JP2012027747A - Schedule information registration method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To automatically register schedule information interchanged by e-mail so far, into a scheduler.SOLUTION: For solving the problem, this schedule information registration method includes a mail format indicating to perform schedule registration as header information of the mail. A reception side determines whether or not to perform the schedule registration based on the header information and, according to the result, registers the schedule information contained in a mail text or other header information in a reception-side scheduler. In this case, this method includes to analyze contents of the mail text and the header information and extract the schedule information.

Description

  The present invention relates to a technique for managing schedule information, and more particularly to a technique for registering a schedule of a meeting notified or notified by e-mail or the like in a so-called scheduler.

  Currently, a scheduler is used as a tool for managing a personal schedule. In general, in a scheduler, a user manually inputs his / her schedule and the input contents are registered. Patent Document 1 has been proposed as a technique for eliminating the labor of such manual input. In Patent Document 1, since manual input is omitted as described above, a setter such as a conference can automatically register in the scheduler even if there is no applicant (scheduler user), or a scheduler user from a remote location. The following configuration using the telephone is adopted for the purpose of confirming the schedule.

  Code conversion means that converts information entered by telephone callers via telephone lines into code data that can be recognized by the scheduler, and schedule information that matches the code data converted by the code conversion means from the database automatically Search means for searching automatically, response message creation means for creating response message data by editing the contents of the schedule information searched by the schedule search means, and response message data created by the response message creation means as voice data And a voice conversion means for notifying a telephone caller via a telephone line and a telephone. Thus, in Patent Document 1, when a telephone caller first calls the scheduler from the telephone, information (voice data) input by the telephone caller is passed to the code conversion means. Then, in the code conversion means, information inputted by the telephone caller is converted into code data understandable by the scheduler and transmitted to the scheduler. In the scheduler, the schedule search means automatically searches the database for schedule information that matches the conditions, using the information input by the telephone caller as a key.

JP-A-7-570001

  However, at present, e-mail is often used to secure schedules such as conference guidance. In Patent Document 1, no particular consideration is given to the correspondence to mail.

  An object of the present invention is to automatically register a schedule notified by e-mail in a scheduler. Therefore, in the present invention, a mail format indicating that schedule registration is performed is included as the header information of the mail. Then, the receiving side determines whether to perform schedule registration based on this header information, and registers the schedule information included in the mail text or other header information in the receiving side scheduler according to the result. It is.

  According to the present invention, schedule information notified by electronic means such as e-mail can be easily registered in the scheduler.

It is a system configuration figure in one embodiment of the present invention. It is a flowchart (the 1) in one embodiment of the present invention. It is a flowchart (the 2) in one Embodiment of this invention. It is a figure for demonstrating the mail format (display screen) used by one Embodiment of this invention. It is a figure for demonstrating the mail header information (display screen) used by one Embodiment of this invention. It is a figure for demonstrating the keyword information (display screen) used by one Embodiment of this invention. It is FIG. (1) for demonstrating the cooperation table (display screen) used by one Embodiment of this invention. It is a figure for demonstrating the cooperation log | history table (display screen) used by one Embodiment of this invention. It is FIG. (2) for demonstrating the cooperation table (display screen) used by one Embodiment of this invention. It is a figure which shows the schedule information (display screen) in the scheduler used by one Embodiment of this invention in which the content of the mail was reflected.

Hereinafter, an embodiment of the present invention will be described with reference to the drawings.
The overall outline is shown in FIG. This is a system in which the schedule is directly reflected in the scheduler based on the contents of the mail without starting the scheduler independently by describing the participant, location, and time in the mail format on the client.

  The operation of this system in the system configuration shown in FIG. 1 will be described with reference to the flowcharts of FIGS. 2 and 3 and the display drawings of FIGS.

  First, the case where a new mail is transmitted will be described. The clients 10-1 and 10-2 in FIG. 1 activate the mailer and call a new mail according to the operation from the meeting organizer. In S010 of FIG. 2, when the meeting organizer selects the mail format “scheduler” from the mail format by the pull-down, the mailer reads the selected format from the storage device and displays the format as shown in FIG.

  Subsequently, in S020, the client 10-1 or 10-2 accepts input of the meeting location, the meeting time, the participant (email sender), and the text selected from the meeting organizer according to the format. As shown in FIG. 5, the mailer stores the inputted conference information in the header. The items to be recorded in the header are the subject, first transmission information, mail format, meeting facility name, meeting time, and sender. When the organizer sends mail in S030, the mail server 30-2 receives the mail through the networks 20-1, 30-1, and 40 in FIG.

