JP4468530B2 - File management system, file management method, and storage medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a file management apparatus, method, and storage medium for managing electronic files, and more particularly, to a file name with storage location information so that it can be categorized and managed in an orderly manner similar to cabinet management of physical files.
[0002]
[Prior art]
Methods for managing electronic files include database management and classification management that manages files in a hierarchical structure regardless of the database.
[0003]
On the other hand, in database management, files are managed by “strings” of attributes and items. Therefore, even if many files are randomly placed in a single folder, they can be searched and extracted as long as they are registered in the database software. For this reason, a large folder is created in the server, but it is rare to divide the files in detail and organize the files, and the folder is very crowded. In other words, the plan, proposal, and image are mixed in the folder in a random manner. “Because it is registered in the database anyway” is the reason why mixing is allowed. However, if the database crashes, it becomes difficult to search and extract files because the “string” of attributes and items where there is what data is broken. Therefore, it was indispensable for database management to take a backup including "string" information.
[0004]
The other type of classification management is a method of managing files neatly by classifying and organizing files into a hierarchical structure without relying on a database. There has been a disadvantage that classification is very troublesome, so that a file can be automatically classified and stored without the user's awareness at the time of file creation (Japanese Patent Laid-Open No. Hei 7-2009). No. 13828). This includes classification information creation means for setting and managing classification information for classifying files in a file or directory, automatic file storage means for automatically classifying and storing files according to classification information, file creation monitoring and file File creation detection means for notifying the file automatic storage means that the file has been created, and file type determination means for determining the file type by examining the contents of the file and notifying the file automatic storage means is there. The contents of the file to be examined here are the extension attached to the file name or the file contents (the contents of the file).
[0005]
First, classification information is created by the classification information creation means, classification information is given to a file creation work directory, and a file is created in the work directory. Next, the file name created by the file creation detection means is notified to the file automatic storage means. Then, the file automatic storage means acquires the extension of the received file name and the classification directory name corresponding to the extension set in the classification structure information in the classification information. Alternatively, after reading the contents of the file and determining the file type, the classification directory name corresponding to the file type set in the classification structure information in the classification information assigned to the received file type and work directory is set. get. Finally, move the created file to the classification directory and store it.
[0006]
As a result, the user can freely define the classification according to the extension of the file or the file content, and by automatically classifying and storing the file, the user's work in file management can be reduced.
[0007]
[Problems to be solved by the invention]
However, the invention described in Japanese Patent Laid-Open No. 7-13828 has the following drawbacks.
(1) The above invention automatically creates a specified classification directory, automatically moves the file to the created classification directory according to the file type, and is effective for file management. A device. For example, when classifying by extension, as shown in FIG. 28, a file (such as tokkyo.wp) in the work directory (users / work1) is moved to a word processor classification directory (home / word processor classification) or text. Can be automatically classified by classification directory (home / text classification). Also, when classifying by file contents, as shown in FIG. 29, files (TIFFfile, etc.) in the work directory (users / work1) are moved, and an image classification directory (home / image classification), print classification directory is moved. (Home / print classification), other classification directories (home / other classification), and so on.
[0008]
However, each classification directory is composed of only one hierarchy, and there is no hierarchical structure under it. Therefore, files classified and stored in the classification directory have the same extension or file contents, but are not classified for other items such as creation department and creation date, and are still mixed randomly. It means that it is in. In other words, files classified as word processor documents are sales department files, development department files, general affairs department files, quotations, decision quotations, purchase orders, and file creation dates. Will not be classified and will be stored in random order.
[0009]
Although only the surface is ordered, the inside remains as chaotic as ever, so there is no change from the conventional database idea. For this reason, for example, when a specific file is to be taken out from a file classified as a word processor document, the database must be relied upon. Also, when the database crashes, the “string” is broken, and the point that the desired file cannot be easily retrieved is completely the same as in the past.
(2) Also, if the classification hierarchy structure is to be changed later, since there is no automatic reconstruction means, the user creates a new directory for each changed classification and moves or copies the file to a predetermined new directory. After that, the old directory had to be deleted manually, and the reconstruction of the classification was very troublesome.
[0010]
By the way, the conventional classification cabinet for organizing physical files was convenient as described below. For example, if you open a cabinet drawer that has a sales department quote written on the sales department cabinet drawer label, it will be separated by year. Like "1997" or "1999". There is a folder "Akakasatana ..." in the area where "1999" is separated. When you open that folder, the folders from January to December are further separated. When “September” is opened, a physical file (paper document) titled “Sales Department-1999-Access-9-Server Quotation” is included.
[0011]
In this era, physical files were organized based on a certain order using paper hardware in the cabinet. In the advanced place, I entered in the ledger where and what I put in, and used it as an index to easily access the location of the file I wanted, and I was able to retrieve the file etc. immediately. In the era when everything was done in hardware, "anytime, anyone, where", we searched the specified documents and answered inquiries from external sales staff and inquiries from clients.
[0012]
Accordingly, an object of the present invention is to provide a file management apparatus capable of enabling the same access as a classification cabinet of such a physical structure even in an electronic file by including storage destination hierarchy information in the file name. It is to provide a method and a storage medium. Another object of the present invention is to provide a file management apparatus that can easily reconstruct a classification from a file name.
[0013]
[Means for Solving the Problems]
In the first invention, a series of storage destination information having the same name as the hierarchical folder in which the managed file is to be stored and arranged in the hierarchical structure is attached to the original file name, and the original file name of the file is attached with the storage destination information A hierarchical folder having the same name as the file storage location information is sequentially created according to a series of storage location information of the file name creation means to be changed to a file name, and a file name with storage location information created by the file name creation means, The file management apparatus includes file distribution means for storing the file with storage location information under a hierarchical folder having the same name as the last storage location information of the file name with storage location information.
[0014]
According to the present invention, the original file name is changed to a file name with storage location information by the file name creation means, the hierarchical folder having the same name as the file storage location information is created by the file distribution means, and the last file storage location information A file with storage location information is stored under the hierarchical folder corresponding to. Therefore, once the file name with storage location information is determined, the file storage location folder can be automatically created and stored there. As a result, if the file storage location information classified in order is given as a file name, the electronic files classified in order can be managed as in the case of a physical cabinet. As a result, without relying on database software or the like, a file management software such as Explorer can easily find the target file without anyone. In addition, even if you forget the name of the storage folder from which the file was taken out, or if the file gets lost, the file name itself is attached with the file storage location information that should be called the destination. You can go back to the folder.
[0015]
In the above invention, the file name creation means may have a function of acquiring the series of storage location information from the contents of the managed file and attaching the acquired storage location information to an original file name. Depending on the type of managed file, there is an area for storing the storage location information. If the storage location information has been input in the storage area in advance, the storage location is stored from the managed file based on the above function. File names with information can be created automatically.
