JP5696474B2 - Information processing apparatus, information processing method, and program - Google Patents

Description

The present invention relates to an information processing apparatus, an information processing method, and a program, and in particular, document data including characters whose output size is smaller than a predetermined output size when outputting document data created by laying out component data. It is related with the mechanism which can prevent the output of this suitably .

  In order to create electronic document data commonly used in the company, sentences that can be commonly used in the electronic document data are made into parts in advance, and the electronic document is created by laying out the parts. ing. At that time, the part created by the person in charge of creating the part is made public for the creation of electronic document data, and the person in charge of creating the electronic document selects the part data and performs layout processing in the document to create the electronic document. Create

  Of course, the above components may be reduced as necessary due to the layout of the electronic document data. If the parts including important text are reduced by the reduction operation to such an extent that the readability is impaired, the electronic document data may naturally not be used. For example, in the materials for explaining financial products to customers, the minimum required text size for sentences that must be described is determined by laws and regulations. In such cases, electronic document data Electronic document data that is larger than the character size required by law must be created.

  Patent Document 1 discloses a warning function for electronic document data.

JP 2007-328724 A

  When multiple parts are laid out in one electronic document data and the display size of characters used in the electronic document data is confirmed, the display size can be determined simply by staring at the screen after placement. In many cases, it is desirable to check and compare the display size values included in the character attribute information.

  However, when the component data is enlarged and reduced and arranged in the electronic document data, the display size described in the character attribute information in the component and the display size of the characters actually laid out are not necessarily the same. In order to check the display size of the characters in the parts included in the electronic document data created by the document data creator, the display size recorded in the character attribute information of the part data and the parts placed in the electronic document data The size of the must be considered.

  For the creator of electronic document data, it is difficult to grasp the display size of all the character information in the electronic document data, and all electronic documents including characters used in component data not created by the electronic document data. It was difficult to check the display size of characters in the data. As a result, there has been a problem that the electronic document data that has to be changed with respect to the display size of characters continues to be used without being updated.

The present invention is, when outputting the document data created by laying out the component data, the which can be suitably prevented mechanism the output of the document data including the output size Jo Tokoro output size smaller characters The purpose is to provide .

The present invention is an information processing apparatus for managing document data that is created by laying out parts goods data, and approval request means for performing an approval request to an approver of the document data, the layout of the document data identification and character size of the character data included in the part product data, the part data by using the scale of the component data at the time of layout on the document data, the output size on the document data of the character data specifying means for, output size of the sentence didecyl over data specified by the specifying means, when the advance less than set output size, comprising a notifying means for notifying to that effect, the said authorization The requesting means does not make an approval request when the output size of the character data specified by the specifying means is smaller than a preset output size .

Further, the present invention is a control method for an information processing apparatus for managing document data that is created by laying out parts goods data, approval request means of the information processing apparatus, with respect to the approval of the document data and approval request step of performing an approval request, the specific means of the information processing apparatus, a character size of the character data included in the part product data to be laid out in the document data, the process of the layout of the component data in the document data by using the component data scale, and specifying step of specifying an output size on the document data of the character data, notification means of the information processing apparatus, the statement didecyl over specified by said specifying step before output size of the data is, if the advance is smaller than set output size, comprising a notifying step of notifying to that effect, wherein the approval request means, which is specified by the specifying means Output size of the character data, if smaller than the preset output size, characterized in that it does not perform the approval request. Further, the present invention is approved, a reading program executable by an information processing apparatus for managing document data that is created by laying out part article data, said information processing apparatus, with respect to the approval of the document data by using the approval request means for performing a request, and the character size of the character data included in the part product data to be laid out in the document data, the part data in the document data and the scale of the component data at the time of layout, the specifying means for specifying the output size on the document data of character data, when the output size of the sentence didecyl over data specified by said specifying means is less than a pre-set output size, a notification unit that notifies, to function as the approval request means, the output size of the character data specified by the specifying means, a preset output Is smaller than size is characterized by not performing an approval request.

