JP2006195895A - Postal matter state management method and system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To manage a dispatch and receipt state of postal matter with a dispatch source and a destination of the postal matter as targets by a server of a postal service provider. <P>SOLUTION: In the server, a postal matter state management table recording the dispatch and receipt states of a plurality of dispatch sources and destinations is managed in a lump by a database. When accessed from an information communication terminal of the dispatch source or the destination, contents of the postal matter state management table at that time point are notified. When receiving a change of the registration contents of the postal matter state management table from the information communication terminal, it is reflected in the contents of the postal matter state management table inside the database to update the table. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a mail status management method and system, and more particularly to a mail status management method and system for performing automatic mail order, mail status and file management using an IP communication network.

  In the past, postcards such as New Year's cards, greetings in the cold and in the summer, greeting cards / thanks, and postcards and sealed letters of correspondence were handled and managed as paper media such as postcards and sealed letters at multiple post offices. Postage collection work from the base, etc., mail reception processing, mail collection work, address distribution work, postal space securing and shipping work, management work, etc. Operational processing operations and securing of processing personnel are necessary This is a time-consuming situation.

  In addition, a post office having a system capable of processing the nearest data when the user uses the Internet with an information communication terminal from home, etc., creates postcard and sealed letter data, and sends the data to the post office, Alternatively, there is the Japan Post Corporation's “Hybrid Mail Service” where the data arrives at the data center, and the nearest post office prints the received data as mail and delivers it to the destination. The post office or data center that receives the data does not automatically manage individual data such as who the service user sends to and from whom it receives, for example, who is mourning individually, without automatically managing the data. Just receive and deliver.

  Also, postcards and sealed letter creation statuses of multiple users at the post office, etc. at the present time are automatically managed as data in the form of a form, and the data is used by both the sender and recipient. There is no mechanism that allows a person to grasp the data of a postcard or a sealed letter.

  As a similar technology, there is a method of providing a business card management method that realizes the business card content update operation in an easy and efficient personnel change, etc., but the center that manages the business card information subscribes to a service that manages the business card information When a member's personal information is input from a member, a first business card that uniquely includes an identification number and confidential information is generated together with information such as personnel changes, and the first business card is passed to the member. (See, for example, Patent Document 1).

In addition, by automatically generating and updating the user's profile without causing the user to perform complicated work, a profile database for storing information on the characteristics of activities in the user's network is generated, and the user in the network There is a method of automatically generating data based on the activity of the user and registering this data in the profile database together with the user's address (for example, see Patent Document 2).
Japanese Patent Application Laid-Open No. 8-249388 “Business Card Management Method and Business Card and Holder” JP 2000-76307 A "Communication Method and Communication Network"

  However, in the conventional method described above, data on postcards and sealed letters is created using the Internet, mail data is distributed to the nearest post office of the destination, and even if the mail is distributed, the user at the destination can be sure. It is difficult to immediately know whether it will be received or not, and it is not possible to grasp the status of the other party who sent it without entering a number such as an individual user number that is uniquely identified, and receive it The user can not grasp the mailer's state of mail by omitting the process of inputting a number such as an individual user number.

  The present invention has been made in view of the above points, and a plurality of users create postcards such as New Year's cards, cold / hot greetings, greetings, postcards and letters of contact, etc. on an information communication terminal or mobile information communication terminal. By delivering to the server of the postal service provider, the mail is delivered from the nearest post office to the destination, and the destination user and the user of the shipping source browse the postal status management table. It is another object of the present invention to provide a mail status management method and system capable of confirming delivery status notification settings.

  FIG. 1 is an explanatory diagram of the principle of the present invention.

The present invention (Claim 1) is an IP communication network, a server included in a postal service provider connected to the IP communication network, a post office information communication terminal, and a user information communication terminal. In the mail status management method for managing the mail receipt status of mail between the user at the shipping source and the user at the destination,
The server
To the user's information communication terminal, a mail status management table is read out from the first storage means and consists of items of personal information, the mail status of the sending user and the mail status of the destination user. Perform the mail status management table transmission step (step 1),
The information communication terminal of the sending user is
A management table storage step for storing the mail status management table transmitted from the server in the first storage means (step 2);
A first mail data transmission step for transmitting the created mail data to the server (step 3);
A first mail status management table updating step (step 4) for updating the mail status management table by reflecting information related to shipping in the mail status management table of the first storage means;
The server
A second postal item in which delivery information including the postal item state of the sending user, the postal item state of the destination user, and the date of sending / receiving is written in the postal item state management table stored in the first storage means. State management table update step (step 5);
A second mail data transmission step (step 6) for transmitting the mail data transmitted from the information communication terminal of the sending source to the information communication terminal of the post office nearest to the destination user;
Based on the address information of the mail data, the mail status management table in the first storage means is searched, the address user is specified (step 7), and the information communication terminal of the specified address user is identified. And a third mail item state management table update step (step 8) for transmitting the contents of the mail state state management table and updating the shipping state of the mail state state management table,
The information and communication terminal of the nearest post office is
A mail output step of outputting a mail of a general mail size from the mail data transmitted from the server by a printer is performed (step 9).
The information communication terminal of the destination user
Based on the contents of the mail status management table transmitted from the server, a fourth mail status management table update step for updating the mail status management table stored in the third storage means in the terminal is performed ( Step 10).

