JP5633307B2 - Information processing apparatus, document management system, document management method, and document management program - Google Patents

Description

  The present invention relates to a document management system, a document management method, and a document management program for managing distributed document data and the like.

  In recent years, in many companies, the arrangement and connection of image input / output devices such as multi-function multifunction devices on a network has been progressing. Image input / output devices play a major role as means for improving business efficiency. In particular, document distribution systems that efficiently digitize and distribute paper documents are important.

  Major elements constituting the document distribution system are an image input device (for example, a scanner) and an image processing apparatus. In the image processing apparatus, a plurality of distribution processing menus are registered in advance for various businesses and applications. The user scans by selecting a processing menu suitable for the job from the operation panel of the scanner.

  For example, Patent Document 1 discloses a technique that enables bibliographic information of scanned document data to be input and distributes the input bibliographic information in association with the document data.

  Also, in Patent Document 2, meta information is registered in a file server in association with an image file of a scanned document, and registered in the file server based on the meta information in response to a search request from a terminal other than the business system. A technique for presenting an image file of a corresponding document is disclosed.

  Here, instead of directly operating the distributed document data by the user, another document management system monitors the folder where the document data is stored, and automatically registers the document data in this document management system. There is. Bibliographic information may be associated with the document data as in Patent Document 1.

  However, a document management system that automatically registers document data supports either bibliographic information or not. Therefore, when constructing a document management system that cooperates with both the system 1 that distributes folders including bibliographic information and the system 2 that distributes folders only with document data without bibliographic information, the distribution destination folders of the respective systems are separated. , Etc. were required to deal with.

  For example, when the system 1 is configured to deliver bibliographic information to the folder 1 and the system 2 is constructed so as to deliver only document data to the folder 2, the document management system 3 that cooperates with both of the folder 1 and the folder 2 Must be monitored with separate logic.

  For the folder 1, data registration is waited until bibliographic information is distributed. After the bibliographic information is distributed, document data associated with the bibliographic information is registered in the document management system. On the other hand, for the folder 2, the document data is immediately registered in the document management system when the document data is distributed. Folders 1 and 2 are different in the necessity of waiting for bibliographic information, so it is necessary to separate the logic.

  As described above, in order to link with a plurality of document distribution systems having different bibliographic information presence / absence, a plurality of folders are required. As a result, the administrator's folder management work (program setting, folder creation, access right) There is a problem that the setting and backup) are increased and complicated.

  Therefore, the present invention has been made in view of the above problems, and when a system that distributes only document data and a system that distributes both document data and bibliographic information are mixed, separate distribution destination folders are provided. It is an object of the present invention to provide a document management system, a document management method, and a document management program that can reduce the work of an administrator.

A document management system according to an aspect of the present invention is a document management system for managing document data distributed to a predetermined folder, wherein the predetermined folder is monitored , and new data is stored in the predetermined folder. And a monitoring unit for detecting whether or not new data is stored by the monitoring unit, and whether or not the data distributed to the predetermined folder includes bibliographic information related to the document data and determining means, when it is determined not to include bibliographic information by the determination unit, in a state in which the bibliographic information about Oite the document data into the predetermined folder is not stored, it is newly stored in the predetermined folder If the document data and performs a registration process of registering the document list was determined to contain the bibliographic information by the determining means, the predetermined Bibliographic information about Oite the document data in the folder detects whether stored, after it is detected that該書magazine information is stored, the document data and the bibliography information newly stored in the predetermined folder Registration means for executing a registration process for registration in the document list.

  According to the present invention, when a system that distributes only document data and a system that distributes both document data and bibliographic information are mixed, it is not necessary to have separate folders for distribution destinations, reducing the work of the administrator. can do.

The figure which shows an example of the whole structure of the system cooperation in an Example. FIG. 3 is a block diagram illustrating an example of hardware of the MFP in the embodiment. The block diagram which shows an example of the hardware of the information processing apparatus in an Example. FIG. 3 is a block diagram illustrating an example of functions of the MFP 10 according to the embodiment. FIG. 3 is a block diagram illustrating an example of functions of the MFP 20 according to the embodiment. The block diagram which shows an example of the function of the information processing apparatus in an Example. The figure which shows an example of the folder A in the case of determining with a file. The figure which shows an example of the folder A in the case of determining with a subfolder. The figure which shows an example of the folder A in the case of determining with an archive file. The figure which shows an example of an archive file. 10 is a flowchart illustrating an example of a document management process when a determination is made using a file. 10 is a flowchart illustrating an example of document management processing in the case of determining with a subfolder. 10 is a flowchart illustrating an example of document management processing when determination is performed using an archive file.