[0016]
In the above invention, the presence / absence of a managed file in the monitoring folder is detected, and when the file is detected, a creation command for creating a file name with file storage location information is transmitted to the file name creation means. It is preferable to provide file monitoring means. If the first file monitoring means is provided that issues a command when the file is detected and operates the file name creation means, the file name with storage location information is automatically set by simply putting the managed file to be managed in the monitoring folder. Can be automatically distributed to the hierarchical folder corresponding to the created file name.
[0017]
Further, in the above invention, a moving means for moving the file with the file storage location information-attached file name from the monitoring folder to the file distribution / distribution folder, and presence / absence of the file moved from the movement means to the file distribution / distribution folder. If it is detected and the folder is detected, the file distribution unit may be provided with a second file monitoring unit that transmits a distribution command for distributing the file from the file distribution distribution folder to a hierarchical folder as a storage destination. preferable. If a file distribution / distribution folder is provided separately from the first monitoring folder and the file is moved from the monitoring folder to the file distribution / distribution folder by the moving means, the file monitoring and the file distribution work can be performed independently. Because it can, you can manage efficiently. Also, when a file is detected by the second file monitoring means, a command is issued and the file distribution means is activated, so that the file is automatically saved just by putting the file to be managed in the file distribution folder. Can be sorted.
[0018]
In the above invention, it is preferable to provide database registration processing means for registering in the database a file having a file name with file storage location information stored under the hierarchical folder by the file distribution means. If a file having a file name with file storage location information is registered in the database, the file can also be accessed from the database software.
[0019]
The second invention is the file management apparatus according to the first invention, wherein a new folder hierarchy structure is determined for determining a new folder hierarchy structure in a file management apparatus for reconstructing a folder hierarchy structure under the current classification folder. Means, a folder creation means for creating a new classification folder in addition to the current classification folder, and a file having a file name with the current storage location information in the hierarchy folder under the current classification folder. Detecting means for detecting the presence or absence of the file, and when the file is detected, the original file name is obtained from the file name, and the file is newly created based on the storage location information specified by the new folder hierarchy structure determining means. Add a series of new storage location information arranged in the hierarchical structure with the same name as the hierarchical folder to be stored in the original file name, A file name changing means for changing the file name to a file name with new storage destination information, and a new hierarchy having the same name as the new storage destination information according to a series of new storage destination information of the file name created by the file name changing means Create folders sequentially, distribute the files to the new hierarchy folder, and add the new storage location information under the new hierarchy folder with the same name as the last new storage location information of the file name with the new storage location information A file distribution / distribution unit that stores a file having a file name; and a deletion unit that deletes the current folder and reconstructs a folder hierarchy when the detection unit no longer detects a file under the current folder. File management device.
[0020]
According to the present invention, since a series of storage destination information corresponding to the storage destination folder is attached to the file name, even when it is desired to reconstruct the file classification, the order of the storage destination information is changed and the changed storage destination is changed. Based on the information, it is possible to easily create a new file name and a new hierarchy folder corresponding to the new file name, and re-store the file in the created new hierarchy folder.
[0021]
Further, the third invention monitors the presence or absence of a managed file in a monitoring folder, and if the managed file is detected, the managed file has the same name as the hierarchical folder in which the managed file is to be stored, A series of storage location information arranged in the order of the structure is attached to the original file name, a file having the file name with the storage location information is moved from the monitoring folder to the file distribution folder, and the existence of the file is monitored in the file distribution folder In this file management method, when a file is detected, a hierarchical folder corresponding to the storage location information under the classification folder is created, and the file is automatically moved to the created storage location hierarchical folder.
[0022]
This method includes the following four steps as described in the specific example of FIG.
[0023]
(A) Original file name: Takahashi Construction in the monitoring folder 11 of the client machine 10. Put file 12 with xls.
[0024]
(B) When it is detected that the file 12 has entered the monitoring folder 11, the file name with storage location identifier which is storage location information: Sales Department-Estimation-1999-10-28-Takahashi Construction. xls is created, and the original file name is changed to the created file name. After the change, the file 12 is moved from the monitoring folder 11 to the file distribution / distribution folder 21 of the server machine 20. The storage location identifier refers to portions of “sales department”, “estimate”, “1999”, “10”, and “28” in the file name.
[0025]
(C) In the file distribution / distribution folder 21 of the server machine 20, the moved file 12 with the file name with the storage destination identifier is monitored.
[0026]
(D) When the file 12 is detected, a hierarchical folder (sales department, estimate, 1999, 10, 28) corresponding to the storage location identifier under the business folder is created, and the file 12 is automatically stored in the created storage location folder. To move.
[0027]
In the third invention, when attaching the series of storage destination information to the original file name, the series of storage destination information is acquired from the contents of the managed file, and the obtained storage destination information is attached to the original file name. It can also be done. If storage location information is input in advance in the contents of the managed file, a file name with storage location information can be automatically created from the managed file.
[0028]
According to a fourth aspect of the present invention, in a computer-readable storage medium storing a program for operating a computer, means for monitoring the presence / absence of a managed file in a monitoring folder, and when the managed file is detected, the file is managed. A means for assigning a series of file names with storage destination information that have the same name as the hierarchical folder in which the files are to be stored and arranged in the hierarchical structure, and a file with this storage destination information file name from the monitoring folder to the file distribution folder And a means for monitoring the presence / absence of the file in the file distribution / distribution folder. When a file is detected, a hierarchical folder corresponding to the storage location information under the classification folder is created, and the created hierarchical folder Storage medium having means for automatically moving a file A.
[0029]
DETAILED DESCRIPTION OF THE INVENTION
Embodiments of the present invention will be described below with reference to the drawings. The product name of the software that appears here is a trademark.
[0030]
FIG. 2 is a conceptual diagram of a concentric or radial layer structure for explaining the electronic classification cabinet of the embodiment. Here, the electronic classification cabinet (sometimes simply referred to as a classification cabinet) is an electronic classification cabinet that can be realized by the present invention, and is a term corresponding to a physical classification cabinet in which physical files are neatly organized. It is.
[0031]
In the layer structure, the first layer 31 exists in the central portion, and the second layer 32, the third layer 33, the fourth layer 34, the fifth layer 35, and the outermost layer in this order outward in the radial direction. A sixth layer 36 is arranged.
[0032]
The first layer 31 is a data layer and stores a file having a file name with a storage destination identifier. The second layer 32 is an OS layer and is occupied by DOS, Windows OS, Mac OS, and the like. In the third layer 33, the classification cabinet engine of the embodiment is arranged. The fourth layer 34 includes a database layer, a network folder, a DICOM (US medical image standard) layer, and the like. Various driver software, for example, 4th Dimensionio, Oracle, NFS, Windows application programs, Mac application programs, QRS, ODBC, and the like are arranged in the fifth layer 35. The sixth layer 36, which is the outermost layer, includes various utility software such as customer management, printing image database, printing software image (OPI), folder management system software, moving image video demand system, mail software, image filing. Software (PACS) etc. occupy.
