JP5825195B2 - Document management system, image processing apparatus, information processing apparatus, document management method, control method, and program - Google Patents

Description

  The present invention relates to a document management system and related techniques.

  In recent years, a document management system that stores and manages document data obtained by converting a document into electronic data in a server computer has been used by companies and the like. A general document management system has a version management function, and performs document version management by combining a check-out (lock) function and a check-in (update) function for document data. Document data to be managed by this document management system includes text files and application files, and application files typically include PDF files, Microsoft Office files, and the like.

  Normally, document data version update means accessing the document management system using the PC terminal of the document management system user, checking out the file whose version is to be updated, opening it in edit mode, and editing / saving it. The main task was to perform a check-in procedure on a PC terminal.

When updating the version of document data by accessing the document management system from a PC terminal, considering the version update of PDF files, image files, etc., these types of documents are usually not editable on a PC. Therefore, version update is performed by the following procedure.
1. Open the document data of the document management system on the PC (checkout).
2. Output the document data with a printer and go to get it.
3. Edit the output (handwriting, paper insertion, etc.).
4). The edited paper is read by a scanner and digitized and sent to a PC.
5. Upload the file digitized on the PC to the document management system and update the version (check-in).

  By the way, according to the technology of Patent Document 1, when a document to be approved is uploaded from a PC terminal to a document management server, an approval request mail is transmitted from the document management server to an approver (such as a superior with approval authority) A person who receives the approval request moves to the multifunction device and outputs a document. An invention is disclosed in which an approver signs an approval part, scans a document, uploads the document to a server, and checks in (updates).

JP 2009-277113 A

  The document management system disclosed in Patent Document 1 describes that when the document data is checked out and output, the background pattern is removed from the approved part. However, as described above, a problem has been pointed out that movement between a PC terminal, a printer, and a scanner (a multifunction machine in Patent Document 1), a PC operation, and the like occur and work efficiency does not increase.

The present invention is, depending on whether the Check-in document data, shall be the purpose of realizing the above improvement of the work efficiency of the check-in operation of the image forming apparatus.

That is, the document management system of the present invention, which can communicate with the document management apparatus storing the document data, and an information processing apparatus to which the document data storing state management information indicating whether not possible check-in is possible or check- A document management system including an image processing apparatus including a display unit, wherein the information processing apparatus is capable of check-in specified by the state management information stored in a predetermined storage destination of the document management apparatus A document that is selected by the image processing apparatus, and transmitting means for transmitting information on a list of correct document data and non-checkable document data to be displayed on the image processing apparatus; and scan data received from the image processing apparatus. Check-in means for checking in data, and the image processing apparatus transmits the data in the transmission means. Receiving means for receiving the list of the document data that has been received, and the document data that can be checked in and the documents that are not check-in that are stored in the document management device based on the list information received by the receiving means Display means for displaying data; selection accepting means for accepting selection of the document data displayed on the display means; scan executing means for executing document scanning in response to a scan instruction accepted by a user operation; Check-in information for specifying the document data selected by the selection receiving unit and the scan data obtained by executing the scan by the scan execution unit with respect to the document data received by the selection receiving unit. Preferably, scan data transmission means for transmitting to the information processing apparatus, the display means is the selection When the attachment unit accepts selection of the document data that can be checked in among the document data displayed by the display unit, a screen that allows a scan operation for checking in the document data is displayed. When selection of document data that is not check-in is accepted, a screen that does not perform a scan operation for check-in on the document data is displayed.

        According to the present invention, it is possible to improve the check-in work efficiency by an operation on the image forming apparatus side depending on whether or not check-in is possible to document data.

It is a figure which shows the basic network structure in embodiment of this invention. It is a figure which shows the hardware structure of the various terminals in embodiment of this invention. It is a figure which shows the hardware structure of the various terminals in embodiment of this invention. It is a basic functional block diagram in an embodiment of the present invention. It is the schematic of the process in embodiment of this invention. It is a figure which shows the processing flow in embodiment of this invention. It is a figure which shows the processing flow in embodiment of this invention. It is a figure which shows the processing flow in embodiment of this invention. It is a figure which shows the table layout of the basic database in embodiment of this invention. It is a figure which shows the table layout of the basic database in embodiment of this invention. It is a figure which shows the table layout of the basic database in embodiment of this invention. It is a figure which shows the table layout of the basic database in embodiment of this invention. It is an example of a screen which shows the basic user interface in the embodiment of the present invention. It is an example of a screen which shows the basic user interface in the embodiment of the present invention. It is an example of a screen which shows the basic user interface in the embodiment of the present invention. It is an example of a screen which shows the basic user interface in the embodiment of the present invention. It is an example of a screen which shows the basic user interface in the embodiment of the present invention. It is a figure which shows the table layout of the basic database in embodiment of this invention.

  Hereinafter, a method for checking in and checking out a document in the document management system of the present invention will be described with reference to the drawings. FIG. 1 is a diagram schematically showing a configuration of a document management system according to the present invention.

  In the document management system of the present invention, the image forming apparatus 100, the authentication server 102, the document management server 103, the web application server 104, and the client PC 105 are on standby in a state where they can communicate with each other on a local area network (LAN). A card reader 101 is connected to the image forming apparatus 100.

  In the document management system of the present invention, the image forming apparatus 100 uploads document data to the document management server 103, scans to check in electronic data in a checked-out state, and checks document data acquired from the document management server 103. Run out and print.

  The authentication server 102 stores an authentication database for logging in to the document management system of the present invention, and executes authentication of a user who logs in to the image forming apparatus 100.

  The document management server 103 organizes information in an organization represented by, for example, Microsoft Office Share Point Server (MOSS) (registered trademark) of Microsoft Corporation in the United States, and the aggregation work is aggregated into one web-based application. , An enterprise or departmental use server that enables organizations to analyze data.

  Note that the authentication server 102, the document management server 103, and the web application server 104 are configured as independent housings in the figure, but may be configured as one server having these functions.

  Next, the hardware configuration of each server applicable to the authentication server 102, the document management server 103, and the web application server 104 illustrated in FIG. 1 will be described with reference to FIG. FIG. 2 is a block diagram showing a hardware configuration of an information processing apparatus applicable to the client terminal, management server, and authentication server shown in FIG.

  In FIG. 2, reference numeral 201 denotes a CPU that comprehensively controls each device and controller connected to the system bus 204. Further, the ROM 202 or the external memory 211 is necessary to realize a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as an OS), which is a control program of the CPU 201, or a function executed by each server or each PC. Various programs to be described later are stored.

  A RAM 203 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program or the like necessary for execution of processing from the ROM 202 or the external memory 211 into the RAM 203 and executing the loaded program.

