JP2014153759A - Information processor, program and conference management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an information processor capable of effectively managing product of a conference, a program and a conference management system.SOLUTION: The information processor includes: reservation means for reserving a conference room by setting a starting time of a conference to be held in the conference room in association with conference room information indicating each conference room; storage means for storing a product file in which date and time information indicating date and time of preparation of record data recording the conference is added to the record data file name associated with the conference information on the conference room where the conference was held ; association means for associating the product file stored in the storage means with a corresponding conference on the basis of the conference information and the conference time set by the reservation means; and provision means for, when a certain conference is specified by an external device, providing the product file associated with the conference to the external device.

Description

  Embodiments described herein relate generally to an information processing apparatus, a program, and a conference management system.

  Conventionally, a system for reserving a conference room by using groupware or the like has been used. In such a conference room reservation system, by using application software from a personal computer as a client, the conference room reservation information (reservant name, conference room name, conference name, reservation date, etc.) is registered in the server. It is possible to control the use of the room. However, in the conventional conference room reservation system, it is possible to reserve a conference room, but it is not possible to manage the record of the conference status such as the minutes. For this reason, conventionally, after the meeting has ended, it is necessary to print the record data such as the minutes to the attendees of the meeting and distribute them by e-mail, which is complicated. It was. Also, since the recording data is managed by the person who has received the recording data, it takes time to search for past minutes, or the minutes are lost.

  The problem to be solved by the embodiments of the present invention is to provide an information processing apparatus, a program, and a conference management system capable of efficiently managing conference deliverables.

  The information processing apparatus according to the embodiment records the conference, the reservation unit that reserves the conference room by setting the holding time of the conference held in the conference room in association with the conference room information indicating each conference room A storage unit for storing a product file in which date and time information indicating a generation date and time of the recording data is added to a file name of the recording data in association with conference room information of a conference room in which the conference is held; and the reservation unit Based on the meeting room information and holding time of each meeting set by the user, the association means for associating the deliverable file stored in the storage means with the corresponding meeting, and a specific meeting is designated from the external device A providing means for providing the deliverable file associated with the conference to the external device.

FIG. 1 is a configuration diagram of the conference management system of the present embodiment. FIG. 2 is a block diagram illustrating a hardware configuration of the server apparatus. FIG. 3 is a perspective view of the electronic blackboard. FIG. 4 is a block diagram showing a hardware configuration of the electronic blackboard. FIG. 5 is a diagram illustrating an operation panel of the electronic blackboard. FIG. 6 is a functional configuration diagram of the conference management system. FIG. 7 is a diagram showing a main screen of the conference management application. FIG. 8 is a diagram showing a conference room reservation screen. FIG. 9 is a flowchart illustrating a procedure of data storage processing performed by the electronic blackboard. FIG. 10 is a flowchart illustrating a procedure of conference management processing performed by the server device.

  FIG. 1 is a configuration diagram of the conference management system of the present embodiment. The conference management system includes a client terminal device 1, a server device 2, and an electronic blackboard 4 provided for each conference room 3. Here, the client terminal device 1 and the electronic blackboard 4 are connected to the server device 2 via a network 5 such as a LAN (Local Area Network).

  The client terminal device 1 is an information processing device such as a personal computer. The client terminal device 1 is a CPU that controls the device itself, a ROM that stores various control programs in a nonvolatile manner, a RAM that functions as a working area, temporarily stores various data, and stores various data. A storage device, a communication interface for performing communication via a communication network, a display as a display device for displaying various information, and an operation unit including a keyboard, a mouse, and the like for performing various operations. (Both not shown).

  FIG. 2 is a block diagram illustrating a hardware configuration of the server apparatus 2 according to the present embodiment. The server device 2 is an information processing device such as a groupware server.

  The server device 2 centrally controls the own device, a ROM 22 that stores various control programs in a nonvolatile manner, a RAM 23 that functions as a working area and temporarily stores various data, and stores various data. A storage device 24 and a communication interface 25 for performing communication via a communication network are provided. In addition, the server device 2 includes a display 26 as a display device that displays various types of information and an operation unit 27 that includes a keyboard, a mouse, and the like for performing various operations as necessary. The storage device 24 includes a meeting room reservation information file 210 and a minutes folder 220, which will be described later, as a file system.

