JP2006031128A - Meeting support system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a meeting support system by which even a person who does not participate in a meeting can easily pay for a gift for a guest to save any special labor such as the payment. <P>SOLUTION: A manager inputs user information to a server 1a by a portable telephone set 3, and makes user registration (ST101). Then, the manager registers class reunion group information in order to start the notification site of the holding of an exchange meeting (ST102). Then, the notification of the meeting is transmitted as a mail from the server 1a in response to access from the manager or the member who has been already notified of the holding of the meeting (ST103). Each member who has received the notification mail makes a response showing that the member agrees with gift and charging to the server 1a in the case of his or her approval of the purpose (ST104). Also, when the member wants to make a message to a main guest, the member transmits the message (ST105). The server 1a calculates the accumulating totals of the received charging, and gathers a plurality of messages into one (ST106). <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to an exchange meeting support system that supports an exchange meeting such as an alumni association using a network system.

Generally, when an exchange meeting such as an alumni association is held, a guide or a predetermined secretary prepares a guidebook and distributes it to members by mail. However, in order to reduce the amount of work of the secretary, it is a secretary agency system that uses a computer to reduce the amount of work of the secretary, because it is sent out as postcards and letter sentences of the guidebook and it takes a lot of work to count the attendance. Registration means for registering customer information, personal information storage means for storing the plurality of input personal information for each customer information, guidance information storage means for storing guidance information corresponding to each customer information, A system has been proposed that includes guidance information and personal information output means for outputting personal information corresponding to the guidance information for each customer information, and guides the alumni association over a network (see, for example, Patent Document 1).
JP 2004-13955 A

  In the technique described in Patent Document 1 described above, for example, when holding an alumni association, this system can send guidance to predetermined members via the network and easily collect attendance results. This system saves the trouble of mailing guide texts and counting attendance, and this system reduces the work of secretary and time-consuming secretary. However, in order for the secretary to ask the secretary to send the guidance information via the network, the e-mail address, address, etc. of the alumni association members must be grasped, or if unknown, this can be done by some method. It is necessary to confirm and show it to the agent, and when it is going to hold an exchange meeting such as a reunion for the first time in a long time, it still takes a lot of trouble and it is easy at the stage where the address of each member is not fully understood There is a problem that it is necessary to take up the secretary and take part in the alumni association.

  In addition, in Patent Document 1, a person whose contact information is unknown is disclosed on a bulletin board, and a notification from a member who knows it can be grasped. The contact information must be newly registered in the contact list and guidance must be sent, and the burden on the secretary will not be reduced.

  This invention has been made paying attention to the above-mentioned problems, and the person who has been contacted by the secretary can further invite other members who know the contact information. It is an object of the present invention to provide an exchange meeting support system that enables an unknown person to communicate without bothering the secretary's hands, and as a result, to obtain more participants without taking the effort of the secretary.

  Also, in alumni associations, teachers who were homeroom teachers may be invited as the presiding officer, and in this case, gifts may be given in commemoration. In this case, the gift fee will be paid by the attendees in an equal installment. Even if a person happens to be unable to attend due to circumstances, he may want to enter the gift clerk. In this case, paying the absentee's gift fee by mail, money transfer, card, etc. is complicated.

  The present invention has been made paying attention to the above-mentioned problems, and presents an exchange meeting support system that allows a non-participant in an exchange meeting to participate in a gift without any special effort such as simple payment. The purpose is that.

