JP2014120077A - Data creation device and data creation method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To save a labor in the case of replying to a received letter.SOLUTION: The data creation device includes: a letter creation part 117 for creating the electronic data of a letter by using the address of an address list; a printing part 118 for printing the created letter; an information management part 116 for adding the address used for the printed letter to a sent address list; a letter information acquisition part 113 for acquiring letter information from the delivered letter; and a letter creation determination part 115 for determining whether or not sender information in the letter information is present in the sent address list, and for, when the sender information is not present in the sent address list, determining whether to create a letter by comparing letter creation conditions with the letter information. When it is determined that the letter should be created, the letter creation part 117 creates the electronic data of the letter by using the sender information, and the printing part 118 prints the electronic data of the letter created by using the sender information.

Description

  The present invention relates to a data creation device and a data creation method.

  Conventionally, it has been very troublesome to manually create letters such as New Year's cards one by one. For this reason, a system is known in which a New Year's card is created and printed using a destination list in which destination destinations created in advance are registered.

  For example, a postcard printing system is disclosed in which a destination list of destinations is recorded for each event, and a message for the event is printed on a postcard sent to the destination based on the destination list (see Patent Document 1).

  The postcard printing system of Patent Document 1 can more reliably send a message that needs to be sent, such as a New Year's card or a birthday card, to a destination that has not been sent.

  Specifically, the postcard printing system of Patent Document 1 creates a destination list for each event. For example, assume that there are event 1 and event 2, and destination A is in the destination list of both events. Then, when sending the event 1 message to the destination A when sending the event 1 message, when sending the event 2 message to the destination A, the event 1 information (message) is also described. The event 1 message can also be sent to the destination A with a delay.

  However, in the postcard printing system of Patent Document 1 as described above, a letter such as a New Year's card is created only for a destination registered in the destination list. If you reply to that person, you have to write your own letter. Also, many new year's cards are received in large numbers. In that case, it is very time-consuming to determine whether it is necessary to reply to each one and to create it yourself when replying. There was a problem.

  The present invention has been made in view of the above, and an object of the present invention is to provide a data creation apparatus and a data creation method that save the trouble of replying to a received letter.

  In order to solve the above-described problems and achieve the object, the present invention provides address information storage means for storing address information indicating the address of a letter and sent address information indicating the address of an output letter, A preparation condition storage means for storing a letter preparation condition for determining whether or not to create a letter, a letter preparation means for generating electronic data of a letter having a destination indicated by the destination information as a destination, and the electronic data Letter information for obtaining from the letter output means for outputting, information management means for adding the destination addressed by the letter outputting the electronic data to the sent destination information, and letter information including sender information indicating the sender An acquisition means for determining whether or not the sender information is in the sent destination information; and when the sender information is not in the sent destination information, the letter preparation condition is compared with the letter information to send a letter Creating judgment means for judging whether or not to create the letter, the letter creating means further creates electronic data of the letter using the sender information when it is determined to create a letter, The output means further outputs electronic data of a letter created using the sender information.

  The present invention is also a data creation method executed by a data creation device, wherein the data creation device stores destination information indicating a destination of a letter and sent destination information indicating a destination of an outputted letter. Destination information storage means, and creation condition storage means for storing letter creation conditions for determining whether or not to create a letter, and electronic data of a letter having the destination indicated by the destination information as a destination A first letter creating step for creating, a first output step for outputting the electronic data, an information management step for adding a destination as a destination in the letter outputting the electronic data to the sent destination information, A letter information acquisition step for acquiring letter information including sender information indicating the sender information; and determining whether the sender information is in the sent destination information, and the sender information is the sent destination If it is determined that the letter is to be created by comparing the letter creation conditions with the letter information and determining whether or not to create the letter, And a second letter creating step for creating electronic data of the letter, and a second output step for outputting electronic data of the letter created using the sender information.

  According to the present invention, it is possible to save the trouble of replying to a received letter.