  An input controller 205 controls input from a keyboard (KB) 209 or a pointing device such as a mouse (not shown). A video controller 206 controls display on a display device such as a CRT display (CRT) 210. In FIG. 2, although described as CRT 210, the display device is not limited to the CRT, but may be another display device such as a liquid crystal display. These are used by the administrator as needed.

  A memory controller 207 is connected to the hard disk (HD), flexible disk (FD), or PCMCIA card slot for storing a boot program, various applications, font data, user files, editing files, various data, etc. via an adapter. The access to the external memory 211 such as a compact flash (registered trademark) memory is controlled.

  A communication I / F controller 208 is connected to and communicates with an external device via a network (for example, the LAN 600 shown in FIG. 1), and executes communication control processing on the network. For example, communication using TCP / IP is possible.

  Note that the CPU 201 enables display on the CRT 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. In addition, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the CRT 210.

  The processing of each step to be described later with reference to flowcharts executed by the image forming apparatus 100, the authentication server 102, the document management server 103, and the web application server 104 of FIGS. 6 to 8 for realizing the present invention can be read and executed by a computer. And the program is recorded in the external memory 211. Then, it is executed by the CPU 201 by being loaded into the RAM 203 as necessary. Furthermore, definition files and various information tables used when executing the program are also stored in the external memory 211, and a detailed description thereof will be described later.

  Next, the hardware configuration of the image forming apparatus 100 shown in FIG. 1 will be described with reference to FIG. FIG. 3 is a block diagram illustrating an example of a hardware configuration of the image forming apparatus 100 illustrated in FIG. 1.

  In FIG. 3, reference numeral 316 denotes a controller unit which is connected to a scanner 314 functioning as an image input device and a printer unit 312 functioning as an image output device, while being connected to a LAN (for example, the LAN 600 shown in FIG. 1) or a public line (WAN). ) (For example, PSTN or ISDN) to input / output image data and device information.

  In the controller unit 316, reference numeral 301 denotes a CPU, which is a processor that controls the entire system. A RAM 302 is a system work memory for the CPU 301 to operate, and is also a program memory for recording a program and an image memory for temporarily recording image data.

  A ROM 303 stores a system boot program and various control programs. A hard disk drive (HDD) 304 stores various programs for controlling the system, image data, and the like.

  An operation unit interface (operation unit I / F) 307 is an interface unit with the operation unit (keyboard) 308. Further, the operation unit I / F 307 serves to transmit the key information (for example, pressing of the start button) input from the operation unit 308 to the CPU 301.

  Reference numeral 305 denotes a network interface (Network I / F), which is connected to the network (LAN) 600 and inputs / outputs data. A modem (MODEM) 306 is connected to a public line and inputs / outputs data such as FAX transmission / reception.

  Reference numeral 318 denotes an external interface (external I / F), which is an I / F unit that accepts external inputs such as USB, IEEE 1394, printer port, and RS-232C. In this embodiment, an IC card for a portable terminal required for authentication A card reader 319 for reading (recording medium) is connected to the external I / F unit 318. The CPU 301 can control reading of information from the IC card of the mobile terminal by the card reader 319 via the external I / F 318, and can acquire information read from the IC card of the mobile terminal. The above devices are arranged on the system bus 309.

  Reference numeral 320 denotes an image bus interface (IMAGEBUS I / F), which is a bus bridge that connects the system bus 309 and an image bus 315 that transfers image data at high speed and converts the data structure. The image bus 315 is configured by a PCI bus or IEEE1394. The following devices are arranged on the image bus 315.

  A raster image processor (RIP) 310 develops vector data such as a PDL code into a bitmap image. A printer interface (printer I / F) 311 connects the printer unit 312 and the controller unit 316, and performs synchronous / asynchronous conversion of image data. A scanner interface (scanner I / F) 313 connects the scanner 314 and the controller unit 316, and performs synchronous / asynchronous conversion of image data.

  An image processing unit 317 performs correction, processing, and editing on input image data, and performs printer correction, resolution conversion, and the like on print output image data. In addition to this, the image processing unit 317 performs image data rotation and compression / decompression processing such as JPEG for multi-valued image data and JBIG, MMR, MH for binary image data. Then, the image processing unit 317 drives the scanner unit 314 to perform image processing on the image data read and convert it into a file outputable format (for example, a PDF format file). A file of image data can be transmitted to an external device via the network I / F 305.

  The scanner unit 314 illuminates an image on paper as a document and scans it with a CCD line sensor, thereby converting it into an electrical signal as raster image data. The original paper is set on the tray of the original feeder, and when the apparatus user gives a reading start instruction from the operation unit 308, the CPU 301 gives an instruction to the scanner 314, and the feeder feeds the original paper one by one to read the original image. I do.

  The printer unit 312 is a part that converts raster image data into an image on paper. The method is an electrophotographic method using a photosensitive drum or a photosensitive belt, and ink is ejected from a micro nozzle array directly on the paper. There is an inkjet method for printing an image, but any method may be used. The activation of the printing operation is started by an instruction from the CPU 301. The printer unit 312 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and has a paper cassette corresponding thereto.

  The operation unit 308 has an LCD display unit, and a touch panel sheet is pasted on the LCD. The operation unit 308 displays an operation screen of the system. When a displayed key is pressed, the position information is displayed on the operation unit I / F 307. To the CPU 301 via The operation unit 308 includes, for example, a start key, a stop key, an ID key, a reset key, and the like as various operation keys.

  Note that the display unit has different display performance depending on the printer, and a printer that can be operated via a touch panel, a printer that simply has a liquid crystal screen and displays a character string (displays the print status and the name of the document being printed). Is structured.

  Here, the start key of the operation unit 308 is used when starting a document image reading operation. At the center of the start key, there are two color LEDs, green and red, which indicate whether or not the start key can be used. Further, the stop key of the operation unit 308 functions to stop the operation in operation. The ID key of the operation unit 308 is used when inputting the user ID of the user. The reset key is used when initializing settings from the operation unit.

  The card reader 319 reads information stored in an IC card provided in the mobile terminal under the control of the CPU 301 and notifies the CPU 301 of the read information via the external I / F 318.

  With the configuration described above, the printer 300 can transmit the image data read from the scanner 314 to the LAN 600 and print out the print data received from the LAN 600 by the printer unit 312.

  Further, the image data read from the scanner 314 can be faxed to the public line by the modem 306, and the image data received by fax from the public line can be output by the printer unit 312.

  Next, with reference to FIG. 4, a software configuration relating to each device of the document management system of the present invention will be described. FIG. 4 is a diagram schematically showing the software configuration of each device necessary for the document management system of the present invention.

  The image forming apparatus 100 includes functions of a panel display control unit 401, a scan transmission unit 402, a print control unit 403, a card reader control unit 404, and an authentication management unit 405.