  First, before explaining the contents of the embodiment, general system cooperation will be explained. Assume that there are document distribution systems A and B that distribute scanned document data or FAX-received document data to a folder over a network. Assume that the document distribution system A distributes only document data to a folder, and the document distribution system B distributes bibliographic information (for example, input date and time, input device name) to the folder as a file in addition to the document data. It is assumed that there is a document management system that manages document data (+ bibliographic information) distributed in this way.

  Here, when the document management system cooperates only with the document distribution system B, for example, when the document distribution system B scans two documents, after the two scan data (document data) are distributed to the folder A, their bibliographies are distributed. The XML file describing the information is finally distributed to folder A. When the XML file is placed in the monitoring destination folder A, the document management system monitoring the folder A may associate the document data with the document management system and register it in the document management system.

  On the other hand, when the document management system cooperates only with the document distribution system A, the document distribution system A distributes only the scanned document data to the folder A, but the XML file is not distributed. Therefore, if the document management system is waiting for delivery of the XML file, the document management system is not delivered forever, so data cannot be registered in the document management system. Therefore, the document management system may register the document when the document data is distributed.

  As described above, when it is desired to cooperate with both the document distribution system A and the document distribution system B, it is generally impossible to determine whether or not to wait for the distribution of the bibliographic information. For example, the document delivery system A is preset to the folder FA, and the document delivery system B is preset to the folder FB.

  Next, when the document data is distributed to the folder FB, the document management system regards that the bibliographic information is also distributed, and the logic may wait until the bibliographic information is distributed. On the other hand, when the document data is distributed to the folder FA, the document management system knows that the bibliographic information is not distributed, so it is only necessary to register the document immediately.

  However, in the case of such system linkage, it is necessary to manage and set in advance which system delivers to which folder. Therefore, there is a problem that the administrator's folder management work (program setting, folder creation, access right setting, backup) increases and becomes complicated. Embodiments according to the present invention for solving this problem will be described below in detail with reference to the accompanying drawings.

[Example]
<System>
FIG. 1 is a diagram illustrating an example of the overall configuration of system cooperation in the embodiment. As shown in FIG. 1, MFPs (Multifunction Peripheral) 10 and 20, an information processing apparatus (for example, a PC (Personal Computer)) 30, and a file server 40 are connected as a whole configuration via a network. The MFPs 10 and 20 constitute each document distribution system, and the information processing apparatus 30 constitutes a document management system.

  The MFP 10 has a scan function, a copy function, a printer function, a facsimile function, and the like mounted in a single housing. The MFP 10 scans a paper medium or the like with a scanner function to generate document data, and distributes the generated document data to the file server 40. The document data includes document image data.

  The MFP 20 is basically the same as the MFP 10, but differs from the MFP 10 in that bibliographic information can be associated with document data to be distributed. When the MFP 20 scans a document, the MFP 20 inputs bibliographic information and associates the input bibliographic information with document data.

  The MFPs 10 and 20 may transmit document data to the image distribution server and cause the image distribution server to distribute the document data. In the example shown below, an example in which the MFPs 10 and 20 distribute document data is shown. The MFP 10 is a document distribution system A, and the MFP 20 is a document distribution system B.

  The file server 40 includes a DB (database) that manages the acquired document data. For example, the file server 40 may use NAS (Network Attached Storage) as a file server. The file server 40 stores data distributed from the document distribution system A and the document distribution system B in the same folder A.

  The information processing apparatus 30 monitors the folder A in the file server 40 and registers and manages the data stored in the folder A in its own apparatus. The information processing apparatus 30 is a document management system.

  Note that the number of MFPs, servers, and information processing apparatuses connected via a network may be any number.

