JP2007323624A - Information distribution and collection system using both internet web and e-mail - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To construct an information distribution and collection system which transmits single-choice or multiple-choice questions and collects and aggregates answers, through the Internet by using WEB and e-mail. <P>SOLUTION: A manager client terminal 4 authenticated by a management server 1 is allowed to freely set a plurality of original one-choice or multiple-choice question items from a manager private page and to freely set a plurality of answer items bound to question items. E-mail with a URL for displaying questions is simultaneously distributed to preliminarily registered members. A member who has received the e-mail is allowed to connect to the URL through the Internet and easily answer one-choice or multiple-choice questions, from a web browser. Contents of answer data are sent to e-mail of a manager and a management DB server, and the manager can confirm a transmission history and answers by using a manager private web page, and the manager can confirm aggregation results since an automatic aggregation function aggregates one-choice or multiple-choice questions in place of the manager. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

The present invention relates to an information distribution and collection system that transmits an alternative or multiple-choice question using electronic mail via the Internet, and collects and aggregates answers.

Conventionally, information collection by questionnaires has to be completed by filling in items that need to be collected from person to person or through paper media as mail. Information collection is also conducted through oral questionnaire surveys over the telephone and web / email questionnaires.

In addition, information on events and events by persons in charge at events at companies and schools is announced through paper media, homepages, etc. by stickers and circulation. Confirmation of attendance will be circular or verbal.

Up to now, the construction of an information collection system using the Internet has required enormous costs because it requires development and configuration by SE programmers. In addition, the cost for introducing the information system was also great. To operate the information system, we ask a person in charge with specialized knowledge to manage the information.

However, in the questionnaire from person to person, there are many cases where the number of respondents is unspecified and it is difficult to collect answers, and the answers are difficult to manage. In addition, the paper media used had a problem that the paper cost and shipping communication cost for sending the questionnaire were high, and it was slower than the telephone. If you are not interested, it is often thrown away and it is difficult to get answers. In many cases, telephone surveys cannot be targeted and are often mistaken for solicitation and sales. It takes time to collect responses to questionnaires using WEB / e-mail, and it is difficult to collect and manage them. Also, it takes time to input characters and the like using a mobile phone.

For information on events and events at companies and schools, there were cases where information was not heard without looking at the paper, circulation, or homepage, and information was sometimes not shared. In such a case, there will be no answer of attendance confirmation.

The construction of an information collection system using the Internet as in the past required detailed development and setting by SE programmers. It was very expensive because I had to ask an expert. In addition, the cost and time required for the introduction of the information system have been tremendous. In the operation of the information system, a dedicated person who has knowledge of the information system is assigned, and personnel costs for introducing the system and managing the information are also incurred.
Therefore, in the present invention, anyone who is not familiar with information systems, such as specialized knowledge, knowledge of programs, advanced technology, and information systems that have been required in the construction, introduction and operation of information systems so far. However, it is an object to provide an information distribution / collection system via a WEB browser that can be easily set in a free and flexible format.

In order to solve the above-mentioned problems, the first invention is that an administrator who has been authenticated by a management server on the Internet uses a web page dedicated to the designated administrator and obtains approval in advance by the administrator. Register e-mail addresses of a plurality of members having e-mail addresses. The members can be registered as a group by a group setting function, and information can be distributed and collected in units of groups. As for the contents of information distribution / collection, one or a plurality of unique choice type or multiple choice type question items are set, and one or more answer items linked to the question items are freely set. An e-mail including a URL created for each member who displays the question is distributed to the registered members all at once. The distributed e-mail is sent via a mail server to a terminal that can handle e-mails of members. The member who has received the e-mail connects to the URL posted in the e-mail, and can easily answer the answer to the question item of the previous term displayed from the WEB browser. The contents are sent by e-mail to the e-mail address set by the administrator and sent to the management DB server, so that the administrator confirms the distribution history and the reply using the administrator-specific web page. An information distribution and collection system characterized by being able to inquire about the aggregation of answers on the web page dedicated to the administrator by the aggregation of one or more selection type question items by the automatic aggregation function at the same time It is.

According to the second aspect of the present invention, the administrator can receive and confirm the data answered in claim 1 by e-mail, and the answer data is held on the management DB server, and the administrator uses a web page dedicated to the administrator. It is an information distribution and collection system characterized by being able to confirm responses.

According to a third aspect of the present invention, there is provided an information distribution and collection system characterized in that the answer data managed on the management DB server can be tabulated and managed.

The fourth invention is an information distribution and collection system characterized in that it corresponds to various formats as well as simple ones such as yes / no.

A fifth invention is an information distribution system characterized in that a plurality of question items set in claim 1 can be set at a time.

A sixth invention is an information distribution system characterized in that a plurality of answers can be made at a time to the question item set in claim 1.

