JP2015049623A - File management system, control method thereof, and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a mechanism which reduces operational burden on a user for appropriately storing a file acquired by reading a paper document in a storage destination, and which notifies a user, before a print instruction from an image processor, of whether the print result of print data is likely to be in failure.SOLUTION: A file management system determines whether or not file names are the same, one of which is of a file whose print instruction has been accepted, and the other of which is of a file stored in a storage destination for the file acquired by reading the paper document printed according to the file having the print instruction thereof accepted. When the files are the same name, the file management system changes the name of the file having the print instruction thereof accepted, attaches the changed name and the storage destination to the file and instructs printing, specifies the attached file name and storage destination from the file acquired by reading the printed paper document, changes the name of the file to the attached file name, and stores the file in the attached destination.

Description

  The present invention relates to a file management system, a control method therefor, and a program, and more particularly to a technique for reducing user operations for appropriately storing a file obtained by reading a paper document in a storage destination. is there.

  In recent years, with the development of document management systems, the digitization of documents has progressed, but there are still workflows that must be printed on paper and dealt with, such as signatures and seals on documents.

  When a document in the document management system is printed, signed, stamped, and saved again in a predetermined location in the document management system by scanning, it is usually changed to a location (save destination) or a file name determined by the operation rules. In many cases, it is difficult for the user to perform such an operation.

  In Patent Document 1, a document (original document) and an instruction with attribute information about the document are printed together, and the original document is identified from the attribute information by scanning the instruction with the document at the time of scanning. The original document is overwritten and registered.

JP 2007-243600 A

  However, the above-mentioned Patent Document 1 only discloses that the read data is overwritten and saved using an instruction sheet.

  That is, in Patent Document 1, for example, template data of a business trip instruction document is stored in a folder managed by the document management system, and the business trip command printed by printing the template data. After filling in the necessary information on the form (paper) and obtaining approval from the approver, the specified folder managed by the document management system (different from the folder where the template data of the business trip order is registered) When the operation to register the approved business trip order data in (Folder) is performed (in the case of storing the read data in a different folder without overwriting the read data) Not considered.

  In addition, conventionally, it is necessary to prepare another sheet of instructions, which may increase the amount of paper resources used, and may mistakenly overwrite different files due to a mistake in the combination of instructions and paper documents. .

  Therefore, in the document management system, for example, the template data (file) of the business trip instruction document is printed, and the data obtained by reading the printed paper document is stored in a predetermined form without using another sheet of instructions. In the case of saving to another folder, the user still has to specify the storage destination of the data, and a complicated operation is required.

  In order to solve such problems, printing is performed by adding the save destination of the data from which the paper document is read and the file name of the file to be saved in the save destination (file name of the file to be printed) to the file to be printed. Then, it is conceivable to check the data obtained by reading the printed paper document and save the file whose name has been changed to the saving destination.

  However, when the data read from the paper document is stored in a predetermined another folder, there is a possibility that a file (document) having the same file name is instructed to be stored in the predetermined another folder.

  In other words, there is a case where the template data (file) of the same business trip order is always printed, and only the contents are changed, and approval is requested. In this way, if you reuse a file and forget to rewrite the file name, the same file name as the file name of the file where the paper document is read is added to the file when printing. There is also a possibility. In such a case, the user needs a complicated operation such as changing the file name.

  As described above, conventionally, a user operation for appropriately storing a file obtained by reading a paper document in a storage destination has been complicated.

  Accordingly, an object of the present invention is to provide a mechanism for reducing the user's operation for appropriately storing a file obtained by reading a paper document in a storage destination.

  The present invention is a file management system for managing a file and a file obtained by reading a paper document on which the file is printed, wherein the file and the file corresponding to the file are printed A management unit that manages storage destination information indicating a storage destination of a file obtained by reading a paper document; a reception unit that receives a print instruction of a file managed by the management unit; and printing by the reception unit Whether the file name of the file that has received the instruction is the same as the file name of the file stored in the storage location indicated in the storage location information managed by the management unit corresponding to the file The file name of the file that has received the print instruction by the accepting means by the first judging means for judging and the first judging means When it is determined that a file having the same file name is stored in the storage destination, a first change unit that changes a file name of a file that has received a print instruction by the reception unit, and a print by the reception unit An adding unit that adds a file name of the file and storage destination information managed by the management unit corresponding to the file to the file that has received the instruction, and a print instruction for the file added by the adding unit An instruction means for performing the operation, an acquisition means for acquiring a file obtained by reading a paper document printed by a print instruction by the instruction means, and an addition means from among the files acquired by the acquisition means. Specifying means for specifying the file name and storage destination information, and the file name of the file acquired by the acquiring means, A second changing means for changing the file name to the file name specified by the specifying means, and a file whose file name has been changed by the second changing means to the storage destination indicated by the storage destination information specified by the specifying means. Storage means for storing.

  In addition, the present invention provides a file management comprising management means for managing a file and storage destination information corresponding to the file and indicating a storage destination of the file obtained by reading a paper document on which the file is printed. A control method in the system, wherein a receiving unit receives a print instruction for a file managed by the management unit, a determination unit receives a file name of a file that has received a print instruction in the receiving step, and A determination step for determining whether or not the file name of the file stored in the storage destination indicated by the storage destination information managed by the management unit corresponding to the file is the same, and a first changing unit However, in the determination step, a file having the same file name as the file name of the file that has received the print instruction in the reception step is stored in the storage destination. A first change step for changing the file name of the file for which the print instruction has been received in the reception step, and the adding means, when it is determined that the file has been received in the reception step; An adding step of adding the file name of the file and the storage destination information managed by the management unit corresponding to the file, and an instruction unit giving an instruction to print the file added by the adding step An acquisition step for acquiring a file obtained by reading a paper document printed by a printing instruction in the instruction step, and an identification unit from the file acquired by the acquisition step; The specifying step for specifying the file name and the storage destination information added by the adding step, and the second changing means include the file acquired by the acquiring step. A second change step of changing the file name of the file to the file name specified by the specifying step, and a storage means stores the second name in the storage destination indicated by the storage destination information specified by the specification step And a storing step for storing the file whose file name has been changed by the changing step.

