JP2012203635A - Conference room reservation system, control method, and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To enable employees working in multiple different locations to use a conference room considering the cost of holding a conference using one of conference rooms each of which is situated in each of the multiple locations.SOLUTION: Candidates of conference rooms and equipment to be reserved obtained considering the schedules of members who attend a conference and time slots in which equipment needed for the conference and a conference room are available (Step S100 to Step S115) and also a time needed for each of the members to travel from a location in which they are shortly before and after the commencement of the conference to a conference room, transportation expenses, and use fees for equipment (Step S116 to Step S126) are shown to and selected by the members.

Description

  The present invention relates to a system for reserving a conference room, and relates to a conference room reservation method when members participating in a conference stay at a plurality of locations.

  In recent years, companies are aiming to increase the work efficiency of employees by systematizing employee schedule creation, meeting room reservation, or equipment reservation in companies. When it is necessary to use the conference, the conference organizer uses each system to check the schedule status of each conference room, equipment, and participating members, and further confirms whether the participating members can participate in the conference. After going, the date and place of the meeting are decided.

  In such a system, since it is necessary to check the schedules of the conference room, equipment, and participating members using each system, there is no denying the workload for the organizer. A system that aims to improve the work efficiency of employees cannot achieve its original purpose.

  Therefore, in order to achieve such an object, a technique for reducing the workload of a series of conference reservation settings such as conference room reservation, equipment reservation, and schedule reservation is disclosed (for example, Patent Document 1). reference).

JP 2002-169939 A

  However, in the technique described in Patent Document 1, when members who participate in a conference are located at the same base immediately before the conference is held, the cost and time required for moving the participating members are not considered. It is possible to set up conference reservations, so there will be no problem. However, if the members participating in the conference are located in different bases immediately before the conference is held, the conference should be held in any base. Or it may be due to the convenience of the members participating in the conference.

  In this case, it is desirable to consider the convenience of all members, but the technique described in Patent Document 1 has a viewpoint of selecting a conference room to be held from conference rooms installed at a plurality of bases. There is no mention or suggestion about booking a conference room.

  Certainly, it is possible for the subject matter to consider the convenience of the member by asking the confirmation of the participation avoidance of the member participating in the conference to the set conference room, but if participation is obviously difficult, For example, when there is a case where the time from the end time of an event that is held immediately before the conference is held to the conference room from the place where the event was held is not in time for the start time of the conference that is held in this conference room In response to an instruction that the member cannot participate, the organizer is forced to set conference reservation again, and it is difficult to say that it is not desirable in terms of work efficiency.

  The present invention has been made to solve the above-mentioned problems, and it is possible to appropriately reduce costs required for employees who work at a plurality of bases to hold a meeting using conference rooms respectively installed at the plurality of bases. It is an object to provide a conference room reservation system, a control method, and a program that can be managed.

  A first invention for achieving the above object is a conference room reservation system in which a client device for instructing a conference room reservation and a server device for managing the reservation status of the conference room are connected via a network. Then, the client device displays meeting room reservation information receiving means for accepting a meeting desired date and time, participating members, and a meeting holding place, a meeting holding place, a vacant schedule, and various expenses transmitted by the schedule candidate transmitting means. Display means, participation accepting means for accepting whether to participate in the schedule information displayed by the display means, and confirmed date display means for displaying the confirmed date and time transmitted by the confirmed date information transmitting means. The server device may include a schedule including base information where the participating member is located and a schedule of a conference room. Using the schedule storage means to manage, the base information storage means for storing various expenses including transportation costs required for movement between the bases, and the desired meeting date and time received by the conference room reservation information receiving means, The vacant schedule is acquired from the schedule storage unit and the vacant schedule is acquired at the conference holding location, the conference holding location acquiring unit, the conference holding location selected by the conference holding location acquiring unit, and the participating members hold the conference. The calculation means for calculating various expenses including transportation costs by the base information storage means from the base information of the participating members who are present immediately before the desired date and time, the meeting holding place acquired by the meeting holding place acquisition means, and the meeting holding place Each of the participating members has the vacant schedule and the various expenses. A schedule candidate transmitting means for transmitting to the event terminal, a meeting holding place specifying means for specifying a confirmed date and time at which the participating member can participate using the participation acceptance received by the participation receiving means, and the meeting holding place specifying means And a confirmed date and time information transmitting means for transmitting the confirmed date and time specified by the above to each client terminal of the participating member.

  A second invention for achieving the above object is to control a conference room reservation system in which a client device for instructing a conference room reservation and a server device for managing the conference room reservation status are connected via a network. In the method, the client device includes a conference room reservation information reception step for receiving a conference holding desired date and time, participating members, and a conference holding location, a conference holding location, a vacant schedule, and various costs transmitted by the schedule candidate transmission step. A display step for displaying, a participation reception step for accepting whether or not to participate in the schedule information displayed by the display step, and a confirmation date and time display step for displaying the confirmed date and time transmitted by the confirmation date and time information transmission step; The server device executes the schedule including the base information where the participating member is located and the conference room schedule. A schedule storage step for managing joules, a base information storage step for storing various expenses including transportation costs required for movement between the bases, and a conference holding desired date and time received by the conference room reservation information reception step, A meeting holding location acquisition step of acquiring a vacant schedule of a participating member from the schedule storage step and acquiring the vacant schedule at the meeting holding location; a meeting holding location selected by the meeting holding location acquisition step; and the participating member A calculation step of calculating various expenses including transportation costs by the base information storage step from the base information of the participating members who are present immediately before the desired meeting date and time, the conference holding location acquired by the conference holding location acquisition step, and the conference The participating member has the vacant schedule of the venue and the various expenses. A schedule candidate transmitting step for transmitting to each client terminal, a meeting holding location specifying step for specifying a confirmed date and time at which the participating member can participate, using the participation acceptance received in the participation receiving step, and the meeting holding location A method for controlling a conference room reservation system, comprising: executing a confirmed date / time information transmitting step of transmitting a confirmed date / time specified in a specific step to each client terminal of the participating member.

