JP7432193B1 - Program, information processing method, and information processing device - Google Patents

Abstract

An object of the present invention is to provide a program or the like that can bill a company for a printing fee associated with printing a document using a printing device in a store. [Solution] A program according to one aspect receives a document to be distributed to employees of a company, associates and outputs the document with printing identification information for printing at a store having a printing device, and outputs the document for each employee. A computer is caused to execute a process of outputting printing charges associated with printing a plurality of documents using the printing identification information at the store of the employer to a terminal of the company. [Selection diagram] Figure 1

Description

The present invention relates to a program, an information processing method, and an information processing device.

In recent years, the development of technology related to official documents issued in conjunction with electronic applications has been actively promoted. Patent Document 1 discloses an information processing method for automatically delivering official documents issued in conjunction with electronic applications to employees.

Patent No. 6931907

However, the invention according to Patent Document 1 has a problem in that it is not possible to bill a company for a printing fee associated with printing a document using a printing device at the store without the employee paying the printing fee at the store.

One aspect of the present invention is to provide a program or the like that can bill a company for a printing fee associated with printing a document using a printing device in a store.

According to one aspect, a program accepts a document to be distributed to employees of a company, and prints the document in a store having a printing device , the program is compatible with an online printing system connected to a printing device for printing the document. The available storage capacity of the storage device for storage is acquired through the net printing system, and if the size of the document to be printed is less than or equal to the acquired available storage capacity, the document is printed through the net printing system. to the storage device, obtain printing identification information for printing at the store corresponding to the document issued by the online printing system, associate the obtained printing identification information with the document, and print the document . causing a computer to execute a process of outputting to the terminal of the employee and outputting to the terminal of the company the printing charges associated with printing a plurality of documents using the printing identification information at the store of each employee; .

In one aspect, it becomes possible to charge a company a printing fee associated with printing a document using a printing device in a store.

FIG. 1 is an explanatory diagram showing an overview of a document printing system. FIG. 2 is a block diagram showing a configuration example of a server. It is an explanatory diagram showing an example of record layout of company information DB and employee information DB. FIG. 2 is an explanatory diagram showing an example of a record layout of a document management DB. FIG. 2 is a block diagram showing a configuration example of an employee terminal and a printing device. FIG. 2 is a block diagram illustrating a configuration example of a printing system server. FIG. 2 is an explanatory diagram showing an example of a record layout of a print document management DB and a print document unit price DB. FIG. 2 is an explanatory diagram illustrating an overview of a process for issuing a print reservation number corresponding to a document. FIG. 2 is an explanatory diagram showing an example of a screen requesting issuance of a print reservation number corresponding to a document. 3 is a flowchart showing a processing procedure when issuing a print reservation number corresponding to a document. 3 is a flowchart showing a processing procedure when issuing a print reservation number corresponding to a document. 3 is a flowchart showing a processing procedure when printing a document using a print reservation number. FIG. 2 is an explanatory diagram showing an overview of a document printing system according to a second embodiment. FIG. 2 is a block diagram showing a configuration example of a company terminal. FIG. 2 is an explanatory diagram showing an example of an output reception screen for a bill and a printed statement. It is a flowchart showing a processing procedure when outputting a bill and a printed statement.

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described in detail below based on drawings showing embodiments thereof.

(Embodiment 1)
Embodiment 1 relates to a form of outputting printing identification information for printing a document distributed to employees of a company. Employee is a general term for employees employed by a company and employees with whom the company had an employment relationship in the past. Documents issued to employees in connection with electronic government applications can be printed at any time at stores equipped with printing equipment. The printing identification information is an identification number of a document issued in order to identify the document to be reserved for printing at a store having a printing device. Note that in the following, for the sake of brevity, printing identification information will be replaced with printing reservation number.

FIG. 1 is an explanatory diagram showing an overview of a document printing system. The system of this embodiment includes an information processing device 1, an information processing terminal 2, a printing device 3, and an information processing device 4, and each device transmits and receives information via a network N such as the Internet.

The information processing device 1 is an information processing device that processes, stores, transmits and receives various information. The information processing device 1 is, for example, a server device, a personal computer, or the like. In this embodiment, the information processing device 1 is assumed to be a server device, and will be read as server 1 below for brevity.

The information processing terminal 2 is a terminal device that receives and transmits a request from an employee to issue a print reservation number corresponding to a document, and receives and displays the print reservation number. The information processing terminal 2 is, for example, an information processing device such as a smartphone, a mobile phone, a wearable device such as an Apple Watch (registered trademark), a tablet, or a personal computer terminal. In the following, for the sake of brevity, the information processing terminal 2 will be read as the employee terminal 2.

The printing device 3 is a printing device that prints documents using a print reservation number. The printing device 3 is installed in a store that provides printing services, and is connected to an online printing system (for example, a network printing service). The store is, for example, an actual store such as a coffee shop where the printing device 3 is installed, a supermarket, or a retail store such as a convenience store.

The information processing device 4 is an information processing device having an internet printing system. The information processing device 4 is, for example, a server device, a cloud server device, a personal computer, a general-purpose tablet PC (personal computer), or the like. In this embodiment, the information processing device 4 is assumed to be a cloud server device, and will be read as the printing system server 4 below for the sake of brevity.

The server 1 according to this embodiment receives documents to be distributed to employees of a company. When the server 1 receives a request for issuing a print reservation number for printing the received document, the server 1 transmits the data of the document to the printing system server 4 through the internet printing system. The printing system server 4 issues a print reservation number to the document data sent from the server 1. The printing system server 4 transmits the issued print reservation number to the server 1.

