JP6295931B2 - Printed matter management system, printed matter management server, printed matter management method, and printed matter management program - Google Patents

Description

  The present invention relates to a printed matter management system, a printed matter management server, a printed matter management method, and a printed matter management program for managing disposal of printed documents.

  Conventionally, various ideas have been made to appropriately manage printed confidential documents and the like.

  For example, in the technique disclosed in Patent Document 1, when printing a document, an RFID (Radio Frequency Identifier) tag that records the document ID and the address of the user who created the document is added to the paper medium. When the paper medium is crushed by the shredder, the contents of the RFID tag are read, and a paper document pulverization notification message is transmitted to the user. Therefore, the user can know that the document has been discarded even if the user is away from the shredder.

  Further, in the technique disclosed in Patent Document 2, the disposal device including the shredder unit reads the two-dimensional barcode printed on the paper before the paper disposal process by the shredder unit, and stores the expiration date information. To determine whether to allow or prohibit disposal.

  In the technique disclosed in Patent Document 3, since a shredder capable of reading a document ID and a confidential document management server are connected via a network, when the confidential document is shredded, the read document ID is read. The confidential document management server is notified that the registration is to be deleted.

  In the technique disclosed in Patent Document 4, the shredder reads the discard management data from the IC (Integrated Circuit) tag of the inserted paper document, and determines whether the paper document can be discarded.

  In the technique disclosed in Patent Document 5, the user who uses the shredder is authenticated, and the shredder operates only when authentication is successful. In addition, since the content of the document to be shredded is read and stored before crushing, the content read from a terminal connected to the network can be browsed.

  In the technique disclosed in Patent Document 6, a security tag is attached to a paper document, the tag data is transmitted to the management server, and the management server collates the received tag data with previously stored tag data. Thus, the collation result is transmitted to the office device and the document processed by the office device is tracked and managed, and the office device permits / denies processing of the document based on the collation result.

  Further, in the technique disclosed in Patent Document 7, an ID for identifying a document is recorded on paper on which the document is printed, and when the paper document is shredded and shredded, the paper to be shredded is set. The shredder extracts the document ID from the barcode or the like recorded on the paper, inquires of the document management server whether the document with the document ID can be deleted, and crushes the set paper only when it is permitted. .

JP 2008-229507 A JP 2008-043839 A JP 2007-038190 A JP 2006-344083 A JP 2003-062476 A JP 2003-122616 A Japanese Patent Laid-Open No. 2004-171101

  According to the technique of the above-mentioned patent document, when the document is discarded, the shredder determines the appropriateness of the discarding process, so that the confidential document can be prevented from being accidentally discarded.

  However, the manager had to contact the print management server one by one about the management status of documents to be managed that remain in the office.

  In view of the circumstances as described above, an object of the present invention is to provide a printed matter management system, a printed matter management server, a printed matter management method, and a printed matter management that can reduce the trouble of an administrator inquiring the printed matter management server regarding the management status of documents to be managed. To provide a program.

  In order to achieve the above object, a printed matter management system according to an aspect of the present invention includes an image forming device, a discarding device, and a printed matter management server, and the image forming device is provided with a tag capable of reading and writing information. A printing unit that prints on a print medium to generate a printed material, a writing unit that writes management information for managing the printed material to the tag, and a first that transmits the management information written to the tag to the printed material management server The discarding device, a reading unit that reads the management information from the tag of the printed matter received by the device, a shredding unit that shreds the printed material received by the device, and the tag A second communication unit configured to transmit the management information read from the print management server to the print management server, wherein the print management server stores the management information of the print. A storage unit in which the printed matter management database is stored, a timing unit that notifies the set date and time, a third communication unit that receives the management information from the image forming device and the discarding device, and the received management Based on the information, a printed matter management unit that updates the printed matter management database, and generates a management report representing the management status of the printed matter based on the printed matter management database at the notified date and time and outputs the management report to the administrator And a management report creation unit. Therefore, it is possible to reduce the trouble of the administrator inquiring the print management server regarding the management status of the document to be managed.