Further, the present invention (Claim 2) is the information communication terminal of the sending user and the destination user,
In the mail status management tables of the first storage means and the third storage means, the postal status of the postal matter entered by the user, whether or not the postal status is notified, whether the postal matter is being created / shipped The registration step of registering the status shown, the past shipping history, and the receiving history of the new year is performed.

Further, the present invention (Claim 3) is the information communication terminal of the sending user and the destination user,
When the change contents of the personal information including the address and the telephone number are input from the user, the change contents of the personal information is stored in the mail storage state management table stored in the second storage means or the third storage means. A first update step for updating based on
When a change in the notification of whether or not the delivery status is notified to the mail address is input from the user, the second storage means or the third storage means is set for each address or for a plurality of addresses collectively. And a second update step for updating the mail status management table stored in.

Further, according to the present invention (Claim 4), the server in the mail status management table of the first storage means,
Mail of the sending user consisting of whether to notify the personal information of multiple users, whether to notify the shipping status, whether to notify the shipping status, past shipping history, new year receipt history, past receipt history Status and the mail status of the destination user consisting of the shipping status and the receiving status,
Regarding shipping history and receipt history, when mail data is acquired from the sending user's information communication terminal, and when the mail data is sent to the destination user's information communication terminal of the nearest post office Set the time stamp obtained in.

The present invention (Claim 5) is an information communication terminal of a post office,
Performing the step of transmitting to the server personal information including the sender and destination of the mail sent from the sender user who does not use the system, read by the sender reading device;
The server
Based on the destination of the read personal information, the first storage means is searched to identify the addressee, and the sender's personal information is set in the user field of the mail status management table corresponding to the addressee, The time stamp of the time of receipt is stored in the receipt history column of the sender user.

  FIG. 2 is a principle configuration diagram of the present invention.

The present invention (Claim 6) comprises an IP communication network, a server 8 possessed by a postal service provider connected to the IP communication network, an information communication terminal 20 of a post office, and information communication terminals 2 and 14 of users. A mail status management system for managing the mail receipt status of mail between the user at the shipping source and the user at the destination,
Server 8
A first storage means 9 for storing a postal matter status management table 91 comprising items of personal information, a postal matter status of the sending user and a postal matter status of the destination user;
A mail status management table transmitting means 81 for reading and transmitting a mail status management table corresponding to the user from the first storage means to the information communication terminals 2 and 14;
In the second mail status management table 91 stored in the second storage means 9, the delivery information including the mail status of the sending user, the mail status of the destination user, and the date of sending / receiving is written. A mail status management table updating means 83;
A second mail data transmission means 83 for transmitting mail data transmitted from the information communication terminal 2 of the sending source to the information communication terminal 20 of the post office nearest to the destination user;
Based on the address information of the mail data, the mail status management table 91 of the first storage means 9 is searched, the address user is specified, and the mail is sent to the information communication terminal 14 of the address user. A third postal item state management table updating means 84 for transmitting the contents of the postal item state management table and updating the shipping state of the postal item state management table;
The information communication terminal 2 of the sending user is
A second storage unit 201 for storing the postal matter state management table 24 transmitted from the server 8;
First mail data transmission means 203 for transmitting the created mail data to the server 8;
First mail status management table updating means 202 that updates the mail status management table 24 by reflecting information related to shipping in the mail status management table 24 of the second storage means 201;
The information communication terminal 20 of the nearest post office is
A mail output means 211 for outputting a mail of a general mail size from the mail data transmitted from the server 8 by the printer 21;
The information communication terminal 14 of the destination user
A third storage means 141 for storing the mail status management table 26 transmitted from the server 8;
A fourth mail status management table updating means 142 for updating the mail status management table 26 stored in the third storage means 141 based on the contents of the mail status management table transmitted from the server 8;
Have

Further, the present invention (Claim 7) is provided in the information communication terminals 2 and 14 of the sender user and the destination user.
The mail status management tables 24 and 26 of the second storage means 201 and the third storage means 141, the mail status of the mail, the availability of notification of the status, and the creation of the mail, entered by the user It has a registration means for registering the state indicating medium / shipped, the past shipping history, and the receipt history of the new year.

The present invention (Claim 8) is provided in the information communication terminals 2 and 14 of the sender user and the destination user.
When a change of personal information including an address and a telephone number is input from the user, the mail status management tables 24 and 26 stored in the second storage unit 201 or the third storage unit 141 A first updating means for updating based on changes in personal information;
When a change in whether or not the notification of the shipping status to the mail address is changed is input from the user, the second storage unit 201 or the third memory is stored for each address or for a plurality of addresses collectively. And a second update means for updating the mail status management table stored in the means 141.

Further, according to the present invention (claim 9), in the mail status management table 91 of the first storage means 9 of the server 8,
Mail of the sending user consisting of whether to notify the personal information of multiple users, whether to notify the shipping status, whether to notify the shipping status, past shipping history, new year receipt history, past receipt history Status and the mail status of the destination user consisting of the shipping status and the receiving status,
Set the acquired time stamp when sending mail data from the sending user's information communication terminal and sending the mail data to the destination user's information communication terminal as the shipping history and receipt history. To do.

