JP4373971B2 - Information processing program - Google Patents

Description

  The present invention relates to an information processing method, an information processing program, and an information processing apparatus for easily displaying an instruction on how to deal with the other party along with information on the other party of the incoming call.

  Even in a large company that provides a telephone for each employee, it is normal for an outside line number to be one in a group such as a department. And any phone within the group can be picked up from your own phone.

  Further, as a conventional technique, there is one that specifies a partner from a telephone number and displays personal information (for example, see Patent Document 1).

Japanese Patent Application No. 1-234283

  However, if the employee at the other end of the phone call takes his / her seat away, the employee who picks up the phone does not know what he / she is, and cannot respond appropriately according to the other party. For example, you might be dealing with an important customer, or you will not be aware that it is a sales call, and you will respond more than necessary.

  In addition, even if you have been asked in advance how you want to respond, you may forget or do not remember well when you actually receive a call, for example, the message to the other party may be ambiguous There was a thing.

  In the invention described in Patent Document 1, personal information is displayed by specifying the other party from the telephone number. However, since the display destination is a telephone display, only the minimum is known, and Each person has no choice but to guess from their names.

  On the other hand, the person who made the call must explain again that it is not necessary to explain if the other party is not present, such as their affiliation, telephone number, circumstances or background of the call, etc. Don't be.

  Also, even after the call ends, the transmission of messages from employees who actually responded to employees who were absent often leaks or is delayed. As described above, in the prior art, when the employee who is the contact person cannot answer the telephone, the smooth and appropriate response cannot be made, causing the efficiency of the work to be lowered.

  In order to solve the above-described problems caused by the prior art, the present invention can provide an appropriate and uniform service (no variation among individuals) according to the other party regardless of who is calling other than the original person in charge. An information processing method, an information processing program, and an information processing apparatus are provided.

  In order to solve the above-described problems and achieve the object, the information processing method, information processing program, or information processing apparatus according to the present invention specifies a person who should originally correspond to the caller of the call from the caller. The background color of the window is determined based on the handling method, and information on the caller is displayed on the window of the background color.

  The information processing method and the information processing program according to the present invention further display information on the person in charge on the window.

  In addition, the information processing method according to the present invention is characterized in that information relating to a meeting between the sender and the person in charge is further displayed on the window.

  According to these inventions, information such as who is the other party of the telephone and how to respond is displayed on the personal computer (PC) of the person who actually took the telephone.

  As described above, according to the present invention, information such as who is the other party of the telephone and how to respond is displayed on the PC of the responder who actually took the call, and the actual condition of the responder. In addition to providing an appropriate and uniform service (no individual variation) according to the other party, regardless of who other than the person in charge took the call, There is an effect that an information processing method, an information processing program, and an information processing apparatus capable of promptly and surely notifying the person in charge of the response result are obtained.

  Exemplary embodiments of an information processing method, an information processing program, and an information processing apparatus according to the present invention will be explained below in detail with reference to the accompanying drawings.

(Outline of the present invention)
The present invention can be summarized in a single word. When another employee B picks up a phone addressed to the employee A who is out of his / her seat with his / her own telephone, the PC (usually the employee B) On the display of the PC used by the computer, the person who made the call, who made the call, how to respond, and the like are displayed.

  Employee A registers in advance the correspondence method of the telephone that he / she received when he / she was absent from the screen as shown in FIG. Specifically, there are the following four types of correspondence methods that can be specified.

(1) In the case of a message, background color: yellow Set when there is some message for the other party who made the call. You can ask them to answer if they ask, or you can tell them if they don't ask you.

  FIG. 2 is an example of a screen displayed on the PC of the employee B who picks up the phone when the employee A designates “message” as the handling method. As shown in the figure, the above screen

  (1) Information on the business partner who is the caller of the telephone (hereinafter referred to as “sender information”)

  (2) Information on the person in charge within the company that should correspond to the above-mentioned business partner ("person in charge information")

  (3) Schedule of visits that the person in charge puts in between the above-mentioned business partners (same “schedule of visits”)

  (4) History of visits between the above-mentioned person in charge and the above-mentioned business partners (same “visit history”)

(5) Message content to be transmitted to the above suppliers (“Message content”)
Etc., and yellow is set as the background color.

