JP3433355B2 - Document processing device - Google Patents

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus for a personal computer, a word processor or the like which overwrites a prepared document on a stored document previously stored in a floppy disk or the like.

[0002]

2. Description of the Related Art Generally, in a document processing apparatus, when creating a document while thinking about the document, it is extremely difficult and time-consuming to create an optimal and convincing document, and trial and error is repeated many times. While correcting the document while doing so, in order to avoid the risk of losing the document due to power failure,
It was necessary to temporarily register the created document in an external storage device such as a floppy disk. At this time, when the created document is a new document, the document name is input from the keyboard and then registered and saved. Further, when the created document is an edited document, the document name is selected from the document name list screen and then registered and saved. Hereinafter, the former saving operation will be referred to as new saving, and the latter saving operation will be referred to as selective saving.

[0003]

By the way, in the case of new storage, if the same document name has already been registered and stored in the external storage device, a message indicating that the same document name exists is displayed, and once the Confirmation will be given, but if you frequently repeat temporary saving, or if you become accustomed to it, you may save as it is. Also, in the case of selective saving, saving is executed without any confirmation. As a result,
Regardless of the importance of the document stored in the external storage device, there is a drawback in that the document created this time is overwritten and erased to the saved document that should not be deleted. An object of the present invention is to effectively prevent erroneous overwriting of a completed important saved document when the created document is overwritten on the saved document previously saved in the external storage device.

[0004]

Means for Solving the Problems The means of the first invention (the invention according to claim (1)) is as follows. (1) At the time of creating a document, the designating means designates a status mark indicating the degree of completion of the document in association with the created document. Here, the status mark is, for example, a completion mark indicating that the document is a completed document that does not require modification, or a correction mark indicating that the document is being modified. (2) The comparing unit compares the status mark of the saved document with the status mark of the created document when the created document is overwritten on the saved document previously saved in the external storage device. (3) The message output means is a display device, a voice output device, or the like that outputs a predetermined message according to the comparison result by the comparison means. Means of the second invention (the invention according to claim (2)) is as follows. (1) At the time of creating a document, the designating means designates a status mark indicating the degree of completion of the document in association with the created document. Here, the status mark is, for example, a completion mark indicating that the document is a completed document that does not require modification, or a correction mark indicating that the document is being modified. (2) The comparing unit compares the status mark of the saved document with the status mark of the created document when the created document is overwritten on the saved document previously saved in the external storage device. (3) As a result of the comparison made by the comparison means, the overwriting prohibiting unit prohibits overwriting of the saved document having a high degree of completion when the saved document has a higher degree of completion than the created document.

[0005]

The operation of the means of the first invention is as follows. After the document is created, a status mark indicating the degree of completion of the document is designated by a keyboard or the like in association with the created document (new document or edited document). Then, when the created document is overwritten on the saved document previously saved in the external storage device, the status mark of the saved document is compared with the status mark of the created document, and a predetermined message is output according to the comparison result. It For example, if the created document is a new document, the status mark of the created document is a correction mark, and if the status mark of the saved document with the same document name is the completion mark, the saved document is of higher importance. A message stating "Cannot save" is displayed or output by voice or the like. The operation of the means of the second invention is as follows. When the created document is saved in the external storage device, the status marks of the saved document and the created document are compared, as in the first aspect of the invention. As a result, when the completeness of the saved document is higher than that of the created document, overwriting of the saved document having a high completeness is prohibited. Therefore, when the created document is overwritten on the saved document previously saved in the external storage device, it is possible to effectively prevent erroneous overwriting of the completed important saved document.

[0006]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment will be described below with reference to FIGS. FIG. 1 is a block diagram showing the basic configuration of a word processor. The CPU 1 is a central processing unit that controls the overall operation of this word processor in accordance with various programs stored in the ROM 2 and the like, and its peripheral devices such as a keyboard 3, a display device 4, and a printer in accordance with the input / output control program in the ROM 2. 5. Controls the input / output operation for the floppy disk device 6.

