JP2008305315A - Meeting management system, processing method and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To support the management and confirmation of a meeting appointment with high security. <P>SOLUTION: A meeting application receiving part 101 of a meeting management server 100 receives a meeting application from a meeting applicant PC 301, a meeting approval requesting part 102 transmits the meeting application to a PC 151 of a person to be met and receives an answer. When the answer shows approval, an information preparing part 103 prepares the management information of a meeting appointment, stores the management information into a management information storing part 110 and transmits the meeting appointment to the meeting applicant PC. The meeting applicant makes a gate device 200 installed at a gate read the meeting appointment. An information reading part 201 transmits the meeting appointment to the meeting management server 100, and a meeting appointment collating part 106 collates the meeting appointment with the management information, and transmits the collated data to the gate device 200 when both coincide with each other. An opening/closing control part 204 receives the collated data to open a corresponding gate. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a visit management system, processing method, and program for supporting visit reservation management and confirmation work using a computer.

  Reservation visit management operations include the task of managing approved visit reservations, confirming visit reservations when a visitor visits, and guiding them to the visit location. In situations where many visitors visit, it is necessary to manage and confirm visit reservations as efficiently as possible. In addition, it is not desirable for a company to be visited to have a waiting queue for visitors (visitors) to enter when they begin.

As one of the prior arts, there is known a system for automatically guiding a visit place to a visitor (see Patent Document 1). In the system of Patent Document 1, upon receiving appointment reservation data from an in-house person, a secret key corresponding to the appointment management number of the reserved meeting place (meeting room, reception room) is created and registered in the system server. , Send an e-mail containing the PIN to the visitor's mobile phone. Then, on the day of the visit, when the visitor enters this password key at the reception desk, the registered password is checked against the entered password, and if these are verified (matched), Guidance information indicating the position of the reserved meeting place is displayed on the display.
JP 2003-288432 A

  In recent years, from a security point of view, there is a need for a mechanism that prevents visitors (visitors) who have entered after confirming a visit reservation from entering the unintended location. In addition, proper guidance to the meeting place is also helpful for the visitors.

  In addition, among the details of the appointments for appointments, the meeting place etc. are often changed after notifying the visitors depending on the reservation status, the number of people in the reception room, the equipment status, etc. Therefore, it is necessary to ensure that the changed appointment is confirmed when the visitor visits.

  The system disclosed in Patent Document 1 can automatically present guidance information on a meeting place (meeting place) to a visitor. However, visitors cannot be prevented from entering unintended areas.

  The purpose of the present invention is to accept a visit application using a network, to manage approved visit reservations in a lump in the organization, and to check the entrance of outsiders such as common gates and entrances. Use the gate to easily check the appointment when visiting the visitor, and even after the notice to the visitor, even if the destination is changed just before the visit It is to realize support for meeting reservation processing with high security that can prevent entry.

  To achieve the above object, the present invention is a visit management system including a visit management device and a gate device installed at a gate that opens and closes an entrance, and includes the following processing unit.

  The visit management device of the visit management system of the present invention transmits a visit application to the visit application terminal that receives the visit application specifying the attendee from the visit applicant's terminal, and the approval of the visit application. The meeting approval request department that receives the response in which the meeting date and time and the meeting place are set, the identification information of the meeting reservation that was answered, the management information that sets the meeting applicant, the attendee, the meeting date and time, and the meeting place An information creation unit to be created and a management information storage unit to store management information are provided.

  In addition, the meeting reservation reply unit that sends the meeting reservation including identification information to the visitor applicant's terminal and the meeting reservation including the identification information acquired at the gate are checked against the management information. A meeting reservation verification unit that transmits the verification to the gate device installed at the gate.

  In addition, the gate device includes an information reading unit that reads a visit reservation including identification information and transmits it to the visit management device, and an open / close control unit that controls the opening and closing of the gate and opens the gate when receiving verification. Prepare.