FIG. 2 is a block diagram showing an example of the configuration of the server 1. As shown in FIG. The server 1 includes a control section 11 , a storage section 12 , a communication section 13 , an input section 14 , a display section 15 , a reading section 16 , and a large-capacity storage section 17 . Each configuration is connected by bus B.

The control unit 11 is an arithmetic processing device such as a CPU (Central Processing Unit), an MPU (Micro-Processing Unit), a GPU (Graphics Processing Unit), an FPGA (Field Programmable Gate Array), a DSP (Digital Signal Processor), or a quantum processor. including. The control unit 11 performs various information processing or control processing related to the server 1 by reading and executing a control program 1P (program product) stored in the storage unit 12.

Note that the control program 1P may be deployed to be executed on a single computer, located at one site, or distributed across multiple sites and executed on multiple computers interconnected by a communication network. can do. Note that although the control unit 11 is described as being a single processor in FIG. 2, it may be a multiprocessor.

The storage unit 12 includes memory elements such as a RAM (Random Access Memory) and a ROM (Read Only Memory), and stores a control program 1P or data necessary for the control unit 11 to execute processing. Further, the storage unit 12 temporarily stores data and the like necessary for the control unit 11 to perform arithmetic processing. The communication unit 13 is a communication module for performing communication-related processing, and sends and receives information to and from the employee terminal 2, the printing system server 4, etc. via the network N.

The input unit 14 is an input device such as a mouse, a keyboard, a touch panel, or a button, and outputs the received operation information to the control unit 11. The display unit 15 is a liquid crystal display, an organic EL (electroluminescence) display, or the like, and displays various information according to instructions from the control unit 11.

The reading unit 16 reads a portable storage medium 1a including a CD (Compact Disc)-ROM or a DVD (Digital Versatile Disc)-ROM. The control unit 11 may read the control program 1P from the portable storage medium 1a via the reading unit 16 and store it in the mass storage unit 17. Alternatively, the control unit 11 may download the control program 1P from another computer via the network N or the like and store it in the mass storage unit 17. Furthermore, the control unit 11 may read the control program 1P from the semiconductor memory 1b.

The large-capacity storage unit 17 includes a recording medium such as an HDD (Hard Disk Drive) or an SSD (Solid State Drive). The mass storage unit 17 includes a company information DB (database) 171, an employee information DB 172, and a document management DB 173. The company information DB 171 stores information regarding companies. The employee information DB 172 stores information regarding employees (users). The document management DB 173 stores information regarding documents.

Note that in this embodiment, the storage section 12 and the large-capacity storage section 17 may be configured as an integrated storage device. Furthermore, the large-capacity storage section 17 may be configured with a plurality of storage devices. Furthermore, the large-capacity storage section 17 may be an external storage device connected to the server 1.

The server 1 may perform various information processing, control processing, etc. on a single computer, or may be distributed and executed on multiple computers. Further, the server 1 may be realized by a plurality of virtual machines provided within one server, or may be realized using a cloud server.

FIG. 3 is an explanatory diagram showing an example of the record layout of the company information DB 171 and the employee information DB 172.
The company information DB 171 includes a company ID column and a company name column. The company ID column stores unique company IDs to identify each company. The company name column stores the names of companies.

The employee information DB 172 includes an employee ID column, a company ID column, an employee name column, and an email address column. The employee ID column stores unique employee IDs to identify each employee. Note that an employee number may be stored in the employee ID column. The company ID column stores company IDs that identify companies. The employee name column stores the names of employees.

The e-mail address column stores the e-mail addresses of employees. The email address may be an email address created with the email domain of the company the employee works for, or an email address that is different from the email domain of the company the employee works for. It may also be an e-mail address created with a domain.

FIG. 4 is an explanatory diagram showing an example of the record layout of the document management DB 173. Documents are documents that need to be distributed to employees. Documents include official documents created by national and local government agencies or civil servants in the course of their duties, as well as documents such as withholding tax slips. Official documents include, for example, "Notification of Acquisition of Employment Insurance Qualification" issued by the government after electronic application, "Notification of Designation of Next Application Date for Childcare Leave Benefits", or "Notification of Loss of Employment Insurance Qualification" issued by the government after submission. Documents such as "Issuance of Separation Notice".

The document management DB 173 includes a document ID column, a company ID column, an employee ID column, a type column, a document name column, a document data column, a publication date and time column, a print reservation number, a print reservation date column, and an access key column. The document ID column stores a uniquely specified document ID to identify each document. The company ID column stores company IDs that identify companies. The employee ID column stores employee IDs that identify employees.

The type column stores the type of document. The types of documents include, for example, "social insurance" or "employment insurance." The document name column stores document names, file names, and the like. The document data string stores document data. The release date and time column stores information on the date and time when the document was released to the employee.

The print reservation number column stores print reservation numbers issued for documents (official documents, withholding tax slips, etc.) that are subject to print reservations. Furthermore, a print reservation number is issued and output in association with each official document and withholding tax slip. The print reservation date column stores the date on which the print reservation number was issued. The access key string stores an inquiry key issued on the internet printing system for a document to be reserved for printing.

FIG. 5 is a block diagram showing a configuration example of the employee terminal 2 and the printing device 3. As shown in FIG. The employee terminal 2 includes a control section 21, a storage section 22, a communication section 23, an input section 24, and a display section 25. Each configuration is connected by bus B.

The control unit 21 includes an arithmetic processing unit such as a CPU or an MPU, and performs various information processing and control related to the employee terminal 2 by reading and executing a control program 2P (program product) stored in the storage unit 22. Perform processing, etc. Note that although the control unit 21 is described as being a single processor in FIG. 5, it may be a multiprocessor.