  Next, in S040, the mail server checks whether there is any omission in each item of the mail header information shown in FIG. 5, and extracts mail format information that is one of the mail header information.

  The “mail format” item of the mail header information in FIG. 5 is “1”, but when the “mail format” item is “1” in S040, that is, when scheduler linkage is required from the mail server. , S050 is performed, search processing is performed using the item “subject” of the mail header information as a key in the cooperation history table 2 shown in FIG. 8, and the same subject as the current subject is registered in the cooperation history table 2. Make sure that In S050, the subject of the mail header information and the “subject” item of the linkage history table 2 in FIG. 8 are matched with the “subject” item of the current mail header information to check whether the subject is already registered. I do. In this matching process, it may be determined that the same is true with partial matching. For example, if portions other than Re: and Fw: (and parentheses and numbers attached thereto) match, the same may be determined. In addition, it may be partially coincident such that a predetermined portion is coincident. If a plurality of records are extracted as search results, further filtering is performed on the “first transmission date and time” and “sender” items included in the mail header information, and extraction is performed until they are unique. When the data becomes unique, the corresponding unique ID is extracted. If there is no record corresponding to the cooperation history table 2, a new unique ID is assigned in S060, and the mail header information is stored in the cooperation history table 2. Subsequently, in S070, the newly assigned unique ID, the target person, the history, etc. are registered in the linkage table 1 shown in FIG. In S080, the conference room information, conference date, conference start time, and conference time extracted from the mail header information in the linkage table 2 shown in FIG. 9 are “facility name”, “use date / time”, “use start time”, Register in the “Usage time” item. Finally, in S090, the scheduler registration target person is extracted from the “target person” item from the linkage table 1. Subsequently, search processing is performed on the linkage table 2 using the unique ID of the linkage table 1 as a key, and items of “facility name”, “use date / time”, “use start time”, and “use time” are extracted. Based on the information, the scheduler server accesses the scheduler server, activates the schedule registration function, and reflects it in the scheduler as shown in FIG.

Next, a description will be given of a case where the subject of the mail matches the “subject” registered in the cooperation history table 1 of FIG. If it is unique and handled as a reply mail, it is processed in the following procedure and reflected in the scheduler. In S100 of FIG. 3, in order to specify the text content, the mail text content once stored in the memory is extracted by the cooperation server group. In subsequent S110, the information of the keyword table shown in FIG. 6 is extracted, and the extracted keyword table information is matched with the text information of the mail by text mining to check whether there is a matching item. In the case of matching, in S120, the “term” item in the keyword table is extracted, and matching is performed to check whether the term registered in the keyword table is used in the text. When multiple matches can be made with the term in the text and the term “item” in the keyword table, the item with the most “meaning” than the matched count appears first in the text when the count is the same. Extract meanings. If “attendance” is determined in the “meaning” confirmation, in S170, it is confirmed whether the reply is an alternative, and the scheduler is changed to display participation. If it is determined that the “meaning” confirmation is “absent”, the process proceeds to S140. In that case, the sender is identified from the mail header information, and “absent” is registered in the “status” item of the linkage table 1. Then, values are registered in the “personal history” item and the “overall history” item. Next, in S150, it is confirmed how many times the reply mail is answered from “Re:” attached to the reply mail, and is registered in the linkage table 1. Finally, non-approval registration is performed in the scheduler in S160.
By performing this processing, the mail sender (conference organizer, conference participant) can register the scheduler information only by mail without starting up the scheduler.

10 ... Client, 20-1 ... Intranet, 30 ... Mail server, 40 ... Internet

Claims (1)

In the schedule information registration method for registering schedule information transmitted via e-mail in the scheduler,
The e-mail transmission device is:
In response to the input of the user of the transmission device, accepts input of header information and body information including a mail format indicating that schedule registration is performed,
Send an email containing the entered information,
The e-mail receiving device receives the sent e-mail,
Extract mail format from received email header information,
If the extracted mail format indicates that schedule registration is performed, the header information and the body information are analyzed, and the schedule information included in the header information and the body information is extracted.
A schedule information registration method comprising: registering the extracted schedule information in a scheduler of a user of the receiving device.

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