JP2008147954A - Document registering device, document registering method, and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To easily register, with high precision, a document described in an original in scanning and registering the document. <P>SOLUTION: A marker M made of a barcode or the like is added to an original 10. Information about a scanning condition for scanning original information at least by an MFP (multi-function peripheral) 20 is embedded in the marker M. The scanning condition embedded in the marker M is read with prescanning by the MFP 20. The MFP 20 scans document information or the like on the original 10 on the basis of the scanning condition and makes a service provide 30 register document data relating to the scanning and the marker M. When printing out the document data registered by the service provider 30, the MFP 20 once eliminates the marker M and embeds a marker M having the same information again. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a technique for registering a document described in a manuscript or the like.

  Conventionally, a document management system (hereinafter referred to as DMS) has been realized. In this DMS, document (document) information described in a manuscript or the like is optically read and converted into electronic document data to create a database, which can be easily retrieved and reused.

  In particular, in recent years, there has been a growing tendency to recognize legal evidence for electronic document data, and the importance of DMS is increasing. In order to guarantee the legal evidence of document data, it is necessary to prevent the document data from being falsified. Technologies for preventing falsification of document data include technologies such as electronic signatures and time stamps.

  In addition, there are many types of paper media, etc., as the material of the manuscript. In order to faithfully convert the document information on the manuscript into electronic document data, scanning conditions (reading conditions) are determined according to the material of the manuscript such as paper media. ) Must be set.

However, this scan condition setting operation is troublesome. Therefore, in Japanese Patent Laid-Open No. 2002-354212, a sheet describing scan conditions is inserted into the first page of a document to be scanned, and the scan conditions are read by pre-scanning. The scan condition read by the pre-scan is set as a scan condition for performing a main scan on the subsequent document.
JP 2002-354212 A

  However, in the method of Patent Document 1, it is necessary to prepare a special sheet. In addition, in order to temporarily print out the saved document data, edit the document on the document obtained by the printout, and save it again, a sheet for setting the scanning conditions is created again. There was a need.

  To solve this problem, suppose that the above scan conditions are described in the original document together with the document information. When the document is printed over and over again and the rescan is performed, the scan conditions deteriorate and a highly accurate document A new problem arises that registration becomes impossible.

  The present invention has been made under such a background, and an object thereof is to enable easy and high-precision registration when scanning and registering a document described in a manuscript.

  In order to solve the above-described problem, the present invention provides a document registration system for registering document data read from a document by a scanner device in a registration server, wherein the document is recorded on the document by at least the scanner device. Setting information for setting a reading condition when reading document data is added, and an extraction unit that extracts the setting information read from the original by the scanner device, and a setting information extracted by the extraction unit Reading control means for causing the scanner device to read the document data on the original document together with the setting information under a reading condition corresponding to the information; and the document data read under the control of the reading control means. Registration control means for registering with the server, including registration, and registration with the registration server under the control of the registration control means When printing out document data, characterized in that a control means for re-adding the setting information.

  According to the present invention, when scanning and registering a document described in a manuscript, it is possible to register easily and with high accuracy.

  Hereinafter, the best mode for carrying out the present invention will be described with reference to the drawings.

[First Embodiment]
FIG. 1 is a system configuration diagram of a document management system according to the first embodiment of the present invention. This document registration system manages document data with an MFP (multifunction peripheral) 20 as a core. The MFP 20 has multiple functions such as a scanner function, a copy function, and a communication function. Using these functions, the MFP 20 optically reads the document information described in the document 10 and converts it into image data. If necessary, the MFP 20 converts the character information into a character code and saves it as electronic document data. can do.

  In this case, the MFP 20 can store not only the document data in its own apparatus but also an external server. In the present embodiment, a server managed by a service provider is assumed as the server. Therefore, hereinafter, a server managed by the service provider is simply referred to as a service provider 30.

  Also, in the original 10 scanned by the MFP 20, scan setting information, which is a scanning condition for performing scanning (reading), is embedded as a marker M composed of a barcode or the like.

