JP2024057546A - Voucher management device and program - Google Patents

Abstract

[Problem] To provide a voucher management device capable of handling large amounts of electronic data of vouchers. [Solution] A voucher management device 1 is operated by a program in a server 2, and is connected to a user terminal 4, a client terminal 5, a bank database 6, a credit database 7, and a verification agency 8 via a network 3 such as the Internet. A voucher selection screen 20 includes a read area 22 in which unconfirmed voucher data 10 received by a receiving unit 11 is displayed, a work area 23 in which an enlarged image of the voucher data 10 is displayed, an extracted information area 24 in which information extracted from the voucher data 10 is displayed, and a voucher classification area 25 in which the voucher classification, which is a classification of the voucher 9, is displayed. The user can view all the unconfirmed voucher data 10 with estimated voucher classifications collectively using this voucher selection screen 20, making it easier to process the vouchers. [Selected Figure] Figure 3

Description

The present invention relates to a management device and program that facilitates the handling of electronic data of evidence.

Traditionally, various accounting software programs (hereafter, "accounting software") have been used to process large volumes of accounting data that have been entered into journal entries. In recent years, accounting software that can run in a cloud environment via the Internet has made it possible to manage accounting data without installing an accounting server within a company. The accounting entry technology used in such accounting software makes it possible to read receipts and other documents with a scanner and digitize them using the OCR (Optical Character Recognition) function, infer account items from phone numbers, and reduce the work of inputting dates, amounts, etc.

Patent Document 1 discloses a technology that enables users to instantly check the results of accounting for supporting evidence, such as receipts and invoices, on a web screen by simply taking a photo of the data on the supporting evidence, such as receipts or invoices, with a mobile device and sending it to an accounting analysis center as the subject of accounting.

JP 2014-235484 A JP 2022-031395 A

In the technology described in Patent Document 1, simply scanning supporting documents with a scanner does not allow for the determination of the weight of the information and its function in creating journal entries, making it impossible to automatically create accounting journal entries. As such, conventional accounting systems were unable to determine the content necessary for journal entries, and the decision was left to the user, making it necessary to manually classify information.

The inventors of the present application provide an accounting device and program described in Patent Document 2, which solves the above-mentioned inconvenience by storing in a journal data storage unit journal data in which journal entries have been appropriately determined according to the evidential use classification of the journal data.

On the other hand, due to amendments to the law regarding the handling of supporting documents, it will become necessary to store all supporting documents as electronic data in the future, and the amount of electronic supporting documents is expected to increase even more than it is now.

As the amount of electronic document data increases, human error or OCR analysis errors can lead to incorrect dates or types of documents, and if there are a large number of documents, it can become difficult to find where they are.

In addition, when payment is made by credit card, a receipt and a credit card sales slip are issued, resulting in multiple documents for one payment, which raises the issue of how to handle such documents.

Furthermore, the so-called invoice system will be fully implemented in the future, but tax officials will be faced with new burdens as tax incentives will no longer be available unless the business partner is a qualified invoice issuer.

In view of the above problems, the present invention aims to provide a voucher management device and program that can easily and accurately handle a large amount of electronic voucher data. The present invention also aims to provide a device that can correctly manage vouchers even when multiple vouchers are generated for one payment. Furthermore, the present invention aims to reduce the burden on staff caused by the introduction of the invoice system.

In order to achieve the above object, the evidence management device of the present invention is a voucher management device that manages evidence data, which is data related to evidence, and is characterized by having a receiving unit that can receive multiple pieces of evidence data, a display unit that displays multiple pieces of evidence data, and a classification unit that assigns an evidence classification, which is a classification of the evidence, to the evidence data displayed by the display unit.

According to the evidence management device of the present invention, multiple pieces of evidence data received by the receiving unit can be displayed on the display unit, and evidence classifications can be assigned by the classification assignment unit, so that even if there is a large amount of evidence data, it can be easily processed.

The evidence management device of the present invention may further include an estimation unit that estimates the evidence classification from the details described in the evidence data and assigns the estimated classification to the evidence data, the display unit displays the evidence data to which the estimated classification has been assigned, and the classification assignment unit assigns the evidence classification to the evidence data to which the estimated classification has been assigned. According to this configuration, when assigning the evidence classification to the evidence data, the estimated classification by the estimation unit is displayed, so that the evidence classification can be assigned quickly.