[0033]
As described above, the data layer according to the embodiment is positioned at the center of the concentric or radial layer structure. Therefore, it is possible to access data in the data layer in the first layer 31 through the classification cabinet from software arranged in the layers 34 to 36 outside the third layer 33 in which the classification cabinet serving as the engine is located. It becomes. That is, it can be accessed from various software such as OS, driver, database software, and other applications. The reason for making such access possible is that the files are neatly classified and managed.
[0034]
FIG. 3 shows a partial detailed view of the layer structure. As shown in FIG. 3A, the data group occupying the first layer 31 includes, for example, text, Excel / Word, DICOM, MPEG, JPEG, EPS (postscript file), Photoshop, RIP finished, and the like. . FIG. 3B shows an example of the hierarchical structure of the first layer 31. FIG.3 (d) shows the perspective view of the physical classification cabinet corresponding to the classification cabinet of embodiment. FIG. 3C is an example of a PACS image filing software screen. FIG. 3E shows the database DB.
[0035]
As shown in FIG. 4, the system according to the embodiment to which the present invention is applied connects a plurality of client machines 10 and server machines 20 via a network such as a LAN. The server machine 20 is provided with an environment setting file 22, a storage destination master 23, a storage pattern master 24, and a database 25. The file management software program of the embodiment used in the hardware system of the client machine 10 and the server machine 20 is provided in a state stored in a medium. As a medium storing the program, for example, a CD-ROM can be used. The program recorded in the medium is installed in a storage device incorporated in the hardware system of the server machine 20, for example, a hard disk device, so that the file management software program is executed to realize each function described later. Contributes to the construction of a file management device. The network includes an Internet connection.
[0036]
FIG. 5 shows a block diagram of the file management apparatus. The client machine 10 includes a client side file monitoring unit 14, a file name creation unit 15, a file movement unit 16, a client side error processing unit 17, and the like. The server machine 20 includes a server-side file monitoring unit 26, a file distribution unit 27, a server-side error processing unit 28, a database registration processing unit 29, a classification cabinet restructuring unit 30, and the like. These general functions will be described below.
[0037]
The client-side file monitoring unit 14 monitors the inside of the monitoring folder 11, and when a file is detected, transmits a folder change message as a creation command to the file name creation unit 15. Here, the meaning of “folder change” in the folder change message means that the file that was originally stored in the folder is stored again in a new hierarchical folder. When the folder change message is received, the file name creation means 15 displays a file name creation screen (FIG. 10) with a storage destination identifier on the display. The file name created based on the file name creation screen with the storage destination identifier is updated. If the file monitoring unit 14 does not detect the file, the file name creation screen with the storage destination identifier is hidden. The file mover 16 moves the file with the file name with the storage destination identifier to the file distribution / distribution folder 21. If the move is not successful, treat it as an error file. The error processing means 17 moves the error file to the error file storage folder.
[0038]
The server-side file monitoring unit 26 monitors the files in the file distribution / distribution folder 21, and when a file is detected, transmits a folder change message as a distribution command to the file distribution unit 27. When receiving the folder change message, the file distribution unit 27 moves the file to the storage destination folder according to the storage destination information in the file name with the storage destination identifier. The server-side error processing means 28 moves the error file to the error file storage folder when the movement is unsuccessful. If the movement is successful, the server-side error processing means 28 determines whether database registration processing is necessary. When it is determined that database registration processing is necessary, the database registration processing unit 29 connects to the database, adds the processed file to the database, and disconnects the database when the addition is successful. The intra-classification cabinet reconstruction means 30 creates a new classification folder, and then checks the files in the folder from the lower hierarchy under the current classification folder to the upper hierarchy to obtain file information (original file name). Create a new file name with storage location identifier using the specified storage location structure information and folder name separator. Create a new hierarchical folder based on this new file name, move the file to the new storage folder according to the file storage location information, and delete the empty current folder that is no longer needed after the file processing is completed, Finally, delete the classification folder at the root. The folder name delimiter is a symbol that delimits a plurality of storage destination identifiers attached to a file name in series.
[0039]
Next, the operation of the file management system configured as described above will be described. Set up the environment after installing the file management software. FIG. 6 is an explanatory diagram of the environment setting file. The client side setting items of the environment setting file 22 include, for example, monitoring folder information (information such as where the monitoring folder is created) and folder delimiter information (which is arbitrarily determined by the user. For example, “−”, “ Error file storage folder information (information such as folder creation location). The server-side setting items of the environment setting file 22 include file distribution / distribution folder information (information such as folder creation location), folder information (information such as folder creation location) for the time being, and database connection information (automatically classified by the file management software). File information and information on setting whether or not to register the information in the database), error file storage folder information (information such as folder creation location), and the like. The folder information allows the user to arbitrarily specify the location for creating each folder with a full path. This will be described below with reference to flowcharts and supplementary diagrams thereof.
[0040]
Client application flowchart (FIGS. 7 to 13)
(1) Folder monitoring flow
As shown in FIG. 7, the file monitoring unit 14 obtains information on the monitoring folder 11 from the environment setting file 22 (step 101), and then waits for detection of a file in the monitoring folder 11 (step 102). For example, the following two types of files are stored in the monitoring folder 11.
[0041]
As shown in FIG. 8, the managed file 12 to be managed is stored in the monitoring folder 11 in the form of moving or saving to the monitoring folder 11 displayed on the display of the client machine. The movement is performed by dragging and dropping the file 12 when the file 12 already exists. Saving is performed by selecting the monitoring folder 11 as a saving destination of a file created by a commercially available application (for example, MS-Excel). The name of the file before management is the original file name, and the file name with the storage destination identifier is called the file name with the storage destination identifier or simply the file name. Here the original file name is Takahashi Construction. xls.
[0042]
When the file 12 is moved or stored in the monitoring folder 11, the file monitoring unit 14 detects the file 12 and transmits a folder change message to the file name creation unit 15 (step 103). Whether or not transmission is successful is determined (step 104). If not, error information is recorded (step 105). If the transmission is successful, it is determined whether or not the system is terminated (step 106). If not, the process returns to step 102 waiting for file detection in the monitoring folder 11 and the monitoring of the folder is repeated until the system is terminated (step 102). ~ 106). As a result, the files stored in the monitoring folder 11 are detected without omission.