  Further, the IC card reader 21 is connected to the MFP 20 via a communication cable (not shown) such as a USB. As will be described later, the IC card reader 21 is used to perform user authentication by reading an electronic certificate that identifies a user from an IC card.

  FIG. 2 is a block diagram illustrating a hardware configuration of the MFP 20. The MFP 20 realizes complex functions such as a scanner function, a copy function, and a communication function with the CPU 201 as a core. A display device 202, a scanner device 203, a scanner information management unit 204, a memory 205, a mass storage device 206, a network interface 207, and the like are connected to the CPU 201 via an internal bus 208. The CPU 201 controls the operations of the display device 202, the scanner device 203, the scanner information management unit 204, the memory 205, the large-capacity storage device 206, and the network interface 207 to perform various processes.

  The display device 202 includes a touch panel or the like, and displays a user interface screen or the like related to the touch panel under the control of the CPU 201. The user can instruct various operations to the MFP 20 via the user interface screen. The scanner device 203 includes an automatic paper feeding device and the like, and optically reads document information on a document fed by the automatic paper feeding device and converts the document information into electronic digital data.

  A scanner information management unit 204 holds and manages information such as functions and states of the scanner device 203. The memory 205 is configured by a RAM or the like, and various application programs are expanded. The CPU 201 performs various processes by executing application programs developed on the memory 205. The mass storage device 206 is configured by a hard disk drive or the like, and stores basic software, various application programs, and the like.

  Note that the application programs stored in the mass storage device 206 include a program for displaying a user interface screen on the display device 202 and an application program corresponding to the flowcharts of FIGS. The large-capacity storage device 206 also stores document data (image data) relating to the original read by the scanner device 203.

  The network interface 207 is used to access an external device such as the service provider 30 via a LAN or the like. Although not shown, the MFP 20 has a printer unit.

  Next, an outline of document registration processing by the MFP 20 will be described based on the flowchart of FIG. In this document registration process, the user inserts an IC card on which an electronic certificate that can identify the user is inserted into the IC card reader 21 connected to the MFP 20, and then copies the original 10 relating to the document to be registered. Shall be scanned. Further, a marker M is added to the document 10, and this marker M is composed of a barcode or the like and indicates scan setting information.

  Therefore, the user sets the document 10 on the scanner device 203 of the MFP 20 and instructs prescan on the user interface screen of the display device 202. Then, the CPU 201 of the MFP 20 reads the document information (image information) on the document 10 by the scanner device 203 and converts it into document data. Then, the CPU 201 extracts the marker M embedded in the document 10 (step S101). The marker M (embedding information) extraction process in step S101 will be described in detail later with reference to FIG.

  Next, the CPU 201 acquires scan setting information for the main scan from the extracted marker M (step S102). The scan setting information acquisition process in step S102 will be described in detail later with reference to FIG. The scan setting information according to the present embodiment includes not only reading conditions such as a color mode, resolution, and reading density, but also information such as a file format after saving document information (document data).

  Next, the CPU 201 confirms the validity of the electronic certificate recorded on the IC card inserted into the IC card reader 21 (step S103). The electronic certificate validity checking process in step S103 will be described in detail later with reference to FIG.

  Next, the CPU 201 acquires time stamp server information from the embedded information extracted in step S101, expands it in the memory 205, and confirms connection to the time stamp server (step S104).

  Next, the CPU 201 acquires information on the specific area from the embedding information extracted in step S101, and confirms whether or not the specific area on the document data obtained by the prescan is described (step S105). . The confirmation process for describing the specific area in step S105 will be described in detail later with reference to FIG.

  Next, the CPU 201 displays the folder configuration acquired from the service provider 30 on the display device 202. Therefore, the user selects a storage location of the scanned document data based on the displayed folder configuration (step S106). The document data storage location selection process in step S106 will be described in detail later with reference to FIG.

  Next, the CPU 201 performs a main scan according to the scan setting information acquired in step S102. Then, the CPU 201 performs processing related to the information acquired in steps S103 to S105 on the document data obtained by the main scan (step S107).

  Next, the CPU 201 transmits the document data subjected to the processing in step S107 to the service provider 30 (step S108). In this case, in the service provider 30, the document data relating to transmission is stored in the folder selected by the user in step S106.