According to the present invention, when outputting the document data created by laying out parts goods data, it can be suitably prevented the output of the document data including the output size Jo Tokoro output size smaller characters It is possible to provide a simple mechanism .

It is a system configuration diagram showing an example of a document management system of the present invention. It is a block diagram which shows an example of the hardware constitutions of the information processing apparatus applicable as a document management server. It is a schematic diagram which shows the structure of the electronic document data produced with the document production assistance system of this application. It is a schematic diagram which shows the structure of the various data used for electronic document data preparation. 6 is a flowchart illustrating document data application processing performed by the document management server 101. It is a flowchart which shows the detail of the electronic document data creation process of step S501 of FIG. 6 is a flowchart showing details of a character size specifying process in step S502 of FIG. 5 is a flowchart illustrating a printing process of electronic document data.

  Embodiments of the present invention will be described below with reference to the drawings.

  FIG. 1 is a system configuration diagram showing an example of the configuration of a document management system in an embodiment of the present invention. In the figure, reference numeral 101 denotes a document management server, which functions as an information processing apparatus according to the present invention. Reference numeral 102 denotes a client device, which is a terminal used by a user who creates and approves electronic document data and the like in the document management system. Reference numeral 103 denotes a network such as a LAN (Local Area Network) for connecting the document management server 101 and the client apparatus 102 so as to be capable of data communication with each other.

  FIG. 2 is a schematic diagram illustrating an example of a hardware configuration of an information processing apparatus applicable as the document management server 101 in FIG.

  The CPU 201 comprehensively controls devices and controllers described later connected to the system bus 204. Further, the ROM 203 or the external memory 211 is necessary to realize a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as OS) that is a control program of the CPU 201 and functions executed by each server or each PC. Various programs to be described later are stored. The RAM 202 functions as a main memory, work area, and the like for the CPU 201.

  The CPU 201 implements various operations by loading a program necessary for execution of processing into the RAM 202 and executing the program. An input controller (input C) 205 controls input from a pointing device such as a keyboard 209 or a mouse (not shown). A video controller (VC) 206 controls display on a display device such as the display device 210. The display device is, for example, a CRT display or a liquid crystal display. These are used by the administrator as needed. The present invention is not directly related.

  A memory controller (MC) 207 is a hard disk (HD), floppy disk (registered trademark FD) or PCMCIA card slot for storing boot programs, browser software, various applications, font data, user files, editing files, various data, and the like. Controls access to an external memory 211 such as a compact flash memory connected via an adapter.

  A communication I / F controller (communication I / FC) 208 is connected to and communicates with an external device via a network, and executes communication control processing in the network. For example, Internet communication using TCP / IP is possible.

  Note that the CPU 201 enables display on the display device 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. Further, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the display device 210.

  A program used to execute various processes of the document management server of the present invention is recorded in the external memory 211 and is executed by the CPU 201 by being loaded into the RAM 202 as necessary. Furthermore, definition files and various information tables used by the program according to the present invention are stored in the external memory 211.

  Next, the structure of electronic document data created by the document creation support system of the present application will be described with reference to FIG. FIG. 3 is a schematic diagram showing the structure of electronic document data created by the document creation support system of the present application.

  In the document creation support system of the present application, part data composed of part data such as material data and a plurality of material data is arranged at a desired position as part data constituting electronic document data in a template selected by the user. Thus, electronic document data is created.

  In the figure, reference numeral 300 denotes template data, which is designated by the CPU 201 in accordance with the input unit operation by the user. In the template data 300, material data 301 and part data 302 can be arranged.

  301 is material data, for example, image data. The material data can be arranged in the template data 300, or the part data can be created using the material data 301. Reference numeral 302 denotes part data, which is created by combining a plurality of material data 301 and character string data. These template data, material data, and part data are stored and managed in the external memory 211 of the document management server 101.

  With reference to FIG. 4, the configuration of various data used for creating electronic document data that is stored and managed in the external memory 211 by the document management server 101 will be described. The external memory 211 of the document management server 101 stores and manages an electronic document information table 401, an electronic document page part information table 402, and a parts information table 403.