  The authentication server 102 includes an authentication management unit 406 and a login authentication management database 407 for the image forming apparatus 100.

  Further, it is assumed that the document management server 103 includes a document management unit 408 and a document management database 409.

  The document management unit 408 functions as an interface for document data transmission / reception from the web application server 104. The document management database 409 stores and manages document data uploaded by user operations.

Further, the web application server 104 includes a UI unit 410, a logic unit 411, a document management cooperation unit 412, an image processing unit 413, a user management DB 414, and a temporary data storage unit 415. .
The UI unit 410 mainly functions to display and control a UI for a web browser.

  The logic unit 411 has a function such as BUS represented by SOA Enterprise Service Bus. The logic unit 411 processes instructions from the user received by the UI unit 410 or requests the image processing unit 413 to process the scan data. It requests the document management cooperation unit 412 to store a document in the document management server 103, and controls data linkage with other systems. Data is also transferred to and from internal data.

  The document management cooperation unit 412 functions as an interface when sending an instruction (check-in, check-out, etc.) for document data received from the image forming apparatus 100 to the document management unit 408 of the document management server 103. The image processing unit 413 generates a preview screen before printing document data transmitted from the document management server 103 or a preview screen before storing scan data from the image forming apparatus 100 in the document management server 103. In order to generate the file, application data and various image files represented by Adobe's PDF and Microsoft's Office are converted to a unified image format.

  The user management DB 414 stores a data table described with reference to FIG. 9 described later, and is data for associating a user ID authenticated by the image forming apparatus 100 with a user ID managed by the document management server. is there. The temporary data storage unit 415 is an area in which pre-print data acquired from the document management server 103 is temporarily stored, or scan data from the image forming apparatus 100 is temporarily stored before being stored in the document management server 103. In some cases, the data acquired from the document management server 103 is used for reserved printing.

Next, the flow of data in the document management system of the present invention will be schematically described with reference to FIG.
First, the image forming apparatus 100 accepts a user login and accesses the authentication system (authentication server 102) to perform authentication. When the user's system login is approved, a document data acquisition request is made to the document management server 103 through the web application server 104 in order to acquire the document data uploaded by the user. The document management server 103 searches the document data stored in the apparatus using a search word for searching for document data requested by the user. When the search is completed, the search result list is transmitted to the image forming apparatus 100, and the check-out and output of the document data accepted by the user is executed.

  Similarly, when executing check-in of a document edited by a user, a document data acquisition request is made to the document management server 103 through the web application server 104. The document data to be checked in this time is selected from the list of acquired document data, and the image forming apparatus 100 scans the document. The scanned document data is stored in the same file path as the predetermined document data of the document management server 103 via the web application server, and the version is updated. When the scanned document data is stored in the document management server 103, the document data that has been checked out is checked in and the editing lock is released.

  Next, a series of processing from check-out and check-in executed by the document management system of the present invention will be described with reference to FIGS. Also, a user interface displayed on the display of the image forming apparatus 100 in FIGS. 13 to 17 will be described as appropriate in the description of the steps in each figure.

  FIG. 6 is a flowchart illustrating a series of processes in which the image forming apparatus 100 receives authentication information from a user and logs in to the document management server 103.

  First, in order for a user to log in to the image forming apparatus 100, a recording medium (such as an IC card or the like, in any format) storing user identification information is held over a reading unit of a card reader 101 provided in the image forming apparatus 100. . When the card reader 101 detects the recording medium in step S601 in FIG. 6, the user identification information recorded on the recording medium read by the card reader is read in step S602.

  The information stored in the recording medium possessed by the user is as shown in the card storage information table 1210 in FIG. In the description of the present invention, the process of recording the user identification information on the recording medium is omitted, but the formatted recording medium is installed in the card writer, and the controller of the image forming apparatus 100 (software keyboard displayed on the display, The user ID 1211 is written, the identification information and the recording medium identification information (IC card ID 1202) are transmitted to the authentication server 102, and the user ID 1201 and the IC card ID 1202 are stored in the 1200 authentication data table. It is memorized with a string. In the 1200 authentication data table, the administrator flag 1203 can be set by user maintenance (the setting method is not shown).

  In step S603, the CPU 201 of the card reader 101 passes the read user identification information to the image forming apparatus 100. In step S604, when the CPU 301 of the image forming apparatus 100 receives the user identification information from the card reader 101, in step S605. The authentication management unit 405 of the image forming apparatus 100 transmits the user identification information received from the card reader in the above-described step S604 to the authentication server 102 and executes an authentication request in order to determine whether or not login is possible.

  In step S606, when the CPU 201 of the authentication server 102 receives the user identification information of the user who logs in from the image forming apparatus 100 and the authentication request of the user, in step S607, the received user identification information is stored in the authentication data table of FIG. A search is made as to whether or not the image is stored in 1200, and the authentication result is returned to the image forming apparatus 100 in step S608.

  In step S609, if the authentication result received from the authentication server 102 is NG (user identification information not registered in the database), the CPU 301 of the image forming apparatus 100 notifies the user of a login error in step S610 and performs processing. Terminate. An error notification method is not particularly defined. For example, a message notifying a login error may be displayed on the display of the image forming apparatus 100. Further, if the multifunction peripheral has a voice guide function, a voice file that informs a login error may be played out of the voice files registered in advance.

  If the authentication result in step S609 is OK (user identification information registered in the authentication data table 1200), in step S611, the CPU 301 of the image forming apparatus 100 displays the user identification information of the user permitted to log in. Transmit to the web application server 104.

  In step S612, when the CPU 201 of the web application server 104 receives the user identification information of the user permitted to log in from the image forming apparatus 100, the user management in FIG. 9 is performed to obtain the document management system ID associated with the logged-in user. The user information of the document management system ID 903 associated with the user identification information of the login user is collated with the database.

  9 shows user identification information (user ID 1201 in FIG. 12) of a user who can use the image forming apparatus 100 and a user user who can access the document management server 103, which are stored in the storage unit of the web application server 104. It is a user management database that associates identification information.

  The user management database 900 preferably includes items of a user ID 901, a device ID 902, a document management system ID 903, and a password 904 necessary for logging in to the document management system.

The user ID 901 is a character string that is uniquely assigned when a user of the document management system of the present invention is stored in the user management database of this figure.
The device ID 902 is user identification information for logging in to the image forming apparatus 100, and is the same character string as the user ID (1201 in FIG. 12) stored in the IC card.
The document management system ID 903 is identification information for logging in to the document management server 103 and logging in to the document management system disclosed in the present invention for browsing the document list on the display of the image forming apparatus 100. A password 904 is a password necessary for logging in to the document management server 103.

  The setting registration method for the document management system ID 903 is not particularly defined in the flowchart of the present invention, but the account for accessing the document management server 103 is a web browser installed in the client PC 105 or the image forming apparatus 100. The method of creating an account via is common.