Here, when the document data is input from the keyboard 3 at the time of creating a document, the CPU 1 takes in the input document data and outputs it from the display device 4, or stores it in the document memory 7-1 in the RAM 7. Performs document creation processing. When registering and storing the created document stored in the document memory 7-1 in the floppy disk device 6,
When a status mark indicating the degree of completion of the document is designated from the keyboard 3, the CPU 1 associates the created document with R
A status mark is set in the file management area 7-2 in the AM7. In addition, the CPU 1 responds to the print command from the keyboard 3 by copying the document data in the document memory 7-1 to the printer 5.
The data is printed out or the document data in the document memory 7-1 is registered and saved in the floppy disk device 6 together with the contents of the file management area 7-2 in response to the save command from the keyboard 3.

The RAM 7 has a document memory 7-1, a file management area 7-2, a work area 7-3, etc., and the file management area 7-2 has a memory structure as shown in FIG. That is, the file management area 7-2 has an area for storing the title and status mark of a document in association with various file names. The document name is defined by the file name. Here, the status mark indicates the degree of completion of the document. In the present embodiment, there are two kinds of status marks, that is, a completion mark indicating that the document is a completed document and a correction mark indicating that the document is being modified. Indicates the degree of perfection of the document. Note that FIG. 6 is an example of a screen display when the document storage is designated, and the title of the document and the status mark are displayed together with the file name. In this case, the cursor is displayed at the "correction" position of the status mark, which indicates that the correction mark is selected and designated.

The operation of this embodiment will be described below with reference to the flow charts shown in FIGS. FIG. 3 shows a flow chart at the time of creating a document. Document creation processing is performed as usual (step A1), and then a completion mark or a correction mark is specified from the keyboard 3 according to the degree of completion of the created document. The status mark is the work area 7-
3 is temporarily stored in step 3 (step A2).

The keyboard 3 is used to register the document data thus created in the floppy disk device 6.
When a save command is input from, the CPU 1 executes a document save process. 4 and 5 are flowcharts showing this document saving process. When new saving or selective saving is designated from the keyboard 3 (step B1), the CPU 1 discriminates it (step B2). Here, as described above, "new save" refers to the case where the created document is a new document and then registered and saved after inputting the document name from the keyboard, and "selective save" refers to the case where the created document is an edited document When the document name is selected from the name list screen and then registered and saved, it is assumed that new save is specified.

Then, this is detected in step B2, and the process proceeds to step B12 in FIG. 5 to input the document name from the keyboard 3. Then, the document name read from the floppy disk device 6 and set in the file management area 7-2 is searched to check whether the same document name has already been set (step B13). If there is no same document name, the process proceeds to step B10 in FIG. 4, and the new document in the document memory 7-1 is registered and saved in the floppy disk device 6 together with the contents of the file management area 7-2. The status mark in the area 7-3 is written in the file management area 7-2 in association with the input new document name, and the contents of the file management area 7-2 are stored in the floppy disk device 6 together with the new document. Registration is saved.

On the other hand, when the document name input in association with the new document already exists, the status mark of the new document temporarily stored in the work area 7-3 is checked (step B14), Is a completion mark, the message data MSG is displayed and output (step B1).
5). As shown in FIG. 7, this message data MSG represents "Are you sure you want to save it as a completed document?" Done. When the cancel command is input, the saving process ends without registering and saving the new document in the document memory 7-1 in the floppy disk device 6.
When the save command is input, the process proceeds to step B10 (save process) in FIG. 4, and the new document in the document memory 7-1 is registered and saved in the floppy disk device 6 together with the contents of the file management area 7-2. At this time, the new document is overwritten on the saved document that has already been saved in the floppy disk device 6 with the same document name, and the status mark corresponding to the document name is overwritten with the status mark of the new document created this time. In this way, when the same document name already exists, if the status mark of the new document is the completion mark, the new document is overwritten on the saved document regardless of the status mark of the saved document.

If the status mark of the new document is a correction mark, the process proceeds to step B16 to read the status mark of the saved document from the document memory 7-1. If it is a correction mark (step B17), the message data is sent. MSG
Is displayed and output (step B18). As shown in FIG. 7, this message data MSG represents "There is a document with the same name. Do you want to save it?", And when both the new document and the saved document have the correction mark at the same level, one of them is displayed. Is message data for selecting. Here, if the release / save is checked in step B19 and the release command is input, the new document is not saved, and if the save command is input, the save process in step B10 is performed. The new document is overwritten on the saved document.