<Hardware>
The hardware of the MFP 10 and the information processing apparatus 30 in the embodiment will be described. FIG. 2 is a block diagram illustrating an example of hardware of the MFP 10 according to the embodiment. As shown in FIG. 2, the MFP 10 includes a control unit 11, a main storage unit 12, an auxiliary storage unit 13, an external recording device I / F unit 14, a network I / F unit 16, an operation unit 17, a display unit 18, and an engine unit. 19 is included. These components are connected to each other via a bus so as to be able to transmit and receive data.

  The control unit 11 is a CPU that controls each device, calculates data, and processes in a computer. The control unit 11 is an arithmetic device that executes a program stored in the main storage unit 12, receives data from the input device or the storage device, calculates and processes the data, and outputs the data to the output device or the storage device.

  The main storage unit 12 is a ROM (Read Only Memory), a RAM (Random Access Memory), or the like, and a storage device that stores or temporarily stores programs and data such as an OS and application software that are basic software executed by the control unit 11. It is.

  The auxiliary storage unit 13 is an HDD (Hard Disk Drive) or the like, and is a storage device that stores data related to application software or the like.

  The external recording device I / F unit 14 is an interface between the MFP 10 and a recording medium 15 (for example, a flash memory) connected via a data transmission path such as a USB (Universal Serial Bus).

  Also, a predetermined program is stored in the recording medium 15, the program stored in the recording medium 15 is installed in the MFP 10 via the external recording device I / F unit 14, and the installed predetermined program is executed by the MFP 10. It becomes possible.

  The network I / F unit 16 has a communication function connected via a network such as a LAN (Local Area Network) or a WAN (Wide Area Network) constructed by a data transmission path such as a wired and / or wireless line. This is an interface between the device and the MFP 10.

  The operation unit 17 and the display unit 18 are composed of a key switch (hard key) and an LCD (Liquid Crystal Display) having a touch panel function (including GUI software key: Graphical User Interface), and use the functions of the MFP 10 It is a display and / or input device that functions as a UI (User Interface).

  The engine unit 19 reads a paper document and prints it on a transfer sheet as an input / output unit for document data. The engine unit 19 may include a scanner or the like. Since the MFP 20 has the same hardware as the MFP 10, the description thereof is omitted.

  FIG. 3 is a block diagram illustrating an example of hardware of the information processing apparatus 30 in the embodiment. As illustrated in FIG. 3, the information processing apparatus 30 includes a control unit 31, a main storage unit 32, an auxiliary storage unit 33, an external recording device I / F unit 34, a network I / F unit 36, an input unit 37, and a display unit 38. including. These components are connected to each other via a bus so as to be able to transmit and receive data.

  The control unit 31 is a CPU that controls each device, calculates data, and processes in a computer. The control unit 31 is an arithmetic device that executes a program stored in the main storage unit 32, receives data from the input device or the storage device, calculates and processes the data, and outputs the data to the output device or the storage device.

  The main storage unit 32 is a ROM (Read Only Memory), a RAM (Random Access Memory), or the like, and a storage device that stores or temporarily stores programs and data such as an OS and application software that are basic software executed by the control unit 31. It is.

  The auxiliary storage unit 33 is an HDD (Hard Disk Drive) or the like, and is a storage device that stores data related to application software and the like.

  The external recording device I / F unit 34 is an interface between the information processing device 30 and a recording medium 35 (for example, a flash memory) connected via a data transmission path such as a USB (Universal Serial Bus).

  Further, a predetermined program is stored in the recording medium 35, and the program stored in the recording medium 35 is installed in the information processing apparatus 30 via the external recording apparatus I / F unit 34, and the installed predetermined program is It can be executed by the information processing apparatus 30.

  The network I / F unit 36 has a communication function connected via a network such as a LAN (Local Area Network) or a WAN (Wide Area Network) constructed by a data transmission path such as a wired and / or wireless line. This is an interface between the device and the information processing apparatus 30.

  The input unit 37 includes a keyboard having cursor keys, numeric input, various function keys, and the like, a mouse for selecting keys on the display screen of the display unit 38, a slice pad, and the like. The input unit 37 is a user interface for a user to give an operation instruction to the control unit 31 and input data.

  The display unit 38 is configured by a CRT, an LCD, or the like, and performs display according to display data input from the control unit 31.