  In the visit management device of the visit management system according to the present invention, when receiving the visit application specifying the attendee from the visit applicant terminal, the visit application is transmitted to the attendee's terminal, and the approval, visit date, and visit are received. Receive an answer with a location. Then, management information in which the identification information of the meeting reservation that has been replied, the applicant, the person to be visited, the date and time of the meeting, and the meeting place is created and stored in the management information storage unit. In addition, a visit reservation including identification information is returned to the visitor's terminal.

  A gate device installed at a gate such as a common gate, a doorway of a building, a doorway of a reception room, etc. reads a visit reservation including identification information and transmits it to a visit management device. Then, the visit reservation including the identification information acquired in the gate device is checked against the management information, and if the identification information matches, the check result is sent to the gate device installed in the gate. When the gate device receives the verification, the gate device is opened.

  As a result, meeting reservations can be managed centrally, and when a visitor visits, the meeting reservation that has been transmitted to the visitor in advance is read by the information reading unit of the gate device, so that the visit reservation can be easily confirmed. be able to. In addition, since the function is made to allow the visitor to enter only the gate where the gate device that has read the visit reservation is installed, it is possible to prevent the visitor from entering an unintended area. In addition, if the meeting place is changed after notification to the visitor, only access to the changed area may be permitted.

  Further, the visit system of the present invention is configured by a voice print information registration unit that generates voice print information from voice data of the visit applicant and registers it in a voice print information storage unit and the gate device, and records the voice of the visit applicant. A voice data input unit that generates voiceprint information from the voice data and transmits the voiceprint information to the meeting management device, and the voiceprint information transmitted from the gate device is set to the management information stored in the voiceprint information storage unit. You may provide the voiceprint collation part collated with an applicant's voiceprint information. Then, when the voice print information matches, the meeting reservation collation unit can perform a process of transmitting the collation completed to the gate device.

  Thereby, not only the meeting reservation transmitted in advance to the visitor but also the person's identity can be confirmed by using the voiceprint information of the visitor, and the security level in the confirmation of the visit reservation can be improved.

  Moreover, the visit management system of this invention may be provided with the gate information storage part which memorize | stores the gate information which recorded the 1 or several gate installed in the path | route to the meeting place. Then, the information creating unit sets a gate on the route to the meeting place in the management information, and the meeting reservation collating unit determines whether the meeting reservation identification information can be verified, and the meeting reservation reading gate is read. When the device is a gate device of the gate set in the management information, a process of transmitting the verification to the gate device can be performed.

  As a result, gates can be set depending on the meeting place, so that visitors cannot enter unintended areas, and the security level when outsiders enter can be increased.

  In the meeting management system of the present invention, when the meeting place of the management information is changed, the information creating unit changes the setting of the changed meeting place and the gate on the route to the changed meeting place. Management information is created in association with the management information before the change, and the visit reservation reconciliation unit matches the visit reservation identification information acquired by the gate device with that of the management information before the change, and the visit reservation In the case where the gate device that has acquired the ID matches the gate set in the changed management information, the process of transmitting the verification to the gate device of the gate can be performed.

  As a result, after the meeting place is notified to the visitor, it is possible to cope with the situation where the visit place is changed, and it is possible to easily check the contents of the visit reservation that has been changed. You can be surely guided to the meeting place.

  In the visit management system of the present invention, when the visit reservation is verified, the gate device is configured to output an introductory certificate indicating the visit applicant, the attendee, and the visit place set in the management information. An introductory certificate output unit may be provided.

  As a result, an appointment certificate can be automatically issued after confirming a visit reservation, and the burden on the introductory management work can be reduced.

  In the meeting management system of the present invention, a guidance information storage unit that stores guidance information indicating route guidance to the meeting place may be provided. The introductory card output unit can create route guidance to the meeting place based on the guidance information, and output the introductory card displaying the route guidance.

  As a result, an introductory certificate showing route guidance to the meeting place can be issued to assist the visitor in reaching the meeting place with certainty.

  Moreover, this invention is a program for making the visit management system perform the process which performs each process performed by said process means as another aspect, and the said management process.

  The program according to the present invention can be stored in an appropriate recording medium such as a computer-readable portable medium memory, a semiconductor memory, and a hard disk, and is provided by being recorded on these recording media or a communication interface. It is provided by transmission and reception using various communication networks.