  Subsequently, the description returns to the flowchart of FIG. When the user management database is called in step S613 and collation of the document management system ID 903 is completed, the CPU 201 of the web application server 104 sends a document to the document management server 103 to log in to the document management server 103 in step S614. A management system ID 1003 and a password 904 for login are transmitted.

  When the CPU 201 of the document management server 103 receives a login request in step S615, the CPU 201 determines in step S616 whether login to the document management server 103 is possible. If it is determined that the login is possible, the determination result is returned to the web application server 104. In step S617, the CPU 201 of the web application server 104 determines the login user's login based on the login determination result to the document management server. A document list acquisition request is transmitted to the document management server 103. In the login determination, a user database (not shown) stored in the document management server 103 is used to check whether or not the corresponding document management system ID 1003 is stored in the database.

  In step S618, when the CPU 201 of the document management server 103 receives the document list acquisition request, in step S619, the document list data is generated from the user ID logged in the document management system. In step S620, the document list data is generated. Transmit to the web application server 104. As the document data on the document list created here, the document data for which the access right is set for the logged-in user is acquired as a list.

  The document list generated at this time is generated by acquiring the document data in which the access authority is set for the logged-in user among the document data stored in the document management server 103. Of the bibliographic information data table of the document data stored in the document management server 103 in FIG. 11, the document ID 1101, document name 1102, checkout flag 1107, file path 1112, and document data are stored in order to generate the document list. The server name of the stored document management server 103 and the actual data of the document data are acquired and generated, and temporarily stored in the web application server 104 in the format of FIG.

  The access right setting method for the user is not particularly defined. For example, if the user name associated with the user ID is the creator or updater of the document data, the access right is set. It is judged that Further, if there is an item of the group to which the user belongs in the user database, the document data can also be acquired as a document list when the access authority of the document data is set to the group.

  In step S621, when the web application server 104 receives the document list data, a document list screen for displaying the document list on the display unit of the image forming apparatus 100 is generated. In step S <b> 622, the CPU 201 of the web application server 104 transmits a document list screen to the image forming apparatus 100. In step S623, when the image forming apparatus 100 receives the document list screen, the image forming apparatus 100 displays it on the display unit and accepts selection of a document to be checked in / out, and continues to step S706 in FIG.

FIG. 13 is a screen diagram illustrating a display example of a document list view screen displayed on the display of the image forming apparatus 100.
The path selection unit 1301 of the document list screen 1300 selects a path in which document data included in the document list acquired from the document management server 103 in step S618 is stored in a pull-down format. When a path storing a document to be acquired is selected from the path selection unit 1301, the selected path is displayed on the path display unit 1302. By accepting selection of one of the paths displayed on the path display unit 1302, folders and files below the selected path are displayed in the document data display area 1304.

In the document data display area 1304, an icon based on a file extension, a document name, a last update date, and a checkout icon 1305 indicating a checkout state are displayed. These pieces of information can be displayed because the information acquired from the bibliographic information data table of the document data when the document management server 103 generates the document list in step S618 is temporarily stored in the format of FIG.
Reference numeral 1305 in the column of the document name displayed in the document data display area 1304 is a checkout icon indicating that the document data is currently in the checkout state. This information can be displayed because the information of the checkout flag 1107 of the bibliographic information data table 1100 in FIG. 11 is acquired.
When the document data for which the checkout icon 1305 is displayed is selected, the checkout flag among the instruction buttons 1303 is grayed out or inverted so that it cannot be selected.
On the document list screen, a checkout icon 1305 is not displayed only for document data that has been checked out by the user who has logged in to the image forming apparatus 100 and instructed to connect to the document management server 103. Document data that has been checked out in accordance with an instruction from another user is also displayed in the document data display area 1304, and a checkout icon 1305 indicating that the checkout has been executed can be displayed. A checkout icon 1305 attached to document data that has been checked out by an instruction from another user is displayed in a format that can be distinguished from the checkout icon 1305 of document data that has been checked out by the logged-in user. It is possible. For example, control is performed such as changing the color or shape of each icon. Thereby, it is possible to make the user recognize which user's instruction indicates the document data that has been checked out.

  Reference numeral 1303 denotes buttons for instructing printing / scanning executed by the image forming apparatus 100 and check-in / check-out to the document management server 103 for the document data selected in the document data display area 1304. .

In this figure, the document name displayed in the document data display area 1304 is selected, the background of the selected portion in the document data display section is inverted, and the selected document is in a checkout state. A check-out icon 1305 indicating that the check-out icon 1305 is checked, and the instruction can be executed by accepting pressing of the instruction buttons for document check-out, check-in, check-out discard, printing and preview.
When the selection of document data that has been checked out by another user is accepted, the “checkout”, “checkin (scan)”, and “discard checkout” buttons among the buttons 1303. Is hidden.
In addition, when selection of document data that has been checked out by another user is accepted, “Preview” in 1303 is pressed, and “This document is being edited by another user” is displayed on the preview screen of FIG. “This is a document.” Is displayed.

  As shown in detail in FIG. 14, the “upload” button scans the image forming apparatus 100 and registers the document data (PDF file) of the scanned document in the selected folder or list. The “checkout” button executes a checkout instruction for the selected document selected in the document data display area 1304. The “check-in (scan)” button executes a check-in instruction for the selected document.

  The “discard checkout” button executes an instruction to discard checkout (that is, unlock) the document currently selected by the document list selection unit. The “Discard Checkout” button is displayed so that it can be pressed only when a document in the checkout state is selected from the document list. When a document other than that is selected, it is grayed out. Can not. The “print” button executes a print instruction for the document currently selected by the document list selection unit. The “Preview” button executes a preview instruction for the document currently selected by the document list selection unit. When a preview instruction is given, the web application server 104 acquires the document currently selected by the document list selection unit from the document management server 103, requests the image processing unit 413 to generate a preview image, acquires the preview image, and previews it. Generate a screen.

  Reference numeral 1200 in FIG. 12 denotes an authentication database stored in the storage unit of the authentication server 102. The authentication data table 1200 preferably includes items of a user ID 1201, an IC card ID 1202, and an administrator flag 1203. The user ID 1201 is unique identification information for each user.

  As described above, according to the processing executed in the flowchart of FIG. 6, the user ID for using the image forming apparatus 100 can be associated with the user simply by logging in to the image forming apparatus 100 without accepting the operation of the client PC by the user. The stored document list can be obtained by collating the stored document management system ID and accessing the document management server.

  Next, a process for searching for and outputting a document for checkout after login to the document management server is completed will be described with reference to FIG.