<Function>
MFP 10
FIG. 4 is a block diagram illustrating an example of functions of the MFP 10 according to the embodiment. As shown in FIG. 4, the MFP 10 includes an image reading unit 101, a communication unit 102, a storage unit 103, a distribution control unit 104, and a distribution processing unit 105. Other printer functions, copy functions, FAX functions, etc., which are included in general MFPs are not shown.

  The image reading unit 101 reads a document with a scan function and acquires document data. The document data may be acquired by FAX or acquired from a hot folder on the network.

  The communication unit 102 transmits / receives device information and document data to / from an external device. In particular, the communication unit 102 transmits the document data to the file server 40 when a job flow processing request for the document data is instructed by the user.

  The storage unit 103 stores plug-ins for image conversion processing or output processing, and stores one or a plurality of job flows in which the plug-ins are combined.

  When receiving a job flow processing request from a user, the distribution control unit 104 controls execution of each process included in the job flow.

  When receiving the job flow control instruction from the distribution control unit 104, the distribution processing unit 105 executes the job flow in accordance with this instruction and performs the distribution process. That is, the distribution processing unit 105 executes each process included in the job flow in the order of flow, and distributes the document data to the distribution destination via the communication unit 102.

  Each process performed by the distribution processing unit 105 is divided into an image conversion process, an output process (distribution process), and the like. The image conversion process refers to a process for converting the format of document data such as PDF conversion and TIFF conversion. Output processing refers to processing for distributing acquired document data or image-converted document data to a distribution destination (such as a mail distribution server or an image management server). In the distribution processing means 105, at least output processing is performed.

  In this embodiment, it is assumed that the folder A of the file server 40 is set as the distribution destination. That is, the scanned document data is distributed to the folder A of the file server 40 from the MFP 10 (document distribution system A).

  The image reading unit 101 can be realized by a scanner of the engine unit 19. The distribution control unit 104 and the distribution processing unit 105 can be realized by the control unit 11 and the main storage unit 12 as a work memory, for example. The communication unit 102 can be realized, for example, by controlling the network I / F unit 16 by the control unit 11. The storage unit 103 can be realized by the auxiliary storage unit 13, for example.

MFP 20
FIG. 5 is a block diagram illustrating an example of functions of the MFP 20 in the embodiment. As shown in FIG. 5, the MFP 20 includes an image reading unit 201, a communication unit 202, a storage unit 203, a distribution control unit 204, a distribution processing unit 205, and a bibliographic information setting unit 206. Other printer functions, copy functions, FAX functions, etc., which are included in general MFPs are not shown.

  The image reading unit 201 reads a document with a scan function and acquires document data. The document data may be acquired by FAX or acquired from a hot folder on the network.

  The communication unit 202 transmits / receives device information and document data to / from an external device. In particular, the communication unit 202 transmits the document data and the bibliographic information to the file server 40 when a user requests a job flow processing request for the document data.

  The storage unit 203 stores plug-ins for image conversion processing or output processing, and stores one or a plurality of job flows in which the plug-ins are combined.

  When receiving a job flow processing request from a user, the distribution control unit 204 controls the execution of each process included in the job flow.

  Upon receiving an instruction for job flow control from the distribution control unit 204, the distribution processing unit 205 executes the job flow in accordance with this instruction and performs distribution processing. That is, the distribution processing unit 205 executes each process included in the job flow in the order of flow, and distributes document data and bibliographic information to the distribution destination via the communication unit 202.

  Each process performed by the distribution processing unit 205 is divided into an image conversion process, an output process (distribution process), and the like. The image conversion process refers to a process for converting the format of document data such as PDF conversion and TIFF conversion. Output processing refers to processing for distributing acquired document data or image-converted document data to a distribution destination (such as a mail distribution server or an image management server). In the distribution processing unit 205, at least output processing is performed.

  The bibliographic information setting unit 206 enables setting of bibliographic information when distributing a document. The bibliographic information includes, for example, a document name, date, and input device name.

  In this embodiment, it is assumed that the folder A of the file server 40 is set as the distribution destination. That is, the scanned document data and the bibliographic information associated with the document data are distributed to the folder A of the file server 40 from the MFP 20 (document distribution system B).

  The image reading unit 201 can be realized by a scanner of the engine unit 19. The distribution control unit 204, the distribution processing unit 205, and the bibliographic information setting unit 206 can be realized by the control unit 11 and the main storage unit 12 as a work memory, for example. The communication unit 202 can be realized, for example, by controlling the network I / F unit 16 by the control unit 11. The storage unit 203 can be realized by the auxiliary storage unit 13, for example.