  Further, the present invention provides a file comprising management means for managing the file and storage destination information corresponding to the file and indicating a storage destination of the file obtained by reading a paper document on which the file is printed. The management system includes a receiving unit that receives a print instruction for a file managed by the management unit, a file name of a file that has received a print instruction by the receiving unit, and a file that is managed by the management unit corresponding to the file. A first determination unit that determines whether or not the file name of the file stored in the storage destination indicated in the storage destination information is the same, and the first determination unit, and the reception unit performs a print instruction If it is determined that a file with the same file name as the file name of the file that received A first changing unit that changes a file name of a file that has received an instruction; a file that has received a print instruction by the receiving unit; a file name of the file; and the management unit corresponding to the file An adding means for adding the storage destination information, an instruction means for instructing printing of the file added by the adding means, and a file obtained by reading a paper document printed by the printing instruction by the instruction means. Acquiring means for acquiring, specifying means for specifying the file name and storage destination information added by the adding means, and the file name of the file acquired by the acquiring means, from among the files acquired by the acquiring means, A second changing means for changing the file name specified by the specifying means; and a storage specified by the specifying means. The storage destination indicated earlier information, characterized in that to function as storage means for storing the file names by the second changing means has changed file.

  According to the present invention, it is possible to reduce the user's operation for appropriately storing a file obtained by reading a paper document in a storage destination.

1 is a block diagram schematically showing a system configuration of an information processing system according to an embodiment of the present invention. FIG. 2 is a block diagram illustrating a hardware configuration of a client 101 and a server 103 illustrated in FIG. 1. FIG. 2 is a block diagram illustrating an example of a hardware configuration of a multifunction peripheral 102 controller unit illustrated in FIG. 1. It is a figure which shows an example of the software configuration of the information processing system which concerns on embodiment of this invention. 5 is a diagram showing that document data is managed in a hierarchical structure in the document management software server 408, and is an example of a screen displayed on the client 101. FIG. FIG. 6 is a diagram showing a data configuration 601 and a data example 604 of a storage destination designation file 407. 5 is a diagram illustrating a data configuration of a QR code added to print data, a format example 704, and a data example 705. FIG. 5 is a flowchart illustrating an example of a procedure of document data print processing in the system according to the embodiment. 10 is a flowchart illustrating an example of detailed processing in Step 801. 10 is a flowchart illustrating an example of detailed processing in Step 902. 10 is a flowchart illustrating an example of a processing procedure for scanning a paper document that has been entered and stamped by the multi-function peripheral. 10 is a flowchart illustrating an example of a processing procedure for registering a scan image received from a scanner driver 403 in a server 101. 12 is a flowchart illustrating an example of detailed processing in Step 1202. It is a figure which shows an example of a document name and password input screen. It is a figure which shows an example of a password input screen.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

FIG. 1 is a block diagram schematically showing a system configuration of an information processing system (file management system) according to an embodiment of the present invention.

  As shown in FIG. 1, one or a plurality of clients 101, one or a plurality of multifunction peripherals 102 having a printer function and a scanner function, and a server 103 are connected via a local area network (LAN) 104. So that they can communicate with each other.

  The client 101 is a computer that is directly operated by a user, and registers and deletes document data managed by the document management software server 408 in the server 103 in which the document management software server 408 (software) is installed as software for managing document data. , An apparatus for instructing operation such as update and printing.

  Further, the client 101 controls the multi-function peripheral 102 and also gives an operation instruction regarding a scanning process (reading process) for reading a paper document in accordance with a user operation.

  The multifunction device 102 is a device for performing print processing and scanning (reading) of document data.

  The multi-function peripheral 102 may have a printer unit that performs printing and a scanner unit that performs scanning as separate housings.

  Since the server 103 functions as a document management software server 408, software for managing document data is installed. The server 103 stores document data on the hard disk.

  Further, the server 103 inputs / outputs and updates the document data stored in the server 103 and the attribute information of the document data in accordance with an instruction from the client 101.

Hereinafter, the hardware configuration of the client 101 and the server 103 illustrated in FIG. 1 will be described with reference to FIG.

FIG. 2 is a block diagram illustrating a hardware configuration of the client 101 and the server 103 illustrated in FIG.

In FIG. 2, reference numeral 201 denotes a CPU that comprehensively controls each device and controller connected to the system bus 204. Further, the ROM 202 or the external memory 211 has a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as OS), which is a control program of the CPU 201, and functions executed by each server or each PC (information processing apparatus). Various programs and the like to be described later necessary for the realization are stored.

A RAM 203 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program or the like necessary for execution of processing from the ROM 202 or the external memory 211 into the RAM 203 and executing the loaded program.

An input controller 205 controls input from an input unit 209 such as a keyboard (KB) or a pointing device such as a mouse (not shown). A video controller 206 controls display on the display unit 210 such as a CRT display (CRT) or a liquid crystal display.

