JPH06326733A - Electronic mail transmission system - Google Patents

Abstract

PURPOSE:To easily and surely command transmission of an electronic mail only with addition of a keyword of a destination independently of number of destinations by extracting a network in compliance with a client from a database and sending a transmission document together with information of the network. CONSTITUTION:Information relating to each client connecting in advance to a network is registered in a 1st storage device 2 as a database. A keyword relating to a transmission destination is added to a name of a document desired to be sent. Only the keyword is extracted from a content commanded as the transmission destination. A database in a 2nd storage device 3 is retrieved based thereon and clients whose keyword is the same and registered are all picked up as transmission destinations. The names of the clients are listed up on a display screen of a display device 4. A destination to which a document is desired to be sent actually is selected among destination candidates by using an entry device 5. With respect to all transmission destinations selected, corresponding network IDs are extracted from the database in the 2nd storage device 3. The document is sent to them by using a network communication equipment 6.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic mail transmission system.

[0002]

2. Description of the Related Art In a conventional electronic mail transmission method, a transmission destination to whom a document is to be sent is specified by clearly indicating a transmission destination and a unique ID on the network indicating the transmission destination (hereinafter referred to as network ID). I had specified. The network ID mentioned here is not limited to a numerical value indicating an address on the network but also includes a character string indicating a user name or the like.

Network I representing this particular destination
D is a unique code generally assigned to each client (transmission destination) on the network that uses electronic mail, and the content itself of this network ID has no special meaning, and one network ID is It represents only one client on a predefined network.

[0004]

However, in the above-mentioned conventional electronic mail transmission method, it is necessary to know in advance the network ID representing the destination to which the document is to be sent. It is necessary to check the network ID representing the other party by directly meeting, listening by telephone, or inquiring to the network administrator before sending.

As described above, the conventional electronic mail transmission method has a problem in the case of transmission to a destination having a high transmission frequency such that the network ID is known in advance or in the case of transmission to a single destination. However, if the same document is to be sent at once to a recipient or a specified number of people who do not normally access, the network ID is checked by some means before sending, and one or more of the network IDs is checked. There was a problem that the individual had to be attached to the transmitted document.

The present invention has been made in view of the above circumstances, and provides an e-mail transmission system that can easily and surely instruct e-mail transmission simply by attaching a keyword relating to a recipient who wants to send a document regardless of the number. It is intended to be provided.

[0007]

In order to achieve the above object, the present invention provides a registration step of registering a network and a keyword associated with a client corresponding to the network on a database, a transmission document and any of the keywords. And a keyword receiving step for extracting the keyword indicating the destination of the recipient from the email acceptance by the email receiving step, and a keyword extracting step for extracting the keyword. A client search step for searching the database for the client corresponding to the keyword, and a network for extracting the network corresponding to the client searched by the client search step from the database And step out, is characterized in that a transmitting step of transmitting the transmission document with extracted the network by the network extraction step.

In order to achieve the same purpose, a client list step of listing information of the clients searched by the client search step prior to the network extraction by the network extraction step, and a client list step. It is preferable to have a client selection step of selecting an arbitrary client from the information of the clients displayed in a list.

[0009]

The network and the keyword associated with the client corresponding to the network are registered in the database, the transmission document and the arbitrary keyword are paired to accept the transmission of the electronic mail, and the transmission is accepted from the reception of the transmission of the electronic mail. Extracting the keyword indicating a destination, searching the client corresponding to the extracted keyword from the database, and extracting the network corresponding to the searched client from the database, The transmission document is transmitted together with the extracted network. Thus, regardless of the number, it is possible to easily and surely instruct the transmission of the e-mail simply by attaching the keyword related to the recipient who wants to transmit the document.

[0010]

Embodiments of the present invention will be described below with reference to the drawings.

(First Embodiment) FIG. 1 is a block diagram showing the configuration of an information processing system for carrying out an electronic mail transmission method according to the first embodiment of the present invention. In FIG.
Is a central processing unit for controlling the entire system. The central processing unit 1 is connected with a first storage device 2, a second storage device 3, a display device 4, an input device 5 and a network communication device 6, respectively. .

The first storage device 2 stores a program for executing each processing step described later. The second storage device 3 stores various data such as information about the client. The display device 3 has a display screen that displays an operation screen when an operator operates the system using the input device 5, and various information is displayed on the display screen. The input device 5 is for inputting data and comprises a keyboard or a mouse. The network communication device 6 sends a document to the extracted network ID.

Next, the operation of the electronic mail transmission method according to this embodiment will be described with reference to FIGS. FIG. 2 is a flowchart showing a control procedure of the electronic mail transmission method according to the present embodiment, and FIG. 3 shows an operation screen displayed on the display screen of the display device 4 when the electronic mail transmission is performed by the electronic mail transmission method. FIG. 4 and FIG. 4 are diagrams showing the configuration of a network information database used when sending an electronic mail by the same electronic mail sending method. Here, the person in charge of each work is known in general work. Even if it is not necessary, it is for sending a document to an optimum destination simply by giving the desired work content (work name) as a keyword. Such usage is more appropriate when sending a document to accomplish some task (case where the purpose is targeted) than when sending the document to a specific individual (case targeting the person). Is especially effective in.

In executing each step in FIG. 2, a program for realizing necessary processing is read from the first storage device 2 and sequentially executed by the central processing unit 1, and all the steps are executed. The input operation is performed by the input device 5.