  Note that the MFPs 10 and 20 may be set to simply distribute scanned data or the like to the file server 40 without following the job flow.

Information processing apparatus 30
FIG. 6 is a block diagram illustrating an example of functions of the information processing apparatus 30 in the embodiment. As illustrated in FIG. 6, the information processing apparatus 30 includes a communication unit 301, a monitoring unit 302, a determination unit 303, and a registration unit 304.

  The communication unit 301 exchanges device information and data with an external device. In particular, the communication unit 301 acquires document data, bibliographic information, and the like from the folder of the file server 40.

  The monitoring unit 302 monitors a predetermined folder on the network and detects a change that has occurred in this folder. For example, the monitoring unit 302 monitors the folder A of the file server 40 and detects that new data is stored in the folder A. When the monitoring unit 302 detects the storage of new data, the monitoring unit 302 notifies the determination unit 303 accordingly.

  The determination unit 303 determines whether bibliographic information is associated with the new data stored in the folder A (whether there is bibliographic information). A specific determination method will be described later. The determination unit 303 notifies the registration unit 304 of the determination result.

  The registration unit 304 acquires the determination result from the determination unit 303. If the determination result indicates that there is bibliographic information, the registration unit 304 waits for the document data and bibliographic information to be stored in the folder A, and registers the stored document data and bibliographic information in the document list. If the determination result indicates that there is no bibliographic information, the registration unit 304 determines that the document data is stored in the folder A, and immediately registers the document data in the document list. This is because when there is no bibliographic information, the data stored in the folder A is document data.

  Thereby, the document management system does not need to monitor a plurality of folders of the file server 40, and can appropriately manage the document data by appropriately determining the presence or absence of bibliographic information. Therefore, the management burden on the administrator can be reduced.

<Judgment method>
Hereinafter, a method for determining the presence / absence of bibliographic information will be described.

(1) Judgment by File Document distribution system B that distributes bibliographic information distributes document data and bibliographic information to folder A. Prior to these data, a predetermined file (hereinafter referred to as flag file) is stored in folder A. Try to deliver. That is, from the document distribution system B, the flag file is first distributed, and then the data is distributed in the order of document data and bibliographic information.

  On the other hand, the document distribution system A distributes only document data to the folder A. Here, the determination logic of the document distribution system will be described with reference to FIG.

  FIG. 7 is a diagram illustrating an example of the folder A in the case of determining by a file. A folder 50 shown in FIG. 7 indicates a folder A, a file 501 indicates a flag file, a file 502 indicates document data, and a file 503 indicates bibliographic information. A file 510 shows document data. The files 501 to 503 are distributed by the document distribution system B, and the file 510 is distributed by the document distribution system A.

  Modules (monitoring means 302 and determination means 303) for monitoring the distribution from the document distribution system to the folder 50 monitor whether a new file is placed in the folder 50. When a new file is placed, the determination unit 303 determines whether the file is a flag file 501 from the file name. The determination unit 303 determines that the new file is the flag file 501 if the file name has a prefix specific to the flag file 501.

  In this case, the determination unit 303 determines that the bibliographic information is distributed following the distribution of the document data. The registration unit 304 waits until the bibliographic information is distributed. When the bibliographic information is distributed, the registration unit 304 associates the document data and the bibliographic information and registers them in the document list managed by the document management system.

  The determination unit 303 determines that bibliographic information is not distributed when a file other than the flag file 501 is distributed. At this point, the registration unit 304 registers the document data in the document list.

  Thus, by determining whether or not the file has a specific identification name (for example, a file name), the determination unit 303 can determine whether or not there is bibliographic information.

(2) Determination by Subfolder When the document distribution system B distributes document data and bibliographic information, the document distribution system B distributes it after creating a subfolder in the distribution destination folder A. In this case, when the document management system finds a subfolder having a specific naming rule, it determines that “bibliographic information is also distributed” and performs the same processing as in the case of (1).

  FIG. 8 is a diagram illustrating an example of the folder A when the determination is performed using the subfolders. 8 that are the same as those shown in FIG. 7 are marked with the same symbols. A folder 51 shown in FIG. 8 is a subfolder having a specific identification name. The subfolder 51 is created by the document distribution system B.