The evidence management device of the present invention may further include a search unit capable of searching the evidence data, to which the estimated classification has been assigned, by the evidence classification. With this configuration, even if there is a large amount of evidence data, the search unit can extract the evidence data to be processed, making processing easier.

In addition, in the evidence management device of the present invention, the display unit may display the estimated classification and a plurality of classification candidates. With this configuration, if there is an error in the estimated classification, it is possible to select from the classification candidates, so that the evidence classification can be accurately assigned.

In addition, in the evidence management device of the present invention, when there are multiple pieces of evidence data for the same journalization target, the display unit may display only one piece of evidence for the journalization target during the display. According to this configuration, even if there are multiple pieces of evidence data for one journalization target, only one piece of evidence data is displayed for each journalization target when displaying the evidence data, making it easier for the person performing the journalization to see and preventing errors caused by the display.

In addition, in the evidence management device of the present invention, when there are multiple pieces of evidence data for the same journalization target, the display unit may display multiple pieces of evidence data for the journalization target during the display. This configuration can also accommodate cases where you want to know details of the evidence data for each individual case.

In addition, in the document management device of the present invention, when the information recorded in the document data includes a registration number of a qualified invoice issuing business, the estimation unit may compare the business information including the registration number with the registered business information obtained from the verification agency, and display the comparison result on the display unit.

Whether or not a business is a qualified invoice issuer under the qualified invoice storage method will affect how tax credits are handled, but with this configuration, the appropriateness of the registration number printed on the supporting document can be confirmed by comparing it with registered business information obtained from a verification organization such as the National Tax Agency's invoice system qualified invoice issuer publication site. This can reduce the burden on bookkeepers that increases with the introduction of the so-called invoice system.

The present invention may also be a voucher management program that causes a computer to operate as each of the above-mentioned voucher management devices. The program may be installed on each user terminal, may be stored on a server, or may be implemented in a so-called cloud computing system. Furthermore, the program may be stored on a storage medium such as a DVD and traded.

The voucher management device and program of the present invention make it possible to easily and accurately handle large amounts of electronic voucher data. Furthermore, the present invention makes it possible to correctly manage vouchers even when multiple vouchers are generated for one payment.

FIG. 1 is an explanatory diagram showing an overview of a voucher management device according to an embodiment of the present invention; 4 is a flowchart showing the operation of the voucher management device of the present embodiment. FIG. 2 is an explanatory diagram showing an example of a voucher selection screen in the voucher management device of the present embodiment. FIG. 2 is an explanatory diagram showing an example of a search screen in the voucher management device of the present embodiment. FIG. 13 is an explanatory diagram showing an example in which multiple vouchers are included in one journalization target in the voucher management device of this embodiment. FIG. 13 is an explanatory diagram showing a display example when multiple supporting documents are included in one journal entry. FIG. 2 is an explanatory diagram showing a storage screen of evidence data in the evidence management device of the present embodiment.

Next, a voucher management device and program according to an embodiment of the present invention will be described with reference to Figs. 1 to 7. As shown in Fig. 1, the voucher management device 1 of this embodiment is a device realized by a program that is stored and executed in a server 2 operated by a server management company or the like. The server 2 is connected via a network 3 such as the Internet to a user terminal 4 used by a user, a client terminal 5 used by the user's customer, a bank database 6 operated by a bank, and a credit database 7 operated by a credit company.

Network 3 is also connected to a verification agency 8 that verifies who is eligible under the so-called invoice system, such as the National Tax Agency's website for publishing information on invoice issuers eligible under the invoice system.

The server 2 is a computer system that includes a processor such as a CPU or a GPU, a storage device such as a RAM, a ROM, a hard disk or an SSD (solid state drive), a communication unit for connecting to a network such as the Internet, and the like, and the storage device stores a computer program for executing the evidence management device 1 of this embodiment. This computer program is executed by the processor, and the various processes described below are performed.