  First, the CPU 201 of the image forming apparatus 100 searches for a document to be checked out from the document list of the logged-in user in response to a user operation. The search screen displayed on the display of the image forming apparatus 100 is the search screen of FIG.

  The search screen 1500 includes a text box 1501 for inputting a search term. For example, in FIG. 15, the keyword “read me” is input, and when a search button 1502 is pressed, corresponding documents stored in the document management server with the keyword input in the result list 1503 are displayed in a list. .

  In step S <b> 701, the CPU 301 of the image forming apparatus 100 receives an input of a search term in response to a user operation, and transmits a search request for displaying a document list on the image forming apparatus 100 to the web application server 104. When receiving the search term, the CPU 201 of the web application server 104 executes a search instruction using the search term to the document management server 103 in step S702.

  In step S703, when the document management server 103 receives the search instruction, the document management server 103 searches for a document stored in the storage unit of the server based on the search term. When the search is completed, a list of search results is returned to the web application server 104.

  In step S704, the CPU 201 of the web application server 104 receives the search result list data, generates a document list screen, and transmits the document list screen to the image forming apparatus 100 (FIG. 15).

  In step S705, a document list screen as a result of the search is displayed on the display of the image forming apparatus 100 and enters a standby state. In response to a user operation, the CPU 301 of the image forming apparatus 100 selects a document from the document list screen. Accept. In step S706, the pressing of the preview button in FIG. 14 is accepted. When the selection is accepted, a preview screen acquisition request is transmitted to the web application server 104 in order to obtain a preview screen of the selected document.

  In step S707, when the CPU 201 of the web application server 104 receives the preview screen acquisition request, the CPU 201 of the web application server 104 instructs the document management server 103 to execute acquisition of the selected document data in order to return the screen to the image forming apparatus 100. The document data acquisition request for the selected document is made. At this time, information of document data selected on the document list screen and accepting a preview instruction (for example, information such as document ID is not limited) is transmitted to the document management server 103.

  In step S708, when the CPU 201 of the document management server 103 receives the document data acquisition instruction from the web application server 104, for example, the CPU 201 acquires the document ID of the document data for which the acquisition instruction has been received from the storage unit as a key. Document data is returned to the server 104.

  In step S709, when the CPU 201 of the web application server 104 acquires the document data transmitted from the document management server 103, the CPU 201 stores the document data in a temporary storage unit (cache memory or the like) of the web application server 104. In step S 710, preview screen information of the document data is generated, and the preview screen information is transmitted to the image forming apparatus 100.

  In step S711, upon receiving the preview screen received from the web application server 104, the image forming apparatus 100 displays the preview screen on the display (FIG. 16).

  In step S <b> 712, the CPU 201 of the image forming apparatus 100 accepts pressing of the “checkout” button in FIG. 14 to edit and review. Upon receiving the button press, the image forming apparatus 100 sends information (document name, document ID, file path of the document data, etc.) for specifying the document data selected by the user and a checkout instruction for the document data to the web application. Send to server 104.

  In step S713, the CPU 201 of the web application server 104 instructs the image forming apparatus 100 to specify information (document name, document ID, file path of the document data, etc.) for specifying the selected document data and a checkout instruction for the document data. When accepted, in order to confirm whether or not the document data can be checked out, in step S714-1, it is confirmed whether or not the status of the document data is not in the checked-out state. As a confirmation method, it is confirmed that the value of the check-out flag 1009 in the data table of FIG. 10 stored in the web application server 104 is “0” (check-in state).

  If the document data for which the check-out instruction has been accepted is not in the check-out state (in the case of YES), in step S714-2, the CPU 201 of the web application server 104 issues a check-out request for the document data for which the check-out instruction has been accepted. It transmits to the document management server 103.

  On the other hand, if the document data for which the check-out instruction has been accepted is in the check-out state (NO), the check-out cannot be executed at this timing, so a check-out error screen is generated. In step S714-3, the preview is displayed. It is displayed that the document data displayed on the screen cannot be checked out, and the process returns to step S712.

  In step S <b> 715, when the CPU 201 of the document management server 103 receives a check-out instruction for the selected document data from the web application server 104, the CPU 201 executes check-out of the document data that is the instruction target. Specifically, the checkout of the document data is executed by rewriting the value of the checkout flag 1107 of the bibliographic information data table 1100 from “0” to “1”. Furthermore, the document data is locked so that other users cannot edit the checked-out document data. When the rewriting of the checkout flag 1107 is completed, the CPU 201 of the document management server 103 transmits the updated information of the checkout flag 1107 to the web application server 104, and sets the value of the checkout flag 1009 in FIG. To the web application server 104 that the check-out is executed.

  In step S <b> 716, the CPU 201 of the document management server 103 transmits the selected document data to the web application server 104. In step S717, the CPU 201 of the web application server 104 receives document data to be checked out.

  In step S718, the CPU 201 of the web application server 104 expands the document data received by the OCR reading unit XX, and analyzes character data in the document data by OCR processing. This is because when the check-in of the document data is performed later, the scan data obtained by scanning at the time of check-in is compared with the document data before check-out to determine the degree of content match. This is for determining whether or not the document data to be input is document data obtained by editing the document data at the time of checkout. The character data obtained by the OCR process in step S718 is referred to as “analysis data” in the embodiment of the present invention.

  In step S719, the CPU 201 of the web application server 104 stores the analysis data obtained in the previous step in the storage unit of the web application server 104. When the analysis data is stored, the web application server 104 shows the data structure of the document data received in S717 at this time as shown in FIG.

FIG. 18 is a table of analysis data stored in the storage unit (database) of the web application server 104.
Reference numeral 1801 denotes a file path (storage destination) in the document management server 103 in which the document data to be checked out transmitted from the document management server 103 in step S716 is stored. For example, to indicate the server address:
"Http: //documentfiningmanagementsystem.com/fukuda/patent/application / ..."
And the access destination on the Internet is written.
Reference numeral 1802 denotes analysis data obtained by the OCR process of the web application server 104 in the previous step S718.

  The CPU 201 of the web application server 104 rewrites the checkout flag 1009 of FIG. 10 described above, and when the analysis data storage is completed, in step S720, the document list screen 1300 is displayed to allow the user to recognize the checked out document data. In order to display a checkout icon 1305 indicating a checkout state at the location of the document data, the document list screen is updated.

  In step S721, when the CPU 301 of the image forming apparatus 100 receives the document list screen updated in the checkout state generated in step S715 from the web application server 104, the CPU 301 displays the document list screen on the display unit. Subsequently, in step S722, the CPU 301 of the image forming apparatus 100 accepts a print instruction for the document data that has been checked out in step S720 described above and transmits it to the web application server 104 in response to a user operation.

  In step S723, when an instruction to print out the document data that has been checked out is transmitted to the web application server 104, the document data temporarily stored in step S709 described above is called from the temporary storage unit (cache memory or the like) and printed. Data is generated (step S724).