  As described above, the document data 502 and the bibliographic information 503 are stored in the subfolder 51.

  The determination unit 303 determines that there is bibliographic information when a subfolder having a specific identification name is created. The registration unit 304 waits for the bibliographic information to be stored in the subfolder 51 and registers the document data and the bibliographic information in the document list.

  The determination unit 303 determines that there is no bibliographic information when new data is stored in the folder 50 without the subfolder 51 being created. That is, it can be seen that the new data is only document data. The registration unit 304 immediately registers the document data newly registered in the folder 50 in the document list.

  Accordingly, the determination unit 303 can determine whether there is bibliographic information based on whether a subfolder having a specific identification name (for example, a folder name) has been created.

(3) Determination by Archive File When the document distribution system B distributes document data and bibliographic information, the document data and bibliographic information are archived and the archive file is distributed to the folder A. In this case, if the document management system finds an archive file having a specific naming rule, it determines that “bibliographic information is also distributed” and performs the same processing as in (1). However, in this case, the registration unit 304 needs to expand the archive file when registering the document data.

  FIG. 9 is a diagram illustrating an example of the folder A when the determination is performed using an archive file. 9 that are the same as those shown in FIG. 7 are marked with the same symbols. A file 601 shown in FIG. 9 represents an archive file. The archive file 601 is created by the document distribution system B.

  FIG. 10 is a diagram illustrating an example of an archive file. 10 that are the same as those shown in FIGS. 7 and 9 are marked with the same reference numerals. As shown in FIG. 10, document data 502 and bibliographic information 503 are collected in the archive file 601.

  The determination unit 303 determines whether the new data stored in the folder 50 is an archive file having a specific identification name. When the new data is an archive file having a specific identification name, the determination unit 303 determines that there is bibliographic information. The registration unit 304 expands the archive file 601, acquires document data 502 and bibliographic information 503, and registers them in the document list.

  If the new data stored in the folder 50 is not an archive file having a specific identification name, the determination unit 303 determines that there is no bibliographic information. The registration unit 304 immediately registers the document data newly registered in the folder 50 in the document list.

  Accordingly, the determination unit 303 can determine whether there is bibliographic information based on whether the archive file has a specific identification name (for example, a file name).

  The determination unit 303 may determine whether there is bibliographic information using at least one determination method of (1) to (3). Further, the determination unit 303 may determine all of (1) to (3), and may determine that there is no bibliographic information when none of them applies.

  By having the above configuration, both a system that distributes bibliographic information and a system that does not distribute bibliographic information can be linked in the same folder. In the present embodiment, there is no need to separately set folders to be distributed, and folder management and setting are facilitated. The administrator only needs to manage the document list of the document management system.

<Operation>
Next, the operation of the document management system in the embodiment will be described.
(1) Determination by File FIG. 11 is a flowchart showing an example of document management processing in the case of determination by a file. In step S101 shown in FIG. 11, the monitoring unit 302 monitors the folder A. Data is distributed to the folder A from a document distribution system A that distributes document data and from a document distribution system B that distributes document data and bibliographic information.

  In step S102, the monitoring unit 302 detects whether new data (file) is stored in the monitored folder A. If not detected (step S102—NO), the process returns to step S101. If detected (step S102—YES), the process proceeds to step S103.

  In step S103, the determination unit 303 determines whether the new data (file) is a flag file having a specific identification name. A file having a specific identification name is determined to be a flag file, and stable if bibliographic information exists. If it is a flag file (step S103—YES), the process proceeds to step S105, and if it is not a flag file (step S103—NO), the process proceeds to step S104.

  In step S104, the registration unit 404 immediately registers the new data newly stored in the folder A in the document list. This new data is only document data.

  In step S105, the registration unit 304 determines whether or not bibliographic information is detected from the folder A. If bibliographic information is detected (step S105-YES), the process proceeds to step S107. If bibliographic information is not detected (step S105-NO), the process proceeds to step S106.

  In step S106, the registration unit 304 waits for a predetermined time and returns to step S105.

  In step S107, the registration unit 304 registers document data and bibliographic information in the document list.