The evidence management device 1 of this embodiment is not particularly limited in format, and the program used for the system may be a client-server format program in which the user terminal 4 is a client, or a so-called SaaS (Software as a Service) format program in which a program in the server 2 is executed on the user terminal 4. In addition, the program used in the evidence management device 1 of this embodiment may be in the format of a program stored in a storage medium such as a DVD and installed on the user terminal 4 and executed within the user terminal 4.

The user terminal 4 is a personal computer used by a user, and includes a main unit 4a, a display 4b, a keyboard 4c, a mouse 4d, a scanner 4e, etc. The scanner 4e can digitize evidence 9 printed on paper to generate evidence data 10. The digitized evidence data 10 is stored in a memory unit (not shown) built into the main unit 4a. There are no particular limitations on the hardware of the user terminal 4, and it may be a notebook-type personal computer or a terminal such as a so-called tablet terminal.

Like the user terminal 4, the client terminal 5 also has a main body (not shown) and a scanner 5e, and is capable of acquiring evidence data 10 from the evidence 9.

The bank database 6 stores bank data 6a, which is data provided by the bank. This bank data 6a includes information such as "transaction date," "counterparty," "summary," "deposit amount," "withdrawal amount," and "balance."

Credit database 7 stores credit data 7a, which is data provided by credit companies. This credit data 7a includes information such as the "transaction date," "price of the product," "product details," "payment amount," "fee paid," and "payable balance."

Next, the functional configuration of the evidence management device 1 of this embodiment will be described with reference to FIG. 1. The evidence management device 1 includes a receiving unit 11 capable of receiving evidence data 10 in which evidence 9 has been digitized, an estimation unit 12 that estimates and assigns an evidence classification to the evidence data 10 received by the receiving unit 11, and a storage unit 13 that associates and stores the evidence data 10 with the estimated classification.

The evidence management device 1 also includes a display unit 14 that displays undetermined evidence data 10, whose evidence classification has not been determined, an estimated classification, and multiple evidence classifications, a search unit 15 that can search the undetermined evidence data 10 by evidence classification, and a classification unit 16 that assigns an evidence classification to the evidence data 10.

The receiving unit 11 is a functional unit that receives electronic evidence data 10. The evidence data 10 includes data sent directly as electronic data from the user's business partner, and data obtained by digitizing evidence 9 printed on paper at the user terminal 4 using a scanner 4e.

The estimation unit 12 is a functional unit that estimates the evidence classification of the evidence 9 using the evidence data 10. When the evidence data 10 contains text data, the estimation unit 12 uses the text data, and when the evidence data 10 is image data, the estimation unit 12 performs OCR to convert the image data into text. When the evidence data 10 originally contains text data, the text data is accurate. When OCR is performed, some conversion errors may occur depending on the accuracy of the OCR. Therefore, the estimation made by the estimation unit 12 needs to be confirmed by the user or by other means such as using AI (artificial intelligence).

The estimation unit 12 makes an estimation by comparing the contents described in the supporting evidence data 10 with the supporting evidence classification stored in the memory unit 13. Support evidence classifications, such as receipts, invoices, credit card usage details, and resident tax and withholding tax payment slips, are stored in advance as data tables in the memory unit 13. The estimation unit 12 adopts the estimated result when the comparison result between the two is equal to or greater than a predetermined threshold value. When the comparison result between the two is less than the predetermined threshold value, an error message is displayed, etc.

The display unit 14 is a functional unit that displays screens such as the evidence selection screen 20 and the search screen 30 described below on the user terminal 4, the client terminal 5, etc. In addition, the display unit 14 has a combining function that combines multiple evidence data 10 when multiple evidence data 10 exist for the same journalization target.

The search unit 15 is a functional unit that inputs search information on a search screen 30 (described later) and extracts supporting evidence data 10. Examples of search information include supporting evidence classification and unconfirmed information on supporting evidence data 10. The classification unit 16 corresponds to the "Update" button of the operation buttons 21 on a supporting evidence selection screen 20 (described later).

Next, the operation of the voucher management device 1 of this embodiment when a user manages the voucher data 10 will be described with reference to Figs. 1 to 7. First, the user starts the voucher management program of this embodiment on the user terminal 4 and performs a login process (STEP 1). After logging in, the user selects voucher processing from a task selection screen (not shown), and the voucher selection screen 20 shown in Fig. 3 is displayed (STEP 2).

