JP4246847B2 - Facsimile transmission / reception method, facsimile transmission / reception apparatus and communication system - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a facsimile transmission / reception method for electronically transmitting / receiving a facsimile and a facsimile transmission / reception apparatus using the same.
[0002]
[Prior art]
In a conventional facsimile transmission / reception terminal device, once output on paper is scanned and transmitted by facsimile, at the time of reception, the received data is output on paper.
[0003]
In addition, if a fax modem having a facsimile transmission / reception function is attached to a personal computer, a document as digital data created on the personal computer can be faxed as it is, thereby preventing deterioration of image quality and saving paper.
[0004]
Further, a fax server having at least a fax modem and a plurality of personal computers can be connected via a LAN, and the fax modem possessed by the fax server can be shared by the plurality of personal computers, and facsimile transmission / reception can be performed from each personal computer.
[0005]
[Problems to be solved by the invention]
When a facsimile transmission / reception terminal device receives a facsimile, it prints on a predetermined sheet of paper and outputs it. As the number of received items and the number of received items increase, the arrangement becomes complicated, and moreover, paper output is required. Since there is a risk that the contents can be easily seen by others, there is a problem that a document requiring security cannot be easily transmitted by facsimile.
[0006]
Also, in the case of a fax server that uses a single fax modem shared by multiple personal computers, the received facsimile data is always stored electronically, making it easier to manage compared to paper output. However, there was a problem that the contents of the received data could be confirmed from any personal computer.
[0007]
In addition, recently, with the development of OA equipment, it is undeniable that the movement toward paperless is particularly active in business processing and the like.
[0008]
SUMMARY OF THE INVENTION It is therefore an object of the present invention to provide a facsimile transmission / reception method and a facsimile transmission / reception apparatus using the facsimile transmission / reception method capable of ensuring paperless transmission / reception of facsimile data and ensuring the security of document data transmitted / received by facsimile. .
[0009]
[Means for Solving the Problems]
The facsimile transmission / reception method of the present invention transmits original data by facsimile, temporarily stores original data received from the public network, and displays only the first page when referring to the stored original data, When the document data is sorted by destination, the sorted document data is displayed on all pages, thereby enabling paperless transmission / reception of the facsimile, and ensuring the security of the document data transmitted / received by the facsimile.
[0010]
More preferably, the transmission status of the document data transmitted by facsimile is displayed.
[0011]
The facsimile transmission / reception apparatus according to the present invention includes a transmission means for transmitting original data by facsimile, a storage means (fax server 12) for storing original data received from the public network, and a first page of the original data stored in the storage means. First display means for displaying only the document, sorting means for sorting the document data on which only the first page is displayed by the first display means by destination, and document data sorted by this sorting means for all pages By providing the second display means for displaying, it is possible to make paperless when the facsimile is transmitted / received, and the security of the document data transmitted / received by the facsimile can be ensured.
[0012]
The facsimile transmission / reception apparatus of the present invention displays only the first page of the original data stored by the transmission means for transmitting the original data by facsimile, the storage means for storing the original data received from the public network, and the storage means. First display means, sorting means for sorting the document data on which only the first page is displayed by the first display means by destination, and document data sorted by the sorting means are displayed on all pages. 2 and a third display means for displaying the transmission status of the document data transmitted by facsimile by the transmission means, enabling paperless transmission / reception of the facsimile, and transmission / reception by facsimile. As a result, the security of the manuscript data to be transmitted can be ensured and the usability at the time of facsimile transmission is improved.
[0013]
Each of the above means can be recorded and distributed on a recording medium such as a floppy disk or CD-ROM as a program that can be executed by a computer.
[0014]
DETAILED DESCRIPTION OF THE INVENTION
An embodiment of the present invention will be described below with reference to the drawings.
[0015]
FIG. 1 shows a configuration example of the entire communication system according to the present embodiment. For example, a fax server (FAX server) 12 is installed on a site of a factory or the like, and a public network. 1 is connected to a local network (LAN) 2 provided on the premises.
[0016]
In addition to the fax server 12, the LAN 2 is assigned one by one to each individual (which may be a department or section to which each individual belongs, but these are collectively referred to as “individuals” herein). A plurality of (for example, three) personal computers 14 to 16 such as personal computers are connected so as to communicate with each other.
[0017]
The fax server 12 includes at least one or more fax modems, and receives data transmitted from a plurality of (for example, two here) terminal devices 11a and 11b having a facsimile transmission / reception function via the public network 1. When it is received, it is stored, and when a facsimile transmission instruction is received from any of the terminals 14 to 16 via the LAN 2, the instructed data is transmitted to the public network 1 by facsimile.
[0018]
In addition, one terminal (personal computer) 13 is directly connected to the fax server 12. The terminal 13 performs an operation of sorting received documents stored in the fax server 12 according to destinations. That is, in each of the terminals 14 to 16 connected to the LAN 2, a personal folder (herein referred to as a personal BOX) is created as a distribution destination of received originals received and stored by the fax server 12. ing. Those who can access the personal BOX are limited in advance. For example, the contents of the personal BOX can be referred to only when it is confirmed that the person is registered in advance in the personal BOX by performing ID collation or the like.