  In step S725, the CPU 201 of the web application server 104 transmits the print data generated in step S724 to the image forming apparatus 100. In step S726, the image forming apparatus 100 executes printing.

  As described above, according to the processing executed in the flowchart of FIG. 7, by accepting the operation of the image forming apparatus 100 by the user, the document list is acquired from the document management server 103, the document data to be checked out is selected, the check Document output can be executed at the same time.

  In this sequence chart, the flow is described in which a preview of a document is confirmed and a checkout instruction is issued after receiving a preview screen display request from the image forming apparatus 100 in step S706. In step S <b> 705, after displaying the document list screen, the selection of document data to be checked out is accepted from the document list, and the web application server 104 transmits a checkout instruction to the document management server 103. After obtaining predetermined document data, the document data can be stored in a predetermined temporary storage area, and the process can be performed in a procedure for generating a preview image of the document data.

  Next, the process of scanning in document data and checking in a document that has been checked out will be described with reference to FIG.

  First, the user logs in to the image forming apparatus 100 as shown in FIG. 6 and obtains a document list screen of document data stored and managed in the document management server 103. Next, in step S801 in FIG. 8, the CPU 301 of the image forming apparatus 100 is in a checkout state in which a check box 1305 is displayed among the document data displayed in the document data display area 1304 of the document list screen 1300. In order to newly check in the document data, the specification of the checked-out document data is accepted.

  In step S802, the CPU 301 of the image forming apparatus 100 accepts the pressing of the “check-in (scan)” button in FIG. 14 while the document data in the checked-out state is selected in step S801, and is designated. A scan instruction for checking in document data in a checked-out state is transmitted to the web application server 104. At this time, the selection (extension selection) of the file format of the document data to be scanned is accepted.

  In step S803, when the CPU 201 of the web application server 104 receives a scan instruction from the image forming apparatus 100, in step S803-2, the file format (extension) of the document data of the scanned document whose selection is received in step S802 described above. ) Determines whether or not the extension is the same as the extension of the checked-out document data selected in step S801 for checking in. For example, if the TIFF format is designated as the scan data format in step S802, the file format of the checked-out document data must also be in the TIFF format (extensions are tif and tiff).

  If it is determined that the file formats are the same, an instruction screen for executing scan for the document data for which the instruction has been issued is generated and returned to the image forming apparatus 100. If the file format is different (for example, the document data in the checked-out state is in the TIFF format, but PDF is selected as the file format of the scan data), check-in is performed for the document data in the different checked-out state. A warning is given as not being possible document data (for example, there is a voice warning or a warning display on the display screen). Alternatively, an error indicating that check-in cannot be performed may be notified.

  In step S804, the image forming apparatus 100 receives a screen for executing a scan from the web application server 104 and displays the screen. The screen displayed at this time is shown in FIG.

  The upload (scan) instruction screen in FIG. 17 displays the storage destination 1701 (full file path) of the document data in the checked-out state specified in step S801 described above, and sets the file name of the document data to be uploaded. A text box 1702 can be displayed to register a document name. When a document name is input and pressing of an upload start button 1703 is accepted, scanning starts. A user operation instruction is accepted and a document scan is executed, and the document data is transmitted to the web application server 104 in step S805.

  When the CPU 201 of the web application server 104 receives the document data scanned by the image forming apparatus 100 in step S806, the full file path (storage destination) of the checked-out document data selected in step S807 is used as a key. The analysis data of the checked-out document data stored in the storage unit of the web application server 104 is searched. This is the analysis data stored in step S719 described above. If the analysis data cannot be acquired as a result of the search, an error notification is transmitted to the image forming apparatus 100 to notify the user.

  In step S <b> 808, the CPU 201 of the web application server 104 uses the acquired analysis data and the scan data of the document scanned in step S <b> 804 to compare the contents and determine the degree of coincidence. The OCR process is executed on the scan data of the document scanned in step S804, and the analysis data of the scan data is acquired, and the contents of the analysis data of the scan data and the analysis data of the checked-out document data are compared. Thus, it is determined whether or not the document data to be checked in is a document obtained by editing the document data in the checkout state.

  At this time, it is assumed that the coincidence degree determination at the time of check-in performed by the web application server 104 has a coincidence threshold set in the web application server 104 in advance. For example, if the degree of coincidence between the analysis data obtained by analyzing the scan data and the analysis data of the checked-out document data is 30% or less, it is determined that the same document is not edited, and step S809 is performed. Thus, a check-in determination error is notified to the image forming apparatus 100. As a matter of course, the threshold value of the matching degree is freely set by the administrator.

  As a result of the comparison determination in step S808, if it is determined that the document data scanned for check-in is document data obtained by editing the checked-out document data, in step S810, the web application server 104 The document data of the document scanned in step S804 is stored in the temporary storage unit, and a preview image of the document data and a preview screen for displaying the document data are generated for display on the display of the image forming apparatus 100. The image is transmitted to the image forming apparatus 100 (step S811).

  In step S812, when the CPU 301 of the image forming apparatus 100 receives the preview screen information transmitted from the web application server 104, the CPU 301 displays the preview screen information on the display. When the document data preview screen is displayed on the image forming apparatus 100, the image forming apparatus 100 stands by in a state of accepting a check-in instruction from the user. The preview screen shown in FIG. 16 is displayed at this time.

  In step S813, the CPU 301 of the image forming apparatus 100 receives a document check-in instruction from the user and transmits the instruction to the web application server 104. The check-in instruction is executed by accepting pressing of the “check-in” button in FIG.

  In step S814, the CPU 201 of the web application server 104 recalls the document data stored in the temporary storage unit in step S806, and uploads the document data to the document management server 103 (step S815). The upload destination is a path in which document data in a checked-out state that has been designated by the user's operation in step S801 described above is stored, and has information at 1008 in FIG.

  In step S816, the CPU 201 of the document management server 103 stores the received document data in the temporary storage unit, and transmits an upload completion notification to the web application server 104.

  When the CPU 201 of the web application server 104 receives the upload completion notification from the document management server 103, in step S817, the CPU 201 executes a check-in instruction for the document data for which the check-in instruction has been received in step S810. To do. When receiving the check-in instruction, the CPU 201 of the document management server 103 rewrites the value of the check-out flag 1107 in the bibliographic information data table of the document data to “0” and changes the status from the check-out state to the check-in state (unlocked). And updates the checkout flag 1107 to the web application server 104 (step S818).

  At this time, the document data stored until the upload is stored as the pre-update version of the document data, and the Last2 Version document data and the Last1 Version document data in the bibliographic information data table of FIG. 11 are stored. Each is rewritten.