  Note that the order of the processes in steps S102 to S105 is arbitrary, and may be performed in different orders. Furthermore, these processes may be performed in parallel. In this embodiment, information for confirming the validity of the electronic certificate and information for designating a specific area of the document 10 are included. However, information other than these may be included. .

  Next, a process of printing out document data stored in the service provider 30 will be described based on the flowchart of FIG.

  The user logs in to the site of the service provider 30 through the user interface screen displayed on the display device 202 after inserting the IC card in which the electronic certificate identifying himself / herself is recorded into the IC card reader 21 (step S21). S201). In this case, if the user cannot be authenticated by the electronic certificate recorded on the IC card, the CPU 201 displays that fact on the display device 202 and refuses to log in to the service provider 30 site.

  When the CPU 201 permits the service provider 30 to log in to the site, the CPU 201 displays the folder and file configuration acquired from the service provider 30 on the display device 202. Therefore, the user selects document data to be printed based on the displayed folder and file structure, and instructs printing (step S202).

  Next, the CPU 201 determines whether or not the user has editing authority for the document data selected in step S202 (step S203). As a result, if the user does not have editing authority, a message to that effect is displayed on the display device 202 and the process ends.

  On the other hand, if the user has editing authority, the CPU 201 instructs the service provider 30 to refill the marker M with respect to the document data (original) for which print output is instructed in step S202 (step S203). In this case, the service provider 30 once deletes the marker M embedded in the document data, and re-embeds the refill marker M (the marker M in an undegraded state).

  At this time, the CPU 201 instructs the MFP 20 and the service provider 30 to embed a document ID in which the document data can be recognized, user identification information such as a user name and password, and attribute information of the document data in the document data. You may make it do.

  Next, the CPU 201 downloads the document data in which the marker M and the like are embedded from the service provider 30 and causes the printer unit to print it out (step S205).

  As described above, the marker M embedded in the document data, that is, the marker information obtained by scanning is once deleted and then embedded again at the time of printing, thereby preventing the deterioration of the marker information, that is, the scan setting information. be able to.

  In other words, the scan setting information indicated by the marker M of the document 10 shown in FIG. 1 may be read in a degraded state due to a reading error or the like and transmitted to the service provider 30 when scanned by the MFP 20. However, the marker M that may have deteriorated is once deleted, and the marker M that has not deteriorated is refilled similarly to the marker M on the original document 10. At the time of print output, the marker M in an undegraded state is printed out by the MFP 20.

  Therefore, as shown in FIG. 1, even if the printed document 11 is scanned again by the MFP 20, the marker M is scanned with the same accuracy as when the original document 10 was scanned first. Further, no matter how many times such rescanning is repeated, the marker M is always rescanned with the same accuracy as when the original document 10 was first scanned, so that deterioration of the scan setting information can be prevented. it can.

  Next, the embedding information extraction process in step S101 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The user inserts an IC card in which an electronic certificate that can identify the user is inserted into the IC card reader 21 connected to the MFP 20, and logs in to the MFP 20 via a user interface screen displayed on the display device 202. (Step S1011).

  In this case, if the user cannot be authenticated by the electronic certificate recorded on the IC card, the CPU 201 displays that fact on the display device 202 and rejects the login to the MFP 20. In the present embodiment, the electronic certificate is mainly used to add an electronic signature to the document data obtained by the main scan in step S107 in FIG. However, the electronic certificate is used as a login authentication function to the MFP 20 based on the known PKI (Public Key Infrastructure) technology or as a login authentication function to the document management system in the service provider 30. Also good.

  If the login to the MFP 20 is permitted, the CPU 201 activates a user interface related to the application of the document registration system according to the present embodiment, and displays the user interface screen on the display device 202.

  Next, the CPU 201 acquires information indicating the state of the scanner device 203 stored in the scanner information management unit 204 and temporarily stores it in the memory 205 (step S1012). Here, the information indicating the state of the scanner device 203 is, for example, whether or not the MFP 20 can simply perform a scanning operation, whether or not an automatic paper feeder is installed, and whether or not it can be used. Pointed to information.

