JPH01119173A - Information registration retriever - Google Patents

Abstract

PURPOSE:To attain the making of the registration operation of first-order information into simplification and efficiency by reading out second-order information stored in a memory, displaying it on a display part, and setting it as the second- order information to be attached on the first-order information. CONSTITUTION:By issuing an instruction to read the second-order information by an operator, a second-order readout means reads out the second-order information stored in the memory 5, and displays it on the display part 3, and sets it as the second-order information to be attached on the first-order information to be read at the next step by a scanner, etc. And set second-order information is attached on the first-order information read out at the next step, and stored and registered in a memory device 8. In such a way, in case of registering a large amount of first-order information having the same second-order information, the operator can set the second-order information used in the preceding registration of the first-order information as the second-order information to be used at this time without performing the key input of the same second-order information repeatedly at every time.

Description

DETAILED DESCRIPTION OF THE INVENTION <Industrial Application Field> The present invention relates to an information registration and retrieval device that converts originals such as documents and drawings into image signals and manages them as image information.

<Prior Art> Conventionally, there is an information registration/search device of this type called an electronic file. This electronic file is created by scanning the original with a scanner and converting it into an image signal as primary information under the control of the CPU, and then adding secondary information such as keywords to search for this primary information by inputting it using a keyboard, etc. At the same time, the corresponding primary information is searched from the information stored in the storage device based on the search conditions entered as secondary information from the keyboard, and the necessary information is stored in the storage device. The following information is displayed on the display each time,
This allows the printer to print.

The flow of the process for setting secondary information to be added to the primary information in the electronic file is as shown in FIG. That is, when the operator presses the secondary information setting key on the keypad, guidance information for setting the secondary information is displayed on the display screen in step S1. This guidance information can be used, for example, as a "title" when registering documents or searching.
, ``author,''``abstract,'' and ``date of publication.'' The operator uses the cursor keys to move the cursor to the item on the screen to be set. For example, if you want to add the author name of a document that is primary information as secondary information, move the cursor to the "author" item. Next, step S
In step S2, the CPU of the electronic file determines whether or not to continue the setting process based on whether the secondary information setting key is turned on or off, and if it is determined to continue, the process advances to step S7. In step S7, the operator inputs, for example, a specific author's name into the item currently indicated by the cursor using the character keys on the keyboard. Thereafter, the process returns to step Sl, and secondary information corresponding to the next item (for example, "title") of the guidance information is input and set in the same manner. By repeating this process, all necessary items are set with secondary information, and when the secondary information setting key is turned off, a negative determination is made in step S2, and the secondary information setting ends. In the subsequent registration process, the secondary information set in this way is added to the primary information such as the original read by the scanner, and the primary information with the secondary information is stored in a storage device such as a magneto-optical disk.

<Problems to be Solved by the Invention> However, in the conventional secondary information setting process using an electronic file, guidance information is displayed on the display every time primary information is read by a scanner, and each of the displayed guidance information is Since the secondary information corresponding to the item is entered by key each time, there is no problem when registering primary information that is completely different in content one after another, but each item of guidance information is When registering a lot of primary information that has the same secondary information, you have to enter almost the same secondary information each time, which results in repeated unnecessary keystrokes, making the work complicated. Not only this, but also the work efficiency is extremely poor.

Therefore, an object of the present invention is to store the secondary information added to the previously registered primary information and read it, so that the secondary information to be added to a large number of primary information with similar contents can be stored. It is an object of the present invention to provide an information registration and retrieval device that can easily and quickly set secondary information, and can further add this secondary information to primary information and quickly register it.

<Means for Solving the Problems> In order to achieve the above object, the information registration and retrieval device of the present invention includes a memory for storing secondary information that is manually input to be added to primary information, and a memory for storing secondary information that is manually input to be added to primary information. a secondary information writing means for writing into the memory in response to an operator's write instruction during manual input or an operator's registration instruction during primary information registration; secondary information calling means for
Secondary information reading means reads out the secondary information stored in the memory based on instructions from the secondary information calling means, displays it on the display unit, and sets it as secondary information to be added to the primary information. It is characterized by having the following.

<Function> In order to be added to the primary information read by a scanner etc., the manually inputted secondary information is added to the primary information read by a scanner, etc., according to the operator's writing command at the time of manual input or the operator's registration command at the time of primary information registration. The secondary information writing means writes and stores it in the memory. Furthermore, the secondary information is added to the primary information and stored and registered in the storage device. Next, when the operator instructs reading of secondary information via the secondary information calling means, the secondary information reading means that receives this instruction reads out the secondary information stored in the memory, and reads out the secondary information stored in the memory. is displayed on the display unit, and is set as secondary information to be added to the primary information to be read next by a scanner or the like. Then, the secondary information thus set is added to the next read primary information and stored in the storage device.

be registered. Therefore, when registering a large number of primary information having similar secondary information, the operator does not have to repeatedly enter the same secondary information by key-inputting keys each time. The secondary information used in primary information registration can be set as the secondary information used this time.