FIG. 1A is an image diagram illustrating a flow of creating a letter in the multifunction machine according to the first embodiment. FIG. 1-2 is an image diagram illustrating a flow of creating a letter in the multifunction machine according to the first embodiment. FIG. 1C is an image diagram illustrating a flow of creating a letter in the multifunction machine according to the first embodiment. FIG. 1-4 is an image diagram illustrating a flow when creating a letter in the multi-function peripheral according to the first embodiment. FIG. 2 is a hardware configuration diagram of the multifunction peripheral according to the first embodiment. FIG. 3 is a functional block diagram of the configuration of the multifunction machine according to the first embodiment. FIG. 4 is a sequence diagram illustrating a flow of processing for creating a letter by the multifunction peripheral according to the first embodiment. FIG. 5 is a flowchart showing a flow of processing for creating a letter by the multifunction machine according to the first embodiment. FIG. 6 is a flowchart showing a flow of letter creation determination processing. FIG. 7 is a flowchart showing the flow of another letter creation determination process. FIG. 8 is a flowchart showing the flow of another letter creation determination process. FIG. 9 is a flowchart showing the flow of letter creation processing. FIG. 10 is a flowchart showing the flow of another letter creation process. FIG. 11 is a hardware configuration diagram of the mobile terminal according to the second embodiment. FIG. 12 is a functional block diagram of the configuration of the mobile terminal according to the second embodiment. FIG. 13 is a flowchart illustrating a flow of processing for creating a letter by the mobile terminal according to the second embodiment.

  Embodiments of a data creation device and a data creation method will be described below in detail with reference to the accompanying drawings.

(Embodiment 1)
In this embodiment, an example in which the data creation device is applied to a multifunction machine having at least two functions of a copy function, a printer function, a scanner function, and a facsimile function will be described, but the created letter data can be printed. Any image forming apparatus such as a printer can be applied.

  FIGS. 1-1 to 1-4 are image diagrams showing a flow when creating a letter in the multi-function peripheral according to the first embodiment. In FIGS. 1-1 to 1-4, “New Year's card” is described as an example of a letter to be created.

  First, as shown in FIG. 1-1, the MFP 100 prints and prints a New Year's card using a destination list indicating a destination including the name, address, and telephone number of a letter (New Year's card). Add the recipient to the sent recipient list.

  After that, as shown in FIG. 1B, the multi-function device 100 scans the received New Year's card by scanning, and reads New Year's card information by OCR (Optical Character Reader) processing. New Year's card information is letter information including the name and address of the sender and the name and address of the destination.

  Next, as shown in FIG. 1-3, the MFP 100 compares the read New Year's card information with the New Year's card creation conditions for determining whether or not to create a letter (New Year's card). Determine if you need to create and reply. For example, when the name or address of the sender of the New Year's card is not in the sent destination list (details will be described later) and the name of the sender is the company name, it is determined that the New Year's card is returned.

  Then, as shown in FIG. 1-4, when the MFP 100 determines to create a New Year's card for the sender and return it, the MFP 100 creates and prints a New Year's card for the sender.

  FIG. 2 is a hardware configuration diagram of the multifunction peripheral according to the first embodiment. The multifunction device 100 includes a CPU (Central Processing Unit) 10 that performs overall control of the multifunction device 100, a memory for storing programs and data, a memory for developing programs and data, a memory 11 that is used as a drawing memory for a printer, and the like. It mainly includes an HDD (Hard Disk Drive) 12 for storing image data, an operation panel 13 for displaying various information, a plotter 14 for printing image data, and a scanner 15 for reading images.

  FIG. 3 is a functional block diagram of the configuration of the multifunction machine according to the first embodiment. The MFP 100 according to the present embodiment mainly includes a control unit 110 that controls the MFP 100, a destination list storage unit 140, and a letter creation condition storage unit 130. The control unit 110 also includes a reading unit 111, an input receiving unit 112, a letter information acquisition unit 113, an OCR processing unit 114, a letter creation determination unit 115, an information management unit 116, a letter creation unit 117, A printing unit 118 is mainly provided.

  The destination list storage unit 140 is an HDD that stores a destination list in which destinations including the name, address, and telephone number of a letter destination are registered, and a destination list in which destinations of printed letters are registered. A storage medium such as a memory (see FIG. 1-1).

  The letter creation condition storage unit 130 sets a letter creation condition that serves as a reference for judging whether or not to create a reply to the letter sent (delivered and received) by the letter creation judgment unit 115. It is a storage medium such as an HDD or a memory for storing.