The evidence selection screen 20 includes a number of operation buttons 21 for performing various operations, a reading area 22 in which unconfirmed evidence data 10 received by the receiving unit 11 is displayed, a work area 23 in which an enlarged image of the evidence data 10 is displayed, an extracted information area 24 in which information extracted from the evidence data 10 is displayed, a evidence classification area 25 in which the evidence classification, which is a classification of the evidence 9, is displayed, and a work information area 26 in which the date when processing related to the evidence was performed, etc.

As shown in FIG. 3, the operation buttons 21 are assigned the functions of add, delete, cancel, reload, left arrow, right arrow, get, and update. Each button can be selected from the keyboard 4c by pressing the "Alt key" on the keyboard 4c and inputting the number assigned to each function.

In the reading area 22, the evidence data 10 is displayed in a list. In the reading area 22, a selection menu 22a is provided for narrowing down the evidence data 10, and items such as "All," "Unconfirmed," and "Confirmed" can be selected from the menu. By setting this selection menu 22a to "Unconfirmed," a list of evidence data 10 for which the evidence classification has not been confirmed can be displayed.

The work area 23 displays details of the evidence data 10 selected by the user in the read area 22. In FIG. 3, the evidence data 10 in the upper left of the read area 22 is selected, and that evidence data 10 is displayed in the work area 23. The displayed evidence data 10 is a "receipt" from a camera store, and includes the store name, telephone number, receipt issue date, credit card information, total amount, etc.

In the extracted information area 24, information read from the details written in the supporting data 10 is displayed. Specifically, the date of occurrence, the business partner, and the amount are displayed. This information can be read accurately if the supporting data 10 was originally electronic data, but if the supporting data 10 was originally printed on paper, the information is read using an OCR function, which may not necessarily be accurate.

The evidence classification area 25 displays the results of automatic inference inferred by the estimation unit 12 from information read from the details written in the evidence data 10. The inferred classification inferred by the estimation unit 12 is associated with the evidence data 10 and stored in the memory unit 13. In the case of the evidence data 10 shown in FIG. 3, the inferred classification is inferred to be "receipt (credit)", which is a receipt for which a credit payment has been made.

On this evidence selection screen 20, the user can confirm the evidence classification estimated by the estimation unit 12 for the unconfirmed evidence data 10. If the evidence classification estimated by the estimation unit 12 is correct (YES in STEP 3), the user confirms by clicking the "Update" operation button 21, and the evidence classification of the evidence data 10 is confirmed (STEP 4). In other words, this "Update" operation button 21 corresponds to the classification assignment unit of the present invention. Once the evidence classification of the evidence data 10 has been confirmed, if "Unconfirmed" is selected in the selection menu 22a, the confirmed evidence data 10 will no longer be displayed in the reading area 22.

When the user confirms the evidential classification of the evidential data 10, the information displayed in the work information area 26 is also updated. Specifically, the creation date, sender (user's name), and information on the extension of the evidential data are updated. When the user confirms the estimated classification of the evidential data 10 and updates other information, the confirmed evidential classification and updated information are associated with the evidential data 10 and stored in the memory unit 13 (STEP 6).

On the other hand, if the evidential classification estimated by the estimation unit 12 is incorrect (NO in STEP 3), the evidential classification is corrected (STEP 4), and then the "Update" operation button 21 is clicked. This allows the user to confirm the estimated evidential classification, and the evidential classification of the evidential data 10 is finalized (STEP 5).

In this way, in the evidence management device 1 of this embodiment, the user can select "Unconfirmed" in the selection menu 22a on the evidence selection screen 20 to check a list of unconfirmed evidence data 10, which is ideal when the user wants to process all the unconfirmed evidence data 10 at once.

Next, when the user performs accounting processing on the supporting evidence data 10 (YES in STEP 7), the user can search for the supporting evidence data 10 on the search screen 30 shown in FIG. 4 (STEP 8). The search screen 30 has a search area 31 for inputting search conditions, a list display area 32 for displaying search results, and a supporting evidence display area 33 for displaying the supporting evidence data 10 of the case selected by the user by clicking on it from among the cases shown in the list display area 32.