The storage unit 22 includes a memory element such as a RAM or ROM, and stores the control program 2P or data necessary for the control unit 21 to execute processing. Furthermore, the storage unit 22 temporarily stores data and the like necessary for the control unit 21 to perform arithmetic processing.

The communication unit 23 is a communication module for performing communication-related processing, and sends and receives information to and from the server 1 and the like via the network N. The input unit 24 may be a keyboard, a mouse, or a touch panel integrated with the display unit 25. The display unit 25 is a liquid crystal display, an organic EL display, or the like, and displays various information according to instructions from the control unit 21.

The printing device 3 includes a control section 31, a storage section 32, a communication section 33, an input section 34, a display section 35, and a printing section 36. Each configuration is connected by bus B.

The control unit 31 includes an arithmetic processing unit such as a CPU or an MPU, and performs various information processing or control processing related to the printing device 3 by reading and executing a control program 3P (program product) stored in the storage unit 32. I do. Further, the control unit 31 controls the printing unit 36 and calculates the number of pages of documents printed by the printing unit 36, the elapsed time, the amount of used ink, etc., and stores them in the storage unit 32.

The storage unit 32 includes a memory element such as a RAM or ROM, and stores the control program 3P, print document data, etc. necessary for the control unit 31 to execute processing. Furthermore, the storage unit 32 temporarily stores data and the like necessary for the control unit 31 to perform arithmetic processing. The communication unit 33 is a communication module for performing communication-related processing, and sends and receives information to and from the printing system server 4 and the like via the network N.

The input unit 34 includes a touch panel installed on the display screen of the display unit 35 and switches installed around the display screen of the display unit 35. The input unit 34 outputs input operation information for specifying input operations performed by a user such as an employee via a touch panel and a switch. For example, when the input unit 34 receives an input of a print reservation number corresponding to a document by an employee, the input unit 34 outputs the received print reservation number to the control unit 31 .

The display unit 35 is a liquid crystal display, an organic EL display, or the like, and displays various information according to instructions from the control unit 31. The printing unit 36 has a printing mechanism that prints documents of employees, etc., and prints the documents on printing paper.

FIG. 6 is a block diagram showing an example of the configuration of the printing system server 4. As shown in FIG. The printing system server 4 includes a control section 41 , a storage section 42 , a communication section 43 , a reading section 44 , and a mass storage section 45 . Each configuration is connected by bus B. Note that the control unit 41, storage unit 42, communication unit 43, and reading unit 44 are the same as the control unit 11, storage unit 12, communication unit 13, and reading unit 16 of the server 1, and therefore the description thereof will be omitted.

The large-capacity storage unit 45 includes a recording medium (storage device) such as an HDD or an SSD. The large-capacity storage unit 45 includes a print document management DB 451 and a print document unit price DB 452. The print document management DB 451 stores information regarding documents to be reserved for printing. The printed document unit price DB 452 stores the printing unit price of documents for each company.

FIG. 7 is an explanatory diagram showing an example of the record layout of the print document management DB 451 and the print document unit price DB 452. The print document management DB 451 includes an access key column, document name column, document data column, company ID column, print reservation number column, print setting information column, print status column, print unit price column, number of printed sheets column, print date and time column, and email. Contains address string.

The access key string stores an access key (ID) of a uniquely specified document in order to identify the data of the document for which each print reservation is made. The document name column stores document names, file names, and the like. The document data string stores document data. The company ID column stores company IDs that identify companies.

The print reservation number column stores the print reservation number issued for the document to be printed. The print setting information string stores print setting information for the document. The print setting information is information regarding print settings such as print paper size, paper direction, enlargement/reduction size, monochrome/color printing, single-sided or double-sided printing, etc. The printing status column stores the printing status of the document (unprinted, printed, etc.).

The printing unit price column stores the printing unit price of the document. The printed number column stores the number of copies of the document printed. The print date and time column stores date and time information when the document was printed. The e-mail address column stores the e-mail addresses of employees. Note that it is possible to omit storing the employee's email address.

The print document unit price DB 452 includes a company ID column, a print setting information column, and a print unit price column. The company ID column stores company IDs that identify companies. The print setting information string stores print setting information for the document (print paper size, black and white/color printing, etc.). The printing unit price column stores printing unit prices set according to print setting information. For example, if the size of the printing paper used to print the document is A4 size and black and white printing is performed, the unit price per sheet of "10 yen" is stored in the printing unit price column.

Note that the storage format of each DB described above is an example, and other storage formats may be used as long as the relationship between data is maintained.

FIG. 8 is an explanatory diagram illustrating an overview of the process of issuing a print reservation number corresponding to a document. The server 1 acquires a list of documents for each employee from the document management DB 173. Note that the document is stored (uploaded) in the document management DB 173 in advance in association with the employee ID of the employee.

Document data may be uploaded individually. For example, the server 1 receives input of information regarding the employee, including the employee's name or the name of the company to which the employee belongs, through a company terminal. The server 1 accepts the selection of documents distributed to the employee through the company's terminal, and acquires information regarding the received documents (such as document type or name) and document data.

The server 1 stores the received employee information, document information, and document data in the document management DB 173 in association with the employee ID. Specifically, the server 1 allocates a document ID to the received document, associates it with the allocated document ID and employee ID, and stores the company ID, document type, document name, document data, and publication date and time. It is stored in the document management DB 173 as one record.