A memory controller 207 is provided in an external storage device (hard disk (HD)), flexible disk (FD), or PCMCIA card slot for storing a boot program, various applications, font data, user files, editing files, various data, and the like. Controls access to an external memory 211 such as a compact flash (registered trademark) memory connected via an adapter.

A communication I / F controller 208 is connected to and communicates with an external device via the network (LAN 104), and executes communication control processing in the network. For example, communication using TCP / IP is possible.

Note that the CPU 201 enables display on the display unit 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. Further, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the display unit 210.

Various programs to be described later for realizing the present invention are recorded in the external memory 211 and executed by the CPU 201 by being loaded into the RAM 203 as necessary. Further, files and various tables used when executing the program are also stored in the external memory 211.

  Next, the hardware configuration of the multifunction peripheral 102 shown in FIG. 1 will be described with reference to FIG.

  FIG. 3 is a block diagram illustrating an example of a hardware configuration of the multifunction peripheral 102 controller unit illustrated in FIG.

  In FIG. 3, reference numeral 316 denotes a controller unit which is connected to a scanner 314 functioning as an image input device and a printer 312 functioning as an image output device, while being connected to a LAN (for example, the network (LAN 104) shown in FIG. 1) or a public line. By connecting to (WAN) (for example, PSTN or ISDN), input / output of image data and device information is performed.

  In the controller unit 316, reference numeral 301 denotes a CPU, which is a processor that controls the entire system. A RAM 302 is a system work memory for the CPU 301 to operate, and is also a program memory for recording a program and an image memory for temporarily recording image data.

  A ROM 303 stores a system boot program and various control programs. A hard disk drive (HDD) 304 stores various programs for controlling the system, image data, and the like.

  An operation unit interface (operation unit I / F) 307 is an interface unit with the operation unit (UI) 308, and outputs image data to be displayed on the display unit 320 of the operation unit 308 to the operation unit 308. The operation unit I / F 307 serves to transmit information (for example, information on a print instruction of a selected print job) input by the user (user) of the system from the operation unit 308 to the CPU 301. Note that the operation unit 308 includes a display unit 320 having a touch panel, and various instructions can be given by a user pressing (touching with a finger or the like) a button displayed on the display unit.

  A network interface (Network I / F) 305 is connected to a network (LAN) and inputs / outputs data. A modem (MODEM) 306 is connected to a public line and inputs / outputs data such as FAX transmission / reception.

  Reference numeral 318 denotes an external interface (external I / F), which is an I / F unit that accepts external inputs such as USB, IEEE 1394, printer port, and RS-232C. In this embodiment, for reading an IC card required for authentication Card reader 319 is connected to the external I / F 318. The CPU 301 can control reading of information from the IC card by the card reader 319 via the external I / F 318, and can acquire information read from the IC card. The above devices are arranged on the system bus 309.

  Reference numeral 320 denotes an image bus interface (IMAGE BUS I / F), which is a bus bridge that connects the system bus 309 and an image bus 315 that transfers image data at high speed and converts the data structure.

  The image bus 315 is configured by a PCI bus or IEEE1394. The following devices are arranged on the image bus 315.

  A raster image processor (RIP) 310 develops vector data such as a PDL code into a bitmap image. A printer interface (printer I / F) 311 connects the printer 312 and the controller unit 316, and performs synchronous / asynchronous conversion of image data. A scanner interface (scanner I / F) 313 connects the scanner 314 and the controller unit 316 and performs synchronous / asynchronous conversion of image data.

  An image processing unit 317 performs correction, processing, and editing on input image data, and performs printer correction, resolution conversion, and the like on print output image data. In addition to this, the image processing unit 317 performs image data rotation and compression / decompression processing such as JPEG for multi-valued image data and JBIG, MMR, MH for binary image data.

  The scanner 314 illuminates an image on paper as a document and scans it with a CCD line sensor, thereby converting it into an electrical signal as raster image data. The original paper is set on the tray of the original feeder, and when the apparatus user gives a reading start instruction from the operation unit 308, the CPU 301 gives an instruction to the scanner 314, and the feeder feeds the original paper one by one to read the original image. I do.

  The printer 312 is a part that converts raster image data into an image on paper. The method is an electrophotographic method using a photosensitive drum or a photosensitive belt, and an image is directly printed on paper by ejecting ink from a minute nozzle array. There are inkjet methods for printing, but any method may be used. The activation of the printing operation is started by an instruction from the CPU 301. The printer 312 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and has a paper cassette corresponding thereto.

  The operation unit 308 includes an LCD display unit 320, and a touch panel sheet is pasted on the LCD. The operation unit 308 displays a system operation screen. When a displayed key is pressed, the position information is displayed on the operation unit I. To the CPU 301 via / F307. The operation unit 308 includes, for example, a start key, a stop key, an ID key, a reset key, and the like as various operation keys.

  Here, the start key of the operation unit 308 is used when starting a document image reading operation. At the center of the start key, there are two color LEDs, green and red, which indicate whether or not the start key can be used. Further, the stop key of the operation unit 308 functions to stop the operation in operation. The ID key of the operation unit 308 is used when inputting the user ID of the user. The reset key is used when initializing settings from the operation unit.

  The card reader 319 reads information stored in an IC card (for example, Sony FeliCa (registered trademark)) under the control of the CPU 301, and reads the read information via the external I / F 318. The CPU 301 is notified.

  With the configuration described above, the multi-function peripheral 102 can transmit the image data read from the scanner 314 to the LAN 104 and print out the print data received from the LAN 104 by the printer 312.

  Also, the image data read from the scanner 314 can be faxed to the public line by the modem 306, and the image data received by fax from the public line can be output by the printer 312.