  According to the present invention, even when a large number of visitors visit, when a gate for checking the passage of outsiders, such as a common gate and entrance / exit of a building, is provided to confirm a visit reservation as part of entrance management, It is possible to eliminate the queue due to the stay of visitors at the site and to improve the efficiency of confirmation of appointments. As a result, it is possible to reduce the human cost and image reduction of the introductory management work.

  In addition, since only the gate set at the time of the visit reservation is allowed to pass, it is possible to restrict the visitor from entering other places than permitted.

  In addition, since the voiceprint information of the visitor can be held, the identity of the visitor can be surely confirmed when confirming the appointment. Therefore, when a person other than the visitor visits as a visitor, the visit can be rejected, and security can be improved in confirming the visit reservation.

  In addition, since the meeting place can be centrally managed and the change of the meeting reservation can be reflected in the management information, it is possible to confirm the meeting reservation that can cope with the change immediately before the meeting place.

  In addition, an introductory certificate can be created automatically using the information on the appointment of the visit, making it easier to identify outsiders (visitors). In addition, route guidance to the meeting place can be displayed on the introductory certificate, and the visitor can be smoothly guided to the meeting place. Therefore, it is possible to reduce the burden of admission management work and reception work.

  FIG. 1 is a diagram showing a configuration example in the best embodiment of the present invention.

  The visit management system 1 includes a visit management device (server) 100 and gate devices 200 and 210. The visit management server 100 performs data communication with the attendee terminals (PCs) 151 and 152 and the visitor applicant terminals (PCs) 301 and 302 via the network N.

  The visit management system 1 treats an area that is on the premises as shown in FIG. 2 and forbids outsiders in principle.

  As shown in FIG. 2, a gate device 200 is installed in each of the first entrance gate G1 and the second entrance gate G2, which are gates to the campus. In addition, the entrances G101, G102, G103, G201, G202, and G203 of the entrances G10, G20, and G30 of the buildings B1, B2, and B3, and the reception rooms R11, R12, R13, R21, R22, and R23 in each building, Each of the gate devices 210 is installed.

  The meeting management server 100 in FIG. 1 is a computer composed of a CPU and a memory, and includes a meeting application accepting unit 101, a meeting approval requesting unit 102, an information creating unit 103, a voiceprint registering unit 104, and a voiceprint collating unit configured by software programs and the like. 105, a meeting reservation collation unit 106, a meeting reservation reply unit 107, a management information storage unit 110, a voiceprint information storage unit 120, a gate information storage unit 130, and a route guidance storage unit 140.

  The visit application receiving unit 101 receives a visit application specifying the attendee, the visit date and time, etc., from the visit applicant PC 301 (or 302).

  Fig. 3 shows an example of data for a visit application. Visiting application data includes the name of the applicant (visitor), company name, affiliation name, contact information (for example, e-mail address), name of the person (person to be visited) who wants to meet, date and time of visit, requirements, Consists of data items such as remarks. The remarks indicate the number of companions at the time of the visit.

  The visit approval request unit 102 transmits the visit application transmitted from the visit applicant PC 301 to the attendee PC 151 (or 152), and receives an answer in which the approval of the visit application, the visit date and time, and the visit place are set.

  FIG. 4 shows an example of data of the respondent's response to the visit application. The answer data has substantially the same structure as the visit application data shown in FIG. 3, and an item for whether or not to accept the visit application is added. In addition, the reception room number that can be secured at the meeting place, and the reason for approval or disapproval will be written in the remarks.

  Based on the approval response sent from the attendee PC 151, the information creation unit 103 creates management information that sets the visit reservation identification information, the visit applicant, the attendee, the visit date and time, the visit location, etc. And stored in the management information storage unit 110.

  In addition, when the meeting place of the management information is changed, the information creating unit 103 displays the changed management information in which the changed meeting place and the gate on the route to the changed meeting place are set. It is created in association with the management information and stored in the management information storage unit 110.