In the search area 31, a search can be performed by specifying the date or document type of the evidence 9, whether or not there is a history or both, the business partner, the amount, the sender (user), or the file creation date. The results of a search performed using the search criteria specified in the search area 31 are displayed in the list display area 32. In the list display area 32, the following items are displayed: a correction button, document date, business partner, amount, document type, sender, creation date, status, and business operator. The display of the business operator will be described later.

In the search screen 30 of FIG. 4, a voucher display area 33 is provided to the right of the search area 31 and the list display area 32. The voucher display area 33 displays the voucher data 10 that is the subject of journalization for the row selected in the list display area 32.

The evidence display area 33 also includes a number display 33a showing the number of sheets of evidence data 10, a move button 33b for sequentially displaying each piece of evidence data 10 when there is a plurality of pieces of evidence data 10, an unlink button 33c, a rotate button 33d, and a download button 33e. On this search screen 30, the evidence data 10 can be classified using search items such as evidence date, evidence classification, and whether or not there is history.

Next, referring to FIG. 5, we will explain the operation when multiple supporting documents 10 exist for one journal entry target. FIG. 5 shows the accounts payable voucher input screen 40 displayed by the display unit 14 of the supporting documents management device 1 of this embodiment.

The accounts payable voucher input screen 40 includes a processing month area 41 for selecting the processing month, a journal entry list area 42 for displaying journal entry target data for inputting accounts payable vouchers, a voucher area 43 showing detailed contents of each journal entry target data, and a supporting document area 44 for displaying supporting document data 10 associated with the journal entry target data.

Here, when one piece of journalization target data is clicked in the journalization list area 42, the supporting data 10 stored in association with that journalization target data is displayed in the supporting data area 44. In FIG. 5, two pieces of supporting data 10 are associated with one journalization target. These are supporting data 10 that have been combined by the combining function of the display unit 14 in the evidence management device 1 of this embodiment.

When making journal entries, the bank data 6a obtained from the bank database 6 and the credit data 7a obtained from the credit database 7 are received by the receiving unit 11, and matching is performed with the data stored in the storage unit 13 of the server 2 to perform automatic journal entries. Details of automatic journal entries are described in, for example, JP 2019-200692 A, and therefore will not be described here.

Next, with reference to FIG. 6, the handling of supporting data 10 combined by the combining function of the display unit 14 will be described. FIG. 6(A) shows a journalization target in which two pieces of supporting data 10 are associated with one journalization target. In FIG. 6(A), the supporting data 10 displayed for one journalization target is classified as "receipt".

From this state, if you select the "+" symbol on the left side of the table in Figure 6 (A), the state will change to Figure 6 (B). Specifically, one journal entry item will be displayed multiple times across two lines, with "Receipt" and "Credit card usage details" displayed as supporting documentation classifications on each line. If you select the "-" mark in the upper left of Figure 6 (B), the journal entry item that was displayed across two lines will be consolidated into one line, and only one supporting documentation classification, "Receipt," will be displayed.

In this way, according to the evidence management device 1 of this embodiment, even if there are multiple pieces of evidence data 10 for one journal entry, the data can be displayed in one line on the display unit 14, or multiple lines can be displayed depending on the number of pieces of evidence data 10.

Next, we will explain the function that reduces the new burden placed on users by the introduction of the so-called invoice system. Under the invoice system, when a business makes a tax payment, unless the business partner is a qualified invoice issuing business (hereafter abbreviated as "qualified person"), the business will not be able to deduct the consumption tax that it pays. For this reason, in accounting procedures, it is necessary to confirm whether the business partner is a qualified person.

In the evidence management device 1 of this embodiment, when the evidence data 10 contains the registration number of a qualified person, the estimation unit 12 extracts business information including the registration number from the evidence data 10. The business information is information such as the business's name, address, telephone number, and business classification as to whether it is a tax-exempt business. The estimation unit 12 also queries the verification agency 8 for business data 8a including the registration number, and compares the business information extracted from the evidence data 10 with the registered business information obtained from the verification agency 8. This verification agency 8 is, for example, the National Tax Agency, and when actually performing the verification, the invoice system qualified invoice issuing business publication site published by the National Tax Agency is used.