Further, the present invention (claim 10) is the information communication terminal 20 of the post office,
Means for transmitting to the server 8 personal information including the sender and destination of the mail sent from the sender user who does not use the system, read by the sender reading device;
Server 8
Based on the destination of the read personal information, the first storage means 9 is searched to identify the addressee, and the sender's personal information is displayed in the user column of the mail status management table corresponding to the specified addressee. Is set, and a time stamp of the time of receipt is stored in the receipt history column of the sending user.

  As described above, the present invention has the following effects.

  ・ Users should have sent mails such as postcards such as New Year's cards, greetings in the cold / summer, greetings and contact details, postcards and seals, whether or not they should be sent to the other party, who received them, or during mourning It is possible to easily manage mail sending / receiving such as who the person is, and there is no need to separately manage mail sending / receiving.

  -Even if a person who does not use the service of the present invention ships mail in the form of a general paper medium, the name of the sender (sender) Since personal information such as address, phone number, mobile phone number and receipt history are automatically reflected in the destination user column of the mail status management table and the receipt history column of the mail status of the sending user, postal items There is no need to manage receipts.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

  FIG. 3 is a system configuration diagram in one embodiment of the present invention.

  The system shown in FIG. 1 is connected to user information communication terminals 2, 5, 14, and 17 and a server 8 of a postal service provider 7 via an IP communication network (Internet) 10.

  The server 8 is connected to a mail status management table (to be described later) and a DB 9 for storing post data, and each server 8 is connected to information communication terminals 20 and 22 of the nearest post offices 11 and 12. Yes.

  The nearest post offices 11 and 12 have sending destination reading devices 35 and 36 and information communication terminals 20 and 22, respectively. Printer devices 21 and 23 are connected to the information communication terminals 20 and 22, respectively.

  Mail status management tables 24, 25, 26, and 27 are stored in memories (not shown) of the information communication terminals 2, 5, 14, and 17, respectively.

  In addition to the information communication terminals 2, 5, 14, and 17, the users 1, 4, 13, and 16 are mobile information communication terminals 3, 6, 31, and so on such as mobile phones and PDAs (Personal Digital Assistants). These mobile information communication terminals are connected to the mobile communication network 9, and the mobile communication network 19 and the IP communication network 10 are connected via a gateway. It is assumed that the mobile information communication terminals 3, 6, 31, and 32 are provided with a memory (not shown) for storing the postal matter status management tables 24, 25, 26, and 17. In the case of mobile information communication terminals 3 and 6 such as mobile phones or PDAs, the information (prepared mail) is transmitted to the server 8 via the IP communication network 10 via the gateway of the mobile communication network 19. Composed. However, the mobile communication terminals 3, 6, 31, and 32 will be described below using only the information communication terminal as having the same functions as the information communication terminals 2, 5, 14, and 17.

  A plurality of users 1, 4, 13, and 16 who use the system configured as described above make a contract with the postal service provider 7 for the service provided by the present invention, and the postal service provider 7 preliminarily uses each user. Is given a unique user number, registered as personal information 29 in the DB 9 of the server 8, and distributed to the information communication terminals 2, 5, 14, 17 (and mobile information communication terminals 3, 6, 31, 32). .

  The operation in the above system will be described.

  FIG. 4 shows an example of a mail status management table in one embodiment of the present invention. FIG. 4A shows the personal information 29, and FIG. 4B shows the mail state 30 of the sending user and the mail state 33 of the destination user.

  The information communication terminals 2 and 5 (or mobile information communication terminals 3 and 6 such as a mobile phone or a PDA) of the users 1 and 4 as the senders send the user's personal information to the server 8 (postal service provision business at the time of contract in advance) The mail status management table information is acquired from the server 8 and stored in storage means such as a memory. The mail status management table is stored in the storage means and displayed on a display device (not shown) connected to the information communication terminals 2 and 5, and various parameters from the input device (not shown) are displayed. Setting input is possible.

  The information communication terminals 2 and 5 are used for new year's cards such as texts and photographs created by the users 1 and 4 for the destination users 13 and 16, greeting cards in the cold and summer, and postcards or sealed letter formats such as normal correspondence Are sent to the server 8.

  Further, the users 1 and 4 use the information communication terminals 2 and 5 to obtain the postal item status management table from the server 8, and on the displayed postal item status management tables 24 and 25, for example, destinations to be shipped When the user clicks and selects a circle in the shipping status notification setting of the mail source status 30 of the shipping source user, the information communication terminals 2 and 5 send the mail created on the terminal to the IP communication network 10. To the server 8.

  When the server 8 receives the mail addressed to the destination users 13 and 16 from the information communication terminals 2 and 5, the server 8 searches the personal information 29 in the DB 9 based on the address of the mail data and corresponds to the destination user number. The mail data is stored in the DB 9.

  Also, the server 8 stores the date of the mail status management table in the DB 9 in the shipping status of the users 1 and 4 or the past shipping history and the receiving history, the receiving history of the new year and the user of the destination. For each of the shipping status notification settings 13 and 16, the time is acquired from the apparatus and given a time stamp, and the mail status management table is updated. When the processing is completed, the server 8 reads the received mail data from the DB 9 and distributes the mail data to the nearest post offices 11 and 12 of the destination users 13 and 16 specified above. .