  The exchange meeting support system of the present invention is connected to a secretary communication terminal, a plurality of member communication terminals, and the secretary communication terminal and the plurality of member communication terminals via a communication network. In the exchange meeting support system comprising the computer system, the secretary's communication terminal inputs user information including personal information of the secretary and transmits it to the computer system, and the computer system includes an exchange meeting name and a gift. Means for transmitting exchange group information such as contents, gift destinations, etc., and the computer system receives user information from the secretary's communication terminal and registers the user information, and the secretary's communication Receive and register exchange meeting group information from the terminal and create an exchange meeting site. A means for receiving an instruction to send a notification mail to the e-mail, and information on the exchange meeting, as well as gift information such as the gift contents and gift destination, to the e-mail address designated by the secretary and other members other than the secretary Means for sending an e-mail, and means for receiving a gift participation application from a member's communication terminal. The member's communication terminal is transmitted from the computer system in accordance with an instruction from a secretary or another member who is not the secretary. A means for receiving the notification mail, a means for accessing the access destination of the notification mail, a means for transmitting the application for gift participation, and a mail address for sending the notification mail for the exchange meeting guidance to other members as desired. And means for instructing the computer system.

  In the exchange meeting support system of the present invention, the computer system comprises means for determining whether or not an exchange meeting guidance is notified to the mail destination when receiving the notification mail transmission instruction, and there is no notification. In this case, the notification mail can be transmitted to the other member.

  In the exchange meeting support system according to the present invention, the exchange meeting group information includes a charge price that is shared and borne by the gift price, and the notification terminal of the member transmits a charge agreement together with an application for gift participation. The computer system may include means for accepting a gift participation application and billing from the member's communication terminal and performing billing processing.

  Further, in the exchange meeting support system of the present invention, the communication terminal of the member includes means for giving and transmitting a message in addition to the application for the gift participation, and the computer system includes the application for the gift participation and the message. And a means for combining messages from a plurality of persons into one.

  In the exchange meeting support system according to the present invention, the message may include a photograph, an image, or audio information in addition to text information.

  According to the present invention, even a member other than the secretary can transfer to the member of the exchange meeting guidance that has been contacted, so that many members (members) are invited to participate in the exchange meeting without bothering the secretary. Can do. In addition, when a member other than the secretary forwards the information about the exchange meeting to another member, it is confirmed that the other party has not been notified yet, so it is possible to avoid receiving duplicate information for the same member. it can.

  In addition to the information about the exchange meeting, you can inquire about whether or not you participate in the gift, and you can pay for the gift using the billing system as a reply to the participation in this gift. You can participate in gifts without having to spend time on secretaries and friends.

  In addition, a message can be sent together with an application for the participation of a gift, and the message can also be combined and output, delivered to the host, and even those who cannot participate directly in the exchange meeting will receive a message along with the gift participation. You can convey the congratulations of the event, and you can have a thrilling exchange meeting with all members and the president.

  Hereinafter, the present invention will be described in more detail with reference to embodiments. FIG. 1 is a block diagram showing a device configuration of an exchange meeting support system in which the present invention is implemented. In FIG. 1, a center apparatus 1 including a server of this embodiment exchange meeting support system is connected to one of a plurality of customer terminals 3 via a network 2 and executes processing. The customer terminal 3 is a secretary member's terminal, or another general member's terminal, or a principal terminal, typically a mobile phone, but may be a PC. The center device 1 is a computer system including a server 1a and a storage unit (hard disk) 1b.

  In this embodiment meeting support system, a schematic process when a user receives a service will be described with reference to a flowchart shown in FIG. First, the secretary inputs user information to his / her server 1a from his / her mobile phone 3, and registers as a secretary user (step ST101). Thereafter, the secretary registers the alumni group information in the server 1a from his mobile phone 3 in order to start the planning of the exchange meeting (step ST102). Then, the exchange meeting is notified by a notification mail from the server 1a (step ST103). This notification mail is initially sent to some members by access from the secretary, but it also includes the case where the member who received the notification mail sends it to other members.

  Each member who has received the notification mail, when agreeing with the purpose, performs an answer to the effect of agreeing to the gift and charging, that is, charging procedure to the server 1a (step ST104). In addition, when receiving a notification mail and wishing to give a message to the principal, the message transmission may be performed following the billing procedure (step ST105). Receiving the charging procedure and message transmission, the server 1a calculates the total amount of charging, and performs a combining process for combining the messages with those of other members (step ST106).