  Next, an example of the software configuration of the information processing system according to the embodiment of the present invention will be described with reference to FIG.

  FIG. 4 is a diagram showing an example of a software configuration of the information processing system according to the embodiment of the present invention.

  In the server 103, a document management software server 408 (software that functions as the document management software server 408) is installed as software for managing document data, and a storage destination designation file 407 (FIG. 6) is stored in the external memory 211 of the server 103. Is remembered.

  In other words, the document management software server 408 realizes a function as a server of the document management system.

  Further, the document management software server 408 manages and stores document data in a hierarchical structure as shown in FIG. 5, for example.

  FIG. 5 is a diagram showing that document data is managed in a hierarchical structure in the document management software server 408, and is an example of a screen displayed on the client 101.

  As shown in FIG. 5, the document management software server 408 manages each document data in a hierarchical structure, and saves each document data under the hierarchy from a top level layer with some folders as an intermediate layer. It is the composition to do.

  A folder in each hierarchy has a folder name. A folder name and a document data name (also referred to as a document name) connected by a separator character is called a full path, which is information for specifying a document.

  For example, when the folder name is folder 1 and folder 2 in order from the top, the document name is document 1, and the separator character is “¥”, the full path as information for identifying document 1 is [folder 1 \ folder 2 \ Document 1].

  For example, in the example of FIG. 5, there is a folder “01.Office document” in the work cabinet, and folders of “acknowledgment confirmation” and “business trip instruction” are stored in the folder. Is shown. The “acknowledgement confirmation” folder stores template document data (for example, a WORD file) for creating the “acknowledgement confirmation”, and the “business trip instruction” folder contains the “business trip instruction”. The document data (for example, a WORD file) for creating a “book” is stored.

  In addition, there is a folder “02. Approved document” in the work cabinet, and the folders “acknowledgment confirmation”, “business trip instruction”, and “other” are stored in the folder. Show.

  The “acknowledgement confirmation” folder contains document data generated by reading the printed paper document (acknowledgment confirmation) by the MFP 102 after the document data of the “acknowledgment confirmation” template is printed. A folder in which (for example, a PDF file) is stored.

  The “business trip instruction book” folder is a document generated by reading the printed paper document (business trip instruction document) by the multifunction peripheral 102 after the template document data of the “business trip instruction document” is printed. A folder in which data (for example, a PDF file) is stored.

The “other” folder is a folder in which document data (for example, PDF file) generated by reading and generating a paper document other than “acknowledgement confirmation” and “business trip instruction” by the multi-function peripheral 102 is stored.
Returning to the description of FIG.

  The document management software server 408 has functions such as registration of new document data, extraction of existing document data, update of existing document data, and deletion of existing document data in accordance with instructions from the document management software client 401 described later. I have. Further, the document management software server 408 has a function of adding attribute information to document data and searching for document data.

  The client 101 has a document management software client 401, a printer driver 402, a QR addition program 405, a scanner driver 403, scan processing software 404, and a QR decryption / document registration program 406 installed therein.

  The document management software client 401 realizes a function as a client of the document management system.

  The document management software client 401 has a GUI (screen) for receiving various operation instructions from the user and a function of displaying various data.

  The document management software client 401 has a function of requesting registration of document data from the document management software server 408 and a function of acquiring document data from the document management software server 408 and displaying the document data on the display unit 210. I have.

  The document management software client 401 has a function of calling the printer driver 402 to print document data.

  The printer driver 402 is a program having a function of forming print image information of document data and a function of controlling a configuration related to the printer of the multi-function peripheral 102 according to an instruction from the document management software client 401.

  The scanner driver 403 has a function of controlling the configuration related to the scanner of the multifunction device 102 and generates data (scan image) obtained by reading the paper document with the multifunction device 102 in accordance with an instruction from the scan processing software 404. It is a program with functions.

  The scan processing software 404 acquires a scan image from the scanner driver 403 and performs a process such as OCR on the scan image to create attribute information, and converts the scan image into a file format (form) such as PDF. And a function of outputting to the OS file system.

  Further, the scan processing software 404 acquires document data converted into a file format (form) such as PDF from the scanner driver 403, and registers the acquired document data in the document management software server 408 in order to decode the QR data. It has a function of delivering the document data (file) to the document registration program 406.

  The QR addition program 405 is executed in response to a call from the printer driver 402, prints document data to be printed (printed on paper), scans the printed paper document, and registers it in the document management software server 408. In this case, a function for automatically adding information necessary for determining a registration destination (storage destination) and a document name to QR code and adding it to document data to be printed (printed on paper) is provided.

  The QR decoding / document registration program 406 receives a document file (document data), for example, in the form of PDF from the scan processing software 404, searches the document data, searches and specifies the QR code, and specifies the specified A function for specifying the document name and storage location of the document data based on the information obtained by decoding the QR code is provided. Also, the QR decryption / document registration program 406 instructs the document management software client 401 to change the document name of the document data to the specified document name and store it in the specified storage location. It has a function.

  In addition, when the document management software client 401 instructs the document management software server 408 to store the document data in the specified storage location according to the instruction, the document management software server 408 stores the document data in the Store in the specified storage location.

  The save destination designation file 407 is stored in the external memory 211 of the server 103.

  The storage destination designation file 407 is a file referred to by the QR addition program 405 or the QR decoding / document registration program 406 of the client 101.

  An example of the storage destination designation file 407 is shown in FIG.

  FIG. 6 is a diagram illustrating a data configuration 601 and a data example 604 of the storage destination designation file 407.

  As shown in the data configuration 601 of the storage destination designation file 407 in FIG. 6, the storage destination designation file 407 has a configuration in which “storage source path 602” and “storage destination path 603” are associated with each other.