  Next, the contents of the updated mail status management table are transmitted from the server 8 to the destination users 13 and 16.

  By performing the above processing, the users 1 and 4 access the server 8 from each of the information communication terminals 2 and 5, so that the mail items 30 of the sending users 1 and 4 and the receiving party The mail shipment status 33 of the users 13 and 16 can be viewed. This is because in the DB 9 of the server 8, for each user, a shipping status notification setting, a shipping status such as shipping and creation or unshipped or not shipping due to mourning, a plurality of past shipments and receipt histories, This is made possible by managing the reception history of the new year, the reception status of the destination users 13 and 16, and the destination shipping status notification setting using the mail status management table.

  In this way, the server 8 can perform batch management of the mail status management table of the plurality of users 1, 4, 13, and 16 in the DB 9.

  In addition, under the management of the server 8, mails are sent and received between the sending users 1 and 4 and the receiving users 13 and 16, or between the companies, and between the users 1 and multiple users 1. , 4, 13, 16 and the time stamps related to sending and receiving mails between companies can be proved to be valid. For example, if the application (postal data) deadline is February 10th at 0:00 am, the application will certainly arrive before 0:00 am on February 10th (February 9th, 9:00 pm) This refers to the case of proving that it is a thing.

  When the information communication terminals 20 and 22 of the nearest post offices 11 and 12 receive postal data for the destination users 13 and 16 from the server 8, the printer devices 21 and 22 connected to the information communication terminals 20 and 22. By inputting the postal data to 23, the postal data is printed in a general mail form. As a result, the nearest post office 11 delivers the postal matter size or the postal size printed on the general postal form to the destination user's home 15 and 18, and the destination users 13 and 16 It can be received as postal matter in the same paper medium as general postal matter.

  Further, the users 1 and 4 of the mail delivery source and the users 13 and 16 who have received the mail access the server 8 of the postal service provider 7 to access the mail status management table in the DB 9 of the server 8. The latest mail status can be confirmed by downloading the mail status management table to the terminal itself. At this time, in the information communication terminals 2, 5, 14, and 17, it is also possible to set and browse the mail status of the mail status management tables 24, 25, 26, and 27 of each other.

  In addition, mails sent by the sender 34 who does not use this service are collected at the nearest post offices 11 and 12 and then sent to the sender (shipping source) and the destination by the sending destination readers 35 and 36. The address and name information is read, and the read data is transmitted to the server 8 of the postal service provider. As the reading devices 35 and 36, for example, a scanner having a character recognition function is used. In addition, as a coping method when there is a mail piece that cannot be read by the sending destination reading devices 35 and 36 of the nearest post offices 11 and 12, the users 1, 4, 13, and 16 can receive the mail piece state management table. Any item can be selected and changed.

  The server 8 extracts a destination person name from the data read by the reading devices 35 and 36, and specifies the destination user by searching the DB 9 based on the destination name. As a result, the server 8 adds the personal information such as the sender's address (shipping source), name, etc. and the receipt history to the user column of the mail status management table of the user in the DB 9, and creates the mail status management table. Update.

  Here, the mail status management table of FIG. 4 will be described in detail.

  The mail status management table includes personal information 29 shown in FIG. 4A, a destination name shown in FIG. 4B, a mail status 30 of the user, and a mail status 33 of the destination user. The mail item status management table is downloaded from the server 8 to the information communication terminals 2, 5, 14, 17 of each user, so that it is displayed on the screens of the users 1, 4, 13, 16 Is displayed.

  The configuration of the personal information 29 in FIG. 4A is the number of the users 1, 4, 13, and 16 given by the postal service provider 7, for example, the last name is “Telegraph” and the name is “Hanako”. Name, user's address such as “Tokyo Metropolitan XX City △△ machi 1-2-3”, telephone number such as “03-1234-5678”, and mobile phone such as “090-1234-5678” Enter the number.

  A plurality of users 1, 4, 13, and 16 can use the information communication terminals 2, 5, 14, and 17 when the registered content is changed in the personal information 29 such as the user's address, telephone number, and mobile phone number. The change location is input to each mail item status management table 24, 25, 26, 27, whether or not change notification can be made to the information communication terminals of users having a plurality of destination names, and the user number, name and address to be changed. The telephone number and the mobile phone number are described and transmitted to the server 8 via the IP communication network 10.

  As a result, the server 8 reflects the personal information 29 transmitted from any one of the information communication terminals 2, 5, 14, 17 and the mobile information communication terminals 3, 6, 31, 32 in the personal information 29 in the DB 9. Update.

  Each of the information communication terminals 2, 5, 14, and 17 is individually registered in the mail status management tables 24, 25, 26, and 27 for each user address or in the mail status management table. In a lump, the setting of the shipping status notification setting can be arbitrarily set individually by input from the users 1, 4, 13, and 16. As a setting method, by selecting “notify all / not notify” or “notify / not notify individually” for each destination name in the personal information notification setting column of the mail state 30 of the sender user. Shall be set.