  In order to achieve the above object, in the printed matter management system according to an aspect of the present invention, the image forming apparatus further includes a user management unit that manages a user of the own device, and the management report creation unit of the printed matter management server includes: The user management unit is inquired whether the destination of the management report is the user of the image forming apparatus. When the destination of the management report is the user of the image forming apparatus, the management report is sent to the image forming apparatus. The configuration may be such that the data is transmitted to the apparatus and printed.

  In order to achieve the above object, management information for managing printed matter generated by printing on a print medium to which a tag capable of reading and writing information is added is registered in the printed matter pipe server according to an aspect of the present invention. A storage unit in which the printed matter management database is stored, a timing unit that notifies the set date and time, an image forming apparatus that generates the printed matter, and a communication unit that receives the management information from the discarding device that discards the printed matter, Based on the received management information, a printed matter management unit that updates the printed matter management database, and generates and manages a management report indicating the management status of the printed matter based on the printed matter management database at the notified date and time. And a management report creation unit for outputting to a person.

  In order to achieve the above object, in a printed matter management method according to an aspect of the present invention, a printing unit of an image forming apparatus generates a printed matter by printing on a print medium to which a tag capable of reading and writing information is added, The writing unit of the image forming apparatus writes management information for managing the printed matter to the tag, and the first communication unit of the image forming device transmits the management information written to the tag to the printed matter management server. A reading unit of the discarding device reads the management information from the tag of the printed matter received by the own device, and a shredding unit of the discarding device shreds the printed matter received by the own device; A second communication unit transmits the management information read from the tag to the printed material management server, and a storage unit of the printed material management server stores a mark in which the management information of the printed material is registered. A printed matter management database, the timekeeping unit of the printed matter management server notifies the set date and time, and the third communication unit of the printed matter management server receives the management information from the image forming apparatus and the discarding device. The printed matter management unit of the printed matter management server updates the printed matter management database based on the received management information, and the management report creation unit of the printed matter management server updates the printed matter at the notified date and time. Based on the management database, a management report representing the management status of the printed matter is generated and output to the administrator.

  In order to achieve the above object, a printed matter management program according to an aspect of the present invention manages a printed matter generated by printing on a print medium to which a tag capable of reading and writing information stored in a storage unit is added. The management information of the printed material is updated based on the management information received from the communication unit based on the management information from the image forming apparatus that generates the printed material and the discarding device that discards the printed material. A computer is caused to execute a procedure for generating a management report representing the management status of the printed matter based on the printed matter management database and outputting the management report to the administrator at the date and time notified by the notifying timing unit.

  As described above, according to the present invention, it is possible to reduce the trouble of the administrator inquiring to the print management server regarding the presence / absence of a document to be discarded.

It is a figure which shows the outline | summary and the whole structure of the printed matter management system 1 concerning one Embodiment of this invention. It is a block diagram in case the tagged printed matter management server 10 is comprised by a general computer. It is a figure of the functional block implement | achieved when a program is run in CPU11. 1 is a configuration diagram schematically showing a configuration of an image forming apparatus 20. 3 is a configuration diagram of a discard device 40. FIG. It is a block diagram of recycle box 40 '. 3 is a flowchart for explaining a flow of processing in the printed matter management system 1;

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

[Overview and overall configuration]
First, an outline and overall configuration of a printed matter management system according to an embodiment of the present invention will be described. FIG. 1 is a diagram showing an overview and overall configuration of a printed matter management system 1 according to an embodiment of the present invention.

  In the present invention, it is assumed that a tag for identifying a printed material is added to the print medium in order to manage the printed material. The tag may be one that optically reads and identifies a mark printed on a printing medium, such as a two-dimensional barcode, or, as exemplified in the following description, an RFID tag is added to the printing medium, and electronic It is also possible to write or read data.

  In the following description, a paper medium with an RFID tag added in advance will be described as an example of a print medium. However, the present invention is not limited to this, and the print medium and the RFID tag are stored separately, and the RFID tag is stored before and after the printing process. It may be configured to be added to a print medium.