The “save source path 602” indicates the storage destination where the document data to be printed is stored, and the “save destination path 603” indicates the document data obtained by reading the paper document on which the document data is printed by the scanner. The storage destination (storage destination information) to be stored is shown.

  For example, in the uppermost record of the data example 604 of the save destination designation file 407 in FIG. 6, the document stored in “work cabinet ¥¥ 01.Office document ¥ acknowledgement confirmation” registered as the save source path. When the data is printed, the document data obtained by reading the printed paper document with a scanner is stored in “work cabinet ¥¥ 02.approved document ¥ acknowledgment confirmation”.

  As described above, the storage destination designation file 407 is a file defining the relationship between the original document data to be printed (document data to be printed) and the storage destination of the document data to be scanned and registered. A file whose contents are defined.

  Hereinafter, the procedure of the document data printing process in the system of the present embodiment will be described with reference to FIG.

  FIG. 8 is a flowchart illustrating an example of a procedure of document data print processing in the system of the present embodiment.

  8 is realized by the CPU 201 of the client 101 loading the program stored in the external memory 211 into the RAM 203 and executing it.

  When the user operates the client 101 to instruct the document management software client 401 to print the document data managed by the document management software server 408, the document management software client 401 instructs the document management software client 401 to print the document data. Is received (accepting means). A process for printing the document data in accordance with the print instruction will be described with reference to FIG.

  First, in accordance with a user operation instruction, the document management software client 401 accesses the document management software server 408, and displays the screen shown in FIG. 5 (information indicating the hierarchical structure and files of folders managed by the document management software server 408). Information for displaying the screen).

  Then, the document management software client 401 displays the screen shown in FIG. 5 based on the information.

  Then, the document management software client 401 receives, for example, designation of a file (a template file of a business trip instruction document) (a file is also referred to as document data) in a “business trip instruction document” folder by a user operation. And the file is acquired from the document management software server 408. At this time, the document management software client 401 obtains the path information (storage destination information stored in the server 103) and document name (file name) of the storage source of the file from the document management software server 408. .

  When the document management software client 401 receives a print instruction for the file from the user, the file management source path information (storage destination information stored in the server 103), the document name (file name), and the like. Then, the print image data of the file, which is the entity to be printed, is transferred to the printer driver 402 (step 801).

  Then, the printer driver 402 prints data (path information of the storage source of the file (storage destination information stored in the server 103), document name (file name), and print data received from the document management software client 401. A print request for the file including the print image data of the file that is a power entity).

  Detailed processing in step 801 will be described with reference to FIG.

  Next, detailed processing in step 801 will be described with reference to FIG.

  FIG. 9 is a flowchart illustrating an example of detailed processing in step 801.

  The printer driver 402 performs processing for converting the print image (data) received from the document management software client 401 into a command that can be understood by the printer of the multifunction peripheral 102, for example, a rendering command such as LIPS (step 901).

  Then, the printer driver 402 calls the QR addition program 405 and passes the storage source path information and document name information received from the document management software client 401 to the QR addition program 405.

  The QR addition program 405 generates a QR code using the storage source path information and the document name information received from the printer driver 402, and executes a process of pasting and composing it on the print image (data) ( Step 902).

  Detailed processing in step 902 will be described with reference to FIG.

  Next, the printer driver 402 transmits the print image generated by synthesizing the QR code in step 902 to the multi-function peripheral 102 and causes the multi-function peripheral 102 to execute a printing process on a paper document.

  Then, a printed paper document is output from the multi-function peripheral 102.

  Next, detailed processing in step 902 will be described with reference to FIG.

  FIG. 10 is a flowchart illustrating an example of detailed processing in step 902.

  In step 1001, the QR addition program 405 accesses the server 103 and acquires the storage destination designation file 407 stored in the server 103.

  Then, the QR addition program 405 collates the storage source path (storage source path information) delivered from the printer driver 402 with each record 602 in the format example (601) of FIG. A record that matches the storage path passed (save source path information) is identified. If a matching record is found, it is determined that the path written in 603 of the record is a storage destination path, and the storage destination path is acquired (step 1001).

  If no matching record is found, it is determined that the path written in 603 of the record 602 in which the field is blank is the storage destination path, and the storage destination path is acquired.

  In step 1002, the QR addition program 405 accesses the storage destination path determined in step 1001, and a file having the same document name (file name) as the document name received from the printer driver 402 is stored in the storage destination. It is determined whether or not.

  Then, in step 1003, if the file having the same document name is stored in step 1003, the QR addition program 405 proceeds to step 1004, and the file having the same document name is not stored. If yes, go to Step 1005.

  If it is determined in step 1004 that a file with the same document name is stored in the storage destination path, the QR addition program 405 cannot store the file with the same document name, so the file stored in the storage destination path The file name of the currently processed file (the document name received from the printer driver 402) is changed to another name that does not become the same as the file name. When changing, for example, there is a method of adding a number such as “(1)” after the current document name.

  In step 1005, the QR addition program 405 displays a document name / password input screen shown in FIG.

  The QR addition program 405 displays the document name in the field 1401 of the document name / password input screen (FIG. 14).

  The document name displayed in the field 1401 is the document name received from the printer driver 402. If the document name has been changed in step 1005, the changed document name is displayed.

  Here, the screen of FIG. 14 will be described.

  FIG. 14 is a diagram showing an example of a document name / password input screen.

  The document name / password input screen (FIG. 14) is a screen for inputting when the user wants to change the document name or to encrypt it during printing.