  When the user is specified in the server 8, various parameters are searched from the DB 9 using the telephone number, mobile phone number, name and address of the personal information 29 input from the information communication terminals 2 and 5 as keys. When the telephone number or the mobile phone number matches, it is possible to identify the individual of the users 13 and 16 by collating the last name of the user name as the next parameter. In addition, if it cannot be specified, the destination individual can be specified by changing the parameters to be verified in the order of verification of the address of the next parameter.

  Further, when the user is specified, the user can arbitrarily select a user in the item of the destination name of the mail status 30 of the information communication terminal 2, 5, 14, 17 of the sending source user, It is also possible to identify individuals. It is designed to display the personal information notification setting and the current mail status management table for any user of the selected destination by the user arbitrarily selecting the destination name on the information communication terminal. May be.

  When the users 1 and 4 and the users 13 and 16 access the server 8 from their respective information communication terminals 2, 5, 14, and 17, the mail status management table in the DB 9 is referred to By using the method of specifying the individual described above by arbitrarily selecting the state to be notified to all or individuals in the personal information notification setting field of the mail status 30 of the mailing source user to download, display, Personal information can be exchanged between the users 1 and 4 and the users 13 and 16.

  In the mail status management table shown in FIG. 4B, the mail status 30 of the sending users 1 and 4 including the shipping status and the receiving status is the destination names of a plurality of users and the postal service provider 7. The shipping status notification setting column, the shipping status column to the destination name, the past shipping history column to the destination name, the past receipt history column, and the new year's receipt history column are described. The mail status 33 of the mailer is provided with a delivery status notification setting column and a receipt status column guaranteed by the postal service provider 7.

  When the user of the shipping source sets the shipping status notification setting in the mail status management table, one of the users having a plurality of destination names in the displayed mail status management table is displayed on the information communication terminals 2 and 5. Can be set by giving the following marks.

  For example, ○ indicates that the address is notified, X indicates that the address is not notified, and no notification is made when the address is not selected. When the ○ mark is selected, the mail contents are displayed and distributed to the server 8. For the destination users 14 and 16, it is displayed in the receiving status column of the mail status 33 of the destination user, or after receiving a mourning postcard, and then displayed on the terminal screen of the destination user. Can be displayed.

  In FIG. 4B, for example, in the case of the user 1, the shipping state is “shipped” by notifying the shipping partner, and the user 4 “does not notify the shipping partner” in the shipping status notification setting. The reason is that mail (especially New Year's postcards in this case) will not be sent because the mourning postcards have been received in the new year.

  The contents of the shipping status in the mail status 30 of the shipping user 1 and 4 of the shipping source are as follows: ○ mark has been shipped, △ mark is currently being created, X mark has not been shipped, Kurohishi is mourning Therefore, according to the creation status of the users 1 and 4, the delivery status of the mail to be created is automatically marked as ○, △, ×, black rhombus, etc. Are stored in the information communication terminals 2, 5, 14, 17 and the mobile information communication terminals 3, 6, 31, 32.

  In FIG. 4B, when the users 1, 4, 13, and 16 are “shipped” and “received”, for example, “January 1, 2004 12:00:00 am” The time stamp is managed by the server 8 and stored.

  The history of the past shipping date and time in the mail status 30 of the sender user is that the ○ mark is “shipped” and the x mark is “not yet shipped”. You can see the date and time of the previous shipment and the contents of the mail at that time, for example, “January 1, 2004, 00:00:00” You can browse the contents of.

  In the mail status 30 of the mail status management table of the sender user, for example, the black rhombus in the new year's receipt history indicates that the user 4 has already received mourning mail It is.

  The sending users 1 and 4 can view the sending status notification setting and the receiving status of the mail status 33 of the destination users 13 and 16.

  In the mail status management table of FIG. 4B, the ○ mark in the mail status 33 setting for the mail status 33 of the destination users 13 and 16 is “created and shipped”, and the Δ mark is “ “Selected or filled in” and “Creating”, “×” is “Unfinished or unselected and not shipped”, and in the case of mourning postcards, ○ (black diamond) is “shipped”, △ The (black rhombus) marks indicate the contents of “under construction”.

  The server 8 of the mail service provider 7 displays the mail status of a plurality of users 1, 4, 13, 16 for each of the users 1, 4, 13, 16, 24, 25, 26, 27. Personal information 29 and the mail status 30 and 33 of the sender and destination recipients, and the function of guaranteeing the displayed contents, mail data of a plurality of users 1, 4, 13 and 16 Is stored in DB9.

  In addition, the server 8 stores storage means (for example, DB, file, etc.) that manages the same mail status management table as the mail status management tables 24, 25, 26, 27 of the plurality of users 1, 4, 13, 16 Etc.) and the functions of the mail data management service of the mails of a plurality of users 1, 4, 13, and 16 and the mails.

  On the server 8, the mail status 30 column of the sending users 1 and 4 in the mail status management table managed for each of a plurality of users is sent to the destination / not notified / unselected status. Set the status notification setting, shipping status setting such as dispatched, currently created and unshipped, and not sent because it is mourning. Past shipping history to manage the time stamps of the date of shipment and receipt, the history of mails received and received by users 1, 4, 13, and 16 in the past, and the receipt of mail for the new year Save history and.