  The third invention for achieving the above object is performed in a conference room reservation system in which a client device for instructing a conference room reservation and a server device for managing the conference room reservation status are connected via a network. A meeting room reservation information receiving means for accepting a desired meeting date and time, participating members, and a meeting place, a meeting place and a vacant schedule transmitted by the schedule candidate sending means. A display means for displaying the cost, a participation acceptance means for accepting whether or not to participate in the schedule information displayed by the display means, and a confirmed date / time display for displaying the confirmed date / time transmitted by the confirmed date / time information transmitting means And the server device is configured to include the base information where the participating member is located. Schedule storage means for managing schedules of conferences and conference rooms, base information storage means for storing various expenses including transportation costs required for movement between the bases, and desired meeting date and time received by the conference room reservation information receiving means Using the meeting storage location acquisition means for acquiring the empty schedule of the participating members from the schedule storage means and acquiring the empty schedule at the conference holding location, and the meeting holding location selected by the meeting holding location acquisition means, The calculation means for calculating various expenses including transportation costs by the base information storage means from the base information of the participating members who are present immediately before the meeting desired date and time, and the meeting acquired by the meeting location acquisition means The vacant schedule and the various expenses of the venue, the conference venue The schedule candidate transmitting means for transmitting to each client terminal of the participating member, and the meeting place specifying means for specifying the confirmed date and time that the participating member can participate, using the participation possibility received by the participation receiving means And a confirmed date and time information transmitting means for transmitting the confirmed date and time specified by the meeting location specifying means to each client terminal of the participating member.

  According to the present invention, when an employee who works at a plurality of bases conducts a meeting in a conference room installed at each of the plurality of bases, the meeting room is considered in consideration of the travel time of the employee, transportation costs, etc. Therefore, it is possible to appropriately manage costs such as costs and time required for conducting a conference.

It is a lineblock diagram showing a schematic structure of a conference room reservation system concerning an embodiment of the present invention. It is a block diagram which shows the structure of the hardware of the client terminal which concerns on embodiment of this invention. It is a block diagram which shows the structure of the hardware of the portable terminal which concerns on embodiment of this invention. It is a block diagram which shows the structural example of the search result screen which shows the result set by the condition setting screen which sets the reservation conditions of the conference room in embodiment of this invention, and a reservation condition. It is a block diagram which shows the structural example of the equipment list screen for selecting the equipment in embodiment of this invention. It is a figure which shows the wording example of the mail for encouraging the reply of whether to participate in the meeting in embodiment of this invention. It is a block diagram which shows the structural example of the schedule selection screen which performs the reply of whether to participate in the meeting in embodiment of this invention. It is a figure which shows the wording example of the mail for notifying the date of the meeting in embodiment of this invention. It is a block diagram which shows the structural example of the employee list table for recording the information regarding the employee in embodiment of this invention. It is a block diagram which shows the structural example of the employee schedule table for recording the information regarding the employee's schedule in embodiment of this invention. It is a block diagram which shows the structural example of the equipment list table for recording the information regarding the equipment in embodiment of this invention. It is a block diagram which shows the structural example of the equipment list table for recording the information regarding the reservation schedule of the equipment in embodiment of this invention. It is a block diagram which shows the structural example of the meeting room list table for recording the information regarding the meeting room in embodiment of this invention. It is a block diagram which shows the structural example of the conference room schedule table for recording the information regarding the reservation schedule of the conference room in embodiment of this invention. It is a block diagram which shows the structural example of the calendar master for recording the information regarding the business day of a company in embodiment of this invention. It is a block diagram which shows the structural example of the event table for recording the information regarding the event scheduled to be held in embodiment of this invention. It is a block diagram which shows the structural example of the base list table for recording the information regarding each base in embodiment of this invention. It is a block diagram which shows the structural example of the mail template table for recording the wording of the template-ized e-mail in embodiment of this invention. It is a flowchart which shows the process which reserves the conference room in embodiment of this invention. It is a flowchart which shows the calculation process of the employee's transportation expense in embodiment of this invention. It is a flowchart which shows the process which determines the participation decision | availability to a meeting in embodiment of this invention, and determines the holding date of a meeting.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a configuration diagram showing a schematic configuration of a conference room reservation system for reserving conference rooms installed at a plurality of locations according to an embodiment of the present invention.

  The conference room reservation system 100 includes a client terminal 101, a mobile terminal 102, and an information processing apparatus 103, and each device is connected via a network 104.

  When an employee in a company makes a conference room reservation, the client terminal 101 or the portable terminal 102 is used to input a reservation instruction regarding the conference room reservation or refer to the conference room reservation status. Various pieces of instruction information input with reservation instructions at the client terminal 101 and the mobile terminal 102 are transmitted to the information processing apparatus 103 via the network 104.

  In the information processing apparatus 103, using the received various instruction information, the schedule information is appropriately acquired from each schedule information indicating the availability of employees and conference rooms stored and managed by itself, and each client terminal 101 and the mobile terminal 102, each client terminal 101 or mobile terminal 102 displays the received schedule information via the network 104.

  FIG. 2 is a configuration diagram illustrating a schematic configuration of hardware of the information processing apparatus 103.

  The CPU 201 comprehensively controls each device and controller connected to the system bus 204.

  Further, the ROM 202 or the external memory 211 has a BIOS (Basic Input / Output System), an operating system program (hereinafter referred to as OS), which is a control program of the CPU 201, and a function described later that is necessary for realizing the functions executed by the client terminal 101. Various programs to be stored are stored. The RAM 203 functions as a main memory, work area, and the like for the CPU 201.

  The CPU 201 implements various operations by loading a program necessary for execution of processing into the RAM 203 and executing the program.

  An input controller (input C) 205 controls input from a pointing device such as a keyboard or a mouse (not shown) as the input unit 209.

  A video controller (VC) 206 controls display on a display device such as a CRT display (CRT) as the display unit 210. The display device may be a liquid crystal display as well as a CRT. These are used by the administrator as needed. The present invention is not directly related.

  A memory controller (MC) 207 is a hard disk (HD), floppy disk (registered trademark FD) or PCMCIA card slot for storing boot programs, browser software, various applications, font data, user files, editing files, various data, and the like. Controls access to an external memory 211 such as a CompactFlash (registered trademark) memory connected via an adapter.

