.

is processed so that file number 3 is assigned to it.

In FIG. 3, the identification of the identification paper 27 is done by CPtJ22.
The CPU 22 also assigns file numbers to the document groups distinguished by the identification paper 27. The image information of document 5 read in this way is
The information is saved and stored on the disk 14 or 15 or the like.

Therefore, when the printer 8 is to output the contents of a desired document group among the contents stored on the disks 14 and 15, it is possible to It is necessary to know whether such document group information is stored. For this purpose, it is necessary to visually display all or part of the specific content of each document group by some method, since it is not possible to grasp the contents of each document group by simply distinguishing each document group by file number. be. Here, as mentioned above, digital copying machines generally have a CR that is high enough to display the contents of documents (image information).
It does not have a display device such as T.

However, taking note of the fact that the printer 8 is provided, in this embodiment, this information is created as an image list 26 by hard copy.

That is, when a certain disk 14 or 15 is set in the main body section 9, the entire image of the first page of each document group or the image of - part of the first page of each document group is automatically or by a command from the operation section 3.
Keep it at the same size or change the size so that it fits on a sheet of paper,
An image list 26 is created by hardcopying each document group along with its file number. FIG. 1 shows a concrete example of such an image list 26. The illustrated example shows only a part of the image near the beginning of the sentence of document 5 on the first page of a certain document group (generally, it is possible to understand the content of the document group by just the image of such a part) at the same size. The image is extracted and printed on the image list 26. 2
6a indicates the first negative extraction image of each document group, and 26b indicates the file number of the document group. Image list 2 like this
6 allows for a visual search of the contents of the disc 14 or 15. That is, it is possible to know what kind of document group is stored at what file number on the set disk 14 or 15. At this time, since the image list 26 is stored on one sheet of paper instead of multiple sheets, management and handling become easier.

Here, in creating such an image list 26, first, the floppy disk 1 set in the main body 9 is
The image information of the first page of each document group is read out from the DMA boat 1 or the optical disk 15 in the order of the file number.
9, the data is expanded by the DCR 18, and transferred as image information to an appropriate location in the page memory 16.

At this time, appropriate processing such as scaling is performed by the CPU 22. By outputting the image information thus transferred to the page memory 16 to the printer 8 via the main control section 7, the image list 26 is output as a hard copy.

Furthermore, an image list file can be created by outputting the image list information obtained in this way from the page memory 16 to the disk 14 or 15, which is separate from the document information, via the DMA port 19. can. According to the image list file like this:
By searching this disk, it is possible to know which document group information is stored in which file number of which disk.

Effects of the Invention Since the present invention is configured as described above, when a large number of documents are processed using an automatic document feeder, by inserting an identification sheet between each group of documents, it is possible to separate the groups of documents. It is possible to automatically manage file numbers for each document group, and for document information stored in external storage means that is distinguished by such file numbers,
When the external storage means is attached, the entire or part of the first page image of each document group stored in the external storage means and differentiated by file number is displayed at the same size automatically or by instructions from the operation unit. Alternatively, an image list of the stored information printed with each file number on a single sheet of paper is created by changing the size, so that the contents of the stored information can be visually searched, and document file management becomes easy.

■... Reading means, 5... Document, 6... Automatic document feeder, 14... Floppy disk, 15... Optical disk, 26... Image list, 27... Identification Paper Co., Ltd.

[Brief explanation of drawings]

The drawings show one embodiment of the present invention; FIG. 1 is a plan view schematically showing the method of creating an image list, FIG. 2 is a block diagram of the entire digital copying machine, and FIG. 3 is a block diagram of the application controller. FIG. 4 is a perspective view of a plurality of document groups. father-in-law

Claims (1)

[Claims] In a digital copying machine equipped with an external storage means such as a floppy disk or an optical disk, and an automatic document feeder, a plurality of document groups are automatically fed using the automatic document feeder while being read by a reading means and information is transferred to the external device. When storing the document in the storage means, an identification paper is inserted between each document group, and by reading this identification paper, the division of each document group is identified and a file number is assigned to each document group, and the external storage means is attached. Sometimes, the entire or part of the image of the first page of each document group stored in this external storage means and distinguished by file number is printed at the same size or at different scales on a single sheet of paper along with each file number. A method for filing a document in a digital copying machine, characterized in that an image list of information stored in an external storage means is created.