  The printed matter management system 1 manages the image forming apparatus 20 that prints the tagged printed matter, the discarding device 40 that discards the tagged printed matter, and the tagged printed matter printed by the image forming device 20 until it is discarded by the discarding device 40 and disappears. The tagged printed matter management server 10 is configured to be included.

  In the following description, the tagged printed matter management server 10 and the image forming apparatus 20 are described as independent. However, the configuration is not limited to this, and the image forming apparatus 20 may also serve as the tagged printed matter management server 10.

  The manager of the tagged printed matter can access the tagged printed matter management server 10 using a PC (Personal Computer) 50 or the like.

  Conventionally, in order to grasp the management status of the tagged printed matter, the manager of the tagged printed matter has been required to access the tagged printed matter management server 10 from the PC 50 and grasp the management status.

  In the printed matter management system 1 according to an embodiment of the present invention, a report summarizing the management status of the tagged printed matter is generated at a predetermined date and time such as the end of the month, and management of the tagged printed matter is performed by printing or sending by e-mail. To the administrator (output to the administrator). Therefore, the manager of the tagged printed matter can save the trouble of accessing the tagged printed matter management server 10 botheringly.

  The outline and overall configuration of the printed matter management system 1 according to the embodiment of the present invention have been described above.

[Configuration of Tagged Printed Material Management Server 10]
Next, the configuration of the tagged printed matter management server 10 will be described. The tagged printed matter management server 10 may be configured by dedicated hardware or software, or may be configured by a general computer. FIG. 2 shows a configuration diagram when the tagged printed matter management server 10 is configured by a general computer.

  As shown in the figure, the tagged print management server 10 includes a central processing unit (CPU) 11, a read only memory (ROM) 12, a random access memory (RAM) 13, an operation input unit 14, and a communication unit 15 (third). Communication unit), a display unit 16, and a storage unit 17, and these blocks are connected via a bus 18.

  The ROM 12 fixedly stores a plurality of programs and data such as firmware for executing various processes. The RAM 13 is used as a work area for the CPU 11 and temporarily holds an OS (Operating System), various applications being executed, and various data being processed.

  The storage unit 17 is, for example, an HDD (Hard Disk Drive), a flash memory, or other nonvolatile memory. In addition to the OS, various applications, and various data, the storage unit 17 stores a tagged printed matter management DB (Database) for managing the tagged printed matter printed by the image forming apparatus 20.

  The communication unit 15 is connected to a network for exchanging information with the image forming apparatus 20, the discarding apparatus 40, and the PC 50.

  The CPU 11 develops a program corresponding to an instruction given from the operation input unit 14 among the plurality of programs stored in the ROM 12 or the storage unit 17 in the RAM 13, and the display unit 16 and the storage unit according to the expanded program. 17 is appropriately controlled.

  The operation input unit 14 is, for example, a pointing device such as a mouse, a keyboard, a touch panel, and other operation devices.

  The display unit 16 is, for example, a liquid crystal display, an EL (Electro-Luminescence) display, a plasma display, a CRT (Cathode Ray Tube) display, or the like. The display unit 16 may be built in the tagged printed matter management server 10 or may be externally connected.

  Next, functional blocks realized by executing a program in the CPU 11 will be described. FIG. 3 is a functional block diagram realized by executing a program in the CPU 11.

  The functional blocks implemented in the CPU 11 of the tagged printed matter management server 10 are a tagged printed matter management unit 11a (printed matter management unit), a management report creation unit 11b, and a timing unit 11c.

  The tagged printed matter management unit 11a receives a notification from the image forming apparatus 20 that the tagged printed matter has been printed, the printed matter ID, the administrator information, the storage expiration information, etc. recorded in the tag, and receives the tagged printed matter management DB 17a. Manage in

  Further, the tagged printed matter management unit 11a receives a notification from the discarding device 40 that the tagged printed matter has been discarded, and manages that fact in the printed matter management DB 17a.