  Also, the visit reservation reply unit 107 replies to the visitor PC 301 with the visit reservation created by the information creation unit 103 including identification information of the management information of the visit reservation in response to the visit application answered from the attendee PC 151. To do.

  FIG. 5 shows an example of data of management information for approved visit reservations. The management information data has almost the same structure as the application data shown in FIG. 3, and the identification number of the appointment appointment, the identification number of the related management information when the contents are changed (the old number (the previous visit) (Reservation identification number), new number (updated meeting reservation identification number)), gate number indicating the gate installed on the route to the meeting place, voiceprint information when voiceprint information is registered Corresponding information (pointer) items are added.

  It should be noted that the scheduled visit end time item may be set in the management information to limit the time during which the visitor can leave.

  The gate number is set based on the gate information stored in the gate information storage unit 130.

  FIG. 6 shows an example of gate information data. In the gate information, for each meeting place (reception room), a gate number that is controlled in an open state (that is, traffic is permitted) is registered when collation is completed. For example, when the meeting place is the reception room R13, G1, G2, G10, and G103 are set as the gate number of the management information.

  FIG. 7 shows an example of data contents of a visit reservation returned to the visit applicant. The contents of the visit include: visit reservation identification information (visit reservation number), management information identification information, company name of the applicant, name of the visitor (name of the visitor), date and time of visit, name of the person to be visited, meeting place (reception room number) ), Gate number, voiceprint information, etc. are set. In addition, when the contents of the visit are changed, the visit reservation including the identification information (old number) of the old management information may be returned again.

  The meeting reservation in FIG. 7 is generated, for example, as data in a QR code format, and is described or attached to an e-mail and transmitted to the visitor applicant PC 301.

  The voiceprint registration unit 104 obtains a feature vector from the voice data of the visit applicant using a network or a telephone network and a predetermined recording device, using a known feature vector calculation technique. It is registered in the voiceprint information storage unit 120 as voiceprint data.

  The voiceprint matching unit 105 obtains a feature vector from the voice data of the visiting visitor (visitor) transmitted from the voice input unit 202 provided in the gate device 200 using a known feature vector calculation technique, The obtained feature vector is collated with the voiceprint information of the visit applicant stored in the voiceprint information storage unit 120. That is, the similarity between the visitor's feature vector and the registered visitor applicant's voiceprint information (feature vector) is calculated by a technique for determining the similarity between known vectors, and the two are compared for comparison. To do. If it is determined that the two voiceprint data match, the meeting reservation collating unit 106 is notified.

  The meeting reservation collation unit 106 collates the meeting reservation including the identification information acquired in the gate devices 200 and 210 with the management information stored in the management information storage unit 110, and when the identification information matches, The verification completion is transmitted to the installed gate devices 200 and 210.

  In addition, when one or a plurality of gates installed on the route to the meeting place are set in the management information, the meeting reservation checking unit 106 checks this when the meeting reservation identification information can be checked. If the gate on which the gate device that has read the appointment is installed is the gate set in the management information, the verification completion is transmitted to the gate device.

  The management information storage unit 110 stores management information for each visit reservation.

  The voiceprint information storage unit 120 stores voiceprint information (feature vector of voice data) of a visitor applicant (visitor).

  The gate information storage unit 130 stores gate information that records one or more gates installed on the route to the meeting place.

  The route guidance storage unit 140 stores route guidance information (guide map) to a meeting place on the premises managed by the meeting management system.

  The gate device 200 is a computer including a CPU and a memory, and includes an information reading unit 201, a voice input unit 202, a voice output unit 203, an opening / closing control unit 204, and an introductory card output unit 205 configured by software programs.

  The gate device 210 includes an information reading unit 201 and an opening / closing control unit 204.

  The information reading unit 201 reads a visit reservation including identification information brought by the visit applicant and transmits it to the visit management server 100. The information reading unit 201 has a reading function corresponding to the data format of the visit reservation transmitted to the visit applicant PC 301. For example, if the visit reservation is in the QR code format, it is implemented as a QR code reader.