  The electronic document information table 401 is a data table for managing electronic document data created by the document management server 101 and managed by the external memory 211 in accordance with a user's operation, and includes a document number 401-1 and a status 401-2. , And the minimum character size 401-3 in the document.

  The document number 401-1 is identification information for uniquely identifying electronic document data. The template number 401-2 stores the status of the electronic document data (the workflow status such as creating, requesting application, approved). The template update number 401-3 stores the size of the smallest printed character among all the parts used in the electronic document data.

  The electronic document page component information table 402 is a data table for managing component data such as material data and part data used in the electronic document data, and includes a document number 402-1, a document page number 402-2, An update number 402-3, a component serial number 402-4, a component classification 402-5, a component number 402-6, a pasting scale 402-7, a pasting position 402-8, and the like.

  The document number 402-1 stores a document number for specifying a document, and corresponds to the document number 401-1 in the electronic document information table 401 described above. The document page number 402-2 stores information indicating the page number of the electronic document data. The update number 402-3 stores information indicating the number of updates of specific page data in the electronic document data uniquely indicated by the document number 402-1 and the document page number 402-2. When any page data in any electronic document data is updated, records are newly added to the electronic document page component table 402 by the number of components used in the page.

  The component serial number 402-4 stores the serial number of the component used in the page. The part classification 402-5 stores information indicating the classification of the parts in the page managed by the record, that is, whether the data is material data or part data. In the part number 402-6, when a part managed in the record is material data, a material number (corresponding to a material number 406-1 in a material information table 406 described later) is part data. Stores a part number (corresponding to a part number 404-1 in a part information table 404 described later). The scale when the component is pasted is stored in the pasting scale 402-7. In the pasting position 402-8, the position where the component is pasted is stored.

  The parts data information table 403 is a data table for managing information of part data that can be used for electronic document creation in the document management system. The part number 403-1, the update number 403-2, the minimum character size in the part 403-3 and the like.

In the part number 403-1, identification information for uniquely identifying the part data is stored. The update number 403-2 stores an update number for specifying the version of the part data. The minimum character size printed in the part data is stored in the in-part minimum character size 403-3.

  The above is a description of the configuration of various data used for creating electronic document data managed by the external memory 211 of the document management server 101.

  An example of document management processing performed by the document management server 101 will be described with reference to FIG. The program used to execute this process is stored in the external memory 211 of the document management server 101. When this process is performed, the program is loaded into the RAM 202, and the process is performed according to program control. become.

  First, the CPU 201 creates electronic document data by laying out component data from the client device 102 (step S501). Details of this processing will be described with reference to FIG.

  FIG. 6 is a flowchart showing details of the electronic document data creation process in step S501 of FIG.

  First, the CPU 201 accepts selection of component data to be used for electronic document data (step S601), and accepts designation of the pasting position and pasting scale of the component data (step S602, step S603).

  Then, the component data specified in step S601 is displayed at the scale specified in step S603 at the position specified in step S602 (step S604). The above processing is performed until an electronic document data creation end instruction is received (until YES is determined in step S605). Although not specifically shown in the flowchart, it is possible to delete already laid out component data, change the pasting position, and change the pasting scale. The above is the detailed description of the electronic document data creation processing in step S501 of FIG.

  Returning to the description of FIG. When the document application process for the electronic document data in step S501 is performed, a character size specifying process for acquiring the minimum character size 401-3 of the applied electronic document data is performed (step S502). Details of this processing will be described with reference to FIG.

  FIG. 7 is a flowchart showing details of the character size specifying process in step S502 of FIG. In this process, the CPU 201 specifies the smallest font size among the font sizes of characters in the component data used in the data electronic document data.

First, the CPU 201 initializes a variable X that holds the minimum font size in the electronic document data to a font size that is equal to or greater than a preset minimum character size condition (step S701). Then, the font size of all the component data used in the electronic document data is calculated, and the minimum font size is specified as the minimum font size of the electronic document data.