  In addition, since a tag that uniquely identifies each page used for printing can be added to a tagged printed matter, the tagged printed matter management unit 11a uses the printed matter management DB 17a to determine the number of copies and the number of copies of the tagged printed matter. It can be managed in units of paper.

  The tagged printed matter management unit 11a can manage from the generation to disposal of the tagged printed matter, but by installing the RFID tag reader in a place where the tagged printed matter may be moved and stored. It is also possible to detect the storage location of the tagged printed matter that has not yet been discarded and manage it by the printed matter management DB 17a.

  For example, a reader of an RFID tag can install a gate type reader at the entrance of a room, or can install a reader in a file cabinet or the like.

  When it is detected by the timing unit 11c that a predetermined date and time has arrived, the management report creation unit 11b creates a management report by collecting the generation status, storage status, discard status, and the like of the tagged printed matter.

  When the time and date set in advance by the user of the tagged printed matter management server 10 or the administrator of the tagged printed matter arrives, the timing unit 11c notifies the management report creating unit 11b that the date and time has arrived, and the management report creating unit Let 11b create a management report.

  For example, when creating a management report at the end of each month, the end of every month can be set as the date and time. When creating a management report every day, a predetermined time can be set as the date and time. .

  The configuration of the tagged printed matter management server 10 has been described above.

[Configuration of Image Forming Apparatus 20]
Next, the configuration of the image forming apparatus 20 will be described. FIG. 4 is a configuration diagram schematically showing the configuration of the image forming apparatus 20. Note that the image forming apparatus 20 is typically a multifunction peripheral (MFP).

  The image forming apparatus 20 includes a control unit 21. The control unit 21 includes a CPU, a RAM, a ROM, a dedicated hardware circuit, and the like, and governs overall operation control of the image forming apparatus 20.

  The control unit 21 includes a document reading unit 22, an image processing unit 23, an image memory 24, an image forming unit 25 (printing unit), a tag read / write unit 26 (writing unit), an operation unit 27, a facsimile communication unit 28, and a network interface unit 29. (First communication unit), the storage unit 31 and the like. The control unit 21 performs operation control of each of the above connected units, and transmission / reception of signals or data to / from each unit.

  The control unit 21 performs operation control on each function such as a scanner function, a print function, a copy function, and a facsimile transmission / reception function in accordance with a job execution instruction input from the user through the operation unit 27 or a network-connected PC. Controls the drive and processing of the mechanisms necessary to execute.

  The control unit 21 includes a tag read / write control unit 21a and a user management unit 21b. The tag read / write control unit 21a and the user management unit 21b are functional blocks that are realized by a CPU executing a program loaded from a ROM or the like into the RAM.

  The tag read / write control unit 21a controls the tag read / write unit 26 to write / read data to / from a tag such as an RFID attached to a sheet as a print medium.

  The user management unit 21 b manages users of the image forming apparatus 20. Further, in response to an inquiry from the outside, for example, the tagged printed matter management server 10, whether or not the inquired person is registered as a user of the image forming apparatus 20 is answered.

  The document reading unit 22 reads an image from a document.

  The image processing unit 23 performs image processing on the image data of the image read by the document reading unit 22 as necessary. For example, the image processing unit 23 performs image processing such as shading correction in order to improve the quality after the image read by the document reading unit 22 is formed.

  The image memory 24 is an area for temporarily storing data of a document image obtained by reading by the document reading unit 22 and temporarily storing data to be printed by the image forming unit 25.

The image forming unit 25 forms an image such as the image data read by the document reading unit 22.
The tag read / write unit 26 is an RFID reader / writer or the like, and reads / writes data from / to a tag attached to a sheet based on an instruction from the tag read / write unit control unit 21a.

  The operation unit 27 includes a touch panel unit and operation key units that receive instructions from the user regarding various operations and processes that can be executed by the image forming apparatus 20. The touch panel unit includes a display unit 27a such as an LCD (Liquid Crystal Display) provided with a touch panel.