  Specifically, for example, the letter preparation condition is a keyword (company identification information) indicating a company for recognizing that the sender is a company. As a keyword indicating a company, “company”, “(share)”, “(present)”, “trade”, “office”, “industry”, “construction”, and the like can be given.

  Further, the letter creation condition may be fixed sentence information in which a keyword indicating the company described above is associated with a predetermined fixed sentence. As a fixed phrase, a phrase such as “I am indebted to you” can be cited.

  Further, for example, the letter preparation condition is a keyword (company identification information) indicating the company for specifying that the destination is the company of the MFP 100 (user). As a keyword indicating the company, “user (own company name)” can be cited.

  In addition, for example, the letter creation condition is a reply rejection list (reply rejection information) in which a non-reply target person who is a sender who does not send a reply of a letter is registered. In the reply rejection list, for example, “name of sender (destination)” that does not send a reply to a letter is registered.

  Further, the letter creation condition includes type information in which a keyword indicating a letter type is associated with a letter format. Keywords that indicate the type of letter include, for example, “New Year's card”, “Tsuruga”, “Happy New Year”, “Hot summer”, “Long summer”, etc. It is attached.

  The reading unit 111 reads a letter delivered to the user by the scanner 15. The input receiving unit 112 receives a request for creating a letter such as a New Year's card, a request for printing a letter, and an input of a criterion to be registered in the letter creation conditions stored in the letter creation condition storage unit 130 from the user. It is.

  The letter information acquisition unit 113 acquires letter information including sender information such as the name and address of the sender and destination information such as the name and address of the destination from the image data of the letter read by the reading unit 111. is there. The letter information acquisition unit 113 first specifies an area to be subjected to the OCR process in the image data. Then, using the OCR processing unit 114, a character is recognized from the specified area, and letter information is acquired.

  The OCR processing unit 114 extracts character data from the area specified by the letter information acquisition unit 113 by OCR processing for recognizing characters. The OCR process is a process of analyzing the characteristics of image data, determining the character likeness, and converting it into a character code. In addition to the character code, various information such as character arrangement position, character size, and certainty of character recognition can be obtained by the OCR process.

  The letter creation determination unit 115 refers to the letter information acquired by the letter information acquisition unit 113, and the name or address of the sender in the letter information is in the sent destination list stored in the destination list storage unit 140. Determine whether.

  That is, when the sender's name or address is in the sent address list, the letter creation determination unit 115 can determine that the letter has already been sent to the sender, and therefore determines not to reply the letter. To do. On the other hand, if the sender's name or address is not in the sent address list, the letter creation determination unit 115 can determine that no letter has been sent to the sender.

  Then, if the sender's name or address is not in the sent address list, the letter creation determination unit 115 creates a letter by comparing the letter creation conditions stored in the letter creation condition storage unit 130 with the letter information. Determine whether or not.

  As a specific determination method, the letter preparation determination unit 115 determines whether or not a keyword indicating a company is included in the sender information when the sender's name and address are not in the sent address list. If it contains a keyword indicating the company, it is determined that a letter will be created. As a result, it can be determined that the sender is a company, and a reply letter can be printed for a letter from the company, so leave a letter from an individual for the time being, and only a letter for business use. Can fulfill the user's desire to reply reliably.

  As another determination method, when the sender's name and address are not in the sent address list, the letter preparation determining unit 115 determines whether the destination information includes a keyword indicating his company. If the destination information includes a keyword indicating the company, it is determined that a letter is to be created. As a result, it can be determined that the destination is a company, and a reply letter can be printed for a letter addressed to the company. Can only fulfill the user's desire to reply reliably.

  As another determination method, the letter preparation determination unit 115 determines whether or not the sender is a non-reply recipient when the sender's name and address are not in the sent address list. If it is a foreigner, it is determined that a letter is not prepared. Thereby, it can be said that the reply letter is not printed for a specific person, and therefore it is possible to prevent the reply letter from being erroneously sent to the other party to be insulated.

  Further, when it is determined that a letter is to be created, the letter creation determination unit 115 determines whether or not the letter information includes a keyword indicating the type of letter.

  The information management unit 116 manages the letter creation conditions stored in the letter creation condition storage unit 130 and the sent destination list stored in the destination list storage unit 140. Specifically, the information management unit 116 registers the determination criterion received by the input receiving unit 112 in addition to the letter creation conditions.