  When the scan operation is possible and the scan is instructed by the user, the CPU 201 executes a pre-scan (step S1013). In this case, if the document to be scanned is not set on the scanner device 203, the CPU 201 displays guidance information indicating that the document should be set on the user interface screen. Then, when the scan execution button on the interface screen is pressed with the document set, the CPU 201 executes pre-scan.

  The pre-scanning scanning conditions are preset in the memory 205 or the memory (not shown) in the scanner device 203 so that the marker M embedded in the document 10 can be scanned with high accuracy. For example, as scanning conditions at the time of pre-scanning, monochrome is preset as a mode relating to color, and 200 dpi is preset as a reading resolution.

  Next, the CPU 201 searches for an area of the marker M on the document data obtained by prescanning (step S1014). A known technique can be used for this area search technique.

  Next, the CPU 201 analyzes the image data of the search area, and extracts the image data of the marker M that is embedding information (step S1015). The marker M as the embedding information includes scan setting information for executing a main scan, information of a time stamp server for acquiring a time stamp, and the like.

  Note that in step S1015, in the case where, in addition to the marker M, user information such as document ID, user name, password, user authority information, and the like are embedded in the process of step S204 in FIG. To do.

  Next, the scan setting information acquisition process in step S102 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The CPU 201 determines whether user information is included in the marker M (embedding information) extracted in step S101 of FIG. 3 (step S1021). In this case, the situation that user information is included corresponds to the case where the following process is executed in step S204 of FIG. 4 described above. That is, a document printed with the document ID, user information such as a user name and password, and user authority embedded in the scan data stored in the service provider 30 is scanned again using the scanner device 203 of the MFP 20. Refers to the case.

  If it is determined in step S1021 that the user information is included, the CPU 201 has the right to write the document data related to the document ID embedded in the document 10 by the user related to the user information. It is determined whether or not there is (step S1022). As a result, if the user does not have the write authority, the CPU 201 displays error information to that effect on the display device 20 (step S1030) and ends.

  On the other hand, if the user has write authority, the CPU 201 proceeds to step S1023. If it is determined in step S1021 that the user information is not included, the CPU 201 proceeds to step S1023. In step S1023, the CPU 201 determines whether or not the scan setting information in the embedded information extracted in step S101 of FIG. 3 is indicated in the form of a URL.

  This URL is the URL on the server where the actual scan setting information is stored, and has the following significance. That is, the scan setting information is indicated by a URL, and the scan setting information is acquired from a server on the network, so that the latest scan setting instructed by the provider that provides the document 10 or the public office that obligates electronic storage of the document 10 Information is always available. In other words, even when the scan setting information is changed, it is not necessary to change the embedded information (marker M) on the document, and it is possible to flexibly cope with it. Further, the amount of information of the scan setting information can be reduced as compared with the case where the actual scan setting information is directly embedded in the document 10.

  Note that the server related to the above-described URL, that is, the server that holds the actual scan setting information may be a server related to the service provider 30 or another server.

  When the scan setting information is not indicated by the URL, that is, when the actual scan setting information is embedded, the CPU 201 stores the scan setting information in the memory 205 or the mass storage device 206 (step S1024). ),finish.

  On the other hand, when the scan setting information is indicated by the URL, the CPU 201 determines whether or not the scan setting information related to the document 10 is already stored in the large-capacity storage device 206 (step S1025).

  The scan setting information already stored in the large-capacity storage device 206 is obtained from the server based on the above URL when the document 10 was previously scanned. Thus, by storing the scan setting information once acquired from the server in the large-capacity storage device 206, it is not necessary to acquire the scan setting information from the server every time scanning is performed, and the processing speed can be increased. It becomes possible.

  If the scan setting information related to the document 10 is already stored in the large-capacity storage device 206, the CPU 201 develops the scan setting information in the memory 205 (step S1026), and the process ends. On the other hand, if the scan setting information related to the document 10 is not stored in the large-capacity storage device 206, the CPU 201 determines whether or not the server related to the URL is accessible (step S1027).