[0043]
(2) File name creation and file movement flow with storage location identifier (FIGS. 9 to 11)
As shown in FIG. 9, the file name creation means 15 obtains folder separator information from the environment setting file 22 in advance (step 201), and then waits for reception of a folder change message from the file monitoring means 14 (step 201). 202). When the folder change message is received, a file name creation screen with a storage destination identifier is displayed on the display of the client machine 10 (step 203). Using this screen, the software user manually creates a file name having a file storage location identifier. As shown in FIG. 10, on the display screen 40, a plurality of identifier boxes for hierarchically displaying original file names and storage destinations are displayed on the right side of the screen, and a plurality of pattern boxes for displaying storage destination patterns are displayed on the left side of the screen. Is displayed. At the bottom of the screen is a pattern registration button that makes it easy to assign a storage location identifier, a temporary button that treats the file name with a storage location identifier as a provisional treatment instead of finalizing, and a decision to confirm the file name with the created storage location identifier A button is displayed. At this time, storage destination data (storage destination identifier) acquired from the storage destination master 23 (see FIG. 4) is displayed in each identifier box, and data acquired from the storage pattern master 24 (see FIG. 4) is displayed in the pattern box. Storage pattern) is displayed (steps 204 and 205).
[0044]
The storage location identifier is designated by pressing the arrow in the identifier box. If there is no desired storage location data, the storage location identifier is designated by inputting characters (step 206). After specifying, press the OK button to confirm. At this time, it is convenient to select a storage destination pattern from the pattern box on the left side of the screen and automatically specify the hierarchical structure on the right side of the screen halfway. In the illustrated hierarchical structure, affiliation and file contents are arranged at the upper level, and date is arranged at the lower level. Therefore, in this case, it is preferable to register patterns up to the year. The pattern registration button at the bottom of the screen is for registering a pattern of a hierarchical structure up to a frequently used storage destination.
[0045]
When the storage location identifier is designated (step 206), it is determined whether any of the buttons and the decision button has been pressed (step 207). If the enter button is pressed, a file name with a storage location identifier is created using the specified storage location identifier and folder name separator (step 208). In the example of FIG. 10, the file name is Sales Department-Estimate-1999-10-28-Takahashi Construction. xls. If the button was pressed for the time being, here the file name, for example, Takahashi construction. xls is created (step 212). For the time being, the file name is a temporary file name that is assumed to be changed later. The original file name (Takahashi Construction.xls) is updated with the file name thus created.
[0046]
This will be further described with reference to FIG. After creating a file name with a storage destination identifier (step 208), it is checked whether the storage destination identifier in the specified file name exists in the storage destination master 23 (step 209). If it does not exist, the storage location identifier is newly registered in the storage location master 23 (step 210). Thereafter, it is determined whether or not all tiers of the designated storage folder have been processed (step 211). If there are unprocessed tiers remaining, the process returns to step 209 to determine whether the data in the storage destination master 23 exists. New registration is repeated (steps 209 to 211).
[0047]
When the processing for all layers is completed, or when the creation of the file name is completed in step 212 described above, the file mover 16 moves the file 12 with the storage destination identifier to the file distribution folder 21 (step 213). . As shown in FIG. 12, the file distribution / distribution folder 21 is provided on the server machine 20 connected to the network. The file name at the time of moving to the file distribution / distribution folder 21 is that the sales department-estimate-1999-10-28-Takahashi construction if the enter button on the file name creation screen 40 is pressed. If it is xls and the button is pressed for the time being, then-Takahashi construction. xls.
[0048]
The file mover 16 determines whether or not the transfer from the monitoring folder 11 on the client side to the file distribution / distribution folder 21 on the server side is successful (step 214), and if the move is unsuccessful, the process jumps to an error flow (Err). If it is determined that the movement is successful, it is further determined whether or not there are any files remaining in the monitoring folder 11 (step 215). If the file remains, the process returns to the step 203 for displaying the file name creation screen of FIG. 9, and the file name creation with storage destination identification and the file move flow are repeated until there is no file in the monitoring folder 11 (step 203 to step 215). ). If the file does not exist in the monitoring folder 11, the file name creation screen 40 with the storage destination identifier displayed on the display on the client side is hidden (step 216).
[0049]
(3) Error processing flow
If the movement is unsuccessful in step 214 of FIG. 11, the process proceeds to the error processing flow of FIG. The error processing means 17 acquires error file storage folder information from the environment setting file 22 (step 301), and records the error information (step 302). It is determined whether or not an error file storage folder exists (step 303). If it does not exist, an error file storage folder is created (step 304). After creating the error file storage folder or when it is determined in step 303 that the error file storage folder exists, the error file is moved to the error file storage folder (step 305). It is determined whether or not this movement can be successful (step 306). If the movement is successful, the error processing is terminated, and if not successful, error information is recorded (step 307).
[0050]
In this way, error handling is performed when a movement trouble occurs, so that the reliability of the classification cabinet can be improved. Also, since error information is recorded, it can be used when redoing an error file.
[0051]
Flow chart up to server application file storage (FIGS. 14 to 21)
(4) Folder monitoring flow (FIG. 14)
The server-side file monitoring unit 26 acquires information on the file distribution / distribution folder 21 from the environment setting file 22 (step 401). After the acquisition, it waits for file detection in the file distribution / distribution folder 21 (step 402). As shown in FIG. 15, from the client side, the file name: Sales Department-Estimation-1999-10-28-Takahashi Construction. The xls file 12 enters the file distribution folder 21 on the server side. Then, the file monitoring means 26 on the server side senses that the file 12 has entered the file distribution / distribution folder 21.
[0052]
When the file 12 is detected in the file distribution / distribution folder 21, the file monitoring unit 26 transmits a folder change message to the file distribution unit 27 (step 403). If the transmission is unsuccessful, error information is recorded (steps 404 to 405). If the transmission is successful, it is determined whether or not the system is terminated (step 406). If the system has not ended, the process returns to step 402 for waiting for file detection in the file distribution / distribution folder 21, and the folder monitoring flow is repeated until the system ends (steps 402 to 406).
[0053]
(5) File distribution flow
As shown in FIG. 16, the file distribution unit 27 acquires folder delimiter information and folder information for the time being from the environment setting file 22 (step 501). The file monitoring means 26 determines whether or not to receive a folder change message (step 502), and if it is received, determines whether the file name is a file for the time being (step 503). If it is a file for the time being, it jumps to the file storage routine for the time being (step 502).
[0054]
If it is not a file for the time being, the storage location identifier (sales department, estimate, 1999, 10, 28) in the file name is read (step 504). It is determined whether a folder with the same name and in the same hierarchy as the storage destination identifier exists in the classification folder in the server (step 505). A new folder with the same name is created (step 506). After newly creating a folder with the same name, or when it is determined in step 505 that a hierarchical folder with the same name exists, the file storage location information stored in the file distribution unit 27 is updated (step 507). Then, it is determined whether there is a storage destination identifier that has not been checked yet in the file name (step 508). If it still exists, the process returns to step 504 and is repeated until the check of the storage destination identifier of the lowest layer is completed (steps 504 to 508). As a result, the file name storage folder is determined.