In step S819, the CPU 201 of the web application server 104 sets the checkout flag 1107 of the temporary storage data table (FIG. 11) of the document data for which the check-in instruction is given in step S817 from “1” to “0”. To the check-in state, and a new document list screen is generated and transmitted to the image forming apparatus 100. Further, the web application server 104 deletes the analysis data of the checked-out document data stored in the analysis data table of FIG.
The image forming apparatus 100 changes and displays the document list screen 1300 of FIG. 13 updated from the web application server 104 and updated in the document list status (S820).

  FIG. 10 shows temporary document data stored in the web application server 104. The document ID 1001 is a uniquely identifiable number (character string) given when document data is uploaded to the web application server 104. A document server name 1002 indicates the name of the document management server 103 in which the document data is stored and managed. The document data 1003 is a document downloaded from the document management server 103 in the case of the check-out state, and this corresponds to a document scanned from the image forming apparatus 100 in the case of the check-in state. The document name 1004 is the same as the document name assigned to the document data uploaded to the document management server 103. Alternatively, the document name may be registered when the document is uploaded.

  The handle user ID 1005 indicates the ID of the user who has operated the document management system of the present invention when the document data is temporarily stored in the web application server 104. When the document data is in the check-out state, the value of the user ID of the user who has instructed the check-out from the image forming apparatus 100 is input as this value. The parameter of the user ID of the user who uploaded the latest version document is input.

  The creation date 1006 indicates the date and time temporarily stored in the web application server 104, and the creation time 1007 indicates the time that is also temporarily stored in the web application server 104.

  FIG. 11 is a data table showing bibliographic information of document data stored and stored in the document management server 103. The bibliographic information data table 1100 preferably includes document ID 1101, document name 1102, document data 1103, creator ID 1104, creation date 1105, update date 1106, checkout flag 1107, and version information 1108.

  The document ID 1101 is a uniquely identifiable number (character string) given when document data is uploaded to the document management server 103.

  The document name 1102 is the same as the document name assigned to the document data uploaded to the document management server 103. Alternatively, the document name may be registered when the document is uploaded.

  As the creator ID 1104, the value of the user name registered in the word processor software for creating the document data and the value of the user name of the client terminal are inherited as they are. The creation date 1105 indicates the time when the first version is uploaded to the document management server 103. The update date 1106 displays the time when the latest version was uploaded to the document management server 103.

  The checkout flag 1107 is a flag indicating that the document data is in a checkout state. If the document data is “0”, the checkout state is not checked out. . The version information 1108 is updated each time document data is checked in, and indicates the latest value. The version number is updated by user input or automatic increment when the document data is scanned and checked in. An initial version data 1109 is stored. 1110 stores data of a version two generations before. 1111 stores the data of the previous generation version.

  As described above, according to the processing executed in the flowchart of FIG. 8, by accepting a user operation by the image forming apparatus 100, a document scanned for uploading to the document management server 103 is temporarily sent to the client PC after scanning. Can be transmitted to the upload destination (the storage destination of the old version in the document management server 103), and from the login to the document management system without accepting the user's PC through the processes from FIG. 6 to FIG. It is possible to update the version by checking out and checking in the document.

  As described above, according to the present invention, it is possible to realize “improvement of work efficiency” by using the document management system of the present invention, such as realizing access to the document management system without using a PC and completing a document editing operation. Is possible.

  As described above, the program according to the present invention is a program that can be executed by the computer as the image forming apparatus 100, the authentication server 102, the document management server 103, and the web application server 104 according to the processing of the flowcharts illustrated in FIGS. The recording medium of the present invention stores a program that can be executed by the image forming apparatus 100, the authentication server 102, the document management server 103, and the web application server 104 in the processing methods of FIGS. Note that the program in the present invention may be a separate independent program for each processing method of each apparatus in FIGS.

That is, an information processing apparatus according to the present invention is a document including an information processing apparatus capable of communicating with a document management apparatus storing document data, an image processing apparatus including a printing unit that prints the document data, and a display unit. In the management system, in the image processing apparatus, document list display means for displaying a list of document data stored in the document management apparatus on the display unit, and the document data displayed by the document list display means A checkout document selection receiving unit that receives selection of document data to be checked out from the display unit; and the document data received by the checkout document selection reception unit is received from the information processing apparatus, and the print Print execution means for printing via a copy unit, and a check-in instruction for updating the checked-out document data A check-in instruction receiving means for receiving via a display unit; and a scan execution means for executing a scan of a document printed by the print execution means in order to update the document data received by the check-in instruction receiving means. Scan data transmission for transmitting to the information processing apparatus information for specifying the document data instructed to be checked in by the check-in instruction accepting unit, and scan data obtained by executing the scan by the scan executing unit A checkout determination unit that determines whether or not the document data received by the checkout document selection reception unit of the image processing apparatus is in a checkout state in the information processing apparatus, and the checkout determination Means that the document data is not checked out Check-out means for checking out the document data, output instruction means for instructing the image processing apparatus to output the document data checked out by the check-out means, and scan data transmission means of the image processing apparatus Uploading means for transmitting the document data transmitted in step S2 to the document management apparatus together with information for specifying the document data to be checked in, and the document data uploaded to the document management apparatus by the uploading means. Check-in means for checking in.
The image processing apparatus of the present invention is an image processing apparatus including a printing unit that prints the document data that can be connected to an information processing device that can communicate with a document management device that stores document data, and a display unit. Document list display means for displaying a list of document data stored in the document management apparatus on the display section; and the display section for selecting document data to be checked out from the document data displayed on the document list display means A checkout document selection receiving unit that receives the document data received by the checkout document selection reception unit from the information processing apparatus and prints the print data through the printing unit; A check-in instruction received for receiving a check-in instruction for updating the checked-out document data via the display unit. A scan execution means for executing a scan of a document printed by the print execution means to update the document data for which the check-in instruction is accepted by the check-in instruction acceptance means, and a check by the check-in instruction acceptance means. Information for specifying in-instructed document data, and scan data transmission means for transmitting scan data obtained by executing scan by the scan execution means to the information processing apparatus.
The information processing apparatus of the present invention is connectable to an image processing apparatus including a printing unit that prints document data and a display unit, and can communicate with a document management device that stores the document data. A check-out determination unit that determines whether or not the document data that has been selected for check-out from the document list displayed on the display unit of the image processing apparatus is in a check-out state; and the check-out determination unit When it is determined that the document data is not in the checkout state, a checkout unit for checking out the document data and the image processing apparatus to print the document data checked out by the checkout unit. Output instruction means for instructing output; scan data obtained by the image processing apparatus executing a scan; Upload means for transmitting information for specifying the document data for which the check-in instruction has been accepted by the image processing apparatus to the document management apparatus, and check-in the document data that has been uploaded to the document management apparatus by the upload means Check-in means.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by executing the reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk or the like can be used.