(2) Determination by Subfolder FIG. 12 is a flowchart illustrating an example of a document management process in the case of determination by a subfolder. Steps S201, 202, 204, and 205 shown in FIG. 12 are the same as steps S101, 102, 104, and 107 shown in FIG.

  In step S203, the determination unit 303 determines whether a subfolder having a specific identification name is created in the folder A. If a subfolder is created (step S203—YES), the process proceeds to step S205, and if a subfolder is not created (step S203—NO), the process proceeds to step S204. The subsequent processing is as shown in FIG.

(3) Determination by Archive Folder FIG. 13 is a flowchart showing an example of a document management process in the case of determination by an archive folder. Steps S301, 302, 304, and 306 shown in FIG. 13 are the same as steps S101, 102, 104, and 107 shown in FIG.

  In step S203, the determination unit 303 determines whether an archive file having a specific identification name is stored in the folder A. If the archive file has a specific identification name (step S303—YES), the process proceeds to step S305, and if the archive file does not have a specific identification name (step S303—NO), the process proceeds to step S304.

  In step S305, the registration unit 304 expands the archive file and acquires document data and bibliographic information. The subsequent processing is as shown in FIG.

  As described above, according to the embodiment, when a system that distributes only document data and a system that distributes both document data and bibliographic information coexist, it is not necessary to have separate distribution destination folders. Can be reduced.

[Modification]
The program executed by the information processing apparatus 30 of the embodiment is a file in an installable format or an executable format, and is a computer such as a CD-ROM, a flexible disk (FD), a CD-R, or a DVD (Digital Versatile Disk). It is recorded on a readable recording medium and provided.

  Further, the program executed by the information processing apparatus 30 of the embodiment may be provided by being stored on a computer connected to a network such as the Internet and downloaded via the network. The program executed by the information processing apparatus 30 according to the embodiment may be configured to be provided or distributed via a network such as the Internet.

  Further, the program executed by the information processing apparatus 30 according to the embodiment may be provided by being incorporated in advance in a ROM or the like.

  The program executed by the information processing apparatus 30 according to the embodiment has a module configuration including the above-described units. As actual hardware, a CPU (processor) reads the program from the auxiliary storage unit and executes it. One or more means among the above means are loaded on the main memory, and one or more means are generated on the main memory.

  In addition, this invention is not limited to the said Example as it is, A component can be deform | transformed and embodied in the range which does not deviate from the summary in an implementation stage. Moreover, various inventions can be formed by appropriately combining a plurality of constituent elements disclosed in the above embodiments. For example, some components may be deleted from all the components shown in the embodiments.

10, 20 MFP
30 Information processing device 40 File server 101, 201 Image reading means 102, 202 Communication means 103, 203 Storage means 104, 204 Distribution control means 105, 205 Distribution processing means 206 Bibliographic information setting means 301 Communication means 302 Monitoring means 303 Determination means 304 Registration means

JP 2008-097586 A JP 2008-052710 A

Claims (9)