(2) In the case of forwarding, the background color is blue. If you are in a place where you can relay the call even if you have removed your seat (such as another employee's seat or a conference room in the same building), Ask the phone to transfer the phone. When employee A designates “transfer”, the screen displayed on employee B's PC is almost the same as in FIG. 2, but the displayed information is from (1) to (4). The screen background color is blue instead of yellow.

(3) In the case of refusal of reception, the background color: red, say “I have a day off” and have it treated gently. This is set when the other party is persistent sales, or there is an undecided problem, or the other party does not want to talk for some reason. When employee A specifies “reject reception”, the screen displayed on employee B's PC is almost the same as in FIG. 2, but the displayed information is from (1) to (4). The screen background color is red instead of yellow.

(4) If not specified, background color: green or white If employee A does not specify a response method, it is considered that “not specified” is specified. In the case of “not specified”, how to respond is arbitrary for the employee B who actually took the call. In this case, the screen displayed on employee B's PC is almost the same as in FIG. 2, but the displayed information is from (1) to (4), and the background color of the screen is green instead of yellow ( It is different from being white (when there is no future visit) or white (when there is no future visit).

  Employee B refers to the screen and responds as instructed by employee A. In the case of (2) forwarding or (3) reception refusal, there is nothing more to do, but in the case of (1) message, or even if not specified in (4) If there is a problem, you must report to the employee A himself / herself the reaction of the other party and the requirements heard from the other party.

  First, in the case of the message (1), the screen as shown in FIG. 3 is displayed immediately after the call is finished. Therefore, whether employee B has sent the message left by employee A to the other party, conversely, the other party sends the message to employee A. Enter the assigned message, the name and date / time of the corresponding person, etc. (Note that the “corresponding” field displays the owner of this PC and the “corresponding date / time” field displays the current date and time by default. So change it if necessary). The contents input here are sent to the employee A himself / herself as an electronic mail as shown in FIG.

  If (4) is not specified, employee B may take any action, but there is a promise to meet with employee A sooner than that. This is a case where the other party has consulted about changes in the date and place of the appointment.

  Therefore, in the present invention, even if employee A has not specified a handling method, when a call is made from a business partner who has a future promise with employee A, immediately after the call is finished, FIG. With such a screen, the employee B is inquired as to whether or not the requirement was a change in the promise.

  If the appointment is changed, the date / time and location after the change, the responder, the corresponding date / time, etc. are entered on the screen as shown in FIG. The current date and time are displayed in the “corresponding date and time” column by default, and can be changed as necessary. The contents input here are sent to the employee A himself / herself as an electronic mail as shown in FIG.

(Hardware configuration)
FIG. 8 is a block diagram showing an example of the hardware configuration of the information processing apparatus according to this embodiment of the present invention.

  As illustrated, the information processing apparatus according to the present embodiment includes a CPU 801, a ROM 802, a RAM 803, an HDD (hard disk drive) 804, an HD (hard disk) 805, an FDD (flexible disk drive) 806, and an example of a removable recording medium. FD (flexible disk) 807, display 808, network I / F (interface) 809, keyboard 811 and mouse 812. Each of the above parts is connected by a bus or cable 800.

  Here, the CPU 801 controls the entire apparatus. The ROM 802 stores a program such as a boot program. The RAM 803 is used as a work area for the CPU 801.

  The HDD 804 controls data read / write with respect to the HD 805 according to the control of the CPU 801. The HD 805 stores data written according to the control of the HDD 804.

  The FDD 806 controls reading / writing of data with respect to the FD 807 according to the control of the CPU 801. The FD 807 stores data written according to the control of the FDD 806. As the removable recording medium, in addition to the FD 807, a CD-ROM (CD-R, CD-RW), MO, DVD (Digital Versatile Disk), memory card, or the like may be used.

  The display 808 is, for example, a CRT, a TFT liquid crystal display, a plasma display, or the like, and displays various data such as a document, an image, and the like including a cursor, a window, an icon, and the like. A network I / F 809 is connected to the LAN through a network cable 810 and controls transmission / reception of data between the LAN and the inside of the apparatus.