<Example> Hereinafter, the present invention will be explained in detail with reference to illustrated embodiments.

FIG. 1 is a schematic block diagram showing an embodiment of an electronic file which is an information registration and retrieval device of the present invention, and 1 includes a secondary information writing means and a secondary information reading means, which will be described later.
2 is a CPU that controls the entire electronic file according to a program and registers and searches for information; 2 is a keyboard for manually inputting data such as various commands and secondary information;
3 is a CRT that displays on the screen primary information consisting of image information, secondary information consisting of keywords etc. for searching this primary information, and guidance information for setting the secondary information;
4 is a control circuit that controls the display of this CRT 3; 5 is a memory that stores secondary information manually input from the keyboard 2 and information to be displayed on the CRT 3; d is an interface circuit that connects the CPUI and peripheral devices. , 7 is a scanner that reads the original and converts it into image information, 8 is a storage device consisting of a magneto-optical disk and stores primary information with secondary information added, and 9 is a recording paper for storing the retrieved primary information. This is a printer that prints on

The keyboard 2 includes a secondary information call key for instructing reading of secondary information from the memory 5, a secondary information writing key for instructing writing of manually inputted secondary information into the memory 5, and 2 1 with the following information added
A registration key similar to the conventional one is provided for storing next information in the storage device 8.

The CPU adds secondary information such as keywords input from the keyboard 2 to search the image information input from the scanner 7, that is, primary information, and
While registering and storing in the storage device 8, the keyboard 2 to 2
Primary information that matches the search conditions entered in the next information,
Search and read from the storage device 8 and transfer it to the CRT3.
This function is the same as that of the CPU for conventional electronic files. The secondary information writing means of the cr'ut is written on the keyboard 2 by the operator.
When the above-mentioned secondary information write key is pressed when manually inputting secondary information, or when the above-mentioned registration key on the keyboard 2 is pressed by the operator when registering primary information,
The secondary information at that time is stored in the area of memory 5 according to the item to which the secondary information belongs ("Author" area, "Title" area, etc.)
write to.

When the operator presses the secondary information call key on the keyboard, the secondary information reading means of the CPUI reads secondary information corresponding to the guidance information item selected at that time from the memory 5, Put this on a CRT
It is displayed in the column of the above item on the third screen, and is set as secondary information to be added to the primary information.

The operations of the secondary information setting process and the primary information registration process of the electronic file having the above configuration will be described below with reference to the flowcharts of FIGS. 2 to 4.

FIG. 2 shows a first embodiment of the secondary information setting process using the electronic file, and steps St, S2, . S
7 are steps St, S2, . . . , respectively in FIG.
This is the same process as S7, and in this embodiment, it includes steps S3 to S5, which are judgment steps, and steps S4, . S6 has been added.

First, as in the past, the secondary information setting key is pressed, guidance information is displayed on the screen of the CRT 3 in step St, the operator moves the cursor to the item for which the secondary information is to be set, and in the subsequent step s2, Continuation or termination of the setting process is determined by turning on or off the secondary information setting key, and if it is determined to continue, the process advances to step S3. In step S3, the CPU
I is memory 5 by turning on/off the secondary information writing key.
If it is necessary, the process proceeds to step s4, and after storing the secondary information currently being processed by the secondary information writing means in the memory 5, the process returns to step S1, while if not, the process proceeds to step S5. Proceed to. In step S5, the CPU determines whether or not reading from the memory 5 is necessary by turning on or off the secondary information call key, and if necessary, proceeds to step S6, where the secondary information reading means is stored in the memory 5. Read out the following information and display it in the guidance information item column selected at that time on the CrtT3 screen,
And after setting it as secondary information to be added to primary information,
Returning to step Sl, on the other hand, if not, proceeding to step S7.

Step S7 is a secondary information manual step similar to the conventional one, in which the operator inputs secondary information between the current items of guidance information using the character keys of the keyboard 2, etc., and the process then returns to step S1. return.

In this way, the previous secondary information stored in the memory 5 is automatically set as the current secondary information through step S6, or the current secondary information is manually set through step S7, and the processing is continued. Returning to step Sl,
Secondary information is input and set in a similar manner to the next item of guidance information selected by the operator's cursor movement. By repeating this process, all necessary items are set with secondary information, and when the secondary information setting key is turned off, a negative determination is made in step S2, and the secondary information setting ends. Thus set 2
In the subsequent registration process (not shown), the next information is added to the primary information such as the document read by the scanner 7, and the primary information with secondary information is stored in the storage device 8 such as a magneto-optical disk.

According to the first embodiment, when a large number of pieces of primary information having similar secondary information are continuously registered, step S3. S4
The previous secondary information stored in the memory 5 through step S5. It can be automatically set as the current secondary information through S6, and the operator does not have to repeatedly key in the same secondary information each time as in the past, but only needs to key in the different secondary information in step S7. Therefore, the setting of secondary information can be done much more easily and quickly, and the registration of primary information to which secondary information has been added can be speeded up.