First, the registration step S2-1 in FIG.
First, information about each client connected to the network is sent in advance before sending the e-mail.
It is registered in the storage device 2 as a database. The information about the client is composed of a client name (or user name), a network ID, and a keyword associated with each client. There is no limitation on the content used as the keyword, and for example, the name of the department or the business content is arbitrarily registered. This registration step S2-1
The operation screen at the time of processing by is in the state of FIG.

Then, the process proceeds to a transmission acceptance step S2-2, and an instruction for actual transmission is given. At this time,
Attach the keyword related to the recipient with the name of the document you want to send. This keyword designates one that is likely to be associated with a desired transmission destination from those registered in the database of the second storage device 3 in advance. The operation screen during the processing in this transmission acceptance step S2-2 is in the state shown in FIG. After that, the process proceeds to the keyword extraction step S2-3, and only the keyword is extracted from the contents that were instructed immediately before as the transmission destination.

Next, a client search step S2-
4, the database of the second storage device 3 is searched on the basis of the keyword extracted in the keyword extraction step S2-3, and all the clients in which the same keyword as the extracted keyword is registered are transmission destinations. Seek out as a destination. Then, in the next client list step S2-5, the client names of all the transmission destinations are displayed as a list on the display screen of the display device 4. At this time, only the client name is sufficient as the content to be displayed as a list, but if the display area of the display screen has room, information such as the network ID and other keywords may be displayed.

Next, the client selection step S2-
Proceeding to step 6, the transmission instructor uses the input device 5 to select a destination to which the document is actually transmitted, from the destination candidates displayed in a list on the display screen. At this time, the transmission destination selected may be one or plural. When a plurality of documents are selected, the document set at the time of the transmission instruction is transmitted to each of the broadcast transmissions. The operation screen during the process of the client selection step S2-6 is in the state of (c) in FIG.

After this, a network ID extraction step S
2-7, for all of the selected destinations,
The corresponding network ID is extracted from the database of the second storage device 3. Here, the extracted network ID is necessary when actually sending an electronic mail to the network. Then, transmission step S2-8
Thus, the document is transmitted to all the extracted network IDs by using the network communication device 6 (another embodiment). Note that, in the first embodiment, the electronic mail transmission for transmitting the document is performed. However, the present invention is not limited to this, and the object of transmission is not only a document but also in transmission of all communication media (images, voices, etc.) generally handled on a network. Is also effective.

Further, in the first embodiment, one network information database for registering the network ID and the keyword is held at the transmission instruction source, and the user himself / herself of the electronic mail sends this database. Although the present invention is not limited to this, the present invention is not limited to this, and a storage device that allows users on the network to share the network information database (for example,
If it is placed in a file server), the latest network information can be reflected by the network administrator by adding or changing as needed without the maintenance of individual users.

[0021]

As described in detail above, according to the electronic mail transmission method according to the first aspect of the present invention, the network and the keyword associated with the client corresponding to the network are registered in the database, and the transmitted document is stored. Accepts the transmission of an electronic mail in combination with any of the keywords, extracts the keyword indicating the destination of the transmission from the reception of the transmission of the electronic mail, and finds the client corresponding to the extracted keyword in the database. And extracting the network corresponding to the searched client from the database,
Since the transmission document is transmitted together with the extracted network, it is possible to easily and surely instruct the transmission of the e-mail simply by attaching the keyword relating to the recipient who wants to transmit the document regardless of the number.

Further, according to the electronic mail transmission method of the second aspect of the present invention, prior to the extraction of the network, a list of information of the retrieved clients is displayed, and the list of the displayed clients is displayed. Since any one of the clients is selected from the information, when there are a plurality of transmission destinations corresponding to the transmission keyword, the transmission instruction can be selectively performed, so that the transmission can be performed more reliably to the specific transmission destination. .

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of an information processing system for implementing an electronic mail transmission method according to a first embodiment of the present invention.

FIG. 2 is a flowchart showing a control procedure of the electronic mail transmission method.

FIG. 3 is a diagram showing an example of a display state of an operation screen in the electronic mail transmission method.

FIG. 4 is a diagram showing a configuration of a network information database used in the electronic mail transmission method.

[Explanation of symbols]

 S2-1 Registration step S2-2 Transmission acceptance step S2-3 Keyword extraction step S2-4 Client search step S2-5 Client list step S2-6 Client selection step S2-7 Network extraction step S2-8 Transmission step

Claims (2)

[Claims] 1. A registration step of registering a network and a keyword associated with a client corresponding to the network on a database, and a transmission acceptance step of accepting transmission of an electronic mail by combining a transmission document and an arbitrary keyword. A keyword extraction step of extracting the keyword indicating a destination of transmission from the reception of the transmission of the electronic mail by the transmission acceptance step, and searching the database for the client corresponding to the keyword extracted by the keyword extraction step A client search step for extracting, a network extraction step for extracting the network corresponding to the client searched by the client search step from the database, and a network extraction step for extracting the network. And a sending step of sending the sent document together with the issued network. 2. A client list step of listing the information of the clients searched by the client search step prior to the extraction of the network by the network extraction step, and information of the clients presented by the client list step. 2. The electronic mail transmission method according to claim 1, further comprising a client selection step of selecting any one of the clients.