  In step S703, the minimum font size in the part data and the pasting scale of the part data are acquired and set to variable A and variable B, respectively. Then, the font size is calculated by performing variable A × variable B, and set to variable Y (step S704).

  Thereafter, it is determined whether the value of the variable Y is smaller than the value of the variable X (step S705). If it is determined that the value is smaller (YES in step S705), the value of the variable Y is substituted into the variable X (step S706). ). Then, the processing of steps S703 to S706 is performed on all the component data used in the electronic document data, and as a result, the value set in the variable X is registered as the minimum font size of the electronic document data (step). S707). The above is the detailed description of the character size specifying process in step S502 of FIG.

  Returning to the description of FIG. After completion of the character size specifying process in step S502, it is determined whether the character size of the electronic document data specified in this process is equal to or larger than a preset minimum character size condition (character size is appropriate ?: step S503). If it is determined in this determination process that the character size is not valid (NO), the process proceeds to step S504, and a character size warning process is performed.

  On the other hand, if YES is determined in the determination process of step S503, the process proceeds to step S505, and an electronic document data approval process is performed. In this process, a process of checking the consistency of the format of the input information and the validity of the data from the client apparatus 102 to the electronic document data such as the status and desired approval date is performed. In this process, the person in charge of approval of electronic document data is notified that new electronic document data requiring approval has occurred, and the approval / denial input from the person in charge of approval is accepted. become.

  If it is determined in the approval process in step S505 that the electronic document data has been approved (YES in step S506), the process proceeds to step S507, where the electronic document data is made available for use.

  On the other hand, when denial of electronic document data is performed (NO in step S506), the process proceeds to step S508, and denial notification processing is performed for a person in charge of creating electronic document data. The above is the detailed description of the document data application process performed by the CPU 201 of the document management server 101. By performing such processing, the minimum character size can be set appropriately.

  Next, with reference to FIG. 8, the printing process of the electronic document data disclosed as a result of the document data application process of FIG. 5 will be described.

  First, the CPU 201 of the document management server 101 receives designation of electronic document data to be printed from the client apparatus 102 (step S801), and acquires a print scale (step S802).

  Then, the minimum font size at the time of printing is specified from the minimum character size and the print scale of the electronic document data that has been designated in step S801 (step S803).

  Then, by comparing the minimum font size at the time of printing with a preset minimum character size condition, it is determined whether the minimum font size at the time of printing is an appropriate one that satisfies the minimum character size condition (step S804). .

  If YES is determined in the determination process in step S804, the printing process is executed (step S805). On the other hand, if NO is determined, a print impossible warning is issued (step S806).

  In the present invention, even when printing is performed, whether or not printing can be performed by determining whether or not printing document data that satisfies the minimum character size condition of the electronic document data can be created by the scale setting can also be used for the printing document data. It can be created in a form that satisfies the conditions.

  The present invention can be implemented as a system, apparatus, method, program, storage medium, or the like, and can be applied to a system including a plurality of devices. You may apply to the apparatus which consists of one apparatus.

  Note that the present invention includes a software program that implements the functions of the above-described embodiments directly or remotely from a system or apparatus. The present invention also includes a case where the system or the computer of the apparatus is achieved by reading and executing the supplied program code.

  Accordingly, since the functions of the present invention are implemented by computer, the program code installed in the computer also implements the present invention. In other words, the present invention includes a computer program itself for realizing the functional processing of the present invention.

  In that case, as long as it has the function of a program, it may be in the form of object code, a program executed by an interpreter, script data supplied to the OS, or the like.

  Examples of the recording medium for supplying the program include a flexible disk, hard disk, optical disk, magneto-optical disk, MO, CD-ROM, CD-R, and CD-RW. In addition, there are magnetic tape, nonvolatile memory card, ROM, DVD (DVD-ROM, DVD-R), and the like.

  As another program supply method, a browser on a client computer is used to connect to an Internet home page. The computer program itself of the present invention or a compressed file including an automatic installation function can be downloaded from the homepage by downloading it to a recording medium such as a hard disk.