  The voice input unit 202 records the voice of the visit applicant (visitor) to generate voice data, and transmits this voice data to the visit management server 100.

  The voice output unit 203 outputs an announcement prompting the visit applicant to perform a voice recording operation. For example, the name of the visit applicant and the company name are extracted from the visit reservation read by the information reading unit 201, incorporated into a predetermined format sentence, and sentence data as shown in FIG.

  The opening / closing control unit 204 controls the opening and closing of each gate, and when the verification is received from the visit management server 100, the gate is opened. Specifically, if the identification number of the verified visit reservation is temporarily stored, and the identification number of the reserved appointment read by the information reading unit 201 of the own gate device matches the verified identification number of the reserved appointment , Control the gate to be open and allow visitors to pass through and enter the room.

  The introductory certificate output unit 205 outputs an introductory certificate that displays the visitor applicant, the attendee, and the meeting place set in the management information.

  FIG. 9 shows an output example of the introductory certificate. As shown in FIG. 9, the introductory certificate output unit 205 includes predetermined information extracted from the meeting reservation read by the information reading unit 201 (name and company name of the visitor, meeting place, meeting date, etc.), and route guidance. A guide map to the meeting place (reception room R13) created based on the route guidance information in the storage unit 140, and an entrance certificate displaying "entry permit" are printed out.

  The processing flow of the present invention will be described with reference to FIGS.

  FIG. 10 is a diagram showing a processing flow of the visitor applicants 301 and 302.

  The visit applicant PC 301 performs a visit application process (step S1). As the visit application, predetermined format data downloaded from a predetermined site of the visit management server 100 may be used. The visit application data in which necessary items are input is transmitted to the visit management server 100 through the network N.

  In the visit management system 1, it is determined whether or not the visit application has been approved and a visit reservation reply has been received (step S2). For example, it is received as an email containing a QR code format visit reservation.

  If the visit request has been received (YES in step S2), the received visit reservation (QR code) is printed out in order to bring the visit reservation at the visit. Alternatively, it is copied to the mobile phone (step S3).

  Thereafter, if the voiceprint information is not yet registered (NO in step S4), the visit applicant applies a voice data recording process (step S5).

  In step S2, if a meeting reservation reply has not been received within a predetermined period of time (NO in step S2), it is considered that the meeting application has not been approved, and the process is terminated.

  FIG. 11 is a diagram showing a management process flow for a visit reservation in the visit management system 1.

  When the visit application receiving unit 101 of the visit management server 100 waits for the visit application and receives the visit application (YES in step S10), the visit approval request unit 102 is addressed to the attendee PC 151 set for the visit application. The received visit application is transmitted (step S11).

  Waiting for an answer from the attendee PC 151, if there is an answer to the visit application (YES in step S12), it is determined whether the answer is approval (step S13), and if the answer is approval (YES in step S13) The information creation unit 103 creates management information for the appointment reservation and writes the meeting place (reception room number) set in the answer. The management information is stored in the management information storage unit 110 (step S14). Then, a meeting reservation (QR code) is created from the management information of the meeting reservation (step S15), and the meeting reservation reply unit 107 transmits it to the visitor applicant PC 301 (step S16).

  The voiceprint registration unit 104 checks whether the voiceprint information of the visit applicant has been registered in the voiceprint information storage unit 120 (step S17). If not registered (NO in step S17), the voiceprint information is sent to the visitor. Is registered, and the voice of the visit applicant is recorded using the network / telephone network and a predetermined recording device, and voiceprint information (feature vector) is created from the recorded data (step S18). The voice data used as the basis for the voiceprint information may be recorded data (voice data) during a call from the visit applicant to the attendee. Then, a link to the voiceprint information of the visit applicant corresponding to the management information of the appointment reservation is set (step S19), and the process is terminated.

  If the attendee's answer is not approved (NO in step S13), the process is terminated.

  FIG. 12 is a diagram showing a processing flow of the attendee PC 151.