  A communication I / F controller (communication I / FC) 208 is connected to and communicates with an external device via a network, and executes communication control processing in the network. For example, Internet communication using TCP / IP is possible.

  Note that the CPU 201 can perform display on the display unit 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. In addition, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the display unit 210.

  A program for realizing the present invention is recorded in the external memory 211 and is executed by the CPU 201 by being loaded into the RAM 203 as necessary. Furthermore, the definition file and various information tables used by the program according to the present invention are stored in the external memory 211, and a detailed description thereof will be described later.

  Note that the hardware configuration of the client terminal 101 is the same as the hardware configuration of the information processing apparatus 103, and therefore the description thereof will be omitted. Hereinafter, the present invention will be described using the same reference numerals.

  FIG. 3 is a configuration diagram showing a schematic configuration of hardware of the mobile terminal 102 according to the embodiment of the present invention.

  The system bus 301 means, for example, a PCI bus, an AGP bus, a memory bus, and the like. In FIG. 3, various interfaces such as a chip for connecting between buses, a keyboard interface, and a display interface are omitted.

  The CPU 302 comprehensively controls each device and controller connected to the system bus 301.

  The ROM 303 stores a BIOS (Basic Input / Output System), which is a control program for the CPU 302, and the memory 304 has an operating system program (hereinafter referred to as OS) and functions executed by the mobile terminal 102. Various programs and the like to be described later necessary for the realization are stored.

  Each terminal further includes a hard disk (not shown) or a so-called silicon disk composed of a large-capacity flash memory, and stores operating system programs and application programs on the hard disk and silicon disk. A mode in which each program is read from the silicon disk into the memory 304 and executed is also possible.

  The communication adapter 305 connects and communicates with an external device via a network, and executes communication control processing via a communication line (not shown).

  A display 306 (display unit) displays a screen for referring to the reservation status of the conference room for inputting reservation information and the like, and has a touch panel function. A keyboard 307 is used for inputting various instructions and numerical values. Used for.

  FIG. 4 illustrates a screen displayed on the display unit 210 of the client terminal 101 and the display 306 of the mobile terminal 102 used when an employee reserves a conference room.

  This screen is configured to include a condition setting screen 400 for inputting instruction information related to reservation required when an employee reserves a conference room. The condition setting screen 400 is a schedule for holding a conference room. A date 401 for inputting the date is provided.

  For the date and time 401, it is possible to specify the desired date and time of the conference as a period. For example, in order to rent a conference room around the end of September, the date and time 401 includes 10:00 on September 22nd. And 12:00 on September 27, it is possible to make a reservation for the conference room in the period from 10:00 on September 22 to 12:00 on September 27.

  The condition setting screen 400 includes a member 402 for inputting the name of an employee who participates in the conference (participating member). The member 402 includes an ID that uniquely identifies the employee regardless of the employee name. However, the present invention is not limited to this, and any form may be used as long as it is information for uniquely identifying an employee.

  The condition setting screen 400 includes a facility 403 for selecting a conference room to be used as a conference holding location, and moves the cursor displayed on the display unit 210 or the display 306 to the conference room desired to be held. Selection can be performed by performing key input, but if it is not determined to perform in a specific conference room, a search for an empty conference room described later is performed without performing selection.

  Furthermore, the condition setting screen 400 is provided with the necessary supplies 404 for selecting the necessary supplies used in the conference room, and the necessary supplies are selected from the equipment list screen (described later in detail). The equipment list screen (details will be described later) is displayed on the display unit 210 or the display 306 by pressing the necessary equipment title 405 using the input unit 209 and the keyboard 307.

  Furthermore, the condition setting screen 400 can also select an optional equipment, and can make a reservation in accordance with information on the optional equipment input to the optional equipment 406. In order to select the optional equipment, as in the above-described selection of the essential equipment, the optional equipment title 407 is pressed using the input unit 209 and the keyboard 307, and is selected from the equipment list screen (details will be described later). .

  After entering the conditions required for the meeting, such as the date and time, participating members, equipment, and equipment, the employee searches for an empty conference room using these conditions, and the results are then sent to each participating member. However, when using e-mail as a medium at that time, it is necessary to review the wording of the e-mail and input it into the e-mail.

  However, such communication matters are daily and daily matters, and can be regarded as a standardized work to some extent. The mode to add is desirable.

  Therefore, the employee selects a template to be used from the mail wording template selection 408 for selecting a wording that has been templated in advance, displays it in the wording display area 409, and changes and adds to the displayed wording. It is also possible.

  After inputting the condition setting screen 400, the employee presses the search button 410 to reserve an empty conference room, and the empty conference room and equipment corresponding to the input condition Schedule information is acquired from the information processing apparatus 103.

  When the schedule information is acquired from the information processing apparatus 103, the client terminal 101 and the mobile terminal 102 display the acquired schedule information in the search result display area 412 provided in the search result screen 411. If there is no problem with the displayed schedule information, the employee who is going to make a reservation for an empty conference room is a member who participates in the conference (hereinafter referred to as a participating member), that is, a participating member input to the member 402. In order to communicate, the transmission button 413 is pressed using the input unit 209 and the keyboard 307.

  When the send button 413 is pressed, an e-mail is generated for the member 402 using the schedule information displayed in the search result display area 412 and the text displayed in the text display area 409, and the generated electronic By sending an e-mail, the participation member is confirmed as to whether he / she can participate.

  FIG. 5 shows a configuration of a equipment list screen for selecting necessary equipment and optional equipment, and the employee presses the titles 405 and 407 provided on the condition setting screen 400 to display the equipment list. A screen 500 is displayed, and pre-registered fixtures are displayed on the fixture list screen 500, respectively.

  As a fixture, when a conference is performed using a television, a television is assumed as a necessary fixture. In addition, when a conference call is performed, a phone is assumed as a necessary fixture. In addition, equipment such as a microphone, a projector, a parking lot used by participating members, and drinks necessary for conducting a voice conference are assumed.

  The equipment can be displayed on the equipment list screen 500 and the employee can select and designate the equipment he / she wants to reserve. For the designation method, the input unit 209 and the keyboard 307 are used for the equipment to be selected. By moving the cursor and clicking the mouse, it is displayed on the necessary equipment 404 or the optional equipment 406 corresponding to the title of the activation source.