FIG. 3 shows a primary information registration process including a second embodiment of secondary information setting using the above-mentioned electronic file, and shows step S.
I3 is a step of secondary information setting processing. First, in step Sl+, initial data such as secondary information for the primary information to be registered is input from the keyboard 2, and in subsequent step S12, it is determined whether to continue or end the registration process by turning on or off the registration mode key. If it is determined to continue, step S
Proceed to step 13. In step SI3, a secondary information setting process described later (see FIG. 4) is performed, and then in step S1
4. In S15, the scanner 7 enters a loop of reading a document (primary information) covering a plurality of pages.

If it is determined in step S15 that there are no remaining pages of the manuscript (1 document), the reading loop is exited and the process proceeds to step SI6. In this step, when the operator presses the registration key on the keyboard 2, the read page The secondary information set in step SI3 is added to the next information and stored and registered in the storage device 81, and the secondary information writing means of the CPU that receives the ON signal of the registration key writes the above secondary information all at once. Store in memory 5. I When the registration of material information is completed, return to step Sll and enter the next one material information (
The registration process is repeated by adding the secondary information to the primary information (primary information), and if it is determined in step S12 that it is finished, the registration process ends.

FIG. 4 is a flowchart showing the subroutine of the secondary information setting process shown in step S13 of FIG. Step S21 in FIG. S22°S25. S26. S
27 are the steps S I and 27 of the embodiment described in FIG.
S2. S5. S6. This is the same process as S7.

When the secondary information setting key on the keyboard 2 is pressed to start this subroutine, guidance information is displayed on the screen of the CRT 3 in step S1, and the operator moves the cursor to the item for which the secondary information is to be set. In the following step S22, whether to continue or end the setting process is determined by turning on or off the secondary information setting key, and if it is determined to continue, the process advances to step S25. In step S25, CP Lll is 2
It is determined whether reading from the memory 5 is necessary by turning on or off the next information call key, and if necessary, the process proceeds to step S26, where the secondary information reading means reads out the secondary information stored in the memory 5, Display this in the currently selected guidance information item field on the CRT3 screen,
And after setting it as secondary information to be added to primary information,
The process returns to step S21, while if not, the process proceeds to step S27, where the operator manually inputs the secondary information as in the past, and then returns to step S21. and,
The setting of secondary information is repeated in the same procedure for the next item of guidance information, and when the secondary information setting key is turned off, a negative determination is made in step S22, and the secondary information setting process ends, Processing returns to the main routine.

The second embodiment shown in FIG. 4 is the same as the first embodiment shown in FIG. 2, except that the secondary information writing process (steps S3 and S4) is removed. , 3rd
This is automatically done all at once during the registration process in step SI6 in the figure. Therefore, according to this embodiment, similar to Moe's first embodiment, secondary information setting can be made much easier and faster, primary information registration can be speeded up, and secondary information writing is possible. There is an advantage that there is no need to press the secondary information write key each time as in the first embodiment, and the operation is simplified.

It goes without saying that the information registration and search device of the present invention is not limited to the embodiment.

<Effects of the Invention> As is clear from the above explanation, the information registration and retrieval device of the present invention has two
If the next information is stored in the memory by the secondary information writing means which receives the writing command from the operator during manual input or the registration command from the operator when registering the primary information, A secondary information reading means that receives instructions from an operator via the computer reads out the secondary information stored in the memory, displays it on the display section, and sets it as secondary information to be added to the primary information. Therefore, when registering a large number of pieces of primary information with similar secondary information consecutively, the secondary information of the song times stored in the memory can be read out and set immediately, and the same secondary information can be registered as before. Since there is no need to repeatedly enter the next information using the keys, it is much easier and faster to set the second information to be added to the first information, which in turn simplifies and streamlines the operation of registering the first information. can be achieved.

[Brief explanation of the drawing]

FIG. 1 is a schematic block diagram showing an embodiment of an electronic file which is an information registration device of the present invention, and FIG. 3 and 4 are flowcharts showing the flow of the secondary information setting process for the electronic file, and FIG. 5 is a flowchart showing the flow of the conventional secondary information setting process for the electronic file. ■...CPU, 2...Keyboard, 3...CRT. 5...Memory, 7...Scanner, 8...Storage device. Patent applicant: Sharp Corporation Agent
Patent attorney Maeda Ao and 2 others No. 1 x Figure 3 Figure 4

Claims (1)

[Claims] (1) This 1 is the primary information obtained by converting the original into an image signal.
In an information registration and search device that adds and registers secondary information to search for secondary information and uses this secondary information to search for necessary primary information, 2 items that are manually input to be added to primary information are used. a memory for storing secondary information; and a secondary information writing means for writing the secondary information into the memory in response to a writing instruction from an operator during manual input or upon receiving a registration instruction from an operator during primary information registration; a secondary information calling means for instructing the reading of secondary information from the memory; and a secondary information calling means for reading out the secondary information stored in the memory based on the instruction of the secondary information calling means and displaying it on the display section. An information registration and retrieval device characterized by comprising a secondary information reading means for displaying and setting secondary information to be added to primary information.