  Upon receiving a visit application from the visit management server 100 through the network N (step S20), the attendee PC 151 determines whether or not to approve the contents of the visit, and if it is approved (YES in step S21), the reception room Reservation processing of (visit place) is performed (step S22). Here, the reception room reservation process is performed by selecting and reserving a reception room that can be used at the meeting date and time by the existing reception room reservation system. Or you may make a reservation by referring to the reception room reservation list.

  If a place (reception room) that can be used at the meeting time can be secured, the reception room number reserved as the meeting place is set to allow approval of the meeting application data to be answered (step S23), and the response data to the meeting management server 100 is set. Is returned (step S24).

  If the voiceprint information of the visit applicant is not registered (NO in step S25), the voice of the visit applicant is recorded by telephone and the voice data is transmitted to the visit management server 100 (step S26).

  FIG. 13 and FIG. 14 are diagrams showing a visit reservation confirmation process flow of the visit management system 1. In this processing flow, the gate device 210 installed at the entrances of the buildings B1 and B2 and the entrances of the reception rooms R11 to R23 includes an audio input unit 202 and an audio output unit 203.

  It is assumed that the information reading unit 201 of the gate devices 200 and 210 is waiting for a visit reservation. The visit reservation made by the visitor (visit applicant) is read by one of the gate devices 200 and 210. If the read gate is the entry gate G1, G2 (gate device 200) (YES in step S30), the process proceeds to step S31.

  Then, the visit reservation verification unit 106 checks whether the read visit reservation matches the management information (step S31). If the meeting reservation and the management information do not match (NO in step S31), the meeting reservation collating unit 106 acquires the management information of the contents before the change from the old identification number of the management information, and the meeting reservation and the old identification It is checked whether or not the contents of the number management information match (step S32). If the contents of the visit reservation and the management information match (YES in step S31), or if the contents of the visit reservation and the management information of the old identification number match (YES in step S32), the process of step S33 is performed. .

  The voice input unit 202 records the voice data of the visitor (step S33), transmits the voice data to the visit management server 1 (step S34), and the voiceprint collation unit 105 transmits the voice data transmitted from the gate device 200. It is checked whether the voiceprint information (feature vector) matches the voiceprint information (feature vector) of the voice data of the visit applicant stored in the voiceprint information storage unit 120 (step S35). If both voiceprint information matches (YES in step S35), an introductory card output process is performed (step S36).

  In the process of step S36, an introductory certificate (introductory permit) on which predetermined contents are printed based on the appointment or management information is printed out. Then, the opening / closing control unit 204 opens the gate for a predetermined time (step S37) and ends the process.

  On the other hand, if the contents of the appointment reservation and the management information of the old identification number do not match (NO in step S32) or the voiceprint data of both do not match (NO in step S35), for example, by the voice output unit 203, The visitor is notified of whether the introduction is permitted (step S38), and the process is terminated.

  Furthermore, in the process of step S30, if the read gate is other than the entrance gate (gate device 210) (NO in step S30), the process proceeds to step S40.

  In step S40, the visit reservation verification unit 106 checks whether the read visit reservation matches the management information. If the contents of the visit reservation and the management information match (YES in step S40), the voice input unit 202 records the visitor's voice (voice data) (step S41).

  On the other hand, if the contents of the meeting reservation and the management information do not match (NO in step S40), the meeting reservation collating unit 106 acquires the management information of the contents before the update from the old identification number of the management information, and visits the meeting. It is checked whether the contents of the reservation and the management information of the old identification number match (step S42). If the contents of the visit reservation and the management information match (YES in step S42), the visit reservation is confirmed based on the management information of the new identification number (step S43), and the voice of the visitor (voice data) is recorded. (Step S44). Then, the voice data is transmitted to the meeting management server 100 (step S45).

  The voiceprint matching unit 105 checks whether the voiceprint information of the voice data transmitted from the gate device 200 matches the voiceprint information in the voiceprint information storage unit 120 (step S46), and if the two voiceprint information match (step S46). (YES), the opening / closing control unit 204 opens the gate for a predetermined time (step S47), and ends the process.

  On the other hand, if the contents of the visit reservation and the management information of the old identification number do not match (NO in step S42), or if the voiceprint information of both does not match (NO in step S46), the visitor is notified of permission to enter (Step S48), and the process is terminated.