  Alternatively, it is also possible to designate the equipment to be selected by moving the equipment to the necessary equipment 404 or the optional equipment 406 by using the input unit 209 and the keyboard 307 and then using the drag and drop function.

  FIG. 6 shows a display example of the contents of the e-mail created by the employee, for displaying the contents displayed in the wording display area 409 and the schedule information displayed in the search result screen 411. A URL (Uniform Resource Locater) for starting a schedule selection screen (details will be described later) is displayed.

  FIG. 7 shows the configuration of the schedule selection screen. The schedule selection screen 600 is displayed on the display unit 210 or the display 306 of the client terminal 101 and the mobile terminal 102 owned by each participating member. From the displayed schedule information, it is possible to select a schedule that can be participated in, and it is possible to create an optimum schedule for the participating members.

  In the displayed schedule information, whether or not other participating members can participate is already displayed so as to be identifiable, and the participating member who refers to the schedule selection screen 600 has the date and time at which he can participate. On the other hand, the cursor displayed on the schedule selection screen 600 can be registered using the input unit 209 and the keyboard 307 and clicked with the mouse, so that attendance can be registered. Note that registration can be performed by pressing the send button 601 using the input unit 209 and the keyboard 307.

  FIG. 8 shows a display example of the result after each participating member registers whether or not to participate in the conference by using the schedule selection screen 600. Based on the displayed contents, Participating members will head to the conference room on the day of the conference. A method for determining the result will be described later.

  FIG. 9 shows an employee list table that stores employee information. The employee list table includes an employee number that uniquely identifies an employee, an employee name corresponding to the employee number, and an employee. A telephone number indicating the telephone contact number of the employee, an e-mail address of the employee, and a base number uniquely indicating the place where the employee works daily.

  FIG. 10 shows an employee schedule table that stores employee schedule information. The employee schedule table includes the date and time, the employee number of the employee who owns the schedule information, and the month and date. And a base number indicating the place of work at the date and time, and a schedule number that is uniquely assigned when the schedule is registered. If no schedule is registered, the schedule number is not registered, and the same schedule number is registered for related schedules.

  The employee schedule table further includes a status indicating the status of the registered schedule. In the present invention, when an employee registers a schedule, first, in order to perform temporary registration, a flag indicating that it is a temporary schedule is recorded, and confirmation of whether or not a participating member can participate is completed. When it is considered that the schedule has been confirmed, a flag indicating that the schedule has been confirmed is recorded in the status.

  The employee schedule table includes a primary answer indicating whether or not a participating member can participate in a registered temporary schedule. Using the information registered in the primary answer, it becomes possible to determine a schedule in which all participating members can participate, and register the above-mentioned status as confirmed at the determined timing.

  FIG. 11 shows an equipment list table for recording equipment information. The equipment list table uses equipment No. that uniquely identifies equipment, equipment name indicating equipment name corresponding to equipment NO, and equipment. It includes the amount of money that indicates the usage fee, the unit of use in which the usage fee recorded in the amount is recorded, the site number that indicates where the equipment can be used, and supplementary items.

  FIG. 12 shows an equipment schedule table for recording equipment rental schedules, and the equipment schedule table can be used for equipment No. and equipment for uniquely identifying equipment having the date, time, and schedule information. A base number indicating a safe place, and a schedule number that is uniquely assigned when a schedule is registered are provided. As described above, when there is no schedule registration, the schedule number is not registered, and the same schedule number is registered for related schedules.

  The equipment schedule table further includes a status indicating the status of the registered schedule. In the present invention, as described above, when an employee registers a schedule, first, in order to register a temporary schedule, a flag indicating the temporary schedule is recorded, and participation of participating members When the confirmation of availability is completed and the schedule is considered to be confirmed, a flag indicating that the schedule is confirmed is recorded in the status.

  FIG. 13 shows a conference room list table for recording conference room information. The conference room NO uniquely indicates the conference room, the conference room name indicating the conference room name corresponding to the conference room NO, and the conference room are used. It includes an amount indicating a usage fee generated at the time of use, a usage unit in which the usage fee recorded in the amount is recorded, a base number indicating a place where the conference room is installed, and supplementary matters.

  FIG. 14 shows a conference room schedule table for recording the rental schedule of the conference room. The conference room schedule table is provided with the month and date, the equipment number for uniquely identifying the conference room, and the conference room. A base number indicating a place, and a schedule number that is uniquely assigned when a schedule is registered are provided. As described above, when there is no schedule registration, the schedule number is not registered, and the same schedule number is registered for related schedules.

  The conference room schedule table further includes a status indicating the status of the registered schedule. In the present invention, as described above, when an employee registers a schedule, first, in order to register a temporary schedule, a flag indicating the temporary schedule is recorded, and participation of participating members When the confirmation of availability is completed and the schedule is considered to be confirmed, a flag indicating that the schedule is confirmed is recorded in the status.

  FIG. 15 includes a calendar master table used to control whether or not schedules such as equipment and conference rooms are registered. For example, the calendar master table includes a month day, a day of the week, a Saturday on that day, a Sunday, and In the case of a company holiday such as a holiday, a flag indicating that reservation is not possible is stored in order to perform input control so that schedule reservation cannot be performed. In addition, the calendar master table has remarks for recording usage or the like in which reservation is prohibited or not.

  FIG. 16 shows an event table for storing a registered schedule. The event table relates to a schedule number for uniquely identifying the schedule, a title for the schedule, an outline for recording remarks, and the like. A registration number for recording the equipment NO and the conference room NO, which uniquely identifies the equipment and the conference room, is provided.

  Further, the event table further includes a status indicating the status of the registered schedule. In the present invention, as described above, when an employee registers a schedule, first, in order to register a temporary schedule, a flag indicating the temporary schedule is recorded, and participation of participating members When the confirmation of availability is completed and the schedule is considered to be confirmed, a flag indicating that the schedule is confirmed is recorded in the status.

  FIG. 17 shows a base list table that stores information related to various expenses required for movement between bases. The base list table includes base numbers for uniquely identifying bases and base names corresponding to the base numbers. , A FROM (amount) for recording the travel cost when moving from each base, and a FROM (time) for recording the time taken when moving from each base.