  The keyboard 811 includes keys for inputting characters, numbers, various instructions, and the like, and inputs data into the apparatus. A touch panel type input pad or a numeric keypad may be used. The mouse 812 moves the cursor, selects a range, moves the window, changes the size, and the like. A track ball, a joystick, a cross key, a jog dial, or the like may be used as long as it has the same function as a pointing device.

(Functional configuration)
Next, FIG. 9 is an explanatory diagram showing a functional configuration of the information processing apparatus according to the embodiment of the present invention.

  As shown in the figure, the information processing apparatus according to the present embodiment includes a telephone monitoring unit 900, a caller information extraction unit 901, a supplier master 902, a person-in-charge information extraction unit 903, an employee master 904, a meeting schedule extraction unit 905, This includes a schedule master 906, a meeting history extraction unit 907, a meeting history master 908, a handling method identification unit 909, a handling method master 910, a display unit 911, a background color master 912, and a handling result notification unit 913. The details of the function of each part will be described in the flowchart described later, and only the outline will be described here.

  The telephone monitoring unit 900 is a functional unit that detects an incoming call to a telephone (usually a telephone used by the same employee as the apparatus) and the raising / lowering of the receiver. When there is an incoming call, the telephone number of the caller is received and output to the caller information extraction unit 901 described later. When the handset is raised or lowered, that is, when the call starts or ends. The fact is notified to the display unit 911 described later.

  The caller information extraction unit 901 is a functional unit that searches a supplier master 902 as shown in FIG. 10 using a telephone number input from the telephone monitoring unit 900 and extracts a record of a supplier specified by the number. . Then, all items of the extracted record are output to the display unit 911 which will be described later, and the customer number (transactioner identification number) and the telephone number input from the telephone monitor 900 are described later. Output to 903.

  Returning to FIG. 9, the person-in-charge information extraction unit 903 searches the employee master 904 as shown in FIG. 11 with the supplier number input from the caller information extraction unit 901, and the transaction specified by the number. It is a functional part that extracts the records of employees who are in charge of the previous person. Then, all items of the extracted record are output to the display unit 911 described later, and the employee number (employee identification number) and the supplier number and telephone number input from the caller information extraction unit 901 are described later. To the meeting schedule extraction unit 905, the meeting history extraction unit 907, and the handling method identification unit 909.

  Returning to FIG. 9, the meeting schedule extraction unit 905 next searches the schedule master 906 as shown in FIG. 12 based on the employee number input from the person-in-charge information extraction unit 903 and the telephone number of the business partner, and It is a functional unit that extracts a record of a current or future visit schedule between the person and the sender. Then, all items of the extracted record and a flag indicating whether or not a future meeting schedule exists are output to the display unit 911 described later.

  Returning to FIG. 9, the visit history extraction unit 907 then searches the visit history master 908 as shown in FIG. 13 based on the employee number input from the person-in-charge information extraction unit 903 and the telephone number of the business partner. It is a functional unit that extracts records of past visit history between the person in charge and the sender. And all the items of the extracted record are output to the display part 911 mentioned later.

  The visit history master 908 is automatically generated from the schedule master 906 described above. In other words, the schedule master 906 is periodically checked, and if there is a record in which the “date and time” field is past than the present and a certain telephone number is set in the “phone number” field, the record is referred to the visit history. Move to master 908.

  Here, only the record having the telephone number is moved in the miscellaneous schedules such as meetings, business trips, seminar participations, vacations, etc. registered in the schedule master 906. This is because it is assumed that it is a schedule to meet at least someone else. In addition, not only outside business partners but also meetings with other employees, for example, by setting the telephone number of the employee, the history of meeting can be left in the visit history master 908.

  Returning to FIG. 9, the response method specifying unit 909 searches the response method master 910 as shown in FIG. 14 based on the employee number and the business partner number input from the person-in-charge information extraction unit 903, and Is a functional unit that specifies a pre-designated response method for the call from the caller. In the illustrated example, number 1 means “message”, 2 means “transfer”, and although not shown, number 3 means “reception refusal”. If there is no corresponding record in the corresponding method master 910 in the first place, “ "No specification" is specified.