  FIG. 3 is a perspective view of the electronic blackboard 4 of the present embodiment. The electronic blackboard 4 includes a leg portion 41, a frame 42, a panel surface 43, a printer 44, and an operation panel 45.

  The leg portion 41 supports a rectangular frame 42. The frame 42 accommodates an endless writing board surface 43. The clerk can write characters, figures and the like on the board surface 43 exposed outside the front side with a marker pen or the like. The board surface 43 is made of polyethylene as an example. In addition, the leg portion 41 supports a printer 44 for printing and issuing a drawing target read by the line sensor on a sheet. Further, an operation panel 45 having various keys for operating the electronic blackboard 4 is integrally provided on the right edge of the frame 42 (see FIG. 5).

  FIG. 4 is a block diagram showing a hardware configuration of the electronic blackboard 4 of the present embodiment. The electronic blackboard 4 centrally controls the device itself, a ROM 47 that stores various control programs in a nonvolatile manner, a RAM 48 that functions as a working area and temporarily stores various data, and stores various data. The storage device 49, a communication interface 50 for performing communication via a communication network, an operation panel 45 for inputting various operations, a motor control unit 51 for rotating and transporting the panel surface 43, and the panel surface 43 are depicted. The sensor part 52 which reads the content, and the printer 44 which prints the description content which the sensor part 52 read are provided. The RAM 48 functions as an image file buffer 402 described later (see FIG. 6). Further, output destination folder information 404 described later is stored in advance in the storage device 49 (see FIG. 6).

  FIG. 5 is a diagram showing the operation panel 45 of the electronic blackboard 4. When the minutes saving button 53 on the operation panel 45 is pressed, the CPU 46 of the electronic blackboard 4 generates an image file from the description on the board surface 43 read by the sensor unit 52.

  FIG. 6 is a functional configuration diagram of the conference management system of the present embodiment. The client terminal device 1 includes a client processing unit 100 as a functional unit. The client processing unit 100 includes a client processing unit 100 realized by, for example, cooperation between a CPU of the client terminal device 1 (not shown) and a client conference management application (program) stored in a storage device.

  The client processing unit 100 displays a main screen (see FIG. 7) and a conference room reservation screen (see FIG. 8) described later on the display by cooperating with a server processing unit 200 (described later) of the server device 2. In addition, the client processing unit 100 requests the server apparatus 2 to reserve a conference, check the reservation status, view the minutes, and the like based on the main screen and the conference room reservation screen.

  More specifically, the client processing unit 100 requests the reservation of the conference room 3 by transmitting a reservation request specifying the conference room 3 to be reserved, the reservation date and time, the participating members of the conference, and the like to the server device 2. . In addition, the client processing unit 100 requests the browsing of the minutes 221 by transmitting a browsing request designating the minutes 221 of the specific conference room 3 to the server device 2.

  The server device 2 includes, for example, a server processing unit 200, a conference room reservation information file 210, and a minutes folder 220 realized by cooperation of the CPU 21 and a server conference management application (program) stored in the storage device 24. And the minutes 221 stored therein.

  The server processing unit 200 is a functional unit that provides a service according to a request from the client processing unit 100 by cooperating with the client processing unit 100 of the client terminal device 1.

  More specifically, when receiving a reservation request from the client terminal device 1, the server processing unit 200 associates the reservation time, participating members, etc. with the conference room reservation information file 210 in association with the conference room 3 specified in the reservation request. By setting, the conference room 3 is reserved. Here, the conference room reservation information file 210 is a file for managing the reservation status of each conference room 3. The conference room reservation information file 210 has, for example, a data structure for associating and holding each conference room 3, the reservation time of the conference room 3, and additional information such as participating members.

  Further, the server processing unit 200 stores the minutes 221 transmitted from the electronic blackboard 4 in the minutes folder 220 in response to a later-described storage request specifying the storage location minutes folder 220 from the electronic blackboard 4. .