  As a result, if the access is impossible, the CPU 201 displays error information to that effect on the display device 202 (step S1030), and ends. On the other hand, if the access is possible, the CPU 201 acquires the scan setting information based on the URL and expands it in the memory 205 (step S1028). Then, the CPU 201 stores the acquired scan setting information in the form associated with the document data of the document 10 and the above URL (step S1029), and the process ends.

  Note that it is desirable that the scan setting information stored in the large-capacity storage device 206 is periodically updated by accessing the server based on the above URL regardless of the scan operation. Further, it is desirable that the access for the update is performed when the MFP 20 is in a standby state, and the MFP 20 is effectively used.

  Next, the certificate confirmation processing in step S103 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The CPU 201 acquires electronic certificate information from the IC card inserted into the IC card reader 21, and determines the validity of the electronic certificate (step S1031). In this validity determination process, for example, the expiration date of the electronic certificate or CRL (Certificate Revocation List) is acquired to check whether or not the certificate is revoked. If it is determined that the electronic certificate is invalid, the CPU 201 displays error information to that effect on the display device 202 (step S1033) and ends.

  On the other hand, if it is determined that the electronic certificate is valid, the CPU 201 is permitted to create an electronic signature based on the electronic certificate and add the electronic signature to document data related to scanning. Is discriminated (step S1032). That is, it is determined whether or not the issuer (trader) of the electronic certificate is an issuer (trader) specified in order to prevent falsification of the document data related to the scan.

  In this case, the CPU 201 includes, in the embedded information (marker M) extracted from the document 10, a URL for acquiring a list of issuers (traders) of specific electronic certificates. Get a list of issuers of a specific digital certificate from other servers. When the electronic certificate read from the IC card is issued from the listed issuer, the CPU 201 creates an electronic signature based on the electronic certificate, and uses the electronic signature as a document for scanning. It is determined that the data is allowed to be added.

  In this way, the latest information can always be obtained by acquiring from the server a list of issuers of electronic certificates that are permitted to be added with an electronic signature. Regardless of the scan operation, it is desirable to periodically access the server and update the list of permitted electronic certificate issuers.

  If the addition of the electronic signature is not permitted, the CPU 201 displays error information to that effect on the display device 202 (step S1033) and ends. On the other hand, if the addition of the electronic signature is permitted, the CPU 201 terminates as it is.

  Next, description confirmation processing in a specific area in step S105 in FIG. 3 will be described in detail based on the flowchart in FIG.

  The CPU 201 determines whether or not the specific area designation information included in the embedded information extracted in step S101 in FIG. 3 is indicated in the form of a URL (step S1051). The above URL is the URL on the server where the actual specific area designation information is stored, and has the following significance.

  In other words, the specific area designating information is indicated by a URL, and the specific area designating information is acquired from a server on the network, so that the vendor that provides the manuscript 10 or the government office that obligates electronic storage of the manuscript 10 Information related to the specific area designation information can always be obtained. In other words, even when the area description information indicated in the specific area designation information is changed, it is possible to respond flexibly. Further, the amount of information of the specific area designation information can be reduced as compared with the case where the actual specific area designation information (coordinate data) is directly embedded in the document 10.

  Note that the server related to the URL, that is, the server holding the actual specific area designation information may be a server related to the service provider 30 or another server.

  When the specific area designation information is not indicated by the URL, that is, when coordinate information indicating an actual specific area is embedded, the CPU 201 stores the coordinate information (specific area designation information) in the memory 205 or a large capacity storage. The data is stored in the device 206 (step S1052), and the process ends.

  On the other hand, when the specific area designation information is indicated by the URL, the CPU 201 determines whether or not the document data of the specific area corresponding to the URL is already stored in the large-capacity storage device 206 (step S1053). .

  The document data of the specific area already stored in the large-capacity storage device 206 is obtained based on the coordinate data of the specific area corresponding to the URL obtained from the server when the original 10 was scanned previously. Extracted from document data related to scanning.