[0055]
In the file storage routine (step 520) described above, the process shown in FIG. 18 is performed. First, it is determined whether or not a folder exists in the server (step 521). If it does not exist, a folder is created for the time being (step 522). A file is temporarily moved to a folder that already exists or is newly created (step 523). It is determined whether the movement is successful (step 524). If unsuccessful, the process proceeds to an error flow (Err). If successful, the routine is terminated.
[0056]
If it is determined in step 508 that the storage destination identifier does not exist in the file name, or if the file storage routine ends for the time being, the flow proceeds to the flow of FIG. Here, the file is moved according to the file storage destination identifier (step 509). This is shown in FIG. The file name of the file in the file distribution / distribution folder 21 is Sales Department-Estimation-1999-10-28-Takahashi Construction. xls. Thus, the first hierarchy folder name is “Sales Department”, the second hierarchy folder name is “estimate”, the third hierarchy name is “1999”, the fourth hierarchy name is “10”, and the fifth hierarchy name is “28”. is there. Therefore, the file includes the “Sales Department” folder in the first hierarchy under the classification folder, the “Estimate” folder in the second hierarchy under the folder, the “1999” folder in the third hierarchy under the folder, and the fourth folder under the folder. After passing through the “10” folder in the hierarchy, it further moves into the “28” folder in the fifth hierarchy under it. Other files in the file distribution / distribution folder 21 are also distributed to storage folders according to the folder names separated by the folder name delimiter in this way. In this case, the file name does not change even after distribution. If a nonexistent folder is specified in the file name, the new folder is created as described above (step 506).
[0057]
In FIG. 15, the folders provided in parallel with the sales department folder provided under the classification folder include, for example, a development department folder, a general affairs department folder, a temporary folder, an error file storage folder, and the like. The folders provided in parallel with the estimate folder include a decision estimate folder and a purchase order folder. There are a year folder under the estimate folder, a month folder under the year folder, and a day folder under the month folder.
[0058]
As shown in FIG. 15, a file with a file name for the time being is moved to a folder under the classification folder (step 523).
[0059]
After moving the file according to the file storage location information in step 509, it is determined whether or not the movement is successful (step 510). If unsuccessful, the process proceeds to an error flow (Err). If successful, for the time being. When the file storage routine ends, the process proceeds to step 511. Here, it is determined from the database connection information acquired from the environment setting file 22 whether or not database registration processing of the moved file is possible (step 511). If the registration process is necessary, the process proceeds to the database flow (DB). If the registration process is not necessary, it is further determined whether or not a file remains in the file distribution / distribution folder 21 (step 512). If the file remains, the process returns to step 503 for starting the file distribution flow of FIG. 16 and is repeated until there are no more files to be distributed (steps 503 to 512).
[0060]
(6) Database registration process flow
As shown in FIG. 19, when it is determined in step 511 that the registration process is necessary, the database registration processing means 29 acquires the database connection information from the environment setting file 22 and specifies the database (step 601). Then, connection processing to the specified database is performed (step 602). Then, the storage location information of the processed file is added to the database (step 603), and the file attribute information of the processed file is added (step 604). The file attribute information includes, for example, a file creator (creation software information), a file size, a file creation date and time, an extension, and the like.
[0061]
Whether or not the information addition is successful is determined (step 605). If unsuccessful, error information is recorded (step 606), and an error message is transmitted to the client that sent the error file (step 607). After transmission or when the information addition is successful, the database is disconnected and the registration process is terminated (step 608). The state of this database registration process is shown in FIG. That is, the file name is Sales Department-Estimate-1999-10-28-Takahashi Construction. The file xls is stored in the classification cabinet correspondence database 25. Here, the classification cabinet correspondence database 25 is a database that can store information such as file name, file storage location information (full path), file attribute information, extension, file size, creator, and the like, as described above. . An example of the database is a DICOM server.
[0062]
(7) Error processing flow
In the error flow (Err) already described, the error processing means 28 performs the processing shown in FIG. Error file storage folder information is acquired from the environment setting file 22 (step 701), and error information is recorded (step 702). An error message is sent to the client that sent the error file (step 703), and it is determined whether an error file storage folder exists (step 704). If the error file storage folder does not exist, an error file storage folder is created (step 705). After the error file storage folder is created or when the error file storage folder exists, the error file is moved to the error file storage folder (step 706). . The error file storage folder has already been described with reference to FIG.
[0063]
It is determined whether or not the transfer to the storage folder is successful (step 707). If unsuccessful, error information is recorded (step 708), and an error message is transmitted to the client that sent the error file (step 709). As in the case of success, the error processing is terminated.
[0064]
As described above, since error processing is performed when a trouble occurs, the reliability of the classification cabinet can be improved. Also, since error information is recorded, it can be used when redoing an error file.
[0065]
As described in the above (1) to (7), according to the embodiment, the file name creation unit 15 changes the original file name to a file name with storage location information, and the file distribution unit 27 uses the file storage location information. A folder with the same name is created, and a file with storage location information is stored under the hierarchy folder corresponding to the last file storage location information. Therefore, once the file name with storage location information is determined, the file storage location folder can be automatically created and stored there. As a result, if the file storage location information classified in order is given as a file name, the electronic files classified in order can be managed as in the case of a physical cabinet. As a result, without relying on database software or the like, a file management software such as Explorer can easily find the target file without anyone. In addition, even if you forget the name of the storage folder from which the file was taken out, or if the file gets lost, the file name itself is attached with the file storage location information that should be called the destination. You can go back to the folder.
[0066]
In addition, since the client side file monitoring means 14 is provided which outputs a folder change message and activates the file name creation means 15 when a file is detected, the management file to be managed can be automatically entered in the monitoring folder 11 A file name with storage location information is created, and the file can be automatically distributed to a hierarchical folder corresponding to the created file name. When the file distribution / distribution folder 21 is provided in the server machine 20 separately from the monitoring folder 11 and the file is moved from the monitoring folder 11 to the file distribution / distribution folder 21 by the file moving means 16, file monitoring and file distribution work are performed. Can be performed independently, so that efficient management can be performed. Further, when the file is detected by the server machine side file monitoring means 26, a folder change message is issued and the file distribution means 27 is operated. Therefore, only the file to be managed is put in the file distribution distribution folder 21. , Files can be automatically distributed to storage folders. Further, if a file having a file name with file storage location information is registered in the database by the database registration processing means 29, the file can also be accessed from the database software. Also, because it becomes difficult to search and extract files, it is no longer necessary to take backups that were essential in database management. And without database software, you can search for the specified documents “anytime / anyone / anywhere” and respond promptly to inquiries from outside salespeople and inquiries from clients.