  Next, details of the above-described processing of this embodiment exchange meeting support system will be described along a specific flow shown in FIG.

“Administrator User Registration”
First, the secretary who uses this service registers personal information such as an address, name, and telephone number in the server 1a of the center apparatus 1 with his / her mobile phone 3 (step ST101 in FIG. 20). The processing procedure in this case will be described with reference to the flowchart shown in FIG. First, the secretary accesses the server 1a of the center apparatus 1 with the mobile phone 3 (step ST1). In response to this access, the server 1a transmits a main menu to the secretary's mobile phone 3 (step ST11). The main menu is shown in FIG. The main menu screen has a secretary user registration button 11 and a reunion group registration button 12. The secretary selects the secretary user registration button 11 on the main menu screen, and requests the secretary user registration screen (step ST2). In response to this request, the server 1a transmits a secretary user registration screen (step ST12). The secretary user registration screen is shown in FIG. The user registration screen has input fields for name, address, e-mail address, and telephone number. The secretary uses the user registration screen, inputs the secretary's name, address, mail address, and telephone number as user information and transmits it (step ST3). Upon receiving this transmission, the server 1a records the secretary user information in the secretary user list of the storage unit 1b (hard disk). That is, secretary user registration is performed (step ST13). An example of the secretary user list is shown in FIG. The secretary user list stores a name, address, telephone number, user ID, and password for each mail address. The server 1a issues a user ID and password to the secretary who has completed user registration (step ST14). Thereby, the secretary can register an exchange group such as an alumni association at any time in this embodiment exchange meeting support system.

"Procedure for starting use"
As a second procedure shown in FIG. 2, the secretary accesses the server 1a of the center device 1 with his / her mobile phone 3, logs in with the ID and password issued from the center device 1, and selects a gift to be sent to the president. Register the destination for gifts and message cards. At this time, a Web site for an exchange meeting member (hereinafter referred to as a community site) set by the secretary is created in the server 1a of the center apparatus 1 (step ST102 in FIG. 20). The processing procedure in this case will be described with reference to the flowchart shown in FIG.

  The secretary accesses the server 1a of the center device 1 with the mobile phone 3 (step ST21). That is, the main menu is requested. On the other hand, the server 1a transmits a main menu (step ST31). The main menu is shown in FIG. 7 as described above. The secretary selects the alumni group registration button 12 in the main menu displayed on his mobile phone 3 and requests an alumni group registration screen (step ST22). Upon receiving this request, the server 1a transmits an alumni group registration screen (step ST32). The alumni group registration screen is shown in FIG. The alumni group registration screen includes input fields for alumni name, gift contents, one billing price, gift destination address, and alumni genre.

  The cellular phone 3 of the secretary who has received the transmission of the alumni group registration screen inputs the alumni group registration information to the registration screen and transmits it to the server 1a (step ST23). Alumni group registration information includes the alumni name, gift contents, one billing price, gift delivery address, alumni genre, etc. Select one. For example, one gift is selected from flowers, sweets, etc., and one unit is charged from ¥ 100, ¥ 200, ¥ 300,. . The charge amount for one unit is a good price separated by the value of the selected gift item divided by the number of people who are expected to apply for participation in the gift. Of course, it is better to estimate the number of participants with a margin. The server 1a stores the alumni group information in the alumni group list on the hard disk and creates a community site. An example of the alumni group list is shown in FIG. An example of the main menu of the community site is shown in FIG. On the main menu screen of this community site, there are a billing procedure button 13, a message transmission button 14, a communication mail transmission button 15, a reunion participant list button 16, a contact unknown person list button 17, a BBS button 18 and a mailing list button 19. Have. The server 1a notifies registration completion to the secretary's mobile phone 3 (step ST34).