A document management system for managing document data distributed to a predetermined folder ,
Monitoring means for detecting that the new data is stored in the predetermined folder monitoring, the predetermined folder,
A determination unit that determines whether data distributed to the predetermined folder includes bibliographic information related to the document data when the monitoring unit detects that new data is stored ;
Wherein when it is determined not to include bibliographic information by determining means, with the bibliographic information on the document data in the predetermined folder is not stored, the predetermined document list the document data newly stored in the folder Execute the registration process to register with
If it is determined to include bibliographic information by said judgment means, after said bibliographic information about the document data in the predetermined folder detects whether stored, detects that the該書magazine information is stored, the predetermined Registration means for executing registration processing for registering document data and bibliographic information newly stored in the folder in the document list;
A document management system comprising: The determination means includes
When said file indicating that it contains the bibliographic information is stored in the predetermined folder, the document management system of claim 1 wherein determining to include data distributed to the predetermined folder is the bibliographic information. The determination means includes
2. The document management system according to claim 1, wherein when a subfolder having a specific identification name is created in the predetermined folder, it is determined that the data distributed to the predetermined folder includes the bibliographic information. The determination means includes
If the archive file having a particular DN to the predetermined folder has been stored, the data to be delivered to the predetermined folder is determined to contain the bibliographic information,
The registration means includes
The document management system according to claim 1, wherein when the determination unit determines that bibliographic information is included , the registration process for expanding the archive file and registering document data and bibliographic information in the document list is executed . A document management method in a document management system for managing document data distributed to a predetermined folder ,
Monitoring the predetermined folder, the monitoring step detects that the new data is stored in the predetermined folder,
A determination step of determining whether or not the data distributed to the predetermined folder includes bibliographic information related to the document data when it is detected that new data is stored by the monitoring step;
If it is determined not to include bibliographic information by the determination step, the document data newly stored in the document list to the predetermined folder in a state of bibliographic information on the document data in the predetermined folder is not stored Execute the registration process to register ,
If it is determined that the bibliographic information is included in the determination step, it is detected whether or not the bibliographic information related to the document data is stored in the predetermined folder, and after the bibliographic information is stored, the predetermined folder is detected. A registration step for performing registration processing for registering document data and bibliographic information newly stored in the folder in the document list;
A document management method. A document management program in a document management system for managing document data distributed to a predetermined folder,
Monitoring the predetermined folder, the monitoring step detects that the new data is stored in the predetermined folder,
A determination step of determining whether or not the data distributed to the predetermined folder includes bibliographic information related to the document data when it is detected that new data is stored by the monitoring step;
If it is determined not to include bibliographic information by the determination step, the document data newly stored in the document list to the predetermined folder in a state of bibliographic information on the document data in the predetermined folder is not stored Execute the registration process to register ,
If it is determined that the bibliographic information is included in the determination step, it is detected whether or not the bibliographic information related to the document data is stored in the predetermined folder, and after the bibliographic information is stored, the predetermined folder is detected. A registration step for performing registration processing for registering document data and bibliographic information newly stored in the folder in the document list;
Document management program for causing computer to execute.   An information processing apparatus for managing document data distributed to a predetermined folder,
  Monitoring means for monitoring the predetermined folder and detecting that new data is stored in the predetermined folder;
  A determination unit that determines whether data distributed to the predetermined folder includes bibliographic information related to the document data when the monitoring unit detects that new data is stored;
  When the determination unit determines that the bibliographic information is not included, the document data newly stored in the predetermined folder is stored in the document list in a state where the bibliographic information regarding the document data is not stored in the predetermined folder. Execute the registration process to register with
  When it is determined by the determination means that the document includes bibliographic information, the bibliographic information related to the document data is stored in the predetermined folder. After detecting that the bibliographic information is stored, the predetermined folder is detected. Registration means for executing registration processing for registering document data and bibliographic information newly stored in the folder in the document list;
  An information processing apparatus comprising: A document management system for managing document data distributed to a predetermined storage area for recording data,
  Monitoring means for monitoring the predetermined storage area and detecting that new data is stored in the predetermined storage area;
  A determination unit that determines whether data distributed to the predetermined storage area includes bibliographic information related to the document data when it is detected by the monitoring unit that new data is stored;
  When the determination unit determines that the bibliographic information is not included, the document data newly stored in the predetermined storage area is stored in a state where the bibliographic information related to the document data is not stored in the predetermined storage area. Execute the registration process to register in the document list,
  When it is determined by the determining means that the document includes bibliographic information, the bibliographic information related to the document data is stored in the predetermined storage area, and after detecting that the bibliographic information is stored, Registration means for executing registration processing for registering document data and bibliographic information newly stored in a predetermined storage area in the document list;
  A document management system comprising:   An information processing apparatus for managing document data distributed to a predetermined storage area for recording data,
  Monitoring means for monitoring the predetermined storage area and detecting that new data is stored in the predetermined storage area;
  A determination unit that determines whether data distributed to the predetermined storage area includes bibliographic information related to the document data when it is detected by the monitoring unit that new data is stored;
  When the determination unit determines that the bibliographic information is not included, the document data newly stored in the predetermined storage area is stored in a state where the bibliographic information related to the document data is not stored in the predetermined storage area. Execute the registration process to register in the document list,
  When it is determined by the determining means that the document includes bibliographic information, the bibliographic information related to the document data is stored in the predetermined storage area, and after detecting that the bibliographic information is stored, Registration means for executing registration processing for registering document data and bibliographic information newly stored in a predetermined storage area in the document list;
  An information processing apparatus comprising:

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