[0067]
Reconstruction program flowchart (Figs. 22-24)
(8) Rebuilding flow in the classification cabinet
In this flow, the folder hierarchical structure constructed in the above (1) to (8) is changed to another folder hierarchical structure.
[0068]
As shown in FIG. 22, the intra-classification cabinet reconstruction means 30 displays a new folder hierarchy structure designation screen on the display (step 801). Although the new folder hierarchy structure designation screen is not shown, it may have the same configuration as the file name creation screen 40 shown in FIG. In short, any screen may be used as long as the new folder hierarchical structure can be specified by an input means such as a keyboard or a mouse. Here, the current file name was assigned an identifier in the order of department, document type, and date.
Sales Department-Estimate-1999-10-28-Takahashi Construction. xls
In the order of date, department, document type, and change the new file name
1999-10-28-Sales Department-Estimation-Takahashi Construction. xls
As an example, an example of rebuilding the classification cabinet according to this will be described.
[0069]
It is determined whether or not the new folder hierarchy structure is determined using the new folder hierarchy structure designation screen (step 802). Cancel to end. If determined, the file monitoring flow of FIG. 14 by the file monitoring means 26 is temporarily stopped (step 804). Then, the name of the current classification folder is changed, and this is called a current classification folder (step 804). Subsequently, a new classification folder is created (step 805), and the current classification folder is set as the current folder (step 806).
[0070]
Moving to FIG. 23, it is determined whether or not there is a folder in the current folder (step 808). If it exists, the current folder is set as a folder one level lower (step 809), and then the process returns to step 808 and the folder exists. The folder search flow is repeated until no more (steps 808 to 809). In this way, the lowest folder is found.
[0071]
If no folder can be found in the current folder, it is determined whether or not a file exists in the current folder (step 810). If the file exists, the file information under the current folder (original file name Takahashi Construction.xls) is acquired (step 811), and the storage location structure information and folder name separator specified in steps 801 and 802 are obtained. The file name with the new storage destination identifier is created by using it (step 812). In other words, date-priority new file name: 1999-10-28-Sales Department-estimate-Takahashi Construction Make xls.
[0072]
On the other hand, if no file exists in the current folder in step 810, it is determined whether or not the current folder is the current classification folder (step 813). If it is not the current classification folder, the current folder is deleted as an unnecessary folder (step 814). ). Then, after setting the current folder as a folder one level higher (step 815), the process returns to step 808 and the above-described series of current folder deletion flow is repeated (steps 808 to 815). If the folder reaches the highest hierarchy and the current folder becomes the current classification folder, the current classification folder is deleted (step 816), the folder monitoring program is started, and the reconstruction flow is terminated (step 817).
[0073]
After the file name with the new / storage destination identifier is created in step 812, the process moves to FIG. 24, and the storage destination identifier in the new file name is read (step 818). It is determined whether a folder with the same name exists (step 819). If not, a new folder with the same name is created in the same hierarchy as the storage location identifier (step 820). After new creation or when a folder with the same name exists, the file storage location information is updated (step 821). Then, it is determined whether or not the storage destination identifier still exists in the file name (step 822). If it still exists, the process returns to step 818, and the file storage location information update flow is repeated until there is no storage location identifier in the file name (steps 818 to 822).
[0074]
When there is no storage destination identifier to be read in the file name in step 822, the file with the new file name is moved to the storage destination folder according to the file storage destination information (step 823). It is determined whether or not the movement is successful (step 823). If not, the process proceeds to an error flow (Err). If successful, it is determined whether or not database registration processing is necessary (step 825). If necessary, go to Database Flow (DB). After that, as in the case where the registration process is unnecessary, the process returns to step 810 and is repeated until the above-described reconstruction process is completed for another file in the current folder (steps 810 to 817).
[0075]
This will be explained with reference to FIG. 25. The file name in the “28” folder in the lowest hierarchy under the current classification folder: Sales Department—Estimation—1999-10-28—Takahashi Construction. From xls, Takahashi construction is file information. xls (step 811), new file name: 1999-10-28-sales department-estimate-Takahashi construction. xls is created (step 812). Then, under the new classification folder, a “1999” folder, a “10” folder, a “28” folder, a “sales” folder, and an “estimate” folder are sequentially created, and the “estimate” folder at the lowest level is created. New file name: 1999-10-28-Sales Department-Estimation-Takahashi Construction. The file with xls is moved (step 823). In this way, all folders and files under the current classification folder are reclassified and moved to the new classification folder, and the current classification folder and its subordinate folders and files are deleted (steps 814 and 816), and newly created. Replace.
[0076]
As described above in (8), in the embodiment, since a series of storage destination identifiers corresponding to the storage destination folder is attached to the file name, even when it is desired to reconstruct the file classification, the storage destination identifier It is easy to change the order of files, automatically create a new file name and a new hierarchy folder corresponding to the new file name based on the changed storage location identifier, and re-store the files in this created new hierarchy folder Can be. This automatic reconstruction is possible only when the storage destination identifier is attached to the file name.
[0077]
In the above-described embodiment, the general business field has been described as an example, but the present invention is not limited to this field. In the following, examples of two fields will be described.
[0078]
FIG. 26 shows an example of the printing industry. If the present invention is applied to an image file that is the basis of a leaflet such as a store, department store, supermarket, etc., it will be as follows. The original file name saved or created on the client machine 10 is pork loin. When the file 12 which is eps is put in the monitoring folder 11, the file 12 is automatically detected. After detection, a file name is formed by hierarchically adding desired storage location identifiers to the original file name. Here, the file name is super-access-food-meat-pork-pork loin. esp. The file 12 with the file storage location information is moved to the file distribution / distribution folder 21 on the server machine 20 side. On the server side, when the file distribution / distribution folder 21 detects the file 12 with the storage location identifier, the file 12 is automatically distributed to the storage location according to the file storage location information (identifier). Here, in the business folder as a classification folder, in the super access folder, in the grocery folder, in the meat folder, and further in the pork folder, the file is attached with file storage location information. Stored as is.
[0079]
Also, as in the medical industry example of FIG. 27, when applied to a DICOM image file, the following occurs. The original file name of the image inspected by the MR apparatus 50 is named Kazuyoshi Takahashi. When a dcm file is placed in the monitoring folder, the file is automatically detected. After detection, a file name is formed by hierarchically adding desired storage location identifiers to the original file name. Here, the file name is MR-1998-10-28-ACCS1717-Kazuyoshi Takahashi. dcm. This file image is transmitted through the network, and this image is received by the DICOM receiver 61 of the DICOM server machine 60 and moved to the file distribution / distribution folder 21. When the server-side file distribution / distribution folder 21 detects a file name like file 12 with a storage destination identifier on the DICOM server side, the file 12 is automatically distributed and stored in the storage destination according to the file storage destination information (identifier). In the DICOM image folder, in the MR folder, in the 1999 folder, in the 10 folder, in the 28 folder, and further in the ACCS 1717, the file 12 has the file storage location information attached. Stored.