"Notification e-mail"
As a third procedure shown in FIG. 2, the secretary sends a notification mail from the server 1a to the exchange meeting members to notify the exchange meeting (step ST103 in FIG. 20). The notice mail includes the name of the secretary, the purpose of the exchange meeting, the price of the gift and the contents of the charge, and the URL for performing the charge procedure (the community site created in the “use start procedure” above). When the secretary sends a notification mail, the mail address of the destination is input using the notification mail transmission screen shown in FIG. 14, as in the case where a non-secretary member who will be described later sends a notification mail. The member who has received the notification mail further forwards the notification mail to the member who wants to invite to the exchange meeting. Use the “Exchange Meeting Support System” to prevent the same member from receiving the same email multiple times. The processing procedure in this case will be described with reference to the flowchart shown in FIG.

  The customer mobile phone 3a that has received the notification mail (illustrated in FIG. 13) accesses the server 1a from the URL described in the notification mail. That is, the main menu of the community site is requested (step ST41). Upon receiving this request, the server 1a transmits the main menu of the community site (step ST51). The main menu of the community site is shown in FIG. The customer mobile phone 3a selects the notification mail transmission button 15 in the community site main menu, and requests a notification mail transmission screen (step ST42).

  The server 1a transmits a notification menu transmission screen to the customer mobile phone 3a (step ST52). The notification menu transmission screen is shown in FIG. On the notification email sending screen, "Please enter the email address of the member you want to invite. A notification email will be sent from our company" is displayed and there are multiple email address entry fields. The customer mobile phone 3a inputs the notification destination email address to the notification email transmission screen and transmits it (step ST43). When the notification mail is transmitted, the server 1a refers to the notification status list and confirms the notification status of the mail transmission destination address (step ST53). An example of the notification status list is shown in FIG. If the transmission destination address is not notified, the server 1a transmits a communication mail to the mobile phone 3b of the other party (steps ST54 and ST55). If already notified, the notification mail is not transmitted to the mobile phone 3b of the other party (step ST54). Subsequently, the server 1a notifies the customer mobile phone 3a of the notification status (step ST56).

"procedure"
As a fourth procedure shown in FIG. 2, the member who receives the mail accesses the server 1a with the mobile phone 3a, sends a billing procedure, sends a message (steps ST104 and ST105 in FIG. 20), and notifies the new member. I do. Message texts and photos sent from the members are collected on one card on the server 1a side, and a message is created. Also, write and browse on BBS (Electronic Bulletin Board) and discuss exchange meetings. The processing procedure in this case will be described with reference to the flowchart shown in FIG.

  The member's mobile phone 3a that has received the notification mail (see FIG. 13) accesses the server 1a from the URL described in the notification mail. That is, the main menu is requested from the community site (step ST61). In response to this, the server 1a transmits the main menu of the community site (step ST71). The community site main menu is as shown in FIG. The customer mobile phone 3a selects and operates the charging procedure button 13 in the community site menu, and requests a charging procedure screen. In response to this request, the server 1a transmits a billing procedure screen (step ST72). The billing procedure screen is shown in FIG. On the billing procedure screen, there will be a column for displaying the purpose of the gift, the contents of the gift, the name of the secretary, and the amount of the bill for one unit. ”And a charging button 20.

  The member who uses the customer mobile phone 3a performs a charging procedure using the charging procedure screen (step ST63). Here, the member operates the charging button 20 from the mobile phone 3a, and transmits an application for gift participation and a charging agreement to the server 1a. The server 1a performs a charging process in response to a gift participation and transmission of a charging agreement from the mobile phone 3a, that is, a charging procedure (step ST73). Next, the server 1a cumulatively adds the amount charged by each alumni member (step ST74). Then, the server 1a notifies the customer mobile phone 3a that the charging procedure is complete (step ST75).