  Of the various items in the handling method master 910, the “message content to the destination” field holds the content of the message to be transmitted to the other party of the telephone when “message” is designated as the handling method. . In addition, “correspondence flag” is a flag indicating whether or not the above message has been transmitted after the call ends, “corresponder” is the employee number of the corresponding employee, “correspondence date” is the date and time when the correspondence was made, “from the other party” The “message content” is the content of the message ascertained from the other party, and is automatically updated on the basis of the screen of FIG. 3 or the like after the call ends (blank unless a response is made).

  In addition, if an “expiration date” field is further provided in the handling method master 910 and records that have passed this time limit are automatically deleted, old messages that are no longer necessary, for example, can be obtained by employees who do not know the circumstances. It can be prevented from being transmitted again. Since there is a case where it is desired to refuse reception indefinitely like sales, “no expiration date (indefinite)” may be set as the expiration date.

  Next, the display unit 911 displays the screen as shown in FIG. 2 when the telephone monitoring unit 900 is notified of the fact of the start of the call, and the display unit 911 when the fact of the end of the call is notified. 5 is a functional unit that displays the screens shown in FIGS. 5 and 6 on the display 808, respectively. The display unit 911 refers to a background color master 912 as shown in FIG. 15 when determining the background color of the screen of FIG.

  Next, if the response method is “message”, or if the response method is not specified, but the call is from a business partner who has a promise to meet soon, This is a functional unit that sends an e-mail as shown in FIG. 4 or 7 to the person in charge who should have handled it.

(Correspondence method display process)
Next, FIG. 16 is a flowchart showing the procedure of the handling method display process in the information processing apparatus according to this embodiment of the present invention.

  When the telephone monitor 900 detects an incoming call (step S1601: Yes) and receives the caller's telephone number (step S1602: Yes), the apparatus first stores information on the caller who made the call. The caller information extraction unit 901 extracts it (step S1603). FIG. 17 is a flowchart showing in detail the procedure of the sender information extraction process.

  The caller information extraction unit 901 searches the supplier master 902 in FIG. 10 for a record that matches the telephone number input from the telephone monitoring unit 900 (step S1701), and if there is a matching record (step S1701). (S1702: Yes), the record is extracted from the supplier master 902 (step S1703). Then, all items of the extracted record are output to the display unit 911, and the supplier number and telephone number are output to the person-in-charge information extraction unit 903, respectively (step S1704).

  If a telephone number cannot be received because a call is received with the non notification setting (step S1602: No in FIG. 16), the telephone number can be received, but the corresponding record exists in the supplier master 902. If not (step S1702 in FIG. 17: No), all the processes described below are skipped and the process ends. If the sender cannot be specified, the following process cannot be performed. However, instead of simply ending, instead of the screen in FIG. 2, for example, “Telephone number cannot be specified or is not registered. "Please ask the name of the other party and enter it below." A message may be displayed on the screen to request additional information for identifying the sender.

  Returning to FIG. 16, when the sender information is extracted as described above, the apparatus extracts the information of the person in charge who should originally correspond to the sender by the person-in-charge information extraction unit 903 (step S1604). . FIG. 18 is a flowchart showing in detail the procedure of this person-in-charge information extraction process.

  The person-in-charge information extraction unit 903 searches the employee master 904 in FIG. 11 with the supplier number input from the caller information extraction unit 901 (step S1801), and if there is a corresponding record (step S1802: Yes), Records are extracted from the employee master 904 (step S1803).

  Then, the extracted records are rearranged so that the telephone number that matches the telephone number of the incoming telephone is higher and the lower one is lower (step S1804), and all items of these records are displayed in the display unit 911. And the employee number, the customer number and the telephone number input from the caller information extracting unit 901 are output to the meeting schedule extracting unit 905, the meeting history extracting unit 907, and the handling method specifying unit 909 (step S1805). ).