  Thus, by storing the document data of the specific area once extracted in the large-capacity storage device 206, it is not necessary to acquire specific area designation information from the server each time scanning is performed, and the processing speed is increased. Is possible.

  When the document data of the specific area is already stored in the large-capacity storage device 206, the CPU 201 develops the document data of the specific area in the memory 205 (step S1054), and ends.

  On the other hand, if the document data of the specific area is not stored in the large-capacity storage device 206, the CPU 201 determines whether or not the server related to the URL is accessible (step S1055). As a result, if the access is impossible, the CPU 201 displays error information to that effect on the display device 202 (step S1059), and ends.

  On the other hand, if it is accessible, the CPU 201 acquires specific area designation information (coordinate information) based on the above URL, and stores it in the memory 205 in association with the identification information (document ID) of the document 10 (step 205). S1056).

  Then, the CPU 201 determines whether or not any description is made in the area on the document indicated by the acquired specific area designation information (step S1057). As a result, if nothing is described, the CPU 201 displays error information to that effect on the display device 202 (step S1059).

  On the other hand, if any description is made, the CPU 201 performs OCR processing on the description, and expands the result of the OCR processing in the memory 205 (step S1058). As a result, when the description content of the document 10 is incomplete, even if the main scan is executed, it is possible to avoid a situation in which the main scan is performed again after the description is made and the image is stored again.

  Next, the storage location selection process in step S106 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The CPU 201 determines whether or not the document ID is included in the embedded information extracted in step S101 of FIG. 3 (step S1061). In this case, the situation that the document ID is included corresponds to the case where the following processing is executed in step S204 of FIG. That is, a document printed with the document ID, user information such as a user name and password, and user authority embedded in the scan data stored in the service provider 30 is scanned again using the scanner device 203 of the MFP 20. Refers to the case. In other words, it means that the folder on the service provider 30 for storing the document data related to the current scan has already been selected.

  Therefore, when the document ID is included in the extracted embedded information, the CPU ends the storage location selection process. On the other hand, when the document ID is not included, the CPU 201 displays the folder configuration (tree view) of the service provider 30 on the user interface screen. Therefore, the user selects a desired folder using this tree view (step S1062).

  Next, the CPU 201 determines whether or not the expand button has been pressed with the folder selected (step S1063). As a result, when the expand button is pressed, the CPU 201 transmits a request signal for acquiring tree information under the selected folder to the service provider 30 (step S1064).

  Then, the CPU 201 additionally displays tree information below the folder transmitted from the service provider 30 in response to the request signal on the user interface screen. Therefore, the user selects a desired folder based on the additionally displayed tree information (step S1062).

  If it is determined in step S1063 that the expand button has not been pressed, the CPU 201 determines whether or not the folder selection button has been pressed (step S1066). If the folder selection button is pressed, the CPU 201 stores the identification information of the folder selected in step S1062 in the memory S205 as information indicating the storage location of the document data related to the current scan. The storage location selection process ends.

  Next, the main scan execution process in step S107 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The CPU 201 acquires the state of the scanner device 203 stored in the scanner information management unit 204 and temporarily stores it in the memory 205 (step S1071). As described above, the state of the scanner device 203 includes information on whether or not a scanning operation is possible.

  If the scan operation is possible, the CPU 201 operates the scanner device 203 in accordance with the scan setting information acquired in step S102 of FIG. 3, and executes the main scan (step S1072).

  Next, the CPU 201 performs file format conversion processing corresponding to the file format included in the scan setting information on the document data obtained by the main scan (step S1073).

  Next, the CPU 201 generates an electronic signature using the electronic certificate read from the IC card (step S1074). This electronic signature can be performed using a known technique. For example, when the file format for conversion is PDF, it is possible to embed an electronic signature in the PDF, or electronic signature information may be generated as a separate file.

  Next, the CPU 201 accesses the time stamp server using the time stamp server information developed in the memory 205 in step S104 of FIG. 3, and generates a time stamp (step S1075). This time stamp technique is a known protocol as defined in RFC3161, and the obtained time stamp token may be embedded in a document file or generated as a separate file.