  As described above, in the exchange meeting support system according to this embodiment, a plurality of members on the network purchase a split bill to give a gift to the president. In addition, each member pays the share of the gift using an NTT billing service. When a member applies for billing to the center server 1a, the center server 1a contacts NTT to pay the gift price using billing from the member. Will be charged with a gift. In addition, the cumulative amount of gift charges from each member is paid from NTT to the support service company (center server 1a).

  In addition, on the system, instead of the member paying the gift share using the NTT billing service, it may be paid to the account of the support service company by electronic transfer together with the billing application.

  In this way, by accepting each member's gift split purchase individually using the network and making payments electronically, those who are remote from each other can manage one thing for the common purpose of each other. Can be purchased without the hassle of individually collecting money from each member.

  Next, in response to the notification of the completion of the charging procedure at step ST74, the customer mobile phone 3a selects the message transmission button 14 in the community site main menu and requests a message transmission screen (step ST64). In response to this request, the server 1a transmits a message transmission screen (step ST76). The message transmission screen is shown in FIG. The message transmission screen includes a message “Let's send a message to the host”, a message input field, and an image upload field. The member using the customer mobile phone 3a transmits a text message and an image message (step ST65). The server 1a synthesizes the received messages and creates one written message (step ST77). The server 1a transmits a notification of reception completion to the customer mobile phone 3a (step ST78). As the message, a voice message may be selected.

"Shipment of gift"
As a fifth procedure in FIG. 2, billing charges and messages are collected from the member's customer mobile phone to the server 1a (step ST106 in FIG. 20), and a gift message is sent to the main office and delivered.

"Thank you"
As the sixth procedure in FIG. 2, the chief officer accesses the community site of the server 1a with a mobile phone and sends a thank-you menu to participating members using the mailing list function.

"Confirmation"
As a seventh procedure in FIG. 2, the main person accesses the community site with the mobile phone and inputs the arrival of the gift and the message with the confirmation service. An e-mail is sent from the service 1a indicating that a present has been delivered to the organizer's mobile phone.

  In this notification mail, it is possible to prevent double notifications and take measures against persons with unknown contacts. This point will be described in detail with a specific example. As shown in FIG. 17, when a member who is a general member sends a notification mail transmission request to the members A and B that he / she wants to invite to the exchange meeting, the server 1a refers to the notification status list. Check the notification status.

  If it is assumed that member A has not been notified and member B has been notified in the notification status list, the server 1a confirms this and sends a notification mail to member A. However, the notification mail is not transmitted to the member B who has been notified. This prevents double notification.

  Next, as shown in FIG. 18, a member such as a secretary registers a member whose contact information is unknown (for example, member D) in the contact unknown person list. If the other member A confirms the member D of the unknown contact list and knows the mail address of the member D, the server 1a sends a notification mail to the notification mail transmission server, and the server 1a sends a notification mail to the member D. Send. As a result, a notification mail can be sent to the contact unknown person.

  In the exchange meeting support system of the above embodiment, sending of gift information, charging procedures, etc. are performed on the network using e-mail, and exchanges and discussions including alumni association members and presidency are also used for networking using BSS etc. Of course, the present invention is also applied to the case where an exchange meeting itself is set up at a venue, the exchange meeting is held only by attendees, guidance for the invitation, invitation to participate in gifts, and application on the network. Applicable.

  Moreover, although the school alumni association was raised as an example of the exchange meeting of the said embodiment, not only this but an OB meeting of a company, a circle, a prefectural society, and other various exchange meetings can implement this invention. it can.