  If the corresponding record does not exist in the employee master 904 (step S1802: No), a meeting schedule extraction process (step S1605), a meeting history extraction process (step S1606), and a corresponding method specifying process (steps) described later (step) Step S1607) is skipped, and only the information on the supplier who is the sender is displayed.

  Returning to FIG. 16, when the sender information and the person in charge information are extracted as described above, the apparatus next displays the meeting schedule between the sender and the person in charge by the meeting schedule extraction unit 905. Extraction is performed from the master 906 (step S1605). FIG. 19 is a flowchart showing in detail the procedure of the meeting schedule extraction process.

  The meeting schedule extraction unit 905 searches the schedule master 906 of FIG. 12 based on the employee number and telephone number input from the person-in-charge information extraction unit 903 (step S1901), and if there is a corresponding record (step S1902: Yes). The record is extracted from the schedule master 906 (step S1903).

  If the extracted record has a start date and time later than the current date and time, that is, a future (future) visit schedule is included (step S1904: Yes), all items of the extracted record and the future If the information on the scheduled visit is not included (step S1904: No), all items of the extracted records and the information on the future scheduled visit are output to the display unit 911 (steps S1905 and S1906). ).

  Returning to FIG. 16, when the meeting schedule information is extracted as described above, the apparatus extracts the meeting history between the caller and the person in charge from the meeting history master 908 of FIG. 13 by the meeting history extraction unit 907. (Step S1606).

  After extracting various types of information to be displayed on the screen of FIG. 2 as described above, the apparatus identifies the person in charge identified in step S1604 by the corresponding method identification unit 909. The response method specified for the call from the caller is specified by the person in charge whose number matches the telephone number of the callee (step S1607). That is, if the corresponding record exists in the handling method master 910 of FIG. 14, the handling method specified by the number of the record is designated, and if there is no such, “no designation” is designated.

  Thereafter, the display unit 911 determines the background color of the screen to be displayed based on the handling method specified by the handling method specifying unit 909 and the presence or absence of a future schedule notified from the meeting schedule extraction unit 905 (step S1608). ). That is, as shown in the background color master 912 of FIG. 15, when the response method is “message”, it is yellow, when it is “forward”, it is blue, and when it is “reception refusal”, it is red. If the other party is not specified or the person in charge does not have a person in charge in the first place, the background color is white in principle, but the background color is set to green only for business partners who are scheduled to meet in the future. To do.

  The display unit 911 creates a screen as shown in FIG. 2 by inserting the various information extracted in steps S1603 to S1606 into the background color window determined above (step S1609). When the start fact is notified (step S1610: Yes), the above screen is displayed (step S1611).

  Thereafter, the above screen is continuously displayed until the call is finished, and when the telephone handset is placed (step S1612: Yes), the response result notification unit 913 then displays a response result to the person in charge who should have originally responded. Notification is performed (step S1613). FIG. 20 is a flowchart showing in detail the procedure of the correspondence result notification process.

  The response result notification unit 913 displays the background color of the screen displayed by the display unit 911 in step S1611 even if the person in charge has actually responded by telephone (step S2001: Yes) or even if it is another person. Is one of blue, red, and white (step S2001: No, step S2002: Yes), the process according to this flowchart is terminated as it is. In addition, it is possible to identify who has received the response (whether or not the person in charge is the person in charge) by searching the employee master 904 with the extension number of the telephone on which the call is actually made.

  On the other hand, if it is another person who responds and the background color is yellow, that is, if “message” is specified as the handling method (step S2001: No, step S2002: No, step S2003: Yes), the handling is performed. The result notification unit 913 instructs the display unit 911 to display the input screen as shown in FIG. 3 (step S2004). Note that the name of the employee who took the call (specified from the extension number) is entered in the “corresponding person” column of the screen shown in the figure, and the current date and time are entered in the “corresponding date / time” column by default.

  Then, the response result notifying unit 913 updates the response method master 910 based on the input of the response result received from the screen, the input of the message from the other party, the correction of the responder and the response date and time, and the like (step S2005). An e-mail as shown in FIG. 4 is created and transmitted to the person in charge who is absent (step S2006).