  Although the present invention has been described above with reference to the embodiments, it is obvious that the present invention can be variously modified within the scope of the gist thereof.

  For example, the voice input unit 202 records the voice data of the visitor, transmits the recorded voice data to the visit management server 100, and the visit management server 100 generates voiceprint information (feature vector) from the voice data. Yes. However, as another embodiment, in the processing of steps S33, S41, and S44 of the processing flow, the voice input unit 202 of the gate devices 200 and 210 records voice data of the visitor to generate voiceprint information (feature vector). Then, the generated voiceprint information may be transmitted to the meeting management server 100.

It is a figure which shows the structural example in the best embodiment of this invention. It is a figure which shows the example of the area which a meeting management system makes object. It is a figure which shows the example of data of a meeting application. It is a figure which shows the example of data of a to-be-received person's answer with respect to a visit application. It is a figure which shows the example of data of the management information of the approved meeting reservation. It is a figure which shows the example of data of gate information. It is a figure which shows the data content example of the visit reservation transmitted to a visit applicant. It is a figure which shows the example of the sentence data output by voice. It is a figure which shows the example of an output of an introductory certificate. It is a figure which shows the processing flow of visit applicant PC. It is a figure which shows the management processing flow of a visit reservation of a visit management system. It is a figure which shows the process flow of attendee PC. It is a figure which shows the confirmation processing flow of a visit reservation of a visit management system. It is a figure which shows the confirmation processing flow of a visit reservation of a visit management system.

Explanation of symbols

1 Visit Management System 100 Visit Management Device (Server)
DESCRIPTION OF SYMBOLS 101 Meeting application reception part 102 Meeting approval request part 103 Information preparation part 104 Voiceprint registration part 105 Voiceprint collation part 106 Meeting reservation collation part 107 Meeting reservation reply part 110 Management information storage part 120 Voiceprint information storage part 130 Gate information storage part 140 Route guidance Storage unit 151,152 Participant terminal (PC)
200, 210 Gate device 201 Information reading unit 202 Audio input unit 203 Audio output unit 204 Opening / closing control unit 205 Introductory card output unit 301, 302 Visiting applicant terminal (PC)
N network

Claims (8)