  A field 1401 on the document name / password input screen (FIG. 14) is a document name input field, in which the name of the original document is displayed in advance.

  However, if there are duplicate document names in the save destination path, the document name is changed to a unique document name.

  For this reason, if the user does not intend to change the document name, the user does not need to input anything because the user saves the document name displayed in advance without inputting anything.

  A check box 1402 on the document name / password input screen (FIG. 14) is an object for setting whether or not to encrypt the content of the QR code. Turn on the check if you want to encrypt. In this way, the user can determine whether or not to encrypt the document according to the security level of the document.

  A field 1403 of the document name / password input screen (FIG. 14) is a password input field, and is a field for the user to set a password as a decryption key when encrypting.

  A field 1404 of the document name / password input screen (FIG. 14) is a password confirmation field, and is a field for determining whether there is an input error of the password or whether it matches the contents of the field 1403.

Reference numeral 1405 in the document name / password input screen (FIG. 14) is an OK button that is pressed when the user wishes to close and close the operation on this screen.
Returning to the description of FIG.

  In step 1006, the QR addition program 405 proceeds to step 1007 when the OK button 1405 on the document name / password input screen (FIG. 14) is pressed in accordance with the operation by the user.

  At that time, the document name can be changed on the document name / password input screen (FIG. 14).

  The part that can be changed is a document name in the field 1401, a check for specifying whether or not to encrypt with the check box 1402, and in the case of encryption, a password can be input in the fields 1403 and 1404.

  Next, in step 1007, the QR addition program 405 accesses the storage destination path determined in step 1001, and a file having the same document name as the document name input in step 1006 is stored in the storage destination. It is determined whether or not.

  If it is determined in step 1007 that the file having the same document name as the document name input in step 1006 is stored, the QR addition program 405 proceeds to step 1009. If it is determined in step 1006 that a file having the same document name as the input document name is not stored, the process proceeds to step 1010 (step 1008).

  In step 1009, the QR addition program 405 displays a warning screen indicating that a file having the same document name as the document name input in step 1006 is stored.

This warning screen includes a message prompting the user to input again because the document name is duplicated.

  As described above, the QR addition program 405 displays the warning screen, and when the user closes the warning screen, the process returns to step 1005 to allow the user to input the document name again.

  In step 1010, the QR addition program 405 determines whether to perform QR code encryption. That is, when the check box 1402 on the document name / password input screen (FIG. 14) is checked and a character string to be used as a password is input in the field 1403 and the field 1404, it is determined that encryption is performed. , Go to Step 1011.

  If the check box 1402 on the document name / password input screen (FIG. 14) is not checked, or if a character string to be a password is not entered in the field 1403 and the field 1404, it is not encrypted. Determine and proceed to step 1012.

  In step 1011, the QR addition program 405 encrypts the document name and the storage destination path using the input password as a key. Further, “1”, which means that encryption is performed, is set as the encryption flag.

  In step 1012, the QR addition program 405 sets “0”, which means that encryption is not performed, as an encryption flag.

  In step 1013, the QR addition program 405 generates a QR code including the set encryption flag, document name, and storage destination path.

  At this time, when encryption is performed, encrypted character strings are used for the document name and the storage destination path. The character string thus created is converted into a QR code, and a QR code image (data) is created.

  FIG. 7 is a diagram showing a data structure of a QR code added to print data, a format example 704, and a data example 705.

  Reference numeral 701 denotes an encryption flag, which is a flag that specifies whether or not to encrypt the content of the QR code for security.

  For example, when the encryption flag is 0, encryption is not performed, and when it is 1, encryption is performed.

  Reference numeral 702 denotes a document name, which specifies what document name is set when the document data obtained by scanning is stored.

  Reference numeral 703 denotes a storage destination path, which designates which path is to be stored when document data obtained by scanning is stored.

  Reference numeral 704 denotes a format example.

  Specify comma-separated values in the order of encryption flag, document name, and save destination path. This is converted into a QR code and attached to the print image. In the case of encryption, the document name and the storage destination path are encrypted, and the encryption flag itself is left as it is.

705 is an actual example, and since the encryption flag is 0, the subsequent information is not encrypted, the document name is “0, 20130715_Osaka business trip instruction”, and the save destination path is “work cabinet ¥ 02.Approved. Document \ Business trip order ".
Returning to the description of FIG.

  Next, in step 1014, the QR addition program 405 scans the print image and searches for a margin as large as possible (an area where the generated QR code can be pasted).

  In step 1015, the QR addition program 405 overlays the QR code data on the print image with a size that fits in the margin confirmed in step 1014. Here, QR code writing is added by a drawing command such as LIPS.

  In this way, a print image to which the QR code is added is generated. The generated print image data is transmitted to the printer driver 402, and the process returns to step 903.

  The user fills in a predetermined matter on a paper document printed by the multifunction device 102, for example, after signing and sealing by an authorized person, operates the scan processing software 404 and fills in the multifunction device 102. • Scan stamped paper documents.

  Next, using FIG. 11, FIG. 12, and FIG. 13, a paper document that has been entered and stamped by the MFP 102 is scanned, and the obtained document data is stored in a folder managed by the document management software server 408. Processing to be performed will be described.

  In the following, a procedure for scanning a paper document that has been entered and stamped by the multi-function peripheral 102 will be described with reference to FIG.

  FIG. 11 is a flowchart illustrating an example of a processing procedure for scanning a paper document that has been entered and stamped by the multifunction peripheral 102.

  Note that the processing of each step shown in the flowchart shown in FIG. 11 is realized by the CPU 201 of the client 101 loading a program stored in the external memory 211 into the RAM 203 and executing it.