A seventh invention is an information distribution and collection system characterized in that the question set in claim 1 is left as a history and it is possible to confirm to which e-mail address it was sent later.

According to an eighth aspect of the present invention, there is provided an information collection management system characterized in that an answer to the question set in claim 1 is left as a history, and it is possible to confirm from which e-mail address the answer comes later.

The ninth invention is characterized in that since the e-mail created from claim 1 is simultaneously transmitted to terminals capable of handling the e-mail designated from the management DB server, it is no longer possible to reach the contact. It is an information distribution and collection system.

The tenth aspect of the invention is characterized in that the target of handling e-mail and the like used in claims 1 to 10 is all devices that can be connected to e-mail and WEB browsers such as personal computers and mobile phones. Information distribution collection system.

According to the first aspect of the present invention, an administrator who has been authenticated by a management server on the Internet uses an e-mail address that the administrator has obtained in advance using a web page dedicated to the designated administrator. E-mail addresses of a plurality of members can be registered. The members can freely group e-mail addresses of a plurality of members by a group setting function. Grouping in advance saves you from having to select the other party. In addition, since the contents of information distribution / collection can be freely created using a question form, one or more unique choice items or multiple choice question items can be set, and the answer items linked to the question items One or more can be set freely and a question form that does not stick to the format can be easily created even by a person who does not have specialized knowledge. By distributing all of the e-mails with the URLs created for each member who displays the question to the registered members all at once, it is possible to avoid contact with the registered members. The electronic mail to be distributed is simultaneously transmitted to a designated transmission mail address via a mail server. A URL for displaying a question form created by the administrator is sent to the first e-mail. The member who has received the e-mail connects to the URL posted in the e-mail via the Internet, displays a question form created by the administrator from the WEB browser, and can easily select one or more of the question items Answer the question item. By using the form function (prepared by the WEB browser) that the administrator selects when creating a question form, it is now possible to omit the extra input and make the answer simple. By sending the response contents to the e-mail address set by the administrator by e-mail and also to the management DB server, the administrator uses a web page dedicated to the administrator to check the distribution history and response. At the same time, the automatic tabulation function tabulates one or more selection-type question items, so that it is possible to inquire about the tabulation of answers on the administrator-specific web page.

The invention described in claim 2 accesses the URL described in the e-mail received by the member who received the e-mail in claim 1, answers the contents of the question, and the answer data is the electronic information of the administrator. In addition to being sent to e-mail for confirmation and being stored on the management DB server, the administrator not only confirms by e-mail who the answer is coming from, but also has an administrator-specific web page Can be confirmed using.

The invention according to claim 3 can be easily tabulated by automatically counting the answer data managed on the management DB server according to claim 2 without the need for tabulation by the administrator himself. It was.

The inventions according to claims 4, 5 and 6 can select not only a set of question items such as yes / no but also a plurality of question items, and the side receiving the e-mail can also select a plurality of answer items. In addition, since a plurality of questions can be made by one e-mail transmission, it is not necessary to send e-mails by the number of questions.

In the inventions of claims 7 and 8, the question and the member's answer sent from the administrator in claim 1 are kept in the management DB server as a history, which e-mail address is sent to which e-mail address. It is now possible to check if an answer is received from the email address.

The inventions described in claims 9 and 10 are all devices capable of handling electronic mail, such as personal computers and mobile phones, as targets for handling the electronic mail addresses used in claims 1 to 9. In addition, since the e-mail can be reliably transmitted regardless of where the other party is, the e-mail created in claim 1 is sent all at once to the designated e-mail address. A member who has set a mobile phone in the member terminal 5 can receive and reply at any time, so there is no possibility that he / she will not be contacted.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
FIG. 1 is a block diagram showing the overall configuration of an information distribution / collection system according to the present invention for an administrator to obtain, distribute, answer, and collect questions to members.
In the following description, a case where a question is asked to a member registered by an administrator will be described.

In FIG. 1, this information distribution and collection system includes a management server 1, a management DB server 2, a mail server 3, an administrator client terminal 4, a member terminal 5, a batch program 6, and a network 7. Yes.

The network 7 is a communication line capable of bidirectional communication such as a public telephone network and the Internet.

The management server 1 is a server that is an information processing apparatus that manages a system that manages the information distribution and collection system, that is used by a system operating company, or that includes a plurality of computers. The management server 1 is connected to the network 7 via a route control device owned by an Internet service provider or a route control device owned by a mobile phone management company so as to be capable of bidirectional communication.
Further, the management server 1 provides a Web terminal 1a and authentication means 1b as shown in a schematic configuration in FIG. 2, and member registration / modification / deletion as an administrator-dedicated page on the Web terminal authenticated by the authentication means 1b. Means 1c, question item setting 1d, form generation / answer 1e, mail transmission means 1f, mail transmission history confirmation 1g, answer result confirmation 1h, and total result confirmation 1i are provided.