  The facsimile communication unit 28 includes an encoding / decoding unit, a modulation / demodulation unit, and an NCU (Network Control Unit) (not shown), and performs facsimile transmission using a public telephone line network.

  The network interface unit 29 includes a communication module such as a LAN board, and transmits and receives various data to and from a device (such as a PC) in the local area via a LAN or the like connected to the network interface unit 29.

  The storage unit 30 stores the document image read by the document reading unit 22. The storage unit 30 is a large-capacity storage device such as an HDD.

  The configuration of the image forming apparatus 20 has been described above.

[Configuration of Discarding Device 40]
Next, the configuration of the discard device 40 will be described. FIG. 5 is a configuration diagram of the discarding device 40. The discarding device 40 is typically a shredder to which a tag reader is added.

  The discarding device 40 includes a tag reading unit 41 (reading unit), a communication unit 42 (second communication unit), a control unit 43, and a shredder unit 44 (shredding unit).

  The tag reading unit 41 is a reader that reads information stored in a tag such as an RFID.

  The communication unit 42 communicates with the tagged printed matter management server 10 via a network or the like, and notifies the tagged printed matter management server 10 of the printed matter ID read from the tag of the printed matter to be discarded.

  The control unit 43 controls each unit of the discard device 40. In addition, the control unit 43 determines whether the printed matter that is about to be discarded can be discarded at the present time from the information related to the storage period read from the tag of the printed matter that is about to be discarded. The shredder unit 44 may not be operated.

  The shredder unit 44 shreds the printed material inserted into the discarding device 40.

  The configuration of the discard device 40 has been described above. The discarding device 40 includes a user recognition unit that recognizes a user who uses the discarding device 40, and a user who is about to discard the printed matter with a tag is different from a user who has the discarding authority stored in the tag. The shredder unit 44 may not be operated.

[Modification of discard device]
Next, the configuration of a recycle box 40 ′ that is a modification of the discarding device 40 will be described. FIG. 6 is a configuration diagram of the recycle box 40 ′.

  The recycle box 40 ′ includes a tag reading unit 41, a communication unit 42, a control unit 43, and a printed material storage unit 45.

  The tag reading unit 41 is a reader that reads information stored in a tag such as an RFID. The information is read from the tag of the printed matter with the tag among the printed matter put into the recycle box 40 '.

  The communication unit 42 communicates with the tagged printed matter management server 10 via a network or the like, and notifies the tagged printed matter management server 10 of the printed matter ID read from the tag of the printed matter to be discarded.

  In the case of the recycle box 40 ', the input printed matter is not immediately shredded, so instead of sending a notification of "discarded" to the tagged printed matter management server 10, "discard in the printed matter storage unit" Notification may be sent "

  The control unit 43 ′ controls each unit of the recycle box 40 ′.

  The printed matter storage unit 45 stores the printed matter put into the recycle box 40 ′. The stored printed matter is collected by a person in charge of collection or the like, and is subjected to dissolution processing and the like in a lump.

  The configuration of the recycle box 40 ′ that is a modification of the discarding device 40 has been described above.

[Process flow]
Next, the flow of processing in the printed matter management system 1 will be described. FIG. 7 is a flowchart for explaining the flow of processing in the printed matter management system 1.

  The flow described below is roughly classified into three (printing, discarding, and reporting), and these three flows are independent of each other, but will be described together in the following description.

<Printing (Generation of tagged printed material)>
First, a flow of processing for generating a tagged printed material will be described.

  First, the image forming unit 25 of the image forming apparatus 20 performs printing on a tagged paper (tagged print medium) (step S1).

  Next, the tag read / write control unit 21a issues an instruction to the tag read / write unit 26, and writes necessary information to the tag of the printed paper (step S2). The necessary information here is, for example, information related to the storage period of the printed document and the administrator of the printed document.

  Note that the order of printing in step S1 and writing to the tag in step S2 is not limited to the above, and printing on the sheet may be performed after writing to the tag.