Alternatively, data of multiple documents may be uploaded at once. For example, the server 1 accepts a selection of a compressed file (for example, a zip file, etc.) containing a plurality of documents sorted by employee ID through a company terminal. The server 1 decompresses the received compressed file using a compressed file decompression algorithm, etc., and obtains a plurality of documents sorted by employee ID. The server 1 stores data of a plurality of documents of each employee in the document management DB 173 in association with each employee ID.

Note that the server 1 may obtain documents to be distributed to employees via a government server or the like.

The server 1 outputs the list of acquired documents to a screen (see FIG. 9) requesting issuance of a print reservation number for printing the documents. Note that the print reservation number issue request screen will be described later. Based on the employee ID, the server 1 transmits a print reservation number issuance request screen including a list of documents to the employee terminal 2 of the corresponding employee. The employee terminal 2 receives the print reservation number issuance request screen sent from the server 1 and displays it.

The employee terminal 2 accepts the employee's selection of a document to be reserved for printing from the list of documents displayed on the print reservation number issuance request screen. When the employee terminal 2 receives a request from the employee to issue a print reservation number corresponding to the document, it transmits a request to issue the print reservation number including the document ID to the server 1 .

The server 1 obtains the available storage capacity of the mass storage unit 45 of the printing system server 4 through the internet printing system in response to the print reservation number issuance request transmitted from the employee terminal 2. For example, the available storage capacity may be the capacity of a folder in the large-capacity storage unit 45 that can store a document to be reserved for printing. Alternatively, the available storage capacity may be the folder capacity available to each employee in a folder created for each employee (user).

The server 1 obtains the size of the document to be reserved for printing. If the size of the document is less than the acquired available storage capacity, the server 1 sends the company ID, data of the document, and print setting information (print paper size, paper orientation, enlargement/reduction size, black and white/color printing, single-sided or double-sided printing, etc.) are sent to the printing system server 4. Furthermore, if the employee's email address is registered, the server 1 transmits the employee's email address to the printing system server 4.

The printing system server 4 receives the company ID, document data, print setting information, etc. sent from the server 1. The printing system server 4 issues an access key and a print reservation number to the received document. The printing system server 4 stores, in association with the issued access key, the document name, document data, company ID, issued print reservation number, print setting information, printing status of "unprinted", and email address (optional). ) is stored in the print document management DB 451 as one record.

The printing system server 4 outputs (sends) the print reservation number issued to the employee using a predetermined notification method. The notification method includes email, SNS (Social Networking Service), and the like. For example, if the employee's email address is registered, the printing system server 4 outputs (sends) a print reservation result email to the registered email address. The print reservation result email includes information indicating whether or not the print reservation was successful, a print reservation number, a print reservation date, and the like.

Note that the present invention is not limited to e-mail output by the printing system server 4. It is also possible to output the print reservation number corresponding to the document issued from the printing system server 4 by e-mail from the server 1 to the e-mail address of the employer.

Further, the print reservation number corresponding to the document can be sent to the employee from the server 1 or the print system server 4 through the SNS application. SNS includes, for example, LINE (registered trademark), Twitter (registered trademark), Instagram (registered trademark), Facebook (registered trademark), or the like.

The printing system server 4 transmits the access key and print reservation number issued for the document to the server 1. The server 1 receives the access key and print reservation number sent from the printing system server 4. The server 1 stores the received access key and print reservation number in the document management DB 173 in association with the document ID.

The server 1 transmits the received print reservation number to the employee terminal 2 in association with the document ID. The employee terminal 2 displays the print reservation number sent from the server 1 on the print reservation number issuance request screen (see FIG. 9).

When an employee prints a document for which a print reservation is made at a store that has the printing device 3, there is no need for the employee to pay printing costs at the store. In this case, the printing device 3 connected to the internet printing system receives the input of the print reservation number corresponding to the document by the employee.

Note that the method is not limited to manual input of the print reservation number. For example, the server 1 or the printing system server 4 may issue a code including a print reservation number to the employee. The code is, for example, a two-dimensional code or a barcode. The two-dimensional code may be, for example, a QR code (registered trademark) with a display method that has information in the horizontal and vertical directions, as opposed to a one-dimensional code that only has information in the horizontal direction. The printing device 3 reads the issued code to obtain the print reservation number included in the code.

Based on the received print reservation number, the printing device 3 transfers the access key of the document, the data and print setting information of the document to the print document of the printing system server 4 through the internet printing system connected to the printing device 3. Obtained from the management DB 451. The printing device 3 prints the data of the document on printing paper based on the acquired print setting information. The printing device 3 transmits the print result of the document to the printing system server 4. The document print result includes the access key of the document, the number of printed sheets (number of copies), the date and time of printing, and the like.

The printing system server 4 receives the print result of the document sent from the printing device 3. The printing system server 4 acquires the company ID and print setting information corresponding to the document from the print document management DB 451 based on the access key of the document. The printing system server 4 obtains the corresponding printing unit price from the print document unit price DB 452 based on the obtained company ID and print setting information. The printing system server 4 stores, in the printed document management DB 451, the printing status of "printed", the printing unit price, the number of printed sheets, and the printing date and time in association with the access key of the document.

FIG. 9 is an explanatory diagram showing an example of a screen requesting issuance of a print reservation number corresponding to a document. The screen includes a document list field 11a, a print reservation number issue button 11b, and a print reservation number display field 11c.

The document list column 11a is a display column that displays a plurality of documents (official documents, withholding tax slips, etc.) of the employee. The print reservation number issue button 11b is a button for issuing a print reservation number corresponding to a document to be printed. The print reservation number display column 11c is a display column that displays the print reservation number corresponding to the document.