  For example, using the record recorded at the top of the base list table, the base number is 11, the base name corresponding to the base number is Tokyo, FROM11 (amount) and FROM11 (time) are blank, FROM22 (amount) ) Is 190, and FROM 22 (time) is 00:30.

  In this record, the number 22 shown after FROM indicates the base number, that is, Shinjuku, so the amount required to move from Tokyo to Shinjuku is 190 yen. It shows that the estimated estimated travel time is 00:30 minutes.

  FROM 11 (amount) and FROM 11 (time) are blank because the number 11 shown after FROM indicates Tokyo, so it does not take the amount of money and time required to move from Tokyo to Tokyo. It is regarded as a blank.

  As for the FROM of the base list table, only two bases of FROM 11, FROM 22, and Tokyo and Shinjuku are shown, but it goes without saying that there are as many columns as there are bases.

  FIG. 18 shows an e-mail template table for storing a template of e-mail wording used when sending an e-mail as described above. The e-mail template table is used to uniquely identify a template. It is composed of a template number, an e-mail subject, that is, a title, and a text.

  All the tables described above are recorded in a recording medium such as the external memory 211 of the information processing apparatus 103.

  Next, processing for making a temporary reservation for a conference room according to an embodiment of the present invention will be described with reference to the flowchart shown in FIG.

  In step S100, the mobile terminal 102 determines whether or not the titles 405 and 406 for displaying the equipment list screen 500 of the condition setting screen 400 displayed on the display 306 of the mobile terminal 102 have been pressed. If so, the process proceeds to step S101.

  In step S101, the mobile terminal 102 acquires and displays the equipment list screen 500 from the information processing apparatus 103. In step S102, the mobile terminal 102 acquires equipment information from the equipment list table. In step S103, the mobile terminal 102 The equipment information acquired in step S102 is displayed on the equipment list screen 500.

  In step S104, the mobile terminal 102 determines whether the equipment information displayed on the equipment list screen 500 has been selected. If it is determined that the equipment information has been selected, the process proceeds to step S105. As a determination method, it is detected that the keyboard 307 is pressed while the cursor is placed on the equipment using the keyboard 307, or the cursor is placed on the equipment using the keyboard 307. Thus, the determination is made by detecting the movement to the necessary equipment 404 or the optional equipment 406 using the drag and drop function.

  In step S <b> 105, the portable terminal 102 displays the equipment selected in step S <b> 104 on the necessary equipment 404 or the optional equipment 406 on the condition setting screen 400. As a display method, in the moving method by pressing the keyboard 307 while the cursor is placed on the equipment using the keyboard 307 in step S104, the necessary equipment corresponding to the title of the activation source on the equipment list screen 500 is displayed. In the moving method using the drag and drop function while the cursor is placed on the equipment using the keyboard 307, the equipment information is displayed on the necessary equipment 404 or the optional equipment 406 at the destination. Is displayed.

  In step S106, the mobile terminal 102 determines whether or not the search button 410 on the condition setting screen 400 has been pressed. If it is determined that the search button 410 has been pressed, the process proceeds to step S107. In step S107, the mobile terminal 102 The information input on the condition setting screen 400 is acquired as a search condition for reserving an empty conference room. Specifically, date 401, member 402, equipment 403, necessary equipment 404, optional equipment 406, and the like are acquired.

  In step S108, the mobile terminal 102 transmits the search condition acquired in step S106 to the information processing apparatus 103. The information processing apparatus 103 uses the date and time 401 and the member 402 information included in the transmitted search condition, Employee schedule information is acquired from the employee schedule table.

  As a method of acquiring the schedule information, the schedule information having the employee NO of the employee schedule table corresponding to the member 402 and the month date and time of the employee schedule table within the range of the date 401 is acquired.

  In step S109, the information processing apparatus 103 extracts schedule information in which the schedule number is not registered from the schedule information acquired in step S108, and the same schedule information among the participating members is extracted from the extracted schedule information. It is determined whether or not it has. That is, it is determined whether or not there is a participating member who has a free schedule together.

  In step S110, the information processing apparatus 103 acquires the schedule information when it is determined in step S109 that there is a participating member with the vacant schedule, and in the next step S111, the information processing apparatus 103 The base number included in the schedule information acquired in S110 is acquired.

  If the site number does not exist, the information processing apparatus 103 acquires the site number corresponding to the employee number in the employee list table corresponding to the member 402 included in the search information received in step S108.

  In step S112, the information processing apparatus 103 acquires the base number acquired in step S111, that is, the information on the conference room installed in the base from the conference room list table. First, the conference room list corresponding to the base number is displayed. Get the conference room number for the table.

  In step S113, the information processing apparatus 103 acquires empty conference room information from the conference room schedule table using the date and time included in the schedule information acquired in step S110 and the conference NO acquired in step S112. When executing this step, refer to the reservation availability stored in the calendar master table using the month and day of the empty conference room, determine whether the conference room can be reserved, and execute this step if reservation is possible. If the reservation is not possible, a warning indicating that the conference room cannot be reserved is notified to a screen (not shown), and the process proceeds to step S106.

  That is, it has the conference room NO of the conference room schedule table corresponding to the conference room NO acquired in step S112, and the month and date of the conference room schedule table within the date range and time included in the schedule information acquired in step S110. And schedule information with a schedule number unregistered. If there is vacant conference room information, the process proceeds to step S114, and if there is no vacant conference room information, the process proceeds to step S106.

  In step S114, the information processing apparatus 103 uses the necessary equipment 404 and the optional equipment 406 included in the search date acquired in step S108, and the date and time of the empty conference room acquired in step S113, and the equipment. Acquire empty equipment information from the schedule table. That is, it is determined whether or not the equipment to be used in the conference is vacant. When executing this step, refer to the availability of reservation stored in the calendar master table using the month and date of the empty conference room, determine whether the equipment can be reserved, and if this is possible, execute this step and make a reservation. If it is not possible, a warning indicating that the equipment cannot be reserved may be notified to a screen (not shown).

  If it is determined that there is empty equipment information, the process proceeds to step S117. If it is determined that there is no empty equipment information, the process proceeds to step S115. In step S115, the information processing apparatus 103 determines whether or not the equipment determined to be vacant is a necessity, and if it is determined that the equipment is a necessity, the process proceeds to step S116 and is not a necessity. If it is determined, the process proceeds to step S117.