  Further, the mail status 33 of the destination user of the postal status management table includes the setting of the delivery response notification and the reception status of the destination user.

  In the information communication terminal of the user, as shown in FIG. 4A, the postal item status management table stores and manages personal information 29 corresponding to the postal item status management table. Name, address, phone number, and personal information of mobile phone numbers. When the personal information 29 is changed, the personal information 29 is registered in the mail status management table with reference to the personal information notification setting column of the mail status management table displayed on the display device connected to the information communication terminal. It is possible to set to notify / not notify a destination user.

  A plurality of users 1, 4, 13, and 16 can also browse in real time by accessing the server 8 from their respective information communication terminals. When the contents of the mail status management table are changed by the users 1 and 4 from the information communication terminals 2, 5, 14, and 17, the server 8 stores the destination address described in the mail status management table. Only the contents of the changed mail status management table can be notified to the information communication terminals 14 and 17 of the users 13 and 16. In this way, the server device 8 can record the setting and delivery information of the mail item status management table of the sending users 1 and 4 and the mail status management table of the receiving user automatically in real time. it can.

  In addition, information communication terminals 2, 5, 14, and 17 of a plurality of users 1, 4, 13, and 16 can receive postal items such as New Year's cards, greeting cards in the cold, and postcards, letters, pictures, etc. Is created using existing functions, and sent to the server 8 using a high-speed data communication line such as ADSL or FTTH, so that data including landscape and family images including characters and pictures can be used. It is possible to send and receive structured mail.

  For example, a plurality of companies, such as a company, use this service provided by the postal service provider 7 for postcards such as New Year's cards, cold greetings, and hot summer greetings between each company. Makes it possible to exchange information automatically between companies, including the ability to exchange information quickly and efficiently while ensuring security under conditions where the physical distance between the head office and branch offices / factories is long. It is possible to confirm the mail delivery, receipt status and information exchange with each other.

  The operation in the above system will be described below.

  FIG. 5 is a sequence chart of the operation of the system in one embodiment of the present invention.

  In the following sequence chart, steps 101 and 102 are operations performed by the users 1 and 4 and are not operations between apparatuses.

  Step 101) The plurality of users 1 and 4 as the senders make a contract application for the mail status management service to the postal service provider 7 and make a billing payment contract.

  Step 102) The postal service provider 7 assigns a uniquely identifying user number and issues a login one-time password only for the first time.

  Step 103) In response to input from a plurality of users 1 and 4 as the sender, the information communication terminals 2 and 5 access the designated URL for using the service via the Internet network.

  Step 104) The server 8 of the postal service provider 7 transmits a user authentication screen to the information communication terminals 2 and 5.

  Step 105) Thereby, the information communication terminals 2 and 5 obtain the user number and password input from the users 1 and 4 on the authentication screen, and transmit them to the server 8. However, the password can be changed in a timely manner by user settings.

  Step 106) The server 8 authenticates the users 1 and 4 with the password transmitted from the information communication terminals 2 and 5, and if the match between the user number and the password is confirmed, the mail status management for service provision is performed. The screen information of Tables 24 and 25 is read from DB9. If the match between the user number and the password cannot be confirmed, a message indicating that the user number cannot be confirmed is transmitted to the information communication terminals 2 and 5 or the mobile information communication terminals 3 and 6.

  Step 107) The server 8 transmits the screens of the mail status management tables 24 and 25 read from the DB 9 to the information communication terminals 2 and 5 that have been successfully authenticated.

  Step 108) The information communication terminals 2 and 5 of the users 1 and 4 transmit the mail data created on the terminals to the server 8.

  Step 109) Furthermore, the information communication terminals 2 and 5 enter the data input from the users 1 and 4 in the mail status management tables 24 and 25 and set the notification items. 25 is stored in a storage area such as a memory in the information communication terminals 2 and 5.

  Step 110) The server 8 records in the mail status management table in the DB 9 distribution information such as the mail status 30 of the sending user, the mail status 33 of the destination user, and the date of delivery and receipt. Similarly, in the case of reception, the distribution information of reception is recorded.

  Step 111) The server 8 distributes the received mail data transmitted from the information communication terminals 2 and 5 of the sending users 1 and 4 to the nearest post offices 11 and 12 of the mail address. .

  Step 112) Further, the server 8 uses the combination of the surname, first name, phone number, mobile phone number, and address of the destination users 13, 16 in the mail status management tables 24, 25 stored in the DB 9, The destination users 13 and 14 are specified. Alternatively, the destination users 13 and 14 are specified by a destination name arbitrarily selected from the mail status management table by the user.

  Step 113) The server 8 transmits data to the information communication terminals 14 and 17 of the specified destination users 13 and 16 based on the contents of the postal item status management table.

  Step 114) Upon receiving the data from the server 8, the information communication terminals 20 and 22 of the nearest post offices 11 and 12 of the plurality of destination users 13 and 16 transfer the data to the printer devices 21 and 23. The printer device 21 or 23 prints the data acquired in the general mail size. As a result, the nearest post offices 11 and 12 deliver the mails to the destination users 13 and 16 by carrying ordinary mail.