When the issue status of the print reservation number corresponding to the document is "unissued", a print reservation number issue button 11b for the document is displayed on the screen. Alternatively, if the issue status of the print reservation number is "issued", a print reservation number display column 11c for displaying the print reservation number for the document is displayed on the screen.

The employee terminal 2 transmits the employee ID of the employee to the server 1. The server 1 receives the employee ID transmitted from the employee terminal 2. Based on the received employee ID, the server 1 acquires a list of documents corresponding to the employee from the document management DB 173. The server 1 transmits the list of acquired documents to the employee terminal 2. The employee terminal 2 receives the list of documents sent from the server 1, and displays the received list of documents in the document list field 11a.

When the employee terminal 2 receives a touch (click) operation on the print reservation number issue button 11b, it transmits to the server 1 a request to issue a print reservation number for the document corresponding to the print reservation number issue button 11b. The issue request includes the document ID of the document. The server 1 obtains the available storage capacity of the mass storage unit 45 of the printing system server 4 through the internet printing system in response to the print reservation number issuance request transmitted from the employee terminal 2.

If the size of the document to be reserved for printing is less than the acquired available storage capacity, the server 1 transmits the company ID, the data of the document, print setting information, etc. to the printing system server 4 through the internet printing system. . The printing system server 4 receives the company ID, document data, print setting information, etc. sent from the server 1. The printing system server 4 issues a print reservation number to the received document.

The printing system server 4 transmits the issued print reservation number to the server 1. The server 1 transmits the print reservation number transmitted from the printing system server 4 to the employee terminal 2. The employee terminal 2 receives the print reservation number sent from the server 1. The employee terminal 2 displays the received print reservation number in the print reservation number display field 11c corresponding to the relevant document.

FIGS. 10 and 11 are flowcharts showing the processing procedure when issuing a print reservation number corresponding to a document. The control unit 21 of the employee terminal 2 transmits the employee ID of the employee to the server 1 through the communication unit 23 (step S201). The control unit 11 of the server 1 receives the employee ID transmitted from the employee terminal 2 through the communication unit 13 (step S101).

Based on the received employee ID, the control unit 11 acquires a list of documents of the corresponding employee from the document management DB 173 of the mass storage unit 17 (step S102). The control unit 11 transmits the list of acquired documents to the employee terminal 2 via the communication unit 13 (step S103). The control unit 21 of the employee terminal 2 receives the list of documents transmitted from the server 1 through the communication unit 23 (step S202). The control unit 21 displays a list of the received documents on the display unit 25 (step S203).

The control unit 21 receives the employee's selection of a document to be printed from the list of documents through the input unit 24 (step S204). The control unit 21 receives, through the input unit 24, a request for issuing a print reservation number corresponding to the selected document (step S205). The issue request includes the document ID of the selected document, etc. The control unit 21 transmits the received print reservation number issuance request to the server 1 through the communication unit 23 (step S206).

The control unit 11 of the server 1 receives the print reservation number issuance request transmitted from the employee terminal 2 through the communication unit 13 (step S104). In response to the received print reservation number issuance request, the control unit 11 transmits an available storage capacity acquisition request to the printing system server 4 through the network printing system through the communication unit 13 (step S105). The available storage capacity is, for example, the capacity of a folder in the large-capacity storage unit 45 that can store a document to be reserved for printing.

The control unit 41 of the printing system server 4 receives the available storage capacity acquisition request transmitted from the server 1 through the communication unit 43 (step S401). The control unit 41 acquires the available storage capacity of the large-capacity storage unit 45 for document storage in response to the received acquisition request (step S402). The control unit 41 transmits the acquired available storage capacity to the server 1 via the communication unit 43 (step S403).

The control unit 11 of the server 1 receives the available storage capacity transmitted from the printing system server 4 through the communication unit 13 (step S106). The control unit 11 acquires the size of the document to be reserved for printing (step S107). The control unit 11 determines whether the size of the acquired document is less than or equal to the received available storage capacity (step S108).

If the control unit 11 determines that the size of the document exceeds the available storage capacity (NO in step S108), it transmits an error notification to the employee terminal 2 via the communication unit 13 (step S109). The control unit 21 of the employee terminal 2 receives the error notification sent from the server 1 through the communication unit 23 (step S207). The control unit 21 displays the received error notification on the display unit 25 (step S208).

If the control unit 11 determines that the size of the document is less than or equal to the available storage capacity (YES in step S108), the control unit 11 sends the company ID, data of the document, and print setting information (print paper size, paper orientation) through the internet printing system. , enlarged/reduced size, monochrome/color printing, single-sided or double-sided printing, etc.) are transmitted to the printing system server 4 by the communication unit 13 (step S110).

The control unit 41 of the printing system server 4 receives the company ID, document data, and print setting information sent from the server 1 through the communication unit 43 (step S404). The control unit 41 issues an access key and a print reservation number to the received document (step S405). The control unit 41 associates the issued access key with the document name, document data, company ID, issued print reservation number, print setting information, printing status of "unprinted", and email address (optional). is stored as one record in the print document management DB 451 of the mass storage unit 45 (step S406).

The control unit 41 transmits the access key and print reservation number issued for the document to the server 1 through the communication unit 43 (step S407). The control unit 11 of the server 1 receives the access key and print reservation number transmitted from the printing system server 4 through the communication unit 13 (step S111). The control unit 11 stores the received access key and print reservation number in the document management DB 173 of the mass storage unit 17 in association with the document ID of the document (step S112).