Further, when the status mark of the new document is a correction mark and the status mark of the saved document having the same document name as the completion mark is a completion mark, that is, when the completion degree of the saved document is higher than that of the new document. , Message data MSG is displayed (step B20). This message data MSG represents “cannot be saved because it is a completed document” as shown in FIG. 7. In this case, when saving a new document, it is necessary to input another new document name ( Step B12).

On the other hand, when the selective saving is designated, the list of the saved document names read from the floppy disk device 6 and set in the file management area 7-2 is displayed (step B3). At this time, a status mark is also displayed in association with the document name. When the desired document name is selected and designated from this list screen (step B4), the status mark of the edited document created this time is checked (step B5). If the status mark of the edited document is the completion mark, the message data MSG is displayed (step B6). Here, in step B7, a check for cancellation / save is performed. If the cancellation command is input, the edited document is not saved, and if the save command is input, the saving process of step B10 is performed. The edited document is overwritten on the saved document.

If the status mark of the edited document is the correction mark, the flow advances to step B8 to read the status mark of the stored document and check whether it is the correction mark or the completion mark (step B9). Here, if both the edited document and the saved document have correction marks of the same level, the saving process (step B10) is performed as it is, and the edited document of this time is overwritten on the saved document, but the saved document is edited with the completion mark. When the degree of completion of the stored document is higher than that of the document, the message data MSG is displayed and output (step B11). When saving an edited document, it is necessary to newly designate this document as a new document (step B2).

As described above, in this embodiment, the message data MSG is selectively displayed and output at the time of new saving, and the message data MSG is selectively displayed and output at the time of selective saving. Since the operator is warned and the operation to confirm the save is requested, it is possible to effectively prevent the created document from being accidentally overwritten by the saved document that has already been completed and has high importance. be able to. Also, when you specify selective saving, a status mark is also displayed on the document name list screen corresponding to the document name, so you can check at a glance whether the save destination document is a completed document or a document being modified. it can.

Although two kinds of status marks are shown in the above embodiment, three or more kinds of status marks may be designated so as to indicate the degree of completion of the document step by step. Further, in the above embodiment, the status mark is set in the file management area, but it may be added to the header portion of the document data or the like.

[0019]

According to the present invention, when a created document is overwritten on a saved document previously saved in an external storage device, it is possible to effectively prevent erroneous overwriting of a completed important saved document. . In this case, if the operator is warned by the confirmation message and the operation for confirming the storage is requested, the document can be accurately stored.

[Brief description of drawings]

FIG. 1 is a block diagram showing a basic configuration of a word processor according to an embodiment.

FIG. 2 is a diagram showing the contents of a file management area 7-2.

FIG. 3 is a flowchart showing an operation when creating a document.

FIG. 4 is a flowchart showing a part of a document saving process.

FIG. 5 is a flowchart showing a document saving process following FIG.

FIG. 6 is a diagram showing an example of a screen display when a document save is designated.

FIG. 7 is a diagram specifically showing various message data.

[Explanation of symbols]

1 CPU 2 ROM 3 keyboard 4 display devices 6 Floppy disk drive 7 RAM 7-1 Document memory 7-2 File management area 7-3 Work area

Continuation of front page (58) Fields surveyed (Int.Cl. ⁷ , DB name) G06F 17/21-17/24 G06F 12/00 G06F 9/06

Claims (2)

(57) [Claims] 1. When a document is created, a designating means for designating a status mark indicating the degree of completion of the created document in association with the created document, and overwriting the created document over a saved document previously stored in an external storage device. Document processing characterized by comprising: comparing means for comparing the status mark of the saved document with the status mark of the created document; and a message output means for outputting a predetermined message according to the comparison result by the comparing means. apparatus. 2. When a document is created, a designation means for designating a status mark indicating the degree of completion of the document in association with the created document, and overwriting the created document on a saved document previously stored in an external storage device. If the result of the comparison between the status mark of the saved document and the status mark of the created document is higher than that of the created document as a result of comparison by the comparing means, the saving of the completeness is higher. A document processing apparatus comprising: an overwriting prohibition unit that prohibits overwriting on a document.