  Here, the minutes folder 220 is a folder prepared for each conference room 3. When receiving a storage request from the electronic blackboard 4, the server processing unit 200 stores the minutes 221 in the minutes folder 220 instructed by the storage request. The minutes 221 are image files obtained by the electronic blackboard 4 reading the content of the meeting described on the board 43 of the electronic blackboard 4. In addition, the minutes 221 are associated with reservation information including the conference room 3 and the reservation time of the conference room 3.

  More specifically, the server processing unit 200 corresponds to the minutes 221 based on the folder name (meeting room 3) of the minutes folder 220 storing the minutes 221 and the file name (date and time) of the minutes 221. The conference to be performed is specified from each conference (conference room 3 + reservation date and time) registered in the conference room reservation information file 210. Then, the server processing unit 200 associates the minutes 221 with the meeting in the specified conference room reservation information file 210.

  The electronic blackboard 4 includes a board reading unit 400, an image file creation unit 401, an image file output unit 403, and a printer output unit 405 as functional units. The board reading unit 400, the image file creation unit 401, the image file output unit 403, and the printer output unit 405 are realized by the cooperation of the CPU 46 of the electronic blackboard 4 and a program stored in the storage device 49.

  The board surface reading unit 400 is provided with reading control of the board surface 43 by the sensor unit 52 and a function of controlling processing for converting an analog value read by the sensor unit 52 into a digital value. The image file creation unit 401 has a function of converting the digital value converted by the board reading unit 400 into an image file. The image file buffer 402 is an area for storing image files (record data) that are sequentially converted from digital values.

  Based on the output destination folder information 404, the image file output unit 403 sends the image file created by the image file creation unit 401 together with the storage request designating the minutes folder 220 of the storage destination server apparatus 2 to the minutes 221 (results). Output as a product file). Here, the output destination folder information 404 describes the path of the minutes folder 220 corresponding to the conference room 3 in which the own device (electronic blackboard 4) is set.

  Further, when outputting the minutes 221 to the server device 2, the image file output unit 403 adds date / time information indicating the date / time when the minutes 221 (image file) was created to the file name of the minutes 221. To do. Note that the date and time information used is, for example, time measured by a time measuring means such as RTC (Real Time Clock).

  The printer output unit 405 has a function of outputting the image file created by the image file creation unit 401 to the printer 44 for printing.

  Next, a screen displayed on the display device of the client terminal device 1 in cooperation with the client processing unit 100 and the server processing unit 200 will be described. FIG. 7 is a diagram showing a main screen of the conference management application. The main screen is a GUI displayed by the client terminal device 1 based on the content of the conference room reservation information file 210 provided from the server processing unit 200.

  On the main screen, a conference room name column 101 and a conference room information column 102 are provided. In addition, a conference room reservation button 103, a previous week button 104, a next week button 105, a previous month button 106, a next month button 107, and an end button 108 are provided.

  A conference room name column 101 is a column that highlights the selected conference room 3. The conference room information column 102 is a column for displaying conference room reservation information for one week of the selected conference room 3. The conference room reservation button 103 is a button for displaying a conference room reservation screen when pressed. The previous week button 104, the next week button 105, the previous month button 106, and the next month button 107 are buttons for displaying conference room information for that period when any one of them is pressed. The end button 108 is a button for ending the display of the main screen.

  When the client processing unit 100 receives a press of any of the previous week button 104, the next week button 105, the previous month button 106, and the next month button 107 for the conference room 3 selected in the conference room name column 101, the client processing unit 3 And the inquiry request specifying the period is transmitted to the server device 2. Accordingly, the server processing unit 200 of the server device 2 extracts the reservation status of the conference room 3 and the period instructed by the inquiry request from the conference room reservation information file 210 and transmits them to the client terminal device 1. The client processing unit 100 of the client terminal device 1 displays the conference room information in the conference room information column 102 based on the reservation status provided from the server device 2.

  Also, in the conference room information column 102, the minutes link symbol 109 indicates that the minutes 221 as a product in the meeting exists and is associated with the meeting information. When the client processing unit 100 receives pressing of the minutes link symbol 109, the client processing unit 100 transmits a request for browsing the minutes 221 to the server device 2.