  Further, by executing the program read by the image forming apparatus 100, the authentication server 102, the document management server 103, and the web application server 104, not only the functions of the above-described embodiment are realized, but also based on instructions of the program. Needless to say, a case where an OS (operating system) or the like running on a computer performs part or all of actual processing and the functions of the above-described embodiments are realized by the processing is included.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. It goes without saying that the case where the CPU or the like provided in the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention.

Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network by a communication program, the system or apparatus can enjoy the effects of the present invention.
In addition, all the structures which combined each embodiment mentioned above and its modification are also included in this invention.

  In addition, each process realized by the above-described software can be realized as firmware or hardware configuration, and each process can be realized as each means. The technical scope of the present invention is realized by such firmware or hardware configuration. Is also included.

100 MFP 101 Card Reader 102 Authentication Server 103 Document Management Server 104 Web Application Server 105 Client PC

Claims (8)

Capable of communicating with the document management apparatus storing the document data, and an information processing apparatus to which the document data storing state management information indicating whether not possible check-in is possible or check-in, and an image processing apparatus including a display unit A document management system comprising:
The information processing apparatus includes:
To display in the image processing apparatus information on a list of document data that can be checked in and that cannot be checked in, which are stored in a predetermined storage location of the document management apparatus, and that are specified by the state management information. A transmission means for transmitting;
Check-in means for checking in the scan data received from the image processing apparatus with respect to the document data selected by the image processing apparatus;
With
The image processing apparatus includes:
Receiving means for receiving a list of the document data transmitted by the transmitting means;
Display means for displaying the checkable document data and the checkinable document data stored in the document management device based on the list information received by the receiving means;
Selection accepting means for accepting selection of the document data displayed by the display means;
A scan execution means for scanning a document in accordance with a scan instruction received by a user operation;
Check the document data selected by the selection receiving unit with the information for specifying the document data selected by the selection receiving unit and the scan data obtained by executing the scan by the scan execution unit. Scan data transmission means for transmitting to the information processing apparatus;
With
When the selection receiving unit receives the selection of the document data that can be checked in from the document data displayed on the display unit, the display unit can perform a scanning operation for checking in the document data. A document management system, wherein when a selection of document data that cannot be checked in is received, a screen that does not allow a scan operation for checking in the document data is displayed. The state management information includes user information indicating which user has checked out the document data,
The selection accepting unit accepts a selection of document data that is not check-in among the document data displayed on the display unit, and is a user other than the user indicated by the user information accepted by the image processing apparatus. 2. The document management system according to claim 1, wherein selection of document data instructed to be checked out by a user is accepted. The information processing apparatus includes:
An extension designation accepting means for accepting designation of an extension of the scan data transmitted by the scan data transmitting means;
A determination unit that determines whether check-in is possible based on the extension of the document data selected by the selection reception unit and the extension of the scan data specified by the extension designation reception unit;
With
The display unit displays a screen on which a scan operation for check-in can be performed on the document data when the determination unit determines that check-in is possible, and the determination unit cannot check-in 3. The document management system according to claim 1, wherein a screen that does not allow a scan operation for check-in on the document data is displayed when the document data is determined to be.   The display means displays a scan screen for executing a scan by the scan execution means for checking in the document data when the determination means determines that the check-in is possible. The document management system according to claim 3.   5. The display device according to claim 1, wherein when the selection of document data that cannot be checked in is accepted, the display device displays a screen in which a button for scanning by the scan execution device is not displayed. The document management system according to any one of the above. Generating means for generating screen information indicating a list screen for displaying a list of the document data that can be checked in and the document data that cannot be checked in, stored in the document management device;
With
The transmission means transmits the screen information generated by the generation means to the image processing apparatus as information on a list of document data,
The display means displays a list screen in which the document data that can be checked in and the document data that cannot be checked in are mixedly displayed based on the screen information transmitted by the transmission means. The document management system according to any one of 1 to 5. Capable of communicating with the document management apparatus storing the document data, and an information processing apparatus to which the document data storing state management information indicating whether not possible check-in is possible or check-in, and an image processing apparatus including a display unit A document management system comprising:
In the information processing apparatus,
The image processing apparatus stores information on a list of document data that can be checked-in and document data that cannot be checked-in specified by the state management information, stored in a predetermined storage destination of the document management apparatus. A sending step for sending to display at
A check-in means for checking in scan data received from the image processing apparatus with respect to document data selected by the image processing apparatus;
Including
In the image processing apparatus,
A receiving step for receiving a list of the document data transmitted in the transmitting step;
A display step for displaying the checkable document data and the non-checkable document data stored in the document management device based on the list information received in the reception step;
A selection receiving step for receiving selection of the document data displayed in the display step;
A scan execution step in which the scan execution means executes a scan of the document in accordance with a scan instruction received by a user operation;
The scan data transmitting means receives the selection at the selection reception step for the information for specifying the document data selected at the selection reception step and the scan data obtained by executing the scan at the scan execution step. To check in the document data,
A scan data transmission step for transmitting to the information processing apparatus;
Including
In the display step, when selection of the document data that can be checked in among the document data displayed in the display step is received in the selection reception step, a scan operation for checking in the document data is possible A document management method, wherein when a selection of document data that cannot be checked in is received, a screen that does not allow a scan operation for checking in the document data is displayed. Capable of communicating with the document management apparatus storing the document data, and an information processing apparatus to which the document data storing state management information indicating whether not possible check-in is possible or check-in, and an image processing apparatus including a display unit A program for controlling a document management system including:
The information processing apparatus;
To display in the image processing apparatus information on a list of document data that can be checked in and that cannot be checked in, which are stored in a predetermined storage location of the document management apparatus, and that are specified by the state management information. A transmission means for transmitting;
The scan data received from the image processing device functions as a check-in means for checking in document data selected by the image processing device,
The image processing apparatus;
Receiving means for receiving a list of the document data transmitted by the transmitting means;
Display means for displaying the checkable document data and the checkinable document data stored in the document management device based on the list information received by the receiving means;
Selection accepting means for accepting selection of the document data displayed by the display means;
A scan execution means for scanning a document in accordance with a scan instruction received by a user operation;
Check the document data selected by the selection receiving unit with the information for specifying the document data selected by the selection receiving unit and the scan data obtained by executing the scan by the scan execution unit. In order to function as scan data transmission means for transmitting to the information processing device,
When the selection receiving unit receives the selection of the document data that can be checked in from the document data displayed on the display unit, the display unit can perform a scanning operation for checking in the document data. Each of the information processing apparatuses, wherein when the selection of document data that is not check-in is accepted, a screen that does not allow a scan operation for check-in on the document data is displayed. And a program that can be read and executed by the image processing apparatus .

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