  First, when the client 101 receives a scan instruction by a user operation, the client 101 outputs a scan command to the scanner driver 403.

  Upon receiving the scan command, the scanner driver 403 scans (reads) a paper document set in the multi-function peripheral 102 by the scanner function of the multi-function peripheral 102, receives the obtained data from the multi-function peripheral 102, and uses it as a scan image. Conversion into a format such as a bitmap (step 1101).

  Then, the scanner driver 403 delivers the scan image generated in step 1101 to the scan processing software 404.

  Next, the processing shifts to processing by the scan processing software 404 (FIG. 12).

  Hereinafter, a processing procedure for registering the scan image received from the scanner driver 403 in the server 103 will be described with reference to FIG.

  FIG. 12 is a flowchart illustrating an example of a processing procedure for registering the scan image received from the scanner driver 403 in the server 103.

  12 is realized by the CPU 201 of the client 101 loading a program stored in the external memory 211 into the RAM 203 and executing the program.

  When the scan processing software 404 receives a user's operation or automatically outputs a scan image, in step 1201, the scan processing software 404 converts the scan image into a file format (format) such as PDF (format such as PDF or TIFF according to the setting). And output to the OS file system.

  In step 1202, the scan processing software 404 calls the QR decryption / document registration program 406, passes the path (save destination) of the output file to the QR decryption / document registration program 406, and receives the QR decryption / document registration program 406. Specifies the document name and storage location of the document data based on the information obtained by decoding the QR code in the file (for example, a document file (document data) in PDF format) The document management software client 401 is instructed to change the document name of the document data to the specified document name and store it in the specified storage location (step 1202).

  Next, detailed processing in step 1202 will be described with reference to FIG.

  FIG. 13 is a flowchart illustrating an example of detailed processing in step 1202.

  In step 1301, the QR decryption / document registration program 406 identifies a file from the path (save destination) of the file received from the scan processing software 404, searches for and identifies the QR code in the identified file, Only the image of the identified QR code is extracted.

  Next, in step 1302, the QR decoding / document registration program 406 decodes the extracted QR code image, and reproduces the QR-coded contents as a character string.

  In step 1303, the QR decryption / document registration program 406 reads the encryption flag in the character string obtained by reproduction, and determines whether the encryption flag is “1” or “0”. To do. If it is determined that the encryption flag is “1”, the process proceeds to step 1304. If it is determined that the encryption flag is “0”, the process proceeds to step 1308.

  Next, in step 1304, the QR decryption / document registration program 406 displays a password input screen shown in FIG.

  Then, the QR decryption / document registration program 406 accepts input of a password in the field 1501 by the user and accepts pressing of the button 1502.

  Here, the password input screen shown in FIG. 15 will be described.

  FIG. 15 is a diagram illustrating an example of a password input screen.

  The password input screen (FIG. 15) is a screen for the user to input a password for decrypting the encrypted document data at the time of scanning.

  A field 1501 on the password input screen (FIG. 15) is a password input field for inputting a password for decryption.

A button 1502 on the password input screen (FIG. 15) is an OK button, and is a button that is pressed when it is desired to finish the operation on this screen and close it.
Returning to the description of FIG.

  Next, when the QR decryption / document registration program 406 accepts input of a password into the field 1501 by the user and accepts pressing of the button 1502, in step 1306, the encrypted document using the password entered by the user as a key. Decrypt the name and destination path.

  In step 1307, the QR decryption / document registration program 406 determines whether or not the document name and the storage destination path have been successfully decrypted. If successful, the process proceeds to step 1308; Return to, and ask the user for input again.

  In step 1308, the QR decryption / document registration program 406 changes the document name of the file to the document name acquired from the QR code.

  Next, in step 1309, the QR decryption / document registration program 406 has the same document name changed in step 1308 in the storage destination folder of the document management software server 408 indicated by the storage destination path acquired from the QR code. It is determined whether a file with the document name of is saved. If stored, the process proceeds to step 1310, and if not, the process proceeds to step 1311.

  In step 1310, the QR decoding / document registration program 406 renames the document names so that the document names are not the same in order to avoid duplication of document names. When renaming, for example, there is a method of adding a number such as “(1)” after the current document name. Step 1301 is the same processing as step 1004.

  Next, in step 1311, the QR decryption / document registration program 406 instructs the document management software client 401 to store the file in the storage destination path acquired from the QR code.

  When the document management software client 401 receives an instruction to save the file in the storage path acquired from the QR code, the document management software client 401 stores the file in the storage path (folder managed by the document management software server 408) acquired from the QR code. In order to save the file, the file management software server 408 is requested to register the file. This registration request includes the storage destination path acquired from the QR code.

  When the document management software server 408 receives the registration request for the file from the document management software client 401, the document management software server 408 stores the file in a storage destination path (folder managed by the document management software server 408) included in the registration request. To do. This realizes automatic file saving.

As described above, according to the present embodiment, it is possible to reduce the user's operation for appropriately storing a file obtained by reading a paper document in a storage destination.

Although one embodiment of the present invention has been described in detail above, the present invention can take an embodiment as, for example, a system, an apparatus, a method, a program, or a storage medium. The present invention may be applied to a system composed of devices, or the server 103 and the client 101 may be applied as a device composed of a single device.

Another object of the present invention is to supply a storage medium storing software program codes for realizing the functions of the above-described embodiments to a system or apparatus, and the computer (or CPU or MPU) of the system or apparatus stores the storage medium. Needless to say, this can also be achieved by reading and executing the program code stored in.