In order to support the management and confirmation of visit reservations, an attendance management system comprising an attendance management device and a gate device installed at a gate that opens and closes an entrance,
The visit management device is:
A visit application receiving unit that receives a visit application specifying the attendee from the visit applicant's terminal;
A visit approval request section for transmitting the visit application to the terminal of the attendee and receiving an answer in which the approval of the visit application, the visit date and time, and the visit place are set;
A management information creation unit that creates management information that sets the identification information of the replied visit reservation, the visit applicant, the attendee, the visit date and time, and the visit place;
A management information storage unit for storing the management information;
A meeting reservation reply unit that transmits a meeting reservation including the identification information to the terminal of the visitor applicant;
Meeting reservation verification including identification information acquired at the gate that opens and closes the entrance and exit is compared with the management information, and if the identification information matches, the meeting reservation verification is sent to the gate device installed at the gate Part,
An information reading unit configured in the gate device to read a visit reservation including the identification information and to transmit to the visit management device;
A meeting management system comprising: a gate opening and closing control unit configured to control the opening and closing of the gate and configured to open the gate when receiving the verification. A voiceprint information registration unit that generates voiceprint information from the voice data of the visit applicant and registers it in a voiceprint information storage unit;
A voice data input unit configured to record the voice of the visit applicant, generate voiceprint information from the voice data, and transmit the voice print information to the visit management apparatus;
A voiceprint collation unit that collates the voiceprint information transmitted from the gate device with the voiceprint information of the visit applicant set in the management information stored in the voiceprint information storage unit;
When the voiceprint information generated by the gate device matches the voiceprint information of the visitor applicant in the voiceprint information storage unit by the voiceprint matching unit, the meeting reservation verification unit transmits a verification result to the gate device. The meeting management system according to claim 1. A gate information storage unit for storing gate information recording one or more gates installed on the route to the meeting place;
The management information creation unit sets a gate on the route to the meeting place in the management information based on the gate information,
When the identification information of the visit reservation is verified, and the gate device from which the visit reservation is read is the gate device of the gate set in the management information, the visit reservation collation unit The meeting management system according to claim 1, wherein the verification is transmitted. When the meeting place of the management information is changed, the management information creating unit displays changed management information in which the changed meeting place and the gate on the route to the changed meeting place are set. Create it in association with management information,
The visit reservation verification unit matches the identification information of the visit reservation acquired by the gate device with the identification information of the management information before the change, and the gate device that has acquired the visit reservation sets the changed management information. The meeting management system according to claim 3, wherein when it coincides with a gate that has been confirmed, a verification is transmitted to the gate device of the gate. An introductory card output unit configured to be configured in the gate device and outputs an introductory certificate indicating the visitor applicant, the attendee, and the meeting place set in the management information when the visitation reservation is verified. The meeting management system according to any one of claims 1 to 4, wherein the meeting management system is provided. A guidance information storage unit for storing guidance information indicating route guidance to the meeting place;
6. The meeting management according to claim 5, wherein the entrance certificate output unit creates route guidance to the meeting place based on the guidance information and outputs the entrance certificate displaying the route guidance. system. A meeting management processing method executed by a meeting management system having a gate device installed at a gate that opens and closes an entrance to support management and confirmation of a meeting reservation,
Receive a visit request that identifies the attendee from the visitor's terminal,
Send the visit application to the terminal of the attendee, and receive an answer in which the approval of the visit application, the visit date and time, and the visit place are set;
Sending a visit reservation including the identification information for the replied visit application to the visitor's terminal;
Obtain voice data of the visit applicant and generate voiceprint information, store it in the voiceprint information storage unit,
The management information storing the identification information of the replied visit reservation, the visitor applicant, the attendee, the visit date and time, the visit place, and the correspondence information to the voiceprint information of the visitor applicant is created, and the management information storage Remember to the department,
In the gate device, the visit reservation including the identification information is read and transmitted to the visit management device,
In the gate device, the voice of the visitor applicant is recorded, voiceprint information is generated from the voice data and transmitted to the visit management device,
The identification information of the visit reservation transmitted from the gate device is collated with the management information,
The voiceprint information transmitted from the gate device is compared with the management information of the generated voiceprint information,
When both the visit reservation and the voiceprint information can be verified, the verification is sent to the gate device,
A meeting management processing method, comprising: controlling opening and closing of a gate in which the gate device is installed, and controlling the gate to be opened when the verification is received. A visit management program for causing a visit management system having a gate device installed at a gate that opens and closes an entrance / exit to perform a process for supporting visit reservation management and confirmation,
A process of receiving a visit application specifying the attendee from the visit applicant's terminal;
A process of transmitting the visit application to the terminal of the attendee and receiving an answer in which the approval of the visit application, the visit date and time, and the visit place are set;
A process of sending a visit reservation including the identification information for the replied visit application to the visitor applicant's terminal;
Processing for acquiring voice data of the applicant and generating voiceprint information and storing it in a voiceprint information storage unit;
The management information storing the identification information of the replied visit reservation, the visitor applicant, the attendee, the visit date and time, the visit place, and the correspondence information to the voiceprint information of the visitor applicant is created, and the management information storage Processing to be stored in the department,
In the gate device, a process for reading a visit reservation including the identification information and transmitting it to the visit management device;
In the gate device, a process of recording a voice of the visitor applicant, generating voiceprint information from the voice data, and transmitting the voiceprint information to the visit management device;
A process of collating the identification information of the visit reservation transmitted from the gate device with the management information;
Processing for collating the voiceprint information transmitted from the gate device with the management information for the generated voiceprint information;
A process of sending a verification completion to the gate device when both the visit reservation and the voiceprint information can be verified;
Controlling the opening and closing of the gate where the gate device is installed, and controlling the gate to be opened when the verification is received,
A visit management program for causing the visit management system to execute.

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