  On the other hand, if the background color is green, that is, the handling method is not specified, but there is a future meeting schedule with the other party of the telephone (step S2003: No), the handling result notification unit 913 displays the display unit. Instructed to 911, the inquiry screen as shown in FIG. 5 is displayed (step S2007).

  When “Yes” is selected on the above screen, that is, when the telephone request is a promise change (step S2008: Yes), an input screen as shown in FIG. Step S2009). Then, the response method master 910 is updated based on the input of the desired change date and desired change location received on the screen, the correction of the responder and the corresponding date and time (step S2005), and as shown in FIG. An electronic mail is created and transmitted to the person in charge who is absent (step S2006).

  According to the embodiment described above, even if anyone actually answers the telephone because of the absence of the person in charge, a uniform response can be made in accordance with the intention of the person in charge. In addition, since a plurality of persons in charge are displayed on the screen of FIG. 2, even if there is no person in charge to make a call, it is possible to relay to other persons in charge.

  In addition, the personal information of the person who made the call, whether it is a frequent visitor, whether there is a schedule for a meeting in the near future, etc. are displayed, so it is easy to predict and understand the other party's requirements. You can do it. As a result, there is no way to explain the same thing over and over (such as telephone numbers and details of promises already made). Even when the person in charge answers the telephone, the above information is useful for quickly grasping the business.

  In addition, you can be sure that the person who has the message knows the contents, and you can be sure that the phone you want to receive is forwarded during the meeting. On the other hand, even if it is a phone call that you do not want to respond to, such as sales or solicitation, it is difficult for a company to reject incoming calls, but if you tell others that you are absent, you will give an unpleasant impression You can decline without

  In addition, if necessary, the person in charge will be notified immediately after the call about how the responder actually handled the call, preventing subsequent reports from being leaked, delayed, and mistakes, so that the person in charge can be contacted promptly and reliably. You can Moreover, since it is a notification by e-mail, the person in charge can check the contents from anywhere at any time.

  Note that the telephone monitoring unit 900, the caller information extraction unit 901, the person-in-charge information extraction unit 903, the meeting schedule extraction unit 905, the meeting history extraction unit 907, the handling method identification unit 909, the display unit 911, and the handling result notification unit 913 described above. Specifically, it is realized by the CPU 801 executing a program read from the HD 805 to the RAM 803. This program can be stored and distributed in various recording media such as FD807, CD-ROM (CD-R, CD-RW), and MO in addition to HD805, and can also be distributed via a network. .

  The supplier master 902, employee master 904, schedule master 906, meeting history master 908, handling method master 910 and background color master 912 are realized by the HD 805.

(Supplementary Note 1) A caller information extraction process for extracting information about a caller of a telephone;
A background color determination step for determining a background color of the window based on a response method specified by the person in charge who should originally correspond to the caller for a call from the caller;
A display step of displaying the information extracted in the sender information extraction step in a window of a background color determined in the background color determination step;
An information processing method comprising:

(Additional remark 2) Furthermore, the person in charge information extraction process which extracts the information regarding the said person in charge is included,
In the display step, the information extracted in the sender information extraction step and the information extracted in the person-in-charge information extraction step are displayed in a background color window determined in the background color determination step. The information processing method according to appendix 1.

(Additional remark 3) Furthermore, the meeting information extraction process which extracts the information regarding the meeting between the said sender | caller and the said person in charge is included,
In the display step, the information extracted in the sender information extraction step and the information extracted in the meeting information extraction step are displayed in a background color window determined in the background color determination step. The information processing method according to attachment 1.

(Supplementary Note 4) In the display step, when the handling method specified by the person in charge for the call from the caller is transmission of a message to the caller, the content of the message is displayed in the window. The information processing method according to any one of Supplementary Note 1 to Supplementary Note 3, wherein:

(Supplementary Note 5) Further, whether or not the message is transmitted to the caller when the handling method specified by the person in charge for the call from the caller is transmission of a message to the caller The information processing method according to any one of Supplementary Note 1 to Supplementary Note 4, further comprising: a notification step of notifying the person in charge by electronic mail.