[0019]
On the first page of a normal facsimile, the destination of the facsimile is described. Therefore, only the first page of each received document is displayed on the screen of the terminal 13, and the operator of the terminal 13 is an individual corresponding to the destination described on the first page of each received document displayed on the screen of the terminal 13. Move the received document file to a folder. Alternatively, the received document may be transferred to the individual by e-mail. After moving to the personal BOX, the guard for the first and subsequent pages on the received document is released, and all pages can be referred to. In this way, there is no need to worry about the contents of each received document being looked into by a third party.
[0020]
Next, the processing operation at the time of facsimile reception will be described with reference to the flowchart shown in FIG. Here, although it demonstrates as a processing operation of the terminal 13, it is not restricted to this case, The processing function as shown below should just be mounted in the at least 1 terminal of the terminals 13-16.
[0021]
First, the operator of the terminal 13 accesses the fax server 12, performs collation of the ID number, etc., and logs in to the fax server 12 (step S1). Then, a received document reception list as shown in FIG. 3 is displayed on the display device of the terminal 13.
[0022]
In the fax reception list shown in FIG. 3, the reception date / time, source information, number of sheets, mode, and document management serial number of each received document are displayed in the order of reception date / time.
[0023]
The transmission date and time is the date and time when reception of the received document is started. The sender information is identification information of the document sender, and may be, for example, a station number or a subscriber number of the document sender. The number of sheets is the number of sheets received in one communication. The mode is a symbol representing the linear density of the received document. For example, “N” is normal, “F” is fine, “C” is semi-super fine, and “S” is super fine. The document management serial number is an identification number for uniquely identifying each received document.
[0024]
The operator clicks an instruction button B1 “Select” for a desired received document from the fax reception list as shown in FIG. 3 using the mouse (step S3). For example, if the received document instruction button B1 displayed first in the list of FIG. 3 is clicked, the first page of the selected received document is displayed as shown in FIG. 4 (step S4).
[0025]
As shown in FIG. 4, the first page of the selected received document is displayed in the display area R1 on the received document display screen. The second and subsequent pages are guarded so that they cannot be accessed from this screen.
[0026]
The operator can recognize the destination from the first page of the received document displayed in the display area R1 of the display screen as shown in FIG. 4, and based on this, the file of the received document is associated with the destination. Move to a personal BOX. Alternatively, the file of the received document is transferred as an e-mail to the individual corresponding to the destination.
[0027]
When moving to a personal BOX, enter the personal BOX name of the individual in the area R3 of FIG. 4, or when transferring as an e-mail, enter the mail address of the individual in the area R2 of FIG. When the “execute” button B2 is clicked with the mouse, the file of the received document is moved to the personal BOX or transferred by electronic mail (step S6).
[0028]
If the received document selected in step S3 is to be deleted, the “delete” button B3 is double-clicked.
[0029]
When it is desired to end the above processing, for example, after the processing in steps S3 to S6 is performed on all received documents displayed in the fax reception list, for example, the operator may log out from the fax server 12 (step S7).
[0030]
As described above, after the file of the received document is moved to the personal BOX or transferred by e-mail, the contents of the received document can be confirmed (all pages) on the terminals 14 to 16.
[0031]
For example, a received document page search screen as shown in FIG. 5 is displayed on the display devices of the terminals 14 to 16. From this search screen, a list of page numbers of the received document is displayed in the region R4 so that all pages of the received document can be confirmed. The list of page numbers may be a reduced display of the received document. If a desired page number is clicked with the mouse, a screen R5 displaying the content of the desired page is displayed superimposed on the search screen as shown in FIG. 6, for example. If a scroll operation is performed on the screen R5, all pages of the received document can be confirmed.
[0032]
As shown in FIG. 5, assuming that up to 10 pages can be displayed on one screen, the “next page” button B5 is clicked with the mouse to display the 11th and subsequent pages. Furthermore, if the button B6 displayed as “To List” is clicked from the search screen of FIG. 5, the fax reception list in the format as shown in FIG. 3 has been moved to the personal BOX, or e-mail A list of only the files of the received manuscript transferred at is displayed.
[0033]
Next, the facsimile transmission processing operation in the terminals 14 to 16 will be described with reference to the flowchart shown in FIG.
[0034]
The user accesses the fax server 12 from the terminal and collates the ID number and the like in order to fax the original document created in any of the terminals 14 to 16 as it is (step S11). Then, for example, by inputting necessary information such as a destination on the screen for inputting necessary information for facsimile transmission displayed on the display device of the terminal, and clicking the “Send” button, the file The server 12 executes facsimile transmission of the specified document data (step S12). The processing operations in steps S11 to S12 are the same as those of a conventional fax software having a fax server function.
[0035]
After executing the facsimile transmission, the terminals 14 to 16 can also confirm the transmission state of the transmitted fax document.