The control unit 11 transmits the document ID and print reservation number to the employee terminal 2 through the communication unit 13 (step S113). The control unit 21 of the employee terminal 2 receives the document ID and print reservation number transmitted from the server 1 through the communication unit 23 (step S209). The control unit 21 displays the received document ID and print reservation number on the display unit 25 (step S210), and ends the process.

FIG. 12 is a flowchart showing the processing procedure when printing a document using a print reservation number. When an employee prints a document that is subject to a print reservation, the control unit 31 of the printing device 3 installed at the store receives the input of the print reservation number corresponding to the document by the employee through the input unit 34 ( Step S321). The control unit 31 transmits the received print reservation number to the printing system server 4 through the communication unit 33 through the network printing system connected to the printing device 3 (step S322).

The control unit 41 of the printing system server 4 receives the print reservation number transmitted from the printing device 3 through the communication unit 43 (step S421). Based on the received print reservation number, the control unit 41 acquires the access key, document data, and print setting information of the document from the print document management DB 451 of the mass storage unit 45 (step S422). The control unit 41 transmits the acquired document access key, document data, and print setting information to the printing device 3 through the communication unit 43 (step S423).

The control unit 31 of the printing device 3 receives the document access key, document data, and print setting information transmitted from the printing system server 4 through the communication unit 33 (step S323). The control unit 31 prints the document on printing paper via the printing unit 36 based on the received print setting information and document data (step S324). The control unit 31 transmits the print result of the document, including the access key of the document, the number of printed copies, the date and time of printing, etc., to the printing system server 4 through the communication unit 33 (step S325).

The control unit 41 of the printing system server 4 receives the print result of the document transmitted from the printing device 3 through the communication unit 43 (step S424). The control unit 41 obtains the printing unit price of the document based on the access key of the document included in the print result (step S425). Specifically, the control unit 41 acquires the company ID and print setting information corresponding to the document from the print document management DB 451 of the mass storage unit 45 based on the access key of the document. The control unit 41 acquires the printing unit price determined by the company corresponding to the document from the print document unit price DB 452 of the large-capacity storage unit 45 based on the acquired company ID and print setting information.

The control unit 41 stores in the print document management DB 451 of the large-capacity storage unit 45 the printing status of “printed”, printing unit price, number of printed sheets, and printing date and time in association with the access key of the document (step S426 ). The control unit 41 ends the process.

According to this embodiment, it is possible to issue a print reservation number for printing a document to be distributed to employees of a company at a store having the printing device 3.

According to this embodiment, it is possible to output a print reservation number corresponding to a document to an employee by e-mail.

(Embodiment 2)
Embodiment 2 relates to a form in which printing charges associated with printing a plurality of documents using print reservation numbers at a store are output to a company terminal. Note that descriptions of contents that overlap with those of Embodiment 1 will be omitted.

FIG. 13 is an explanatory diagram showing an overview of the document printing system according to the second embodiment. Note that the same reference numerals are given to the same contents as those in FIG. 1, and the explanation thereof will be omitted. The system of this embodiment includes an information processing terminal 5.

The information processing terminal 5 is a terminal device that receives and displays a bill including a printing fee associated with printing a document, a document printing statement, and the like. The information processing terminal 5 is, for example, an information processing device such as a smartphone, a mobile phone, a wearable device such as an Apple watch, a tablet, or a personal computer terminal. In the following, for the sake of brevity, the information processing terminal 5 will be read as the company terminal 5.

FIG. 14 is a block diagram showing an example of the configuration of the company terminal 5. As shown in FIG. The company terminal 5 includes a control section 51, a storage section 52, a communication section 53, an input section 54, and a display section 55. Each configuration is connected by bus B. Note that the configuration of the company terminal 5 is the same as the configuration of the employee terminal 2, so a description thereof will be omitted.

FIG. 15 is an explanatory diagram showing an example of an output reception screen for a bill and a printed statement. The screen includes a printing fee display field 12a, a bill output button 12b, a period setting field 12c, and a usage statement output button 12d.

The printing fee display field 12a is a display field that displays the printing fee within the period set in the period setting field 12c. The bill output button 12b is a button for outputting a bill including printing fees associated with printing a plurality of documents within the period set in the period setting field 12c. The period setting field 12c is a reception field that accepts setting of a target period for outputting a bill or statement. The usage statement output button 12d is a button for outputting a printing statement for printed documents within the period set in the period setting field 12c.

When the company terminal 5 receives the setting operation in the period setting field 12c, it acquires the set target period. When the company terminal 5 receives a touch operation on the bill output button 12b, it generates a bill including printing fees for a plurality of documents within the target period. Note that if a target period is not set, a bill for a predetermined period (for example, the current month) may be generated.

Specifically, the company terminal 5 transmits the acquired target period to the server 1 in association with the company ID. The server 1 receives the company ID and target period transmitted from the company terminal 5. The server 1 acquires from the document management DB 173 the access key for the document issued to each employee belonging to the company corresponding to the company ID for the received target period. The server 1 sends the company ID and the access keys for all the acquired documents to the printing system server 4 through the net printing system.

The printing system server 4 receives the company ID and all document access keys sent from the server 1. Based on the received company ID and access keys of all documents, the printing system server 4 retrieves the printing status (unprinted or printed, etc.), printing unit price, and number of printed sheets of the corresponding multiple documents from the print document management DB 451. get.

The printing system server 4 identifies printed documents based on the obtained printing status of each document. The printing system server 4 calculates the printing fee for the specified printed document within the target period based on the obtained printing unit price and the number of printed sheets. The printing system server 4 transmits the calculated printing fee within the target period to the server 1. The server 1 receives the printing fee within the target period transmitted from the printing system server 4.