  In this determination method, in step S114, it is determined whether or not the equipment is vacant using the necessary equipment 404 included in the search condition. If it is determined that the equipment is not vacant, the information processing apparatus 103 is vacant in step S115. If it is determined that the fixture is not necessary, the process proceeds to step S116. In step S114, it is determined whether or not the fixture is free using the optional fixture 406 included in the search condition. If it is determined, in step S115, the information processing apparatus 103 proceeds with the process to step S117, assuming that the equipment that is determined not to be free is not a necessary equipment. If the necessary equipment 404 and the optional equipment 406 are not set, the process proceeds to step S117.

  In step S116, the information processing apparatus 103 cannot prepare the equipment necessary for the conference, and therefore the search result display area 412 is notified of a warning so as to prompt the employee to prevent the operation of the conference from being hindered. (Not shown) is output, and the process proceeds to step S100.

  In step S117, the information processing apparatus 103 acquires the amount and unit corresponding to the equipment NO in the equipment list table corresponding to the equipment NO of the equipment determined to be free in step S114, and the date and time of the schedule information are obtained. After calculating the usage time, the equipment usage fee is calculated in consideration of the usage time and unit.

  Next, in step S118, the information processing apparatus 103 calculates a transportation cost required for the participating member to move to the conference room where the conference is held, which will be described in detail later.

  In step S119, the portable terminal 102 displays, in the search result display area 412, schedule information determined in step S114 that equipment is present or equipment is not set, and in step S115 that the equipment is not essential equipment.

  In step S120, the mobile terminal 102 determines whether or not the transmission button 413 has been pressed using the keyboard 307. If it is determined that the transmission button 413 has been pressed, the process proceeds to step S121. In step S121, In order to record temporary employee schedule information in the employee schedule table, the information processing apparatus 103 uses the number obtained by incrementing the maximum number among the schedule numbers already stored in the event table to schedule the employee schedule table. In addition to recording to the number, a flag indicating that it is temporary schedule information (a temporary flag in FIG. 11) is recorded in the status.

  In this schedule information, the same number is stored in the schedule number corresponding to the schedule information having the employee NO of the employee set in the member 402 included in all the search conditions.

  In step S122, the information processing apparatus 103 records the schedule information of the temporary equipment in the equipment schedule table using the date and time included in the schedule information and the equipment NO used in calculating the expense in step S117. .

  The schedule of the equipment schedule table in which the date and time corresponding to the equipment NO in the equipment schedule table corresponding to the equipment NO used when calculating the expense in step S117 is within the range of the date and time included in the schedule information. The number numbered in step S121 is recorded as the number, and a flag indicating temporary schedule information is recorded as the status.

  In step S123, the information processing apparatus 103 uses the date and time included in the schedule information, and the conference room NO of the empty conference room considered to be movable in step S118, to obtain the schedule information of the temporary conference room. Record in the conference room schedule table.

  In step S118, the date and time corresponding to the conference room NO in the conference room schedule table corresponding to the conference room NO of the empty conference room considered to be movable are within the range of the date and time included in the schedule information. The number assigned in step S121 is recorded in the schedule number of the conference room schedule table, and a flag indicating temporary schedule information is recorded in the status.

  In step S124, the information processing apparatus 103 registers a temporary schedule in the event table. The schedule number in the event table is the number assigned in step S121, the registration number is the equipment number used in step S122, In addition, the conference room NO used in step S123 is recorded, but each NO has that the equipment NO and the conference room NO are different types.

  In step S125, the mobile terminal 102 acquires the text of the email displayed in the text display area 409, and in the next step S126, the mobile terminal 102 uses the text of the email acquired in step S125. An e-mail document to be transmitted to the member 402 is generated, a schedule selection screen 600 is generated using the generated schedule information, and a URL for starting the generated schedule selection screen 600 is generated. However, the URL is generated in a form including information on the member 402. An example of the e-mail generated thereby is shown in FIG.

  In step S127, the mobile terminal 102 transmits an e-mail to the member 402 as a destination using the e-mail word generated in step S126.

  Next, with reference to FIG. 20, a process for calculating a transportation cost required for an employee to reach the conference room will be described.

  In step S200, the information processing apparatus 103 uses the schedule with the empty conference room acquired in step S113 to display the base information of the member 402 at the latest date before and after the conference scheduled date and time in the employee schedule table. Get from.

  In step S201, the information processing apparatus 103 compares whether or not the base number of the empty conference room used in step S200 matches the base number at the most recent date and time of each participating member acquired in step S200. If it is determined that they do not match, the process proceeds to step S202. If it is determined that they match, the process ends.

  In step S202, the information processing apparatus 103 obtains an estimated movement time between the base number of each participating member and the base number of the conference room using the base list table, and in the next step S203, the information processing apparatus 103 holds the conference. The travel time is obtained from the scheduled start date and time immediately before the scheduled conference start date and time of each participating member, and the difference between the travel time and the estimated travel time is obtained.

  Further, the travel time is obtained from the scheduled date and time of the conference held and the date and time at the base immediately after the scheduled conference end date and time of each participating member, and the difference between the travel time and the estimated travel time is obtained.

  In step S203, the information processing apparatus 103 determines whether or not each participating member can move from the base where the conference was held to the base where the conference is held, and further, from the base where the conference is held to the base immediately after the end of the conference. In order to determine whether or not the movement is possible, if the movement time is equal to or less than the estimated movement time from the difference obtained in step S202, it is determined that the movement is possible, and the process proceeds to step S204. If it is longer than the estimated movement time, the process proceeds to step S205.

  In step S204, the information processing apparatus 103 calculates a transportation cost required for each participating member from the base immediately before the conference to the base where the conference is held, using the area list table, and in step S205, In step S114, the information processing apparatus 103 deletes the schedule information determined to be non-necessary equipment in step S115, indicating that the equipment is not present or the equipment has not been set. .

  Next, with reference to FIG. 21, a process for asking a participating member whether to participate in the conference will be described.