  Note that the document file, electronic signature information, and time stamp obtained in steps S1072 to S1076 are stored in the memory 205 or the mass storage device 206.

  Next, the data transmission / storage process in step S108 of FIG. 3 will be described in detail based on the flowchart of FIG.

  The CPU 201 collects the data file, digital signature information, time stamp, and data file storage location (folder) information on the service provider 30 related to the main scan described above (step S1081). At this time, the collected information may be temporarily stored only in the memory 205 or may be stored in the mass storage device 206.

  Next, the CPU 201 transmits the collected information to the service provider 30 (step S1082). At this time, the data file and other information such as electronic signature information and time stamp may be transmitted as separate files, or may be embedded in the data file and transmitted as one file as described above.

  The information transmitted by the CPU 201 of the MFP 20 is registered (held) in the folder designated as the storage location in the service provider 30 (step S1083).

  As described above, in the first embodiment, since the document registration process is performed according to the scan setting information embedded in the marker M printed / added to the document, the user specifies detailed scanning conditions. There is no need to perform complicated work.

  Further, in the first embodiment, when document data once saved / registered in the service provider is printed out, partially corrected, and then saved again in the service provider, the storage embedded in the printed document is stored. Since information for specifying a location and user information can be automatically saved, it is possible to reduce a user's troubles such as designation of a storage location and a login operation to a service provider.

  In the first embodiment, when document data saved / registered in the service provider is printed out, marker information that has already been embedded is once deleted and then embedded again. Therefore, even if rescanning is repeated, the marker information does not deteriorate.

  Further, in the first embodiment, since the embedding of marker information is permitted according to the user authority at the time of print output, a user who does not have an access right to a specific document can modify or upgrade the document. Can be prevented.

  Further, according to the document registration system according to the first embodiment, various setting information is not only performed using only information embedded in markers printed / added to a document but also exists via a network. Since the latest information can be obtained from the server, for example, even if the guidelines specified by each government office are updated, it can be flexibly dealt with.

  Further, according to the document registration system according to the first embodiment, since various setting information can be acquired from the outside, the amount of information embedded in the marker to be printed / added to the document can be suppressed.

[Second Embodiment]
FIG. 12 is a system configuration diagram of a document registration system according to the second embodiment. In the second embodiment, an active directory server 40 for performing user management is provided in place of the IC card reader 21 (IC card) in the first embodiment. The active directory server 40 is connected to the MFP device 20 and the service provider 30 via a network such as a LAN.

  In the second embodiment, the MFP 20 and the service provider 30 perform user management (SSO) unified by the active directory server 40. As a result, the user can log in to the MFP 20 without inserting the IC card into the IC card reader 21.

  That is, the active directory server 40 displays a login user interface on the display device 202 of the MFP 20. For this reason, the user directly performs a login operation to the MFP 20 through the login user interface.

  In this case, the active directory server 40 manages electronic certificates for each user. Therefore, it is not necessary for the user to carry an IC card in which an electronic certificate is recorded as a measure for preventing falsification of document data related to registration.

[Third Embodiment]
FIG. 13 is a system configuration diagram of a document registration system according to the third embodiment. In the third embodiment, a client PC 50 is provided instead of the MFP 20 in the first and second embodiments. Further, the IC card reader 21 is connected to the client PC 50 in the same manner as the MFP 20. Further, a consumer scanner 60 and a printer 70 are connected to the client PC 50 via a LAN or the like. Accordingly, the client PC 50 has substantially the same scan function and print function as those of the MFP 20.

  The total price of the client PC 50, consumer scanner 60, and printer 70 is generally lower than the price of the MFP 20. Therefore, in the third embodiment, it is possible to obtain the same effect as the first embodiment with an inexpensive configuration.

  The present invention is not limited to each of the above-described embodiments. For example, if the marker for embedding scan setting information or the like is readable and can include various setting information, a barcode is used. Other than that. There may be a plurality of MFPs 20, client PCs 50, and the like. The electronic certificate can also be recorded on a storage medium such as a floppy (registered trademark) disk or USB memory other than the IC card.