  The server processing unit 2 that has received the browsing request determines whether or not the user has the authority to browse the minutes 221 from the contents of the conference room reservation information file 210. When it is determined that the user has the right to view the minutes 221, the server device 2 provides the minutes 221 to the client terminal device 1. Then, the client terminal device 1 displays the minutes 221.

  FIG. 8 is a diagram showing a conference room reservation screen. The conference room reservation screen is displayed, for example, by pressing the reservation button 103 in a state where the specific conference room 3 and the conference room information column 102 are selected on the main screen described above. When a reserved conference is selected, the server processing unit 200 reads information such as a reserved time and a participating member corresponding to the conference from the conference room reservation information file 210 and provides the information to the client terminal device 1. Thereby, in the client terminal device 1, the conference room reservation screen which has been input for each item described later is displayed.

  The conference room reservation screen includes a reservation person column 110, a reservation person inquiry button 110a, a reservation date field 111, a reservation time field 112, a meeting name field 113, an attendee field 114, and an attendee inquiry button 114a. , A minutes column 115, a minutes inquiry button 115a, an OK button 116, and a cancel button 117 are provided.

  In the reservation person column 110, a person who reserves the conference room 3 is set. The reservation person inquiry button 110a is used to select a person who makes a reservation from the list. The reservation date column 111 sets the date of meeting. In the reservation time column 112, the time from the start time to the end time of the conference is set. The meeting name column 113 sets the name of the meeting. The attendee column 114 sets the attendees of the conference. The attendee inquiry button 114a is used to select an attendee from the list. In the minutes column 115, the file name of the minutes 221 as a product in this meeting is displayed. The minutes inquiry button 115a is used to select the minutes 221 from the list.

  The file name of the minutes 221 includes a character string representing the year, month, day, hour, minute, and second when the minutes 221 were created, such as “201201001-1155.pdf”. The server processing unit 200 of the server device 2 determines the time when the minutes 221 were created from the file name. Then, the minutes 221 created within the conference reservation time are associated as the minutes 221 of the conference. When the conference is extended beyond the reservation time, the scheduled end date and time of the conference is reflected in the conference room reservation information file 210.

  Note that the minutes 221 can be associated manually by the user of the client terminal device 1. More specifically, the user presses the minutes inquiry button 115a on the right side of the minutes column 115 to display the file selection screen. And a user selects the minutes 221 from the minutes folder 220 for every meeting room 3, and associates with a meeting.

  For example, when the conference does not end within the reserved time, the user manually associates the minutes 221 with each other. In this case, since the reservation time has passed, the server processing unit 200 cannot perform association. Therefore, the user selects and associates the minutes 221 with the file name of the time when the minutes 221 were created from the file selection screen. In addition, it is good also as a form limited to the member who can associate the minutes 221 to the participating member of the meeting.

  The OK button 116 is used when the contents set in the column 110 to the column 114 or the column 115 are registered in the conference room reservation information file 210. More specifically, when the pressing of the OK button 116 is accepted, the client processing unit 100 transmits the information in the column 110 to the column 115 to the server device 2. Then, the server device 2 registers the transmission content in the conference room reservation information file 210. Accordingly, the server processing unit 200 reserves the conference room 3 or associates the minutes 221.

  Hereinafter, the operation of the conference management system will be described. First, the operation of the electronic blackboard 4 will be described with reference to FIG. FIG. 9 is a flowchart illustrating a procedure of data storage processing performed by the electronic blackboard 4. As a premise of this processing, it is assumed that the proceedings of the meeting are written on the board 43 of the electronic blackboard 4.

  When the user creates a meeting agenda on the board 43 of the electronic blackboard 4, the user presses the minutes saving button 53 on the operation panel 45 of the electronic blackboard 4. When the press of the minutes saving button 53 is accepted, the board reading unit 400 reads the board 43 and generates a digital value (step T1).

  Next, the image file creation unit 401 creates an image file (recording data) from the generated digital value and stores it in the image file buffer 402 (step T2).

  Then, the image file output unit 403 stores the image file stored in the image file buffer 402 in the minutes folder 220 of the server device 2 specified by the output destination folder information 404 (step T3).