  Next, the control unit 21 of the image forming apparatus 20 notifies the tagged printed matter management server 10 of the number of printed sheets and the number of copies together with the printed matter ID assigned to each tag, so that the tagged printed matter management server 10 can manage the tagged printed matter. The unit 11a stores the number of printed sheets, the number of printed copies, the printed matter ID, and the like in the tagged printed matter management DB 17a (step S3).

  The above is the flow of processing related to the generation of the tagged printed material.

<Discarding (Discarding printed materials with tags)>
Next, the flow of processing for discarding (discarding) tagged printed materials will be described.

  First, the tagged printed matter management unit 11a of the tagged printed matter management server 10 determines whether or not a notification indicating that the tagged printed matter has been discarded has been received from the discarding device 40 (step S4).

  When a notification of discard is received (YES in step S4), the tagged printed matter management unit 11a, based on information such as the number of discarded items and the printed matter ID included in the notification of discard, the tagged printed matter management DB 17a. Is updated (step S5).

  The above is the flow of processing related to discarding the printed matter with tag.

<Report (Report on management status of tagged printed matter)>
Next, the flow of processing for reporting the management status of tagged printed materials will be described.

  First, it is determined whether or not the tagged printed matter management unit 11a has received a notification from the time measuring unit 11c that the preset date and time has been reached, that is, whether or not it is time to output a management report (step S6). Note that the administrator can arbitrarily set the date and time for outputting the management report.

  When it is time to output the management report (YES in step S6), the tagged printed matter management unit 11a makes an inquiry to the user management unit 21b of the image forming apparatus 20, and the administrator who is the destination of the management report determines that the administrator is the destination of the management report. It is investigated whether the user is a user (step S7).

  When the manager of the tagged printed material is the user of the image forming apparatus 20 (YES in step S7), the tagged printed material management unit 11a sends the management report to the image forming apparatus 20 and causes the image forming apparatus 20 to print it. If there are other printed materials to be printed by the administrator, they may be output together with those printed materials (step S8).

  If the manager of the tagged printed material is not the user of the image forming apparatus 20 (NO in step S7), the tagged printed material management unit 11a sends a management report to the administrator by e-mail or the like (step S9).

  The above is the flow of processing for reporting the management status of tagged printed materials.

  The flow of processing in the printed matter management system 1 has been described above.

[Additional notes]
In addition, this invention is not limited only to the above-mentioned embodiment, Of course, various changes can be added within the range which does not deviate from the summary of this invention.

  For example, when the manager of the tagged printed material is the user of the image forming apparatus 20 in step S7 of FIG. 7 (YES in step S7), the tagged printed material management unit 11a starts from a specific period (for example, from the report output timing). If the administrator's print cannot be confirmed for a week or more, a management report may be sent to the administrator by e-mail or the like.

DESCRIPTION OF SYMBOLS 1 ... Printed matter management system 10 ... Tagged printed matter management server 11 ... CPU
11a ... Printed matter management section with tag 11b ... Management report creation section 11c ... Timekeeping section 12 ... ROM
13 ... RAM
DESCRIPTION OF SYMBOLS 14 ... Operation input part 15 ... Communication part 16 ... Display part 17 ... Memory | storage part 17a ... Printed matter management DB with a tag
DESCRIPTION OF SYMBOLS 18 ... Bus 20 ... Image forming apparatus 21 ... Control part 21a ... Tag read / write control part 21b ... User management part 22 ... Document reading part 23 ... Image processing part 24 ... Image memory 25 ... Image formation part 26 ... Tag read / write part 26 ... Tag Reading / writing unit 27 ... operation unit 28 ... facsimile communication unit 29 ... network interface unit 30 ... storage unit 40 ... discarding device 40 '... recycling box 41 ... tag reading unit 42 ... communication unit 43 ... control unit 43' ... control unit 44 ... shredder Section 45 ... Printed matter storage section 50 ... PC

Claims (4)