The server 1 generates a bill including the printing fee within the received target period. The format of the bill may be, for example, a viewable data format such as PDF (Portable Document Format), HTML, or an image. The server 1 transmits the printing fees for a plurality of documents within the target period and the generated bill to the company terminal 5.

The company terminal 5 receives the printing fees and bills for a plurality of documents within the target period transmitted from the server 1. The company terminal 5 displays the received printing fee within the target period in the printing fee display column 12a. The company terminal 5 outputs the received invoice on a screen so that the company can download it.

When the company terminal 5 receives a touch operation on the usage statement output button 12d, it generates printed statements for a plurality of documents within the target period. Specifically, the company terminal 5 transmits the company ID and the target period to the server 1. Based on the company ID and target period sent from the company terminal 5, the server 1 acquires from the document management DB 173 the access key for the document issued to each employee belonging to the company.

The server 1 sends the company ID and the access keys for all the acquired documents to the printing system server 4 through the net printing system. The printing system server 4 receives the company ID and all document access keys sent from the server 1. The printing system server 4 acquires print detail information of a plurality of documents whose print status is "printed" within the target period from the print document management DB 451 based on the received company ID and access keys of all documents. .

The print details information includes, for example, the document name, print reservation number, print setting information, print unit price, number of printed sheets, printing date and time, and the like. The printing system server 4 transmits to the server 1 the acquired print detail information of a plurality of documents within the target period. The server 1 receives print detail information transmitted from the printing system server 4.

The server 1 generates printing statements for a plurality of documents within the target period based on the received printing statement information. The format of the printed statement may be, for example, a viewable data format such as PDF, HTML, or an image. The server 1 transmits the generated printed statement to the company terminal 5. The company terminal 5 outputs the printed statement transmitted from the server 1 on a screen so that the company can download it.

FIG. 16 is a flowchart showing the processing procedure when outputting a bill and printed statement. The control unit 51 of the company terminal 5 receives the setting of the target period (predetermined period) by the person in charge through the input unit 54 (step S531). The control unit 51 transmits the company ID and the accepted target period to the server 1 through the communication unit 53 (step S532).

The control unit 11 of the server 1 receives the company ID and target period transmitted from the company terminal 5 through the communication unit 13 (step S131). The control unit 11 acquires, from the document management DB 173 of the mass storage unit 45, the access key for the document issued to each employee belonging to the company corresponding to the company ID within the received target period (step S132). . The control unit 11 transmits the company ID and the access keys of all the acquired documents to the printing system server 4 through the communication unit 13 through the internet printing system (step S133).

The control unit 41 of the printing system server 4 receives the company ID and all document access keys transmitted from the server 1 through the communication unit 43 (step S431). Based on the received company ID and access keys of all documents, the control unit 41 acquires the printing status, printing unit price, and number of printed sheets of the plurality of corresponding documents from the print document management DB 451 of the large-capacity storage unit 45 ( Step S432). The control unit 41 identifies printed documents based on the obtained printing status of each document (step S433).

The control unit 41 calculates printing charges for a plurality of documents within the target period based on the obtained printing unit price and the number of printed sheets for the identified printed documents (step S434). The control unit 41 acquires print detail information of the specified printed document from the print document management DB 451 of the mass storage unit 45 (step S435). The print details information includes, for example, the document name, print reservation number, print setting information, print unit price, number of printed sheets, printing date and time, and the like.

The control unit 41 transmits the calculated printing charges for a plurality of documents within the target period and the acquired printing details information for a plurality of documents within the target period to the server 1 through the communication unit 43 (step S436). The control unit 11 of the server 1 receives the printing fee and printing details information transmitted from the printing system server 4 through the communication unit 13 (step S134).

The control unit 11 generates a bill including the received printing fee (step S135). The control unit 11 generates printing statements for a plurality of documents within the target period based on the received printing statement information (step S136). The control unit 11 transmits the generated invoice and printed statement to the company terminal 5 through the communication unit 13 (step S137).

The control unit 51 of the company terminal 5 receives the invoice and printed statement transmitted from the server 1 through the communication unit 53 (step S533). The control unit 51 outputs the received invoice and printed statement to the screen via the display unit 55 so that the company can download them (step S534). The control unit 51 ends the process.

In addition, in the above-mentioned process, an example was explained in which an invoice and a printed statement were directly transmitted to the company terminal 5, but the present invention is not limited to this. For example, the control unit 11 may send the invoice and printed statement to the company's e-mail address, or send it to the company's SNS account through an SNS application (LINE, Twitter, Instagram, etc.). Also good.

Alternatively, the control unit 11 may send the bill and printed statement to a server device having a document management system (for example, Charlotte (registered trademark)) that manages documents. In this case, each company logs into the document management system through the company terminal 5 and obtains invoices and printed statements issued to each company.

Furthermore, invoices and printed statements can be issued to each company via the service provider. For example, the control unit 11 sends the company ID or company name of each company, company contact information (email address or SNS account, etc.), and the invoice and printed statement issued to each company to the service provider. It is sent to a server device operated by the operator. The server device transmits the invoice and printed statement of each company to the contact information of each company sent from the server 1.

Note that the bill including the printing fee may be combined with bills for various services provided by the company and issued as a total bill.

According to this embodiment, it is possible to collectively bill a company for printing fees associated with printing multiple documents using a print reservation number.

According to this embodiment, by issuing invoices and printed statements to each company, employees belonging to each company do not need to pay printing costs at stores, so employees can It becomes possible to print the document.