  Further, the information management unit 116 creates electronic data of the letter using the sender information by the letter creating unit 117 and prints the letter using the electronic data by the printing unit 118, and sends the sender information (used for the printed letter). Is added to the sent destination list information, and the sent destination list is updated. This saves the user from having to update the sent address list with his / her own hands.

  The letter creation unit 117 creates electronic data for printing a letter using the destinations in the destination list. In addition, when the letter creation determination unit 115 determines that the letter creation unit 117 creates a letter, the letter creation unit 117 creates electronic data of the letter using the sender information.

  Further, when the letter information includes a keyword indicating the type of letter, the letter creating unit 117 refers to the type information and sets the letter format corresponding to the keyword indicating the type of letter included in the letter information. Use it to create electronic data for letters. Thereby, since the electronic data of a letter can be created in the format corresponding to the type of letter, the letter of the format which a user requires can be printed.

  In addition, when creating the electronic data of the letter, the letter preparation unit 117 uses the fixed sentence corresponding to the keyword indicating the company included in the sender information, when the fixed sentence information is stored. Create electronic data. This makes it possible to print a standard phrase for the company and write your own original message for personal letters. It is possible to prevent a fixed sentence from being printed on a letter addressed to an individual.

  The printing unit 118 prints a letter using electronic data of a letter created using a destination list and sender information.

  Next, a flow of processing for creating a letter when it is determined whether or not to return a letter by the multifunction peripheral 100 according to the present embodiment will be described. FIG. 4 is a sequence diagram illustrating a flow of processing for creating a letter by the multifunction peripheral 100 according to the first embodiment.

  First, upon receiving a letter creation request and a print request from a user, the letter creation unit 117 creates electronic data of the letter (step S1), and the printing unit 118 prints the letter based on the created electronic data ( Step S2).

  Then, the information management unit 116 creates a sent destination list based on the printed destination (step S3), and stores the created sent destination list in the destination list storage unit 140 (step S4). If a sent destination list has already been created, the printed destination is added to the sent destination list.

  Then, after the letter arrives at the user, when a scan request for the letter is received, the letter is read by the reading unit 111 (step S5: scan processing execution). Next, the control part 110 requests | requires acquisition of letter information with respect to the letter information acquisition part 113 (step S6). The letter information acquisition unit 113 uses the OCR processing unit 114 to acquire letter information for the OCR processing (Step S7: OCR processing execution).

  Next, the letter creation determination unit 115 determines whether or not to create a letter to be returned in response to the received letter (step S8). That is, the letter creation determination unit 115 refers to the sent address list, determines whether the sender of the received letter is registered in the sent address list (step S9), and creates a letter if it is not registered. With reference to the conditions, it is determined whether or not to create a letter by comparing the letter creation conditions with the letter information (step S10).

  If it is determined that a letter is to be created, the letter creation unit 117 creates electronic data of the letter using the sender's destination (step S11), and the printing unit 118 prints the letter based on the created electronic data. (Step S12). Then, the information management unit 116 adds the destination of the printed letter to the sent destination list (step S13) and updates the sent destination list (step S14).

  Next, a flow of processing for creating a letter when it is determined whether or not to return a letter by the MFP 100 according to the present embodiment will be described using a flowchart. FIG. 5 is a flowchart showing a flow of processing for creating a letter by the multifunction machine according to the first embodiment.

  First, upon receiving a letter creation request and a print request from the user, the letter creation unit 117 creates electronic data of the letter (step S31), and the printing unit 118 prints the letter based on the created electronic data. (Step S32).

  Then, the information management unit 116 adds the created letter destination to the sent destination list (step S33). When the sent destination list has not been created, it is stored in the destination list storage unit 140 after creation.

  Thereafter, upon receiving a scan request for a letter that has arrived at the user, the reading unit 111 scans and reads the letter (step S34). Next, the letter information acquisition unit 113 acquires letter information from the image data obtained by scanning by OCR processing (step S35).

  Then, the letter creation determination unit 115 determines whether the name or address of the sender of the received letter is in the sent address list (step S36). If the sender's name or address is in the sent destination list (step S36: Yes), the letter has already been sent to the sender, so the process is terminated without creating a reply letter.