If the comparison result by the estimation unit 12 is equal to or greater than a predetermined threshold, the display unit 14 displays "Compliant" or the like in the "Business operator" column in the list display area 32 of FIG. 4 when displaying a list of the evidence data 10. On the other hand, if the comparison result by the estimation unit 12 is less than the predetermined threshold, the display unit 14 displays "Caution" or the like in the business operator column of the list display area 32.

This allows the user to check at a glance whether the business information listed in the evidence data 10 is trustworthy. Even if "Caution" is listed in the business column in the list display area 32, this may be due to an error when reading the evidence data 10. In that case, the user can simply check the contents of the evidence 9 and the information listed by the verification agency 8.

Next, referring to FIG. 7, a storage screen 50 for the evidence data 10 in the evidence management device 1 of this embodiment will be described. The evidence data 10 stored in the memory unit 13 of the server 2 can be managed by the storage screen 50 shown in FIG. 7.

In FIG. 7, an enlarged display section 51 of the supporting data 10 is provided on the left side of the storage screen 50. The storage screen 50 also has a binder display section 52 that displays the headings of the supporting data 10 in a binder-like display format, a management content display section 53 that records information about the manager and the management date and time, and a supporting data display section 54 that displays the supporting data 10 stored inside the binder selected in the binder display section 52. The binder display section 52 also has a department menu 52a for managing supporting data for the accounting department and each business department.

If all evidence is stored as electronic data due to the amendment of the law regarding the handling of evidence, the number of evidence in electronic form will increase dramatically compared to the past. Normally, when storing electronic data, it is stored on a computer in a hierarchical folder via the desktop. However, this type of hierarchical structure may make it difficult to access electronic data related to necessary evidence.

When accessing a large amount of evidence, if it was managed on paper as in the past, there would be cabinets in the archives, binders in the cabinets, and the binders would have spines, making it easy to access the desired evidence.

In this embodiment, the conventional archive corresponds to the storage screen 50, the conventional cabinet corresponds to the department menu 52a, and the conventional binder corresponds to the binder display section 52. In this way, the evidence management device 1 of this embodiment can manage large amounts of electronic evidence data in the same way as with conventional paper media, making management much easier to understand than conventional folder management, etc.

1... Voucher management device 2... Server 3... Network 4... User terminal 4a... Main body 4e... Scanner 5... Client terminal 5e... Scanner 6... Bank database 7... Credit database 8... Verification agency (Invoice system qualified invoice issuing business operator publicizing site)
9... Voucher 10... Voucher data 11... Receiving section 12... Estimation section 13... Memory section 14... Display section 15... Search section 20... Voucher selection screen 30... Search screen 40... Accounts payable slip input screen 50... Storage screen

Claims (8)

A voucher management device for managing voucher data, which is data related to vouchers,
A receiving unit capable of receiving a plurality of pieces of evidence data;
A display unit that displays a plurality of the evidence data;
A voucher management device comprising: a classification unit that assigns a voucher classification, which is a classification of the voucher, to the voucher data displayed by the display unit. The voucher management device according to claim 1,
an estimation unit that estimates the classification of the evidence from description items described in the evidence data and assigns an estimated classification to the evidence data;
The display unit displays the evidence data to which the estimated classification has been assigned,
The classification unit is configured to assign the evidence classification to the evidence data to which the estimated classification has been assigned. The voucher management device according to claim 2,
A voucher management device comprising: a search unit capable of searching the plurality of voucher data to which the estimated classification has been assigned, by the voucher classification. The voucher management device according to claim 2,
A document management device characterized in that the display unit displays the estimated classification and a plurality of classification candidates. The voucher management device according to claim 1,
The voucher management device is characterized in that, when there are multiple pieces of voucher data for the same journalization target, the display unit displays only one voucher for the journalization target during the display. The voucher management device according to claim 1,
The document management device is characterized in that, when there are multiple pieces of documentary data for the same journalization target, the display unit displays multiple pieces of documentary data for the journalization target during the display. The voucher management device according to claim 2,
The document management device is characterized in that when the information recorded in the document data includes a registration number of a qualified invoice issuing business, the estimation unit compares the business information including the registration number with the registered business information obtained from the verification agency, and displays the comparison result on the display unit. A voucher management program for causing a computer to operate as the voucher management device according to any one of claims 1 to 7.

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