[0080]
In addition, the rescue flow of the file in the folder is omitted for the time being, but by configuring the same program as the reconstruction flow of (8), it is possible to re-assign the file name and instruct the re-store It is. Further, in the embodiment, classification by the original file name is stopped, but it is also possible to classify up to the extension by setting up to the sixth hierarchy.
[0081]
By the way, in the above-described embodiment, a case has been described in which a series of storage location identifiers are created by hand using the file name creation screen of the file name creation means 15 and attached to the original file name. However, the present invention is not limited to this. For example, the storage destination identifier may be automatically attached to the file name after reading from the contents of the file name. Some file types have an area for inputting character information. If a storage location identifier is input in the area in advance, it is possible to automatically create a file name with a storage location identifier from a file without using the file name creation screen. This automatic creation function can be realized by providing the file name creation means, for example. Examples of the file in which the area is secured include a DICOM (US medical image standard) file and an MP3 (MPEG Audio layer 3) file. In the DICOM file, an area where a patient name, an examination date, an examination machine, and the like can be input in addition to the image portion is secured. The MP3 file has an area for inputting attached character information called an ID3 tag. You can enter song titles, artist names, album names, comments, etc. in this area.
[0082]
In the embodiment described below, a method for automatically creating a file name with storage destination information without using the above-described file name creation screen will be specifically described.
[0083]
The example shown in FIG. 30 is basically the same as the electronic classification cabinet example applied to the DICOM in FIG. The difference is that the tag information in the DICOM file is read and analyzed, and the file name and storage location are automatically determined based on the analysis result.
[0084]
As shown in the image diagram described below in FIG. 30, the contents of the DICOM file are mainly composed of an image part and a tag information part as an area for inputting storage destination information. In this tag information portion, a plurality of areas serving as storage destination identifiers such as a patient ID area, a patient name area, a birthday area, a sex area, an examination instance UID area, an examination date area, an examination ID area, and an examination machine area are secured. ing.
[0085]
As described above, the file name with the storage destination identifier is changed to MR-1998-10-28-ACCS1717-Kazuyoshi Takahashi. dcm. If the storage location identifiers separated by hyphens are called the first hierarchy, the second hierarchy, ... the fifth hierarchy, and the final file name in order from the front, the patient name entered in the patient name area is the final file name. Become. The examination date area is the second, third, and fourth hierarchy, the examination ID area is the fifth hierarchy, and the inspection machine area is the first hierarchy. Which tag is assigned to which hierarchy is set in advance.
[0086]
The part responsible for automatically creating a file name with a storage destination identifier from the tag information of the DICOM file may be on the MR device (DICOM compatible inspection device) 50 side or the DICOM server machine 60 side. When assigned to the MR device 50 side, it is preferably assigned to the file name creation means 15 (see FIG. 5). When the file is to be assigned to the DICOM server machine 60 side, the file monitoring means 26 (see FIG. 5) in the DICOM receiver 61 may be provided with a file name creation means (not shown) and assigned to the means.
[0087]
Next, an explanation flow of reading tag information and automatic file name creation will be described with reference to FIG. 31. Here, the file name automatic creation function is provided in the file name creation means 15 on the MR apparatus side.
[0088]
As shown in FIG. 31, the file name creation means 15 first loads folder hierarchy information (which information is set for which folder of each hierarchy is created by the DICOM file) (step 901). After loading, it waits to receive a folder change message from the folder monitoring program (step 902). When the folder change message is received, the count value N is initialized, and the created folder information is initialized (step 903). It is determined whether the processing for the number of elements included in the folder hierarchy information (the number of layers from the first hierarchy to the final file name) has been completed (step 904). If it is determined that the process has not been completed, the Nth from the DICOM file A data element (storage destination identifier) corresponding to the folder is acquired (step 905). Next, the count value N is incremented, the acquired data element is added to the created folder information (step 906), and steps 904 to 906 are repeated until the processing for the number of elements is completed.
[0089]
When processing for the number of elements is completed, a folder included in the created folder information is created (step 907). The DICOM file is moved to the created folder (step 908). It is determined whether or not the movement is successful (step 909). If not, the process proceeds to the error processing flow of FIG. If it is determined that the process has succeeded, the process proceeds to step 215 of FIG. 11 (in this flow, step 216 subsequent to step 215 is omitted). As described above, the file name creation means 15 acquires a series of storage location information from the contents of the DICOM file, attaches the acquired storage location information to the original file name, and stores the file in a designated folder. Perform the operation automatically.
[0090]
The above description is about a DICOM file. However, in the case of a music file such as MP3, the following tag image can be used.
<Artist> U 3rd layer
<Song name> AAA file name
<Album name> FFF 4th layer
<Release year> 1999 Level 2
<Genre name> Japanese female vocal 1st level
<Copyright>…
・
・
・
If a file name with a storage destination identifier is created using such an ID3 tag, music files can be stored by automatic classification as in the case of the DICOM file described above.
[0091]
【The invention's effect】
According to the present invention, the storage location information is attached to the file name, and the file is automatically distributed to a deep folder, so that the file can be easily searched and extracted without using database software. be able to. Further, the classification folder can be automatically and easily reconstructed based on the storage location information attached to the file name.
[Brief description of the drawings]
FIG. 1 shows a conceptual diagram of a basic operation structure of a classification cabinet according to an embodiment of a file management apparatus of the present invention.
FIG. 2 is a conceptual diagram of a layer structure of a classification cabinet according to the embodiment.
FIG. 3 is a partial detailed explanatory view of FIG. 2;
FIG. 4 is a configuration diagram of a network system according to the embodiment.
FIG. 5 is a block diagram of a file management apparatus according to an embodiment.
FIG. 6 is an explanatory diagram of an environment setting file according to the embodiment.
FIG. 7 is a client side folder monitoring flow according to the embodiment;
FIG. 8 is an explanatory diagram showing actual movement on the client side according to the embodiment;
FIG. 9 is a flow of file name creation and file movement with storage location identifier according to the embodiment.
FIG. 10 is an explanatory diagram showing a file name creation screen according to the embodiment.
FIG. 11 is a flow of file name creation and file movement with storage location identifier according to the embodiment.
FIG. 12 is an explanatory diagram showing an actual movement on the server input side according to the embodiment;
FIG. 13 is an error processing flow on the client side according to the embodiment.