  By the above processing, the minutes 221 (delivery product file) generated on the electronic blackboard 4 are stored in the minutes folder 220 of the server device 2 provided for each electronic blackboard 4.

  Next, the operation of the server device 2 will be described with reference to FIG. FIG. 10 is a flowchart illustrating a procedure of conference management processing performed by the server device 2. As a premise of this process, it is assumed that the user name (name) of the user who operates the client terminal device 1 is transmitted to the server device 2 when accessing the server device 2.

  In response to a request from the client terminal device 1, the server processing unit 200 outputs the contents of the conference room reservation information file 210. The client terminal device 1 displays the main screen using the contents of the conference room reservation information file 210 that has been output (step S1).

  The server processing unit 200 waits for an operation input from the client terminal device 1 (step S2).

  When receiving an operation input from the client terminal device 1, the server processing unit 200 determines the input content (step S3). Then, the server processing unit 200 changes the state to a state corresponding to the operation input.

  When any of the previous week button 104, the next week button 105, the previous month button 106, and the next month button 107 is selected, the client terminal device 1 transmits an inquiry request to the server processing unit 200. The server processing unit 200 outputs the contents of the conference room reservation information file 210 at the selected time to the client terminal device 1 (step S4). Further, using the content of the provided conference room reservation information file 210, the client terminal device 1 switches the display to the content at the selected time. Thereafter, the server processing unit 200 changes the state to step S2.

  When the conference room reservation button 103 is pressed, the client terminal device 1 transmits an inquiry request to the server processing unit 200. The server processing unit 200 outputs the contents of the conference room reservation information file 210 to the client terminal device 1 (step S5). Then, using the contents of the provided conference room reservation information file 210, the client terminal device 1 displays a conference room reservation screen.

  The user inputs “reservation person”, “reservation date”, “reservation time”, and “conference name” in the respective columns of the displayed conference room reservation screen (step S6). Further, when the inquiry button is pressed, the server processing unit 200 provides corresponding information to the client terminal device 1.

  When the OK button 116 on the conference room reservation screen is pressed, the server processing unit 200 registers the input reservation information in the conference room reservation information file 210 (step S7). Thereafter, the server processing unit 200 changes the state to step S2.

  When the minutes link symbol 109 is selected, the client terminal device 1 requests the server processing unit 200 to view the minutes 221. The server processing unit 200 determines whether or not the user of the client terminal device 1 has the authority to view the minutes 221 (step S8). The server processing unit 200 determines that the user has viewing authority if the user is registered in the attendees column 114, and determines that the user does not have viewing authority if the user is not registered.

  Then, the server processing unit 200 outputs the determination result to the client terminal device 1. Further, when the user has the authority to browse the minutes 221, the server processing unit 200 changes the state to step S <b> 9 (browsing is permitted in step S <b> 8). When the user does not have the authority to view the minutes, the server processing unit 200 changes the state to step S2 (unviewable in step S8).

  When the user has authority to view the minutes, the server processing unit 200 outputs the minutes 221 to the client terminal device 1. Then, the client terminal device 1 displays the provided minutes 221 (step S9).

  When the proceedings recording screen is closed, the client terminal device 1 deletes the proceedings recording screen (step S10). In addition, the server processing unit 200 receives from the client terminal device 1 that the proceedings recording screen has been closed. Thereafter, the server processing unit 200 changes the state to step S2.

  When the end button 108 is pressed, the client terminal device 1 deletes the main screen and ends the process (step S11). In addition, the server processing unit 200 receives from the client terminal device 1 that the main screen is closed.

  As described above, according to the present invention, the image file of the minutes 221 created on the electronic blackboard 4 is automatically taken into the server device 2. In addition, since the conference management application has the conference room reservation function and the minutes management function, the image file that is the meeting minutes 221 can be easily viewed, so that the management efficiency of the minutes 221 is improved.

  As mentioned above, although embodiment of this invention was described, the said embodiment was shown as an example and is not intending limiting the range of invention. The above embodiment can be implemented in various other forms, and various omissions, replacements, changes, additions, combinations, and the like can be made without departing from the scope of the invention. Moreover, the said embodiment and its deformation | transformation are included in the range of the invention, the summary, and the invention described in the claim, and its equal range.