  On the other hand, when the sender's name or address is not in the sent address list (step S36: No), the letter creation determination unit 115 performs the letter creation determination process based on the letter creation conditions because the letter has not yet been sent to the sender. (Step S37).

  Then, the letter creation unit 117 determines whether it is determined to create a letter by the letter creation determination process by the letter creation determination unit 115 (step S38), and when it is determined not to create the letter (step S38: No), a reply is made. The process is terminated without creating a letter for use.

  On the other hand, if it is determined to be created (step S38: Yes), the letter creation unit 117 performs letter creation processing (step S39), and the printing unit 118 prints the letter based on the created electronic data (step S39). S40). Then, the information management unit 116 adds the destination of the printed letter to the sent destination list and updates the sent destination list (step S41).

  Next, the letter creation determination process in FIG. 5 will be described. FIG. 6 is a flowchart showing a flow of letter creation determination processing.

  The letter creation determination unit 115 determines whether or not a keyword indicating a company is included in the name of the sender in the sender information (step S51).

  When the keyword indicating the company is included in the name of the sender (step S51: Yes), the letter creation determination unit 115 determines to create a letter (step S52). On the other hand, when the keyword indicating the company is not included in the name of the sender (step S51: No), the letter creation determination unit 115 determines not to create a letter (step S53).

  As a result, it can be determined that the sender is a company, and a reply letter can be printed for a letter from the company, so leave a letter from an individual for the time being, and only a letter for business use. Can fulfill the user's desire to reply reliably.

  Next, another letter creation determination process in FIG. 5 will be described. FIG. 7 is a flowchart showing the flow of another letter creation determination process.

  The letter creation determination unit 115 determines whether or not the destination name in the destination information includes a keyword indicating its own company (step S61).

  When the keyword indicating the company is included in the name of the destination (step S61: Yes), the letter creation determination unit 115 determines to create a letter (step S62). On the other hand, when the keyword indicating the company is not included in the name of the destination (step S61: No), the letter creation determining unit 115 determines not to create a letter (step S63).

  As a result, it can be determined that the destination is a company, and a reply letter can be printed for a letter addressed to the company. Can only fulfill the user's desire to reply reliably.

  Next, another letter creation determination process in FIG. 5 will be described. FIG. 8 is a flowchart showing the flow of another letter creation determination process.

  The letter creation determination unit 115 determines whether or not the sender is a non-reply subject in the reply rejection list (step S71).

  If the sender is not a non-reply recipient (step S71: No), the letter creation determination unit 115 determines to create a letter (step S72). On the other hand, if the sender is a non-reply recipient (step S71: Yes), the letter creation determination unit 115 determines that no letter is to be created (step S73).

  Thereby, it can be said that the reply letter is not printed for a specific person, and therefore it is possible to prevent the reply letter from being erroneously sent to the other party to be insulated.

  Next, the letter creation process in FIG. 5 will be described. FIG. 9 is a flowchart showing the flow of letter creation processing.

  The letter creation unit 117 determines whether or not a keyword indicating the type of letter is included in the letter information (step S81). If a keyword indicating the type of letter is included (step S81: Yes), the letter creation unit 117 creates electronic data of the letter in a format corresponding to the received letter type (step S82). On the other hand, when the keyword indicating the type of letter is not included (step S81: No), the letter creation unit 117 creates letter electronic data in a normal format (step S83).

  Thereby, since the electronic data of a letter can be created in the format corresponding to the type of letter, the letter of the format which a user requires can be printed.

  Next, another letter creation process in FIG. 5 will be described. FIG. 10 is a flowchart showing the flow of another letter creation process.

  The letter creation unit 117 determines whether or not a keyword indicating the company is included in the name of the sender in the sender information (step S91). When the keyword indicating the company is included in the name of the sender (step S91: Yes), the letter creation unit 117 creates electronic data of the letter that prints a fixed phrase corresponding to the keyword indicating the company on the back side. (Step S92). When the keyword indicating the company is not included in the name of the sender (step S91: No), the letter creation unit 117 creates electronic data of a letter that does not print anything on the back side (step S93).

  This makes it possible to print a standard phrase for the company and write your own original message for personal letters. It is possible to prevent a fixed sentence from being printed on a letter addressed to an individual.