  It can also be realized by dividing the program code constituting the program of the present invention into a plurality of files and downloading each file from a different homepage. That is, a WWW server that allows a plurality of users to download a program file for realizing the functional processing of the present invention on a computer is also included in the present invention.

  In addition, the program of the present invention is encrypted, stored in a storage medium such as a CD-ROM, distributed to users, and key information for decryption is downloaded from a homepage via the Internet to users who have cleared predetermined conditions. Let It is also possible to execute the encrypted program by using the downloaded key information and install the program on a computer.

  Further, the functions of the above-described embodiments are realized by the computer executing the read program. In addition, based on the instructions of the program, an OS or the like running on the computer performs part or all of the actual processing, and the functions of the above-described embodiments can also be realized by the processing.

  Further, the program read from the recording medium is written in a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer. Thereafter, the CPU of the function expansion board or function expansion unit performs part or all of the actual processing based on the instructions of the program, and the functions of the above-described embodiments are realized by the processing.

  The above-described embodiments are merely examples of implementation in carrying out the present invention, and the technical scope of the present invention should not be construed as being limited thereto. That is, the present invention can be implemented in various forms without departing from the technical idea or the main features thereof.

101 Document management server 102-1 and 102-2 Client device 103 Network 201 CPU
202 RAM
203 ROM
204 System bus 205 Input controller 206 Video controller 207 Memory controller 208 Communication I / F (interface) controller 209 Keyboard 210 Display device 211 External memory

Claims (6)

An information processing apparatus for managing document data that is created by laying out parts goods data,
Approval request means for requesting approval to approver of document data,
A character size of the character data included in the part product data to be laid out in the document data, the part data by using the scale of the component data at the time of layout on the document data, the document data of the character data A specific means to identify the output size above ,
If the output size of the sentence didecyl over data specified by said specifying means is less than a pre-set output size, and notifying means for notifying to that effect,
Equipped with a,
The information processing apparatus according to claim 1, wherein the approval request unit does not request an approval when the output size of the character data specified by the specifying unit is smaller than a preset output size . A character size of the character data included in the part product data to be laid before SL document data, the document data using the print time scale of, during printing specifying means for specifying the output size of the character in the document data and,
When the output size of the character data specified by the printing time specifying means is smaller than a preset output size, a printing time notification means for notifying that effect ;
The information processing apparatus according to claim 1, further comprising: The set output size in advance, the information processing apparatus according to claim 1 or 2, characterized in that the output size of the smallest character to be used in the document data. The specifying means specifies an output size for character data included in each component data when there are a plurality of component data laid out in the document data,
The notification means, when the smallest output size of each character data specified by the specifying means is smaller than a preset output size, notifies that fact. The information processing apparatus according to any one of 1 to 3. A method for controlling an information processing apparatus for managing document data that is created by laying out parts goods data,
An approval request process in which the approval request means of the information processing apparatus makes an approval request to the approver of the document data;
Specific means of the information processing apparatus, a character size of the character data included in Part goods data that have been laid on the document data, by using the scale of the component data at the time of laying out the component data in the document data a specifying step of specifying an output size on the document data of the character data,
If the notification means of the information processing apparatus, the output size of the sentence didecyl over data specified by said specifying step is less than a pre-set output size, a notifying step of notifying to that effect,
Equipped with a,
The approval request means does not make an approval request when the output size of the character data specified by the specifying means is smaller than a preset output size. . A reading program executable by an information processing apparatus for managing document data that is created by laying out parts goods data,
The information processing apparatus;
Approval request means for requesting approval to approver of document data,
A character size of the character data included in Part goods data that have been laid on the document data, the part data by using the scale of the component data at the time of layout on the document data, the document of the character data A specific means of identifying the output size on the data ;
If the output size of the sentence didecyl over data specified by said specifying means is less than a pre-set output size, and notifying means for notifying to that effect,
To function as,
The approval request means does not make an approval request when the output size of the character data specified by the specifying means is smaller than a preset output size .

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