It is a block diagram which shows the apparatus structure of the exchange meeting support system with which this invention is implemented. It is a figure explaining the whole process of one embodiment of this invention exchange meeting support system. It is a flowchart which shows the process sequence of the secretary user registration of the embodiment exchange meeting support system. It is a flowchart which shows the process sequence of the utilization start procedure of the embodiment exchange meeting support system. It is a flowchart which shows the processing procedure of the notification mail of the embodiment exchange meeting support system. It is a flowchart which shows the process sequence of the reply procedure of the embodiment exchange meeting support system. It is a flowchart which shows the main menu screen of the embodiment exchange meeting support system. It is a figure which shows the main menu screen of the community site of the embodiment exchange meeting support system. It is a figure which shows the secretary user registration screen of the embodiment exchange meeting support system. It is a figure which shows an example of the secretary user list of the embodiment exchange meeting support system. It is a figure which shows the alumni group registration screen of the embodiment exchange meeting support system. It is a figure which shows an example of the alumni group list of the embodiment exchange meeting support system. It is a figure which shows an example of the content screen of the notification mail of the embodiment exchange meeting support system. It is a figure which shows an example of the notification mail transmission screen of the embodiment exchange meeting support system. It is a figure which shows an example of the notification condition list | wrist of the embodiment exchange meeting support system. It is a figure which shows the accounting procedure screen of the embodiment exchange meeting support system. It is a figure which shows the message transmission screen of the embodiment exchange meeting support system. It is a figure explaining prevention of the double notification to a member in the embodiment exchange meeting support system. In the same embodiment exchange meeting support system, it is a figure explaining the case where a contact unknown person is contacted. It is a flowchart explaining the outline processing of the embodiment exchange meeting support system.

Explanation of symbols

1 Center device 1a Server 1b Storage unit 2 Customer terminal (mobile phone)
3 Network 11 Secretary User Registration Button 12 Alumni Group Registration Button 13 Charge Procedure Button 14 Message Send Button 15 Notification Mail Send Button 16 Alumni Participant List Button 17 Contact Unknown Person List Button 18 BBS Button 19 Mailing List Button 20 Charge Button

Claims (5)

Exchange meeting support system comprising: a communication terminal for a secretary; a communication terminal for a plurality of members; and a computer system connected to the communication terminal for the secretary and the communication terminals for the plurality of members via a communication network. In
The secretary's communication terminal is
Means for inputting user information including personal information of the secretary and transmitting it to the computer system;
Means for transmitting exchange group information such as exchange meeting name, gift content, gift destination, etc. to the computer system,
The computer system includes:
User information registration means for receiving and registering user information from the secretary's communication terminal;
Means for receiving and registering exchange meeting group information from the secretary's communication terminal, and creating an exchange meeting site;
Means for receiving an instruction from the member's communication terminal to send a notification mail to other members;
A means for mailing the gift information such as the gift contents, gift destination, etc. to the mail address designated by the secretary and / or other members outside the secretary, along with information on the exchange meeting,
A means for receiving a gift participation application from a member's communication terminal,
The member's communication terminal is
Means for receiving a notification e-mail sent from the computer system in accordance with an instruction of the secretary or other members other than the secretary;
A means to access the notification email destination and send a gift application,
Means for instructing the computer system with an e-mail address so as to send the notification mail of the exchange meeting guidance to other members as desired;
An exchange meeting support system characterized by comprising.   The computer system includes means for determining whether or not an exchange meeting guidance is notified to the mail destination when the notification mail transmission instruction is received, and when there is no notification, The exchange meeting support system according to claim 1, wherein the exchange meeting support system is transmitted to another member. The exchange meeting group information includes a charge price to share and bear the gift price,
The member notification terminal transmits a billing agreement together with a gift participation application, and the computer system includes means for accepting a gift participation application and billing from the member communication terminal and performing billing processing. The exchange meeting communication system according to claim 1 or 2.   The communication terminal of the member includes means for giving and transmitting a message in addition to the application for the gift participation, and the computer system receives the application for the gift participation and the message, and receives messages from a plurality of persons. 4. The exchange meeting support system according to claim 1, 2 or 3, further comprising means for combining the two.   5. The exchange meeting support system according to claim 4, wherein the message includes a photograph, an image, or audio information in addition to text information.

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