  As described above, the MFP 100 according to the present embodiment determines whether it is necessary to reply to the received letter by reading the letter such as a New Year's card received by the user and comparing it with the letter creation conditions. When a reply is made, a letter is created, so that it is possible to save the trouble of making a letter and making a letter when replying to the received letter.

(Embodiment 2)
In the first embodiment, a letter creation process is performed using a multifunction machine. On the other hand, in this embodiment, a letter creation process is performed using a portable terminal such as a smartphone.

  FIG. 11 is a hardware configuration diagram of the mobile terminal according to the second embodiment. The portable terminal 200 stores a CPU 20 that performs overall control of the portable terminal 200, a memory for storing programs and data, a memory for developing programs and data, a memory 21 used as a printer drawing memory, and the like, and image data and the like. It mainly includes an SD card (SD Memory Card) 22, an operation panel 23 for displaying various information, a network communication control unit 24 for controlling communication with other devices, and a camera 25 for capturing images. . The portable terminal 200 is connected to a printer (not shown) via a network.

  FIG. 12 is a functional block diagram of the configuration of the mobile terminal according to the second embodiment. The mobile terminal 200 according to the present embodiment mainly includes a control unit 210 that controls the mobile terminal 200, a destination list storage unit 140, and a letter creation condition storage unit 130. The control unit 210 includes an imaging unit 211, an input reception unit 112, a letter information acquisition unit 113, an OCR processing unit 114, a letter creation determination unit 115, an information management unit 116, a letter creation unit 117, A communication control unit 218 is mainly provided.

  Here, the destination list storage unit 140, the letter creation condition storage unit 130, the input reception unit 112, the letter information acquisition unit 113, the OCR processing unit 114, the letter creation determination unit 115, the information management unit 116, Since the structure and function of the letter preparation part 117 are the same as that of Embodiment 1, description is abbreviate | omitted.

  The imaging unit 211 captures a letter delivered to the user by the camera 25 and reads the image. The letter information acquisition unit 113 acquires letter information from the image data of the letter imaged by the imaging unit 211.

  The communication control unit 218 transmits (transfers) a letter created using the destination list and sender information to the printer connected via the network by the network communication control unit 24.

  Next, a flow of processing for creating a letter when it is determined whether or not to return a letter by the portable terminal 200 according to the present embodiment using the flowchart will be described. FIG. 13 is a flowchart illustrating a flow of processing for creating a letter by the mobile terminal according to the second embodiment.

  First, when a letter creation request is received from a user, the letter creation unit 117 creates electronic data of the letter (step S101), and the communication control unit 218 transfers the created electronic data to the printer (step S102). ).

  Then, the information management unit 116 adds the created letter destination to the sent destination list (step S103). When the sent destination list has not been created, it is stored in the destination list storage unit 140 after creation.

  After that, upon receiving a letter imaging request that has arrived at the user, the imaging unit 211 captures the letter and reads the image (step S104). Since the acquisition of letter information to letter creation processing (steps S105 to 109) is the same as that of the first embodiment, description thereof is omitted (see steps S35 to S39).

  When letter creation processing is performed by the letter creation unit 117 (step S109), the communication control unit 218 transfers the electronic data of the created letter to the printer (step S110). Then, the information management unit 116 adds the address of the letter to which the electronic data has been transferred to the sent address list, and updates the sent address list (step S111). The printer that has received the electronic data of the letter prints the letter using the electronic data.

  As described above, the portable terminal 200 according to the present embodiment determines whether it is necessary to reply to the received letter by reading the letter such as a New Year's card received by the user and comparing it with the letter creation conditions. When a reply is made, a letter is created, so that it is possible to save the trouble of making a letter and making a letter when replying to the received letter.

  In the first and second embodiments, the MFP 100 and the portable terminal 200 perform the letter creation judgment and the letter creation, respectively. However, a server for performing the letter creation judgment and the letter creation is installed, and the MFP or the portable terminal The scanned (imaged) image may be processed on the server and returned to the multifunction peripheral or portable terminal.