Including an image forming device, a discarding device, and a print management server,
The image forming apparatus includes:
A printing unit that prints on a print medium with a tag capable of reading and writing information to generate a printed matter;
A writing unit for writing management information for managing the printed matter to the tag;
A first communication unit that transmits the management information written in the tag to the printed matter management server ;
A user management unit that manages users of the device itself ,
The discarding device
A reading unit that reads the management information from the tag of the printed matter received by the device;
A shredding section for shredding the printed matter received by the device;
A second communication unit that transmits the management information read from the tag to the printed matter management server,
The printed matter management server
A storage unit storing a printed material management database in which the management information of the printed material is registered;
A timekeeping section for notifying the set date and time,
A third communication unit that receives the management information from the image forming apparatus and the discarding apparatus;
Based on the received management information, a printed matter management unit that updates the printed matter management database;
A management report creation unit that generates a management report representing the management status of the printed matter based on the printed matter management database at the notified date and time, and outputs the management report to an administrator ;
The management report creation unit of the printed matter management server includes:
Inquires of the user management unit whether the destination of the management report is the user of the image forming apparatus,
A printed matter management system for transmitting the management report to the image forming apparatus and printing the destination when the destination of the management report is the user of the image forming apparatus . A storage unit storing a printed material management database in which management information for managing printed material generated by printing on a print medium with a tag capable of reading and writing information is registered;
A timekeeping section for notifying the set date and time,
A communication unit that generates the printed matter and receives the management information from an image forming device that manages a user of the device and a discarding device that discards the printed matter;
Based on the received management information, a printed matter management unit that updates the printed matter management database;
A management report creation unit that generates a management report representing the management status of the printed matter based on the printed matter management database at the notified date and time, and outputs the management report to an administrator ;
The management report creation unit
Inquires of the image forming apparatus whether the destination of the management report is the user of the image forming apparatus,
A printed matter management server that transmits the management report to the image forming apparatus to print when the destination of the management report is the user of the image forming apparatus . The printing unit of the image forming apparatus generates a printed matter by printing on a printing medium to which a tag capable of reading and writing information is added,
A writing unit of the image forming apparatus writes management information for managing the printed matter to the tag;
The first communication unit of the image forming apparatus transmits the management information written in the tag to a print management server,
A user management unit of the image forming apparatus manages a user of the image forming apparatus;
The reading unit of the discarding device reads the management information from the tag of the printed matter received by the own device,
The shredding unit of the discarding device shreds the printed matter received by the own device,
A second communication unit of the discarding device transmits the management information read from the tag to the printed matter management server;
The storage unit of the printed matter management server stores a printed matter management database in which the management information of the printed matter is registered;
The timekeeping unit of the printed matter management server notifies the set date and time,
A third communication unit of the printed matter management server receives the management information from the image forming apparatus and the discarding apparatus;
The printed matter management unit of the printed matter management server updates the printed matter management database based on the received management information,
Management reporting section of the printed material management server, said the notified the date, based on the printed material management database, a printed material management method to be outputted to generate management reports indicating the management status of the printed matter administrators ,
The management report creation unit of the print management server
Inquires of the user management unit whether the destination of the management report is the user of the image forming apparatus,
A printed matter management method for transmitting the management report to the image forming apparatus and printing it when the destination of the management report is the user of the image forming apparatus . The printed matter management database in which management information for managing printed matter generated by printing on a print medium to which a tag capable of reading and writing information stored in the storage unit is added is received by the communication unit. Update the print product based on the management information from the image forming apparatus that manages the user of the device and the discarding device that discards the print product,
A method for causing a computer to execute a procedure for generating a management report indicating the management status of the printed matter based on the printed matter management database and outputting the management report to the administrator based on the printed matter management database at the date and time notified by the time measuring unit for notifying the set date and time. A print management program ,
The step of generating and outputting the management report to the administrator includes:
Inquires of the image forming apparatus whether the destination of the management report is the user of the image forming apparatus,
When the destination of the management report is the user of the image forming apparatus, the management report is transmitted to the image forming apparatus and printed.
Print management program .

Images