  In step S300, the mobile terminal 102 owned by each participating member acquires employee information input by the participating member on the login screen (not shown) displayed on the display 306 using the keyboard 307, and in step S301. The portable terminal 102 determines whether or not the URL attached to the e-mail transmitted in step S127 has been clicked. If it is determined that the URL has been clicked, the process proceeds to step S302.

  In step S302, the information processing apparatus 103 determines whether or not the schedule selection screen 600 exists at the clicked URL destination. If it is determined that the schedule selection screen 600 exists, the process proceeds to step S303. The process proceeds to S316.

  In step S303, the information processing apparatus 103 determines whether or not it is included in the member 402 included in the employee information acquired in step S300 and the URL clicked in step S302. If the process is not determined to be included, the process proceeds to step S316.

  In step S304, the information processing apparatus 103 acquires the schedule selection screen 600 using the URL clicked in step S301 and displays it on the display 306 of the mobile terminal 102. In step S305, the information processing apparatus 103 converts the URL into the URL. Information about whether or not an employee having the included schedule number can participate is acquired from the employee schedule information table and displayed on the schedule selection screen 600.

  In step S306, the mobile terminal 102 determines whether or not the transmission button 601 has been pressed using the keyboard 307 in order to determine whether or not a schedule for participation in the conference has been selected. If so, the input attendance information is acquired, and the process proceeds to step S307.

  In step S307, the information processing apparatus 103 uses the employee information acquired in step S300, the schedule number used in step S304, and the attendance information acquired in step S306 to update the temporary response in the employee schedule table (answer) Record information indicating completion).

  In step S308, the information processing apparatus 103 temporarily stores the schedule information in the employee schedule table having the schedule number used in step S307 in order to determine whether all attending members participating in the conference have answered whether they can attend. It is determined whether all the answers have been answered.

  If it is determined that all have been answered, the process proceeds to step S309. In step S309, the information processing apparatus 103 determines whether all the participating members can participate in the conference. Among the schedule information with the same schedule number and the same date and time of each participating member, a flag indicating that the status is provisional schedule information is recorded, and a temporary answer has been answered It is determined whether or not there is.

  If it is determined that there is, the process proceeds to step S310. If it is not determined that there is, the process proceeds to step S312. In step S310, the information processing apparatus 103 acquires the schedule information determined to be present in step S309. To do. When a plurality of schedule information exists, the schedule information having the latest schedule from the current time is acquired.

  In step S311, the information processing apparatus 103 generates an e-mail using the schedule information acquired in step S310, acquires the address of the participating member from the employee list table, and confirms the holding of the conference addressed to the address. Send an email with the date and time.

  In step S312, the information processing apparatus 103 confirms the temporary schedule information in each table and clears the schedule that has not been confirmed. In step S309, the information processing apparatus 103 determines the employee schedule table and equipment of the schedule information determined to be present in step S309. The statuses of the schedule table and the conference room schedule table are changed to confirmed, and in step S309, the status of the event information in the event table having the schedule number included in the schedule information determined to be present is changed to confirmed.

  In step S313, the information processing apparatus 103 clears the temporary schedule information in each table. Therefore, in step S309, the employee schedule table, the equipment schedule table, and the meeting room schedule table of the schedule information that could not be determined in step S309. In step S309, the status of the event information in the event table having the schedule number included in the schedule information not determined to be present is changed to reject.

  In step S314, the information processing apparatus 103 generates an e-mail that prompts each participating member to readjust the schedule, acquires the address of the participating member from the employee list table, and transmits the e-mail to the address.

  In step S <b> 315, the mobile terminal 102 displays a warning on the display 306 indicating that it is not possible to select a schedule that allows participation in the conference.

  In addition, although the aspect using the portable terminal 102 was described in this embodiment, the aspect using the client terminal 101 without using the portable terminal 102 may be used, or the aspect in which the client terminal 101 and the portable terminal 102 are mixed. It may be.

  As described above, according to the present invention, when employees who work at a plurality of bases hold a meeting in a conference room installed at each of the plurality of bases, the travel time of the employees, transportation expenses, etc. Therefore, it is possible to make a reservation for a conference room, and thus it is possible to appropriately manage costs such as costs and time required for conducting a conference.

  Although the embodiment has been described in detail above, the present invention can take an embodiment as, for example, a method, a program, a storage medium, or the like. Specifically, the present invention is applied to a system composed of a plurality of devices. The present invention may be applied, or may be applied to an apparatus composed of one device. The program according to the present invention is a program that allows a computer to execute (read) each processing method, and the storage medium according to the present invention stores a program that allows the computer to execute each processing method.

  The program in the present invention may be a program for each processing method of each device.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by performing reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk or the like can be used.

  Further, by executing the program read by the computer, not only the functions of the above-described embodiments are realized, but also an OS or the like operating on the computer based on an instruction of the program is a part of the actual processing or It goes without saying that the case where the functions of the above-described embodiments are realized by performing all of the above processing is also included.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. The CPU of the function expansion unit or the like performs part or all of the actual processing, and the processing according to the above-described embodiment is performed by the processing.

It goes without saying that the case where the performance is realized is also included.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention.

  Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network using a communication program, the system or apparatus can enjoy the effects of the present invention. In addition, all the structures which combined each embodiment mentioned above and its modification are also included in this invention.

DESCRIPTION OF SYMBOLS 100 Conference room reservation system 101 Client terminal 102 Portable terminal 103 Information processing apparatus 104 Network 201 CPU
202 ROM
203 RAM
204 System bus 205 Input controller 206 Video controller 207 Memory controller 208 Communication I / F controller 209 Input unit 210 Display unit 211 External memory 301 System bus 302 CPU
303 ROM
304 Memory 305 Communication adapter 306 Display 307 Keyboard

Claims (8)