  Step 115) When the users 1 and 4 of a plurality of shipping sources change the mail status management tables 24 and 25 and the personal information 29, they are input by the users 1 and 4 at the information communication terminals 2 and 5, respectively. Based on the changed information, the changed part is reflected in the postal matter state management tables 24 and 25, and the contents of the postal matter state management tables 24 and 25 are transmitted to the server 8.

  Step 116) The server 8 receives the contents of the postal item status management tables 24 and 25 changed from the information communication terminals 2 and 5, and reflects the contents in the DB 9. Further, the contents of the postal item status management tables 24 and 25 are stored in the information communication terminals 14 and 17 or the mobile information communication terminals 31 and 32 of the plurality of destination users 13 and 16 and the personal information 29 or Deliver data related to postal data.

  Next, the operation when the shipping source 34 who does not use the above service has posted a mail will be described.

  FIG. 6 is a sequence chart of the operation of the system according to an embodiment of the present invention (when there is a shipping source not using a service). The following operations in steps 201, 205, and 206 are artificially performed.

  Step 201) A shipping source 34 who does not use the service of the present invention posts a postal matter to a post.

  Step 202) When a mail is collected at any of the plurality of nearest post offices 11 and 12, a destination reading device 35 installed at any one of the post offices 11 and 12, or , 36 reads the sender (shipping source) and destination address, name, phone number, and mobile phone number described in the mail.

  Step 203) The sending destination reading device 35 or 36 transmits the read data and the date and time processed by the sending destination reading device 35 or 36 to the server 8.

  Step 204) Based on the transmitted data, the server 8 uses the last name, first name, phone number, mobile phone number, and address of the destination users 13, 16 in the mail status management tables 24, 25 stored in the DB 9. The information of the destination users 13 and 14 is retrieved by the combination of the matches. When a search is made, the destination user 13 or 14 is specified, and the personal information and the reception history information included in the data read in the item of the destination user of the user are stored in the mail status management table 24. Or update the contents of DB9 by adding to 25.

  Step 205) The nearest post office 11 or 12 delivers to the destination user 13 or 14.

  Step 206) In the above step 204, when the information cannot be read by the sending destination reading device (the destination is not using this service), the mail is delivered to the destination as it is.

  In addition, it is also possible to construct | assemble the operation | movement of said server, a user's information communication terminal, and a mobile communication terminal as a program, to install in each apparatus and to perform, or to distribute | circulate through a network.

  The present invention is not limited to the above-described embodiment, and various modifications and applications can be made within the scope of the claims.

  The present invention can be applied to a system for managing the state of a mail piece created on a terminal by a user.

It is a principle explanatory view of the present invention. It is a principle block diagram of this invention. 1 is a system configuration diagram according to an embodiment of the present invention. It is an example of the mail condition management table | surface in one embodiment of this invention. It is a sequence chart of the system operation | movement in one embodiment of this invention. It is a sequence chart of a system operation according to an embodiment of the present invention (when there is an unutilized shipping source).

Explanation of symbols

1, 4 Shipping user 13, 16 Destination user 2, 5, 14, 17 Information communication terminal 3, 6, 31, 32 Mobile information communication terminal 7 Postal service provider 8 Server 9 Database (DB), first Storage means 10 IP communication network 11 Nearest post office 15, 18 User's house 19 Mobile communication network 20, 22 Information communication terminals 21, 23 Printer device 34 Unused sender 35, 36 Sending address reading device 81 Postal item state management table transmitting means 82 Second mail item state management table updating unit 83 Third mail item state management table updating unit 91 Postal item state management table 141 Third storage unit 142 Fourth mail item state management table Update means 201 Second storage means 202 First mail status management table update means 203 First mail data transmission means 211 Mail output means

Claims (10)