(Supplementary note 6) Further, if the person in charge does not specify a handling method for the call from the caller, and there is a future visit schedule between the person in charge and the caller, the visit schedule The information processing method according to any one of Supplementary Note 1 to Supplementary Note 4, further comprising a notification step of notifying the person in charge of the desired change date or desired change location by e-mail.

(Supplementary note 7) A caller information extraction step for extracting information related to the caller of the telephone;
A background color determination step of determining a background color of the window based on a response method that is specified by the person in charge who should originally correspond to the caller for a call from the caller;
A display step of displaying the information extracted in the sender information extraction step in a window of the background color determined in the background color determination step;
An information processing program for causing a computer to execute.

(Appendix 8) Caller information extraction means for extracting information related to the caller of the telephone;
A background color determining means for determining a background color of the window based on a response method that a person in charge who should originally correspond to the caller specifies a call from the caller;
Display means for displaying the information extracted by the caller information extraction means in a background color window determined by the background color determination means;
An information processing apparatus comprising:

It is explanatory drawing which shows an example of the response method designation | designated screen in the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows an example of the information display screen in the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows an example of the response result input screen in the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows an example of the electronic mail transmitted to an absent person in charge by the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows an example of the inquiry screen of a telephone requirement in the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows another example of the response result input screen in the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows another example of the electronic mail transmitted to the absent person in charge by the information processing apparatus concerning this Embodiment of this invention. It is a block diagram which shows an example of the hardware constitutions of the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows the functional structure of the information processing apparatus concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the supplier master 902 concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the employee master 904 concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the schedule master 906 concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the visit history master 908 concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the response method master 910 concerning this Embodiment of this invention. It is explanatory drawing which shows typically the content of the background color master 912 concerning this Embodiment of this invention. It is a flowchart which shows the procedure of the response method display process in the information processing apparatus concerning this Embodiment of this invention. It is a flowchart which shows the procedure of the sender | caller information extraction process in the information processing apparatus concerning this Embodiment of this invention. It is a flowchart which shows the procedure of the person in charge information extraction process in the information processing apparatus concerning this Embodiment of this invention. It is a flowchart which shows the procedure of the meeting schedule extraction process in the information processing apparatus concerning this Embodiment of this invention. It is a flowchart which shows the procedure of the response result notification process in the information processing apparatus concerning this Embodiment of this invention.

Explanation of symbols

800 bus or cable 801 CPU
802 ROM
803 RAM
804 HDD
805 HD
806 FDD
807 FD
808 Display 809 Network I / F
810 Network cable 811 Keyboard 812 Mouse 900 Telephone monitoring unit 901 Caller information extraction unit 902 Supplier master 903 Person in charge information extraction unit 904 Employee master 905 Meeting schedule extraction unit 906 Schedule master 907 Meeting history extraction unit 908 Meeting history master 909 Method identification unit 910 Corresponding method master 911 Display unit 912 Background color master 913 Correspondence result notification unit

Claims (4)

A caller information extraction step for extracting caller information related to the caller of the telephone;
A meeting schedule extraction process for extracting information on a current or future meeting schedule between the person in charge identified by the sender information extracted in the sender information extraction process and the sender ,
A handling method that the person in charge specifies for the call from the caller , and a background color determination step for determining a background color of the window based on information on the meeting schedule extracted in the meeting schedule extraction process ;
A display step for displaying the caller information extracted in the caller information extraction step in a window of the background color determined in the background color determination step;
An information processing program for causing a computer to execute. In the display step, when the correspondence method specified by the person in charge regarding the call from the caller is transmission of a message to the caller, the content of the message is displayed on the window. The information processing program according to claim 1 . Further, when the correspondence method specified by the person in charge for the call from the caller is transmission of a message to the caller, the person in charge determines whether or not the message has been transmitted to the caller. The information processing program according to claim 1 or 2 , wherein the computer is caused to execute a notification step of notifying the user of the information by e-mail. In addition, when the person in charge does not specify a handling method for the call from the caller and there is a future visit schedule between the person in charge and the caller, the desired change date and time of the visit schedule or change desired location information processing program according to claim 1 or 2, characterized in that to execute the notification process to the computer to be notified by e-mail to the person in charge.

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