DESCRIPTION OF SYMBOLS 100 MFP 110, 210 Control part 111 Reading part 112 Input reception part 113 Letter information acquisition part 114 OCR process part 115 Letter preparation judgment part 116 Information management part 117 Letter preparation part 118 Printing part 130 Letter preparation condition memory | storage part 140 Address list storage Unit 200 portable terminal 211 imaging unit 218 communication control unit

JP 2003-157246 A

Claims (11)

Address information storage means for storing address information indicating the address of the letter and sent address information indicating the address of the letter that has been output;
Creation condition storage means for storing letter creation conditions for determining whether or not to create a letter;
Letter creation means for creating electronic data of a letter having a destination indicated by the destination information as a destination;
Output means for outputting the electronic data;
An information management means for adding a destination addressed with a letter output from the electronic data to the sent address information;
Letter information acquisition means for acquiring letter information including sender information indicating the sender from the letter;
It is determined whether the sender information is in the sent destination information, and if the sender information is not in the sent destination information, whether to create a letter by comparing the letter preparation conditions with the letter information Creating judgment means for judging whether or not,
The letter creation means further creates electronic data of the letter using the sender information when it is determined to create a letter,
The output means further outputs electronic data of a letter created using the sender information. A reading means for reading the delivered letter;
The letter information acquisition means acquires the letter information from the read image data,
The data creation apparatus according to claim 1, wherein the output unit prints the created electronic data. An image pickup means for picking up the delivered letter;
The letter information acquisition means acquires the letter information from the captured image data,
The data generation apparatus according to claim 1, wherein the output unit transmits the generated electronic data to an image forming apparatus. The letter preparation conditions include company identification information for recognizing that the sender is a company,
The creation determination means determines whether the company identification information is included in the sender information when the sender information is not included in the sent destination information, and when the company identification information is included. The data creation device according to claim 1, wherein it is determined that a letter is created. The letter preparation conditions include company specifying information for specifying that the destination is the user's company,
The letter information acquisition means acquires letter information including the sender information and destination information indicating a destination,
If the sender information is not included in the sent destination information, the creation determination means determines whether the company specific information is included in the destination information, and if the company specific information is included The data creation device according to claim 1, wherein it is determined that a letter is created. The letter preparation conditions include reply refusal information in which a non-reply subject who does not send a reply to the letter is registered,
The creation judging means judges whether the sender is not the reply target when the sender information is not in the sent destination information, and creates a letter when the sender is the non-reply target The data creation device according to claim 1, wherein the data creation device is determined not to be performed. The letter creation condition further includes type information in which a letter type and a letter format are associated with each other,
The creation judging means further judges whether or not the letter information includes the type of the letter when creating a letter,
When the letter information includes the type of the letter, the letter creating means refers to the type information and uses the letter format corresponding to the letter type included in the letter information. The data creating apparatus according to claim 4, wherein electronic data of letters is created. The letter preparation conditions further include fixed sentence information in which the company identification information is associated with a predetermined fixed sentence,
The letter creation means, when creating a letter, refers to the standard text information and creates electronic data of the letter using the standard text corresponding to the company identification information included in the sender information The data creation device according to claim 4.   The information management means creates electronic data of the letter using the sender information by the letter creation means, and outputs the electronic data of the letter created using the sender information by the output means. The data creation apparatus according to claim 1, wherein information is added to the sent destination information. An input receiving means for receiving an input of a criterion registered in the letter creation condition;
The data creation device according to any one of claims 1 to 9, wherein the information management unit registers the received determination criterion in addition to the letter creation conditions. A data creation method executed by a data creation device,
The data creation device includes:
Address information storage means for storing address information indicating the address of the letter and sent address information indicating the address of the letter that has been output;
A preparation condition storage means for storing letter preparation conditions for determining whether or not to create a letter,
A first letter creation step of creating electronic data of a letter having a destination indicated by the destination information as a destination;
A first output step for outputting the electronic data;
An information management step of adding a destination addressed with a letter output from the electronic data to the sent address information;
A letter information acquisition step for acquiring letter information including sender information indicating the sender from the letter;
It is determined whether the sender information is in the sent destination information, and if the sender information is not in the sent destination information, whether to create a letter by comparing the letter preparation conditions with the letter information A creation judging step for judging whether or not,
A second letter creation step of creating electronic data of the letter using the sender information when it is determined to create a letter;
A second output step of outputting electronic data of a letter created using the sender information;
A data creation method characterized by comprising:

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