  Another object of the present invention is to supply a storage medium storing software program codes for realizing the functions of the above-described embodiments to a system or apparatus, and the computer of the system or apparatus (or CPU, MPU, or the like). Is also achieved by reading and executing the program code stored in the storage medium.

  In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the program code and the storage medium storing the program code constitute the present invention. .

  Examples of the storage medium for supplying the program code include a floppy (registered trademark) disk, a hard disk, a magneto-optical disk, a CD-ROM, a CD-R, a CD-RW, a DVD-ROM, a DVD-RAM, and a DVD. An optical disc such as RW or DVD + RW, a magnetic tape, a nonvolatile memory card, a ROM, or the like can be used. Alternatively, the program code may be downloaded via a network.

  Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (Operating System) running on the computer based on the instruction of the program code. Includes a case where the functions of the above-described embodiments are realized by performing part or all of the actual processing.

  Furthermore, after the program code read from the storage medium is written to a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, the expanded function is based on the instruction of the program code. This includes a case where a CPU or the like provided on the expansion board or the expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

It is a system configuration figure of a document management system concerning a 1st embodiment of the present invention. 2 is a block diagram of a hardware configuration of an MFP in the document registration system. FIG. It is a flowchart which shows the outline | summary of the registration process of the document data in the document registration system which concerns on 1st Embodiment of this invention. It is a flowchart which shows the process which prints out the document data registered with the service provider in the document registration system which concerns on 1st Embodiment of this invention. It is a flowchart which shows the detail of the extraction process of the embedding information in step S101 of FIG. 4 is a flowchart showing details of a scan setting information acquisition process in step S102 of FIG. 3. It is a flowchart which shows the confirmation process of the validity of the electronic certificate in step S103 of FIG. It is a flowchart which shows the detail of the description confirmation process to the specific area in step S105 of FIG. It is a flowchart which shows the detail of the selection process of the storage location in FIG.3 S106. FIG. 4 is a flowchart showing details of execution processing of a main scan in step S107 of FIG. 4 is a flowchart showing details of scan data transmission / storage processing in step S108 of FIG. 3; It is a system configuration figure of the document registration system concerning a 2nd embodiment of the present invention. It is a system block diagram of the document registration system which concerns on 3rd Embodiment of this invention.

Explanation of symbols

10, 11 ... Original 20 ... MFP
30 ... Service provider (server)
21 ... IC card reader 201 ... CPU
202 ... Display device 205 ... Memory 206 ... Mass storage device

Claims (8)

A document registration system for registering document data read from a document by a scanner device in a registration server, wherein at least a reading condition for reading document data on the document by the scanner device is set for the document. Setting information for
Extraction means for extracting the setting information read from the document by the scanner device;
Reading control means for causing the scanner device to read the document data on the document together with the setting information under reading conditions corresponding to the setting information extracted by the extracting means;
Registration control means for registering the document data read under the control of the reading control means with the server including the setting information;
Control means for re-adding the setting information when printing out document data registered in the registration server under the control of the registration control means;
A document registration system comprising:     The document registration system according to claim 1, wherein the setting information includes a barcode.     The document registration system according to claim 1, wherein the setting information is location information indicating a location of the actual setting information.   2. The control unit according to claim 1, wherein the control unit re-adds the setting information and permits the print output only when a print output of the document data is instructed by a specific user. Document registration system.   2. The document registration system according to claim 1, wherein the registration control means adds the electronic signature to the document data read under the control of the reading control means and registers the document data.   The document registration system according to claim 1, wherein the registration control unit updates document data in a specific area on the document. A document registration method for registering document data read from a document by a scanner device in a registration server, wherein at least a reading condition for reading document data on the document by the scanner device is set for the document. Setting information for
An extraction step of extracting the setting information read from the document by the scanner device;
A reading control step of causing the scanner device to read the document data on the document together with the setting information under a reading condition corresponding to the setting information extracted by the extraction step;
A registration control step for registering the document data read under the control of the reading control step with the server including the setting information;
A control step of re-adding the setting information when printing out document data registered in the registration server under the control of the registration control step;
A document registration method characterized by comprising:   A program for executing the document registration method according to claim 7.

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