A conference room reservation system in which a client device for instructing reservation of a conference room and a server device that manages the reservation status of the conference room are connected via a network,
The client device is
Meeting room reservation information receiving means for receiving a desired meeting date and time, participating members, and a meeting holding place;
Display means for displaying the meeting holding location, the vacant schedule and various expenses transmitted by the schedule candidate transmitting means;
Participation acceptance means for accepting participation permission for the schedule information displayed by the display means;
A confirmed date and time display means for displaying the confirmed date and time transmitted by the confirmed date and time information transmitting means;
With
The server device
Schedule storage means for managing the schedule including the base information where the participating member is located and the schedule of the conference room;
Base information storage means for storing various expenses including transportation costs required for movement between the bases;
A meeting holding location acquisition unit that acquires a vacant schedule of the participating member from the schedule storage unit and acquires the vacant schedule at the conference holding location by using the desired meeting holding date and time received by the conference room reservation information receiving unit; ,
Calculation for calculating various expenses including transportation costs by the base information storage means from the meeting place selected by the meeting place acquisition means and the base information of the participating members who are present immediately before the meeting desired date and time. Means,
Schedule candidate transmitting means for transmitting the meeting holding location acquired by the meeting holding location acquiring means, the vacant schedule of the conference holding location and the various expenses to each client terminal of the participating member;
A meeting holding place specifying means for specifying a confirmed date and time when the participating member can participate, using the participation permission received by the participation receiving means,
Confirmed date and time information transmitting means for transmitting the confirmed date and time specified by the meeting holding location specifying means to each client terminal of the participating member;
A conference room reservation system characterized by comprising: The site information storage means stores the expenses including the travel time between the sites,
The calculation means calculates the travel time stored in the base information storage means from the conference location acquired by the conference location acquisition means and the base information of the participating members who are immediately before the conference desired date and time. The conference room reservation system according to claim 1, wherein various expenses are calculated. The conference holding location acquired by the conference holding location acquisition means and the vacant schedule at the conference holding location of the participating member are stored in the schedule storage means as a temporary schedule, and the participating member refers to the temporary schedule. Link information generating means for generating link information;
The schedule candidate transmitting means transmits the link information generated by the link information generating means attached to an e-mail,
When the link information is designated, the display means displays the temporary schedule, and the calculating means causes the meeting holding location and the participating members related to the temporary schedule to be displayed immediately before the meeting desired date and time. 3. The conference room reservation system according to claim 1 or 2, wherein various costs calculated by calculating the costs stored by the site information storage means from the site information of the participating members who are present are displayed. The schedule storage means stores a rental schedule of equipment at each base,
The conference room reservation information accepting means accepts the equipment that the participating member wishes to use,
The meeting location acquisition means acquires the vacant schedule of the participating member from the schedule storage means and acquires the vacancy schedule at the meeting location using the desired meeting date and time received by the conference room reservation information reception means. After that, obtain the vacant schedule in the equipment of the meeting place,
4. The schedule candidate transmission unit transmits information on the equipment, and the display unit performs display including the equipment transmitted by the schedule candidate transmission unit. The conference room reservation system described in 1. The conference room reservation information accepting means identifies the necessary equipment and optional equipment and accepts the equipment,
The conference room reservation system according to claim 4, wherein the meeting place selection unit performs a warning notification when the vacant schedule of the necessary supplies at the meeting place does not exist in the schedule storage unit. The schedule storage means stores the usage fee of equipment at each base,
The conference room reservation system according to claim 4, wherein the calculation unit calculates the expenses including a fee for using the equipment. A control method of a conference room reservation system in which a client device for instructing reservation of a conference room and a server device that manages the reservation status of the conference room are connected via a network,
The client device is
Meeting room reservation information reception process for receiving the desired meeting date and time, participating members, and the meeting place,
A display step for displaying a meeting holding location, a vacant schedule and various expenses transmitted by the schedule candidate transmission step;
Participation acceptance step for accepting participation or not for the schedule information displayed by the display step;
A confirmed date and time display step for displaying the confirmed date and time transmitted by the confirmed date and time information transmission step;
Run
The server device
A schedule storage step for managing a schedule including base information where the participating member is located and a schedule of a conference room;
A base information storage step for storing various expenses including transportation costs required for movement between the bases;
A meeting holding location acquisition step of acquiring the empty schedule of the participating member from the schedule storage step and acquiring the empty schedule at the conference holding location using the meeting holding desired date and time received by the conference room reservation information receiving step; ,
Calculation for calculating various expenses including transportation expenses by the base information storage step from the conference holding place selected by the conference holding place acquisition step and the base information of the participating members who are immediately before the conference desired date and time of the conference. Process,
A schedule candidate transmitting step of transmitting the conference holding location acquired by the conference holding location acquiring step, the empty schedule of the conference holding location, and the various expenses to each client terminal of the participating member;
Using the participation acceptance received by the participation reception step, a meeting holding location specifying step for specifying a confirmed date and time when the participating member can participate;
A confirmed date and time information transmission step of transmitting the confirmed date and time identified by the meeting location specifying step to each client terminal of the participating member;
A method for controlling a conference room reservation system, comprising: A program executed in a conference room reservation system in which a client device for instructing reservation of a conference room and a server device that manages the reservation status of the conference room are connected via a network,
The client device;
Meeting room reservation information receiving means for receiving a desired meeting date and time, participating members, and a meeting holding place;
Display means for displaying the meeting holding location, the vacant schedule and various expenses transmitted by the schedule candidate transmitting means;
Participation acceptance means for accepting participation permission for the schedule information displayed by the display means;
A confirmed date and time display means for displaying the confirmed date and time transmitted by the confirmed date and time information transmitting means;
To function,
The server device,
Schedule storage means for managing the schedule including the base information where the participating member is located and the schedule of the conference room;
Base information storage means for storing various expenses including transportation costs required for movement between the bases;
A meeting holding location acquisition unit that acquires a vacant schedule of the participating member from the schedule storage unit and acquires the vacant schedule at the conference holding location by using the desired meeting holding date and time received by the conference room reservation information receiving unit; ,
Calculation for calculating various expenses including transportation costs by the base information storage means from the meeting place selected by the meeting place acquisition means and the base information of the participating members who are present immediately before the meeting desired date and time. Means,
Schedule candidate transmitting means for transmitting the meeting holding location acquired by the meeting holding location acquiring means, the vacant schedule of the conference holding location and the various expenses to each client terminal of the participating member;
A meeting holding place specifying means for specifying a confirmed date and time when the participating member can participate, using the participation permission received by the participation receiving means,
Confirmed date and time information transmitting means for transmitting the confirmed date and time specified by the meeting holding location specifying means to each client terminal of the participating member;
A program characterized by making it function.

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