FIG. 14 is a folder monitoring flow on the server side according to the embodiment.
FIG. 15 is an explanatory diagram showing an actual movement on the server side according to the embodiment;
FIG. 16 is a file distribution flow according to the embodiment.
FIG. 17 is a file distribution flow according to the embodiment.
FIG. 18 is a file storage routine flow according to the embodiment.
FIG. 19 is a database registration process flow according to the embodiment;
FIG. 20 is an explanatory diagram showing an actual operation of database registration processing according to the embodiment;
FIG. 21 is an error processing flow on the server side according to the embodiment.
FIG. 22 is a reconstruction flow in a classification cabinet according to the embodiment.
FIG. 23 is a reconstruction flow in a classification cabinet according to the embodiment.
FIG. 24 is a reconstruction flow in a classification cabinet according to the embodiment.
FIG. 25 is an explanatory diagram showing an actual movement of reconstruction within a classification cabinet according to the embodiment;
FIG. 26 is an example of an electronic classification cabinet applied to an image file in the printing industry according to the embodiment.
FIG. 27 is an example of an electronic classification cabinet applied to DICOM in the medical industry according to the embodiment.
FIG. 28 is an explanatory diagram showing a directory structure for file management of a conventional example.
FIG. 29 is another explanatory diagram showing a directory structure for file management of a conventional example.
FIG. 30 is an explanatory diagram of a tag reading image of a DICOM file in an example of an electronic classification cabinet applied to DICOM in the medical industry according to the embodiment.
FIG. 31 is a flow of tag reading image of the DICOM file of FIG. 30;
[Explanation of symbols]
10 Client machine
11 Monitoring folder
12 files (managed files)
20 server machine
21 File distribution folder

Claims (9)

An input means for receiving a folder name of each folder in the hierarchy, including the storage destination folder should be managed files are stored,
By arranging the folder names inputted from the input means in a delimited order in a hierarchical structure, file storage destination information having a plurality of folder names is formed, and the file storage destination information is used as an original file of the managed file. File name creation means for changing the original file name to a file name with file storage location information,
The file name with the file storage location information changed by the file name creation means is acquired, a folder having the same name as the first folder name is formed among the plurality of folder names included in the file storage location information, Until the folder with the same name as the last folder name is formed under the folder, folders with the same name as the next folder name are created hierarchically, and the last folder attached to the file name with the file storage location information A file management system comprising: file distribution means for storing the managed file under the storage destination folder that is a folder having the same name as the name.   The file management system according to claim 1, wherein the file name creation unit has a function of acquiring the file storage location information from the contents of the managed file and attaching the acquired file storage location information to the original file name. .   A first file that detects the presence or absence of a managed file in the monitoring folder and transmits a creation command for creating the file name with file storage location information to the file name creating means when the managed file is detected. The file management system according to claim 1 or 2, further comprising a monitoring unit. Moving means for moving the managed file with the file name with the file storage location information from the monitoring folder to a file distribution folder;
The presence / absence of the managed file moved from the monitoring folder to the file distribution / distribution folder is detected. When the managed file is detected, the file distribution unit sends the managed file from the file distribution / distribution folder to the storage location. The file management system according to claim 1, further comprising a second file monitoring unit that transmits a distribution command for distribution to a folder.   5. The database registration processing means for registering the managed file having the file name with file storage location information stored under the storage destination folder by the file distribution means in a database. File management system. The file management system according to any one of claims 1 to 5, wherein the file management system includes an intra-classification cabinet restructuring unit for reconstructing a folder hierarchical structure under the current classification folder.
The reconstruction means in the classification cabinet is:
And reconstruction input means for receiving a folder name of each folder in the new hierarchy structure, including a new storage folder to the managed file is stored,
Detecting means for detecting the presence or absence of the managed file having a file name with the current storage location information in each folder, going down each folder of the hierarchical structure under the current classification folder;
When the managed file is detected by the detecting means, the new file storage location information having a plurality of folder names is formed by arranging the folder names inputted by the restructuring input means in a hierarchical structure. Reconstructed file name creation means for attaching the new file storage location information to the original file name of the managed file and changing the original file name to a file name with new file storage location information;
The file name with the new file storage location information changed by the reconstructed file name creation means is obtained, a folder having the same name as the first folder name constituting the new file storage location information is formed, and under the folder Until the folder with the same name as the last folder name is formed, folders with the same name as the next folder name are hierarchically formed and the same as the last folder name given to the file name with the new file storage location information. Reconstructed file distribution means for storing the managed file under the new storage folder that is a folder with a name ;
File management system that example Bei the. In the file management method of the file management system,
Monitor the presence of managed files in the watch folder,
When the managed file is detected, the folder name of each folder in the hierarchical structure including the storage destination folder in which the managed file is to be stored is received.
By arranging the input folder names in a hierarchical structure with a separator, the file storage location information having a plurality of folder names is formed, and the file storage location information is attached to the original file name of the managed file. , Change the original file name to a file name with file storage location information,
Move the managed file with the file name with storage location information from the monitoring folder to the file distribution folder,
Monitor the existence of the managed file in the file distribution folder,
When the managed file is sensed, the file name with the changed file storage location information is obtained, a folder having the same name as the first folder name constituting the file storage location information is formed, and under the folder, Until a folder with the same name as the last folder name is formed, folders with the same name as the next folder name are formed hierarchically,
A file management method for storing the managed file under a storage folder that is a folder having the same name as the last folder name attached to the file name with file storage location information.   The file storage destination information is acquired from the contents of the managed file when the file storage destination information is attached to the original file name, and the acquired file storage destination information is attached to the original file name. The file management method described. In a computer-readable storage medium storing a program for operating two computers including a client computer and a server computer, the program includes:
A process for monitoring the presence or absence of a managed file in a monitored folder. When the managed file is detected, the folder name of each hierarchical folder including the storage destination folder in which the managed file is to be stored is delimited in the hierarchical structure order. The process of forming file storage destination information having a plurality of folder names by arranging them, and attaching the file storage destination information formed by the file storage destination information forming means to the original file name of the managed file, A process of changing the original file name to a file name with storage location information and a process of moving a managed file having the file name with storage location information from the monitoring folder to the file distribution folder are executed on the client computer. Let
A process for monitoring the presence / absence of the managed file in the file distribution / distribution folder. When the managed file is detected, the file name with the changed file storage location information is acquired, and the first file constituting the file storage location information is acquired. Forming a folder with the same name as the folder name, and hierarchically forming folders with the same name as the next folder name until a folder with the same name as the last folder name is formed under the folder; and The server computer is caused to execute a process of storing the managed file under a storage folder that is a folder having the same name as the last folder name attached to the file name with the file storage destination information. Storage medium.

Images