[0036]
That is, by issuing a transmission list display instruction from any of the terminals 14 to 16 on a predetermined screen, for example, a list of fax original files for which facsimile transmission is instructed on the same day is displayed on the display device of the terminal. Is done. When the user selects a desired file from this list, for example, a screen for displaying the transmission status of the selected file as shown in FIG. 8 is displayed.
[0037]
In FIG. 8, the transmission destination fax number is displayed in the item “transmission destination number”. The item “situation” indicates the transmission status of the file. For example, if it is “sending”, it means that transmission has not been completed, including a retry waiting state. Further, “transmitted” means that transmission is normally completed. “Busy” means a transmission failure due to retry over. “Error” means a transmission failure due to a communication error or the like.
[0038]
The user can confirm the transmission status as shown in FIG. 8, and if the transmission fails, for example, the user can easily perform the subsequent measures by executing transmission again.
[0039]
【The invention's effect】
As described above, according to the present invention, it is possible to make paperless when transmitting and receiving a facsimile, and it is possible to ensure the security of document data transmitted and received by the facsimile.
[Brief description of the drawings]
FIG. 1 is a diagram showing a configuration example of an entire communication system according to an embodiment of the present invention.
FIG. 2 is a flowchart for explaining a processing operation at the time of facsimile reception.
FIG. 3 is a diagram showing a display example of a facsimile reception list.
FIG. 4 is a diagram showing a screen display example of the first page of a received document.
FIG. 5 is a view showing a display example of a received document page search screen.
FIG. 6 is a diagram showing a screen display example for displaying all pages of a received document.
FIG. 7 is a flowchart for explaining a facsimile transmission processing operation;
FIG. 8 is a diagram showing a screen display example for displaying a transmission status of a selected transmission original file.
[Explanation of symbols]
1 ... Public network,
2 ... LAN (Local Area Network)
11a, 11b ... Terminal device 12 having facsimile transmission / reception function ... Fax servers 13-16 ... Terminal device

Claims (5)

A facsimile transmission / reception device;
A plurality of terminals connected to the facsimile transmission / reception apparatus via a network and having personal folders as distribution destinations of document data received by the facsimile transmission / reception apparatus;
A facsimile transmission / reception method in a communication system including:
The facsimile transmission / reception device stores the original data received from the public network in the storage means,
The facsimile transmission / reception device guards against access to pages other than the first page of each original data stored in the storage means, and displays only the first page.
When the facsimile transmitting / receiving apparatus moves the original data on which only the first page is displayed to the personal folder of the terminal corresponding to the destination, or transfers it to the terminal as an e-mail to the individual corresponding to the destination,
A facsimile transmission / reception method , wherein the terminal displays all pages of the original data in the personal folder or the original data transferred as the e-mail . The facsimile transmission / reception apparatus transmits original data instructed from each terminal by facsimile,
2. A facsimile transmission / reception method according to claim 1 , wherein each terminal displays a transmission status of document data instructed to perform facsimile transmission to the facsimile transmission / reception apparatus . A facsimile transmission / reception device;
A plurality of terminals connected to the facsimile transmission / reception apparatus via a network and having personal folders as distribution destinations of document data received by the facsimile transmission / reception apparatus;
A facsimile transmission / reception apparatus in a communication system including:
Transmission means for facsimile transmission of document data instructed from each terminal ;
Storage means for storing document data received from a public network;
Display means for displaying only the first page after guarding so that pages other than the first page of each original data stored in the storage means cannot be accessed ,
Sorting means for moving the original data on which only the first page is displayed on the display means to the personal folder of the terminal corresponding to the destination, or transferring to the terminal as an e-mail to the individual corresponding to the destination;
A facsimile transmission / reception apparatus comprising: A facsimile transmission / reception device;
A plurality of terminals connected to the facsimile transmission / reception apparatus via a network and having personal folders as distribution destinations of document data received by the facsimile transmission / reception apparatus;
In a communication system including:
The facsimile transmission / reception apparatus includes:
Transmission means for facsimile transmission of document data instructed from each terminal ;
Storage means for storing document data received from a public network;
A first display means for displaying only the first page after guarding to prevent access to pages other than the first page of each original data stored in the storage means;
Sorting means for moving the original data on which only the first page is displayed on the first display means to the personal folder of the terminal corresponding to the destination, or transferring it to the terminal as an e-mail to the individual corresponding to the destination When,
Comprising
Each terminal
Second display means for displaying all pages of the original data transferred to the personal folder of the terminal by the sorting means or transferred as the e-mail ;
Third display means for displaying the transmission status of the document data facsimile-transmitted by the transmission means;
A communication system comprising: Computer
A transmission means for facsimile transmission of document data instructed from a terminal connected to the computer via a network;
Storage means for storing document data received from the public network;
Display means for displaying only the first page after guarding so that pages other than the first page of each original data stored in the storage means cannot be accessed .
Sorting means for moving document data on which only the first page is displayed on the display means to a personal folder of a terminal corresponding to the destination, or transferring to the terminal as an e-mail to an individual corresponding to the destination,
A machine-readable recording medium in which a program for functioning as a computer is recorded.

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