In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the program code itself and the storage medium storing the program code constitute the present invention.

As a storage medium for supplying the program code, for example, a flexible disk, a hard disk, an optical disk, a magneto-optical disk, a CD-ROM, a CD-R, a magnetic tape, a nonvolatile memory card, a ROM, or the like can be used.

Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (basic system or operating system) running on the computer based on the instruction of the program code. Needless to say, a case where the function of the above-described embodiment is realized by performing part or all of the actual processing and the processing is included.

Further, after the program code read from the storage medium is written in a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, the function is determined based on the instruction of the program code. It goes without saying that the CPU or the like provided in the expansion board or function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

101 Client 102 Multifunction machine 103 Server 104 LAN

Claims (6)

A file management system that manages a file and a file obtained by reading a paper document on which the file is printed,
Management means for managing the file and storage destination information corresponding to the file and indicating a storage destination of the file obtained by reading a paper document on which the file is printed;
Accepting means for accepting a print instruction for a file managed by the managing means;
The file name of the file whose print instruction has been received by the reception unit is the same as the file name of the file stored in the storage location indicated in the storage location information managed by the management unit corresponding to the file. First determination means for determining whether or not there is;
When the first determination unit determines that a file having the same file name as the file name of the file for which the reception instruction has been received by the reception unit is stored in the storage destination, the reception unit performs a print instruction First changing means for changing the file name of the file that has received
An adding unit that adds a file name of the file and storage destination information managed by the management unit corresponding to the file to the file that has received the print instruction by the receiving unit;
Instruction means for instructing printing of the file added by the adding means;
Obtaining means for obtaining a file obtained by reading a paper document printed by a printing instruction by the instruction means;
A specifying means for specifying the file name and storage destination information added by the adding means from the file acquired by the acquiring means;
Second changing means for changing the file name of the file acquired by the acquiring means to the file name specified by the specifying means;
Saving means for saving the file whose file name has been changed by the second changing means to the saving destination indicated by the saving destination information specified by the specifying means;
A file management system comprising:   The first determination unit corresponds to the changed file name and the file again after the file name of the file whose print instruction is received by the receiving unit is changed by the first changing unit. 2. The file management according to claim 1, wherein it is determined whether or not the file name of the file stored in the storage destination indicated by the storage destination information managed by the management means is the same. system. First to determine whether the file name changed by the second changing means is the same as the file name of the file stored in the storage destination indicated by the storage destination information specified by the specifying means Two determination means;
The second determination means determines that a file having the same file name as the file name changed by the second change means is stored in the storage destination indicated by the storage destination information specified by the specification means And a third changing means for changing the file name changed by the second changing means,
Further comprising
3. The storage device according to claim 1, wherein the storage unit stores the file whose file name has been changed by the third changing unit in the storage destination indicated by the storage destination information specified by the specifying unit. The file management system described. A file name of a file for which a print instruction has been received by the reception unit, and an encryption unit for encrypting storage destination information managed by the management unit corresponding to the file;
4. The file management according to claim 1, wherein the adding unit adds the data encrypted by the encryption unit to a file for which a print instruction has been received by the receiving unit. 5. system. A control method in a file management system comprising management means for managing a file and storage destination information indicating a storage destination of the file obtained by reading the paper document on which the file is printed corresponding to the file. And
An accepting step for accepting a print instruction of a file managed by the managing means;
The file name of the file for which the determination unit has received the print instruction in the reception step, and the file name of the file stored in the storage location indicated in the storage location information managed by the management unit corresponding to the file And a determination step of determining whether or not are the same;
When the first changing means determines in the determination step that a file having the same file name as the file name of the file for which the print instruction has been received in the reception step is stored in the storage destination, the reception A first change step for changing the file name of the file that has received the print instruction in the step;
An adding step for adding a file name of the file and storage destination information managed by the management unit corresponding to the file to the file for which the adding unit has received the print instruction in the receiving step;
An instructing step for instructing printing of the file added in the adding step;
An obtaining step for obtaining a file obtained by reading a paper document printed by the printing instruction by the instruction step;
A specifying step for specifying a file name and storage destination information added by the adding step from the file acquired by the acquiring step;
A second changing step, wherein the second changing unit changes the file name of the file acquired by the acquiring step to the file name specified by the specifying step;
A storage step for storing the file whose file name has been changed by the second change step in the storage destination indicated by the storage destination information specified by the specifying step;
A control method comprising: A file management system comprising management means for managing the file and storage destination information corresponding to the file and indicating a storage destination of a file obtained by reading a paper document on which the file is printed;
Accepting means for accepting a print instruction for a file managed by the managing means;
The file name of the file whose print instruction has been received by the reception unit is the same as the file name of the file stored in the storage location indicated in the storage location information managed by the management unit corresponding to the file. First determination means for determining whether or not there is;
When the first determination unit determines that a file having the same file name as the file name of the file for which the reception instruction has been received by the reception unit is stored in the storage destination, the reception unit performs a print instruction First changing means for changing the file name of the file that has received
An adding unit that adds a file name of the file and storage destination information managed by the management unit corresponding to the file to the file that has received the print instruction by the receiving unit;
Instruction means for instructing printing of the file added by the adding means;
Obtaining means for obtaining a file obtained by reading a paper document printed by a printing instruction by the instruction means;
A specifying means for specifying the file name and storage destination information added by the adding means from the file acquired by the acquiring means;
Second changing means for changing the file name of the file acquired by the acquiring means to the file name specified by the specifying means;
A program for causing a storage destination indicated by storage destination information specified by the specifying means to function as a storage means for storing a file whose file name has been changed by the second changing means.

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