The Web terminal 1 a provides information related to this service to other Web terminals on the network network 7 via the network network 7. Other Web terminals refer to personal computers having a function of browsing information on a server device accessible via the Internet, mobile phones, and all information communication terminals having such a browsing function.

The authentication unit 1b has a function of confirming whether or not the administrator client terminal 4 that is about to receive various services provided by the management server 1 is a legitimate client, and the confirmation is issued in advance to the legitimate client. Authenticate by prompting for an ID and password.

The member registration / modification / deletion means 1c registers information of individual persons who have already been approved as members in groups. It is a means for correcting / deleting registered information.

In the question item setting 1d, the administrator sets the question item independently, and a plurality of answer items can be freely set. You can select from multiple response formats.

The form generation / answer 1e has a function of acquiring the corresponding question form from the management DB server and automatically creating the displayed question form when accessing the URL specified by the e-mail received by the member. In addition, the member has a function of transmitting the result of the reply according to the question form to the questioner (administrator) by e-mail via the mail server and simultaneously holding the result in the management DB server.

The mail sending means 1 f has a function of creating an e-mail body based on the data created in the question item setting 1 d and sending it through the mail server 3.

The mail transmission history confirmation 1g is created by the question item setting 1d and has a function of managing the transmitted mail address and transmission history when transmitted by the mail transmission means 1f.

The answer result confirmation 1h is created by the question item setting 1d, and the member who has received the e-mail sent by the mail sending means 1f accesses the designated URL, and confirms the answer result sent from the displayed question form. It has a function that can.

The tabulation result confirmation 1i is a function that is created by the question item setting 1d, and a member who receives the e-mail sent by the mail sending means 1f can access the specified URL and tabulate and manage the answers sent from the displayed form. Have

The management DB server 2 has a function of continuously or temporarily holding data for managing and operating the information distribution and collection system. Data registered in the management server is held in the management DB server, and the screen displayed on the terminal acquires data from the server and is displayed via various functions of the management server.
The management DB server 2 also provides member information 2a, outgoing mail history 2b, creation question history 2c, and answer history 2d as shown in the schematic configuration of FIG.

The member information 2a holds data registered by the member registration / modification / deletion means 1c provided by the management server 1, and the screen displayed on the terminal acquires the data from the member information 2a and is displayed.

The outgoing mail history 2b holds the data registered in the form generation / response 1e provided by the management server 1, and the screen displayed on the terminal by the mail transmission history confirmation 1g provided by the management server 1 is obtained from the outgoing mail history 2b. Get and display.

The created question history 2c holds the data registered in the question item setting 1d provided by the management server 1, and the screen displayed on the terminal acquires the data from the created question history 2c and is displayed.

The answer history 2d holds data answered in the form generation / answer 1e provided by the management server 1, and the screen displayed on the terminal acquires the data from the answer history 2d and is displayed.

The mail server 3 broadcasts the electronic mail created by the management server 1 to the member terminal 5. Also, the answer result from the member terminal 5 is delivered to the questioner (administrator) by e-mail. It is a server which is an information processing apparatus composed of one or a plurality of computers. The mail server 3 is connected to the network 7 through a route control device owned by an Internet service provider or a route control device owned by a mobile phone management company so as to be capable of bidirectional communication. The mail server 3 may be installed at the same location as the management server 1.

Further, the mail server 3 has a mail transmission means 3a as shown in a schematic configuration in FIG. The mail transmission means 3a has a function of distributing the electronic mail sent from the management server 1 to the designated member terminal 5. Moreover, it has the function to deliver the answer result from the member terminal 5 to a questioner (administrator) by mail.

The administrator client terminal 4 is connected to the network 7 via the administrator's computer or mobile phone, for example, via a route control device owned by an Internet service provider or a route control device owned by a mobile phone management company so as to be capable of bidirectional communication. Has been.

The member terminal 5 is a member's computer or mobile phone, and is connected to the network 7 via a route control device owned by an Internet service provider or a route control device owned by a mobile phone management company so as to be capable of bidirectional communication. .

FIG. 5 is a flowchart showing a preparation procedure necessary for executing the present system configured as described above.
When a computer that is a Web terminal is used as the administrator client terminal 4, after the computer (client) is started, it is connected to the network 7 via a route control device owned by, for example, an Internet service provider so that bidirectional communication is possible. Then, it is connected to the management server 1 on the network 7. In addition, when the regular ID and password required by the management server 1 are entered, login authentication is performed and the administrator-dedicated website can be entered. There, you can set up member registration / modification / deletion, destination specification and various change procedures. When a mobile phone is used as the administrator client terminal 4, the administrator who manages the mobile phone terminal can access the management home page in the menu of the mobile phone terminal so that the administrator server terminal 4 can be brought to the page of the management server 1 only by a button operation. Both URL (IP address) and ID / password are stored. This setting method differs depending on the mobile phone management company to which the subscriber is subscribed. In this case, it is possible to enter the administrator-specific home page simply by operating the operation button or the like and specifying the management server 1, where member registration / modification / deletion and various change procedures can be set.