The embodiments disclosed herein are illustrative in all respects and should not be considered restrictive. The scope of the present invention is indicated by the claims rather than the above-mentioned meaning, and is intended to include meanings equivalent to the claims and all changes within the scope.

Items described in each embodiment can be combined with each other. Moreover, the independent claims and dependent claims recited in the claims may be combined with each other in any and all combinations, regardless of the form in which they are cited. Further, although the scope of claims uses a format in which claims refer to two or more other claims (multi-claim format), the invention is not limited to this format. It may also be written using a multi-claim format that cites at least one multi-claim.

1 Information processing device (server)
11 Control section 12 Storage section 13 Communication section 14 Input section 15 Display section 16 Reading section 17 Mass storage section 171 Company information DB
172 Employee information DB
173 Document management DB
1a Portable storage medium 1b Semiconductor memory 1P Control program 2 Information processing terminal (employee terminal)
21 Control section 22 Storage section 23 Communication section 24 Input section 25 Display section 2P control program 3 Printing device 31 Control section 32 Storage section 33 Communication section 34 Input section 35 Display section 36 Print section 3P Control program 4 Information processing device (printing system server )
41 Control unit 42 Storage unit 43 Communication unit 44 Reading unit 45 Mass storage unit 451 Print document management DB
452 Printed document unit price DB
5 Information processing terminal (corporate terminal)
51 Control section 52 Storage section 53 Communication section 54 Input section 55 Display section

Claims (10)

Accepts documents to be distributed to employees of a company;
The available storage capacity of a storage device for storing the document , which corresponds to the net printing system to which the printing device for printing the document is connected in a store having the printing device, is acquired through the net printing system. ,
outputting the document to the storage device through the internet printing system when the size of the document to be printed is less than or equal to the acquired available storage capacity;
obtaining printing identification information for printing at the store corresponding to the document issued by the online printing system;
outputting the obtained printing identification information and the document in correspondence to the terminal of the employee ;
A program that causes a computer to execute a process of outputting printing charges associated with printing a plurality of documents using the printing identification information of each employee at the store to the terminal of the company. The above documents are documents that need to be distributed to employees, including official documents and withholding tax slips,
The program according to claim 1, wherein print identification information is output in association with each of the official document and the withholding tax slip. 3. The program according to claim 1, wherein the program outputs print identification information corresponding to the document to the employee using a predetermined notification method. Obtain multiple documents for each employee,
Outputs a list of multiple documents obtained for each employee,
Outputs an object that issues printing identification information for printing each document in association with each document,
3. The program according to claim 1, wherein when receiving an operation input for the object corresponding to a document to be printed, the program outputs printing identification information corresponding to the document. Accepts settings for a predetermined period,
The program according to claim 1 or 2, wherein the program outputs a received bill including the printing fee and a printing statement of the document within a predetermined period to a terminal of the company. obtaining the printing status, printing unit price, and number of printed sheets of a plurality of documents using the printing identification information within the predetermined period;
6. The program according to claim 5 , wherein the program calculates a printing fee within the predetermined period based on the printing status, printing unit price, and number of printed sheets of the plurality of acquired documents. Accepts documents to be distributed to employees of a company;
The available storage capacity of a storage device for storing the document , which corresponds to the net printing system to which the printing device for printing the document is connected in a store having the printing device, is acquired through the net printing system. ,
outputting the document to the storage device through the internet printing system when the size of the document to be printed is less than or equal to the acquired available storage capacity;
obtaining printing identification information for printing at the store corresponding to the document issued by the online printing system;
outputting the obtained print identification information and the document in correspondence to the terminal of the employee ;
Printing charges associated with printing multiple documents using the printing identification information of each employee at the store are output to the company's terminal.
An information processing method in which processing is performed by a computer . An information processing device comprising a control unit,
The control unit includes:
Accepts documents to be distributed to employees of a company;
The available storage capacity of a storage device for storing the document , which corresponds to the net printing system to which the printing device for printing the document is connected in a store having the printing device, is acquired through the net printing system. ,
outputting the document to the storage device through the net printing system when the size of the document to be printed is less than the acquired available storage capacity;
obtaining printing identification information for printing at the store corresponding to the document issued by the online printing system;
outputting the obtained printing identification information and the document in correspondence to the terminal of the employee ;
Printing charges associated with printing multiple documents using the printing identification information of each employee at the store are output to the terminal of the company.
Information processing device. Accepts documents to be distributed to employees of a company;
The available storage capacity of a storage device for storing the document, which corresponds to the net printing system to which the printing device for printing the document is connected in a store having the printing device, is acquired through the net printing system. ,
outputting the document to the storage device through the internet printing system when the size of the document to be printed is less than or equal to the acquired available storage capacity;
obtaining printing identification information for printing at the store corresponding to the document issued by the online printing system;
outputting the obtained printing identification information and the document in correspondence to the terminal of the employee;
When the employee receives the printing identification information as a result of inputting the printing identification information into a printing device at a store without paying a printing fee, Output to printing device,
Printing charges associated with printing multiple documents using the printing identification information of each employee at the store are output to the terminal of the company.
An information processing method in which processing is performed by a computer . Obtain multiple documents to be distributed to each employee of a company,
Outputs a list of multiple documents obtained for each employee,
Outputs to each employee's terminal an object that issues printing identification information for printing each document at a store equipped with a printing device in association with each document;
When an operation input for the object corresponding to a document to be printed is received, outputting printing identification information corresponding to the document to a terminal of an employee who has distributed the document;
Printing charges associated with printing multiple documents using the printing identification information of each employee at the store are output to the company's terminal.
A program that causes a computer to perform a process.

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