  In the above embodiment, only one minutes 221 is created. However, the present invention is not limited to this, and a plurality of minutes 221 may be created.

  Moreover, although the said embodiment provided the minutes folder 220 for every meeting room 3 in the server apparatus 2, not only this but the minutes folder 220 is good also as a structure of one. In this case, information such as an ID indicating the conference room 3 may be added to the file name of the minutes 221 so that the conference room 3 in which the conference is held can be identified.

  In the above embodiment, the date and time information when the electronic blackboard 4 created the minutes 221 is added to the file name of the minutes 221. However, the present invention is not limited to this. Good. For example, date and time information when the server device 2 receives the minutes 221 may be added to the file name of the minutes 221.

  In the above embodiment, the image file obtained by reading the board surface 43 of the electronic blackboard 4 is used as the minutes 221. However, the present invention is not limited thereto, and the audio data recorded by attaching a recording device to the electronic blackboard 4 may be used as the minutes 221. Good.

  Moreover, although the said embodiment was set as the form which adds the creation time of the minutes 221 to a file name, it is good also as a form which adds not only this but the start date of a meeting, for example. When this form is adopted, for example, a button for declaring the start of the meeting is provided on the electronic blackboard 4 or the like, and the date and time when the corresponding button is pressed by the user is added to the minutes 221.

1 Client terminal device 2 Server device 3 Conference room 4 Electronic blackboard 45 Operation panel 221 Minutes

JP 2007-158601 A

Claims (6)

Reservation means for reserving a conference room by setting the holding time of the conference held in the conference room in association with the conference room information indicating each conference room;
Storage means for storing a deliverable file in which date and time information indicating the generation date and time of the recorded data is added to the file name of the recorded data recording the conference in association with the conference room information of the conference room in which the conference is held When,
Association means for associating the deliverable file stored in the storage means with the corresponding meeting based on the meeting room information and holding time of each meeting set by the reservation means;
Providing means for providing the product file associated with the conference to the external device when a specific conference is designated from the external device;
An information processing apparatus comprising:   The providing means provides the reservation status of each conference room set by the reservation means to the external device, and if the deliverable file is associated with the meeting in the conference room, the fact is indicated. The information processing apparatus according to claim 1 which notifies. Receiving means for receiving the recorded data from an electronic blackboard provided in each of the conference rooms,
The storage means adds date and time information indicating the reception date and time of the recording data to a file name of the recording data and stores the date and time information in association with meeting room information of a corresponding meeting room as the deliverable file. The information processing apparatus described in 1. The reservation means, in association with the conference room information indicating each conference room, further sets the participants of the conference to be held in the conference room,
The providing means provides the deliverable file associated with the conference to the external device when a user of the external device is included in the participants of the specific conference designated by the external device. Item 4. The information processing device according to any one of Items 1 to 3. An information processing apparatus including a reservation unit that reserves a conference room by setting a holding time of the conference held in the conference room in association with the conference room information indicating each conference room,
Storage means for storing a deliverable file in which date information indicating the generation date and time of the recording data is added to the file name of the recording data recording the conference in association with the conference room information of the conference room in which the conference is held; ,
Association means for associating the deliverable file stored in the storage means with the corresponding meeting based on the meeting room information and holding time of each meeting set by the reservation means;
Providing means for providing the product file associated with the conference to the external device when a specific conference is designated from the external device;
Program to make it function. A conference management system having an electronic blackboard and an information processing device,
The electronic blackboard
Recording means for recording the meeting status;
Transmitting means for transmitting recording data recorded by the recording means;
With
The information processing apparatus includes:
Reservation means for reserving a conference room by setting the holding time of the conference held in the conference room in association with the conference room information indicating each conference room;
Storage means for storing a deliverable file in which date information indicating the generation date and time of the recording data is added to the file name of the recording data recording the conference in association with the conference room information of the conference room in which the conference is held; ,
Association means for associating the deliverable file stored in the storage means with the corresponding meeting based on the meeting room information and holding time of each meeting set by the reservation means;
Providing means for providing the product file associated with the conference to the external device when a specific conference is designated from the external device;
A conference management system comprising:

Images