FIG. 6 is a flowchart showing a procedure for collecting information in the present system. This will be described with reference to (1) to (4) in the overall configuration diagram of FIG. In FIG. 1, (1), (2),... The case of FIG. 1 is a case where an administrator transmits a question item to a member. In this case, the administrator uses the client terminal 4 to connect to the management server 1 on the network rope 7, receives authentication from the management server 1, and enters a website dedicated to the administrator.

Further, proceed to the dedicated page according to the menu guide. Member information that has been approved in advance from the dedicated page is registered, modified, deleted, and grouped. (1)

Further, according to the menu guide, it proceeds from the menu list to the question item setting page. Enter the contents of the email to be sent, and you can freely set multiple question items. Multiple answer items can be set freely. After setting, when a member to be transmitted is selected and a transmission button is pressed, the e-mail for transmitting the e-mail and information on the set question items are passed to the management DB server 2. A mail text is created from the information for sending the electronic mail spooled in the management DB server 2 by the batch PG 6 and sent to the mail server 3. (2)

An e-mail is distributed from the mail server 3 to the designated member. The member who has received the e-mail accesses the URL described in the e-mail, displays a question form, and answers. (3) The answered data is temporarily stored in the mail server by e-mail and distributed to the administrator e-mail address. The answer data is stored in the management DB server.

Whether or not the member who has received the e-mail has answered the question item can be confirmed by the answer result 1h on the management screen. The collected answer results are automatically counted. It can be displayed as the total result 1i on the management screen. (4)

It is a block diagram which shows the whole structure of the information delivery collection system concerning this invention. 1 is a schematic configuration block diagram of a management server of an information distribution collection system according to the present invention. 1 is a schematic block diagram of a management DB server of an information distribution collection system according to the present invention. The block diagram explaining the management method of the mail server of the information delivery collection system concerning this invention. The figure explaining the method of introduction preparation of the information delivery collection system concerning this invention. The flowchart which shows the operation | movement from a question item preparation in the case of transmitting the question item of this invention to an answer and an answer result.

Explanation of symbols

1 Management Server 2 Management DB Server 3 Mail Server 4 Administrator Client Terminal 5 Member Terminal 6 Batch Processing Program 7 Network

Claims (10)

The administrator who has been authenticated by the management server on the Internet uses the web page dedicated to the specified administrator, and the email addresses of multiple members who have an email address that the administrator has already obtained in advance. sign up. The members can be registered as a group by a group setting function, and information can be distributed and collected in units of groups. As for the contents of information distribution / collection, one or a plurality of unique choice type or multiple choice type question items are set, and one or more answer items linked to the question items are freely set. An e-mail including a URL created for each member who displays the question is distributed to the registered members all at once. The distributed e-mail is sent via a mail server to a terminal that can handle e-mails of members. The member who has received the e-mail connects to the URL posted in the e-mail, and can easily answer the answer to the question item of the previous term displayed from the WEB browser. The contents are sent by e-mail to the e-mail address set by the administrator and sent to the management DB server, so that the administrator confirms the distribution history and the reply using the administrator-specific web page. An information distribution and collection system characterized by being able to inquire about the aggregation of answers on the web page dedicated to the administrator by the aggregation of one or more selection type question items by the automatic aggregation function at the same time . The data replied in claim 1 can be received and confirmed by the administrator by e-mail, and the reply data is held on the management DB server, and the administrator uses a web page dedicated to the administrator. An information distribution and collection system characterized by being able to confirm answers. 3. The information distribution and collection system according to claim 2, wherein the response data managed on the management DB server can be tabulated and managed. The information delivery collection system according to claim 1, wherein the question items set in claim 1 correspond to not only simple items such as yes / no but also various formats. The information distribution collection system according to claim 1, wherein a plurality of question items can be set at a time. An information distribution and collection system characterized in that a plurality of answers can be made at one time with respect to the question item set in claim 1. The information distribution and collection system according to claim 1, wherein the question set in claim 1 is left as a history, and it can be confirmed to which e-mail address it was sent later. An information distribution and collection system characterized in that an answer to the question set in claim 1 is left as a history, and it can be confirmed from which e-mail address the answer comes later. Since the e-mail created from the above-mentioned claim 1 is simultaneously transmitted to terminals that can handle e-mails specified from the management DB server, the information distribution is characterized by the fact that the contact is not achieved. Collection system. 10. Information distribution characterized in that the target for handling e-mails and the like used in claim 1 is for all devices that can be connected to e-mails and web browsers such as personal computers and mobile phones. Collection system.

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