Use of a sender and destination in a system composed of an IP communication network, a server of a postal service provider connected to the IP communication network, an information communication terminal of a post office, and a user information communication terminal In the mail status management method for managing the delivery receipt status of the mail with the mailer,
The server
A mail status management table consisting of items of personal information, mail source status of the sending user and mail status of the destination user is read from the first storage means and transmitted to the information communication terminal of the user. To send mail status management table
The information communication terminal of the sending user is
A management table storage step of storing the mail status management table transmitted from the server in a second storage means;
A first mail data transmission step of transmitting the created mail data to the server;
Performing a first postal item status management table update step for updating the postal item status management table by reflecting information related to shipping in the postal item status management table of the second storage means;
The server
The second mail in which delivery information including the mail status of the sending user, the mail status of the destination user, and the date of sending / receiving is written in the mail status management table stored in the first storage means. A physical condition management table update step;
A second postal data transmission step of transmitting data of the postal matter transmitted from the information communication terminal of the sending source to an information communication terminal of the post office nearest to the destination user;
Based on the address information of the mail data, the mail status management table of the first storage means is searched, the address user is specified, and the information communication terminal of the specified address user is Transmitting the contents of the postal item status management table, and performing a third postal item status management table update step for updating the shipping status of the postal item status management table;
Information communication terminal of the nearest post office is
Performing a mail output step of outputting a mail of a general mail size from the mail data transmitted from the server by a printer;
The information communication terminal of the destination user is
A fourth mail status management table updating step for updating the mail status management table stored in the third storage means in the terminal based on the contents of the mail status management table transmitted from the server; A mail status management method characterized by being performed. In the information communication terminal of the sender user and the destination user,
The postal status of the postal matter entered in the postal item status management table of the second storage unit and the third storage unit, whether or not the postal status is notified, and creation of the postal matter The mail status management method according to claim 1, wherein a registration step of registering a state indicating middle / shipped, a past shipment history, and a new year receipt history is performed. In the information communication terminal of the sender user and the destination user,
When a change of personal information including an address and a telephone number is input from the user, the postal item status management table stored in the second storage means or the third storage means is stored in the individual. A first update step for updating based on information changes;
When the contents of change of whether or not the notification of the shipping status to the mail address is inputted from the user, the second storage means or the third memory for each address or for a plurality of addresses collectively. A second update step of updating the mail status management table stored in the storage means;
The postal matter state management method according to claim 1 or 2, wherein: The server
In the mail status management table of the first storage means,
Mail of the sending user consisting of whether to notify the personal information of multiple users, whether to notify the shipping status, whether to notify the shipping status, past shipping history, new year receipt history, past receipt history Status and the mail status of the destination user consisting of the shipping status and the receiving status,
Regarding the shipping history and the receiving history, when the mail data is acquired from the information communication terminal of the shipping source user, and the mail data is used as the information communication terminal of the post office nearest to the destination user. The mail status management method according to claim 1, wherein the acquired time stamp is set at the time of transmission to the mail. The information communication terminal of the post office is
Performing the step of transmitting to the server personal information including the sender and destination of the mail sent from the sender user who does not use the system read by the sender reading device;
The server
Based on the read destination of the personal information, the first storage means is searched to identify the addressee, and the sender's personal information is stored in the user column of the mail status management table corresponding to the addressee. The mail status management method according to claim 1 or 4, wherein the time stamp of the time set and stored in the receipt history column of the sender user is stored. It is composed of an IP communication network, a server possessed by a postal service provider connected to the IP communication network, an information communication terminal of a post office, and an information communication terminal of a user. A mail status management system for managing the mail receipt status of mail between
The server
A first storage means for storing a postal matter status management table comprising items of personal information, a postal matter status of a sending user and a postal matter status of a destination user;
A mail status management table transmitting means for reading and transmitting a mail status management table corresponding to the user from the first storage means to the information communication terminal of the user;
The second mail in which delivery information including the mail status of the sending user, the mail status of the destination user, and the date of sending / receiving is written in the mail status management table stored in the first storage means. An object state management table updating means;
Second mail data transmission means for transmitting mail data transmitted from the information communication terminal of the sending source to the information communication terminal of the post office nearest to the destination user;
Based on the address information of the mail data, the mail status management table of the first storage means is searched, the address user is specified, and the mail is sent to the information communication terminal of the address user. A third mail piece state management table updating means for transmitting the contents of the state state management table and updating the shipment state of the mail piece state management table;
The information communication terminal of the sending user is
Second storage means for storing a mail status management table transmitted from the server;
First mail data transmission means for transmitting the created mail data to the server;
First mail status management table updating means for updating the mail status management table by reflecting information related to shipping in the mail status management table of the second storage means;
Information communication terminal of the nearest post office is
A mail output means for outputting a mail of a general mail size from the mail data transmitted from the server by a printer;
The information communication terminal of the destination user is
Third storage means for storing a mail status management table transmitted from the server;
Fourth mail status management table updating means for updating the mail status management table stored in the third storage means based on the contents of the mail status management table transmitted from the server;
A mail status management system comprising: The information communication terminal of the sender user and the destination user is:
The postal status of the postal matter entered in the postal item status management table of the second storage unit and the third storage unit, whether or not the postal status is notified, and creation of the postal matter The mail status management system according to claim 6, further comprising registration means for registering a status indicating medium / shipped, a past shipping history, and a receipt history of a new year. The information communication terminal of the sender user and the destination user is:
When a change of personal information including an address and a telephone number is input from the user, the postal item status management table stored in the second storage means or the third storage means is stored in the individual. First updating means for updating based on information changes;
When the contents of change of whether or not the notification of the shipping status to the mail address is inputted from the user, the second storage means or the third memory for each address or for a plurality of addresses collectively. Second update means for updating the mail status management table stored in the storage means;
The mail status management system according to claim 6 or 7, comprising: The mail status management table of the first storage means of the server is:
Mail of the sending user consisting of whether to notify the personal information of multiple users, whether to notify the shipping status, whether to notify the shipping status, past shipping history, new year receipt history, past receipt history Status and the mail status of the destination user consisting of the shipping status and the receiving status,
Acquired as the shipping history and the receiving history when the mail data was acquired from the information communication terminal of the sending user and when the mail data was transmitted to the information communication terminal of the destination user The mail status management system according to claim 6, wherein a time stamp is set. The information communication terminal of the post office is
Means for transmitting to the server personal information including a sender and a destination of a mail sent from a sender who does not use the system, read by a sender reading device;
The server
Based on the read destination of the personal information, the first storage means is searched to specify the addressee, and the sender's column is displayed in the user column of the mail status management table corresponding to the specified addressee. 10. A mail status management system according to claim 6 or 9, further comprising means for setting personal information and storing a time stamp of the time of receipt in the receipt history column of the sender user.

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