JP2004326313A - Information management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To facilitate reference to conference information related to a conference and facilitate reference to rules related to the conference. <P>SOLUTION: A system for managing information on an organization comprising business divisions defined by rules comprises setting means 2 for setting related conference information for each conference, recording means 5 for recording the conference information related to each conference, selecting means 3 for selecting a conference, extracting means 6 for extracting the conference-related conference information from the recording means 5 according to the selected conference, and displaying means 4 for displaying the extracted conference information. The recording means 5 have a recording area defined for each conference and record the conference information related to each conference in the recording area, and the extracting means 6 extract the related conference information from the recording area corresponding to the selected conference in the recording means 5. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a system for managing information of an organization constituted by division of duties defined by regulations.
[0002]
[Prior art]
Conventionally, in such a stratified organization, the division of duties at each level of the divisions divided by the name of headquarters, department, section, section, etc., is to be carried out regularly or as needed by the board of directors, board of directors, council, meeting And various meetings (hereinafter, collectively referred to as meetings) such as a study meeting. In such a meeting, the department in charge generally sets a schedule for the meeting, prepares the contents of the discussion, obtains approval within the department, and then obtains approval from a higher department in the organization. ing. In such a flow of documents in a conference, a conference system for reducing labor and space by reducing the number of hard copy documents for application documents and bills of the conference is disclosed in Patent Document 1, for example. I have.
[0003]
The conference system disclosed in Patent Document 1 includes a department network to which a plurality of computers for creating conference materials such as a discussion application form are connected, and a board network connecting the department network to a board computer. In preparation, meeting materials are sent by e-mail transmission between terminals.
[0004]
Further, in the conference system disclosed in Patent Document 1, an organizational hierarchy in terms of job authority of each department is registered in a department organization hierarchy list of a conference database, and an approval route for a discussion application is formed based on the department organization hierarchy list. Is also shown.
[0005]
[Patent Document 1]
JP-A-2002-366719
[0006]
[Problems to be solved by the invention]
In the above-described conference system, the conference material is transmitted to and recorded on the management server after the final approval through a predetermined approval route on the network. As a result, the flow of documents using the conventional hard copy is digitized, which saves labor and space. Just provide.
[0007]
To operate the organization more efficiently and organically, refer to meeting information related to the meeting, such as meeting schedule information, bill information to be referred at the meeting, and minutes information to be registered after the meeting. In some cases, it is necessary to make a determination based on the following rules. In response to such a request at a meeting, in the conventionally proposed meeting system, the meeting material is simply displayed on the terminal screen, so that the schedule information, bill information, minutes information, etc. There is a problem that information and rules cannot be referred to.
[0008]
In a hierarchical organization, in the departments indicated by names such as headquarters, departments, sections, and sections, the division of duties at each level can be represented by an organization chart or the like. Regulations are usually recorded in the form of a document and can be referred to as needed, but cannot be provided in a form linked with meeting materials.
[0009]
Regulations and segregation of duties also change with the diversification of the organization and changes in the purpose, so it is necessary to conduct meetings in a timely manner to respond to such changes. It does not have a mechanism or configuration capable of responding to such a request, and the management information itself is not prepared.
[0010]
SUMMARY OF THE INVENTION It is an object of the present invention to solve the above-mentioned problems and facilitate reference to conference information related to a conference, and facilitate reference to rules related to a conference.
[0011]
[Means for Solving the Problems]
The information management system of the present invention is a system that manages information of an organization constituted by division of duties defined by rules.
[0012]
According to a first aspect of the present invention, a setting unit for setting conference information relating to each conference, a recording unit for recording conference information relating to each conference, a selecting unit for selecting a conference, It is configured to include extraction means for extracting meeting information related to the meeting from the recording means based on the meeting, and display means for displaying the extracted meeting information.
[0013]
Further, according to a second aspect of the present invention, in the first aspect, the recording means includes a recording area defined for each conference, and records conference information related to each conference in the recording area. Extracts relevant conference information from a recording area corresponding to the conference selected from the recording means.
[0014]
The setting means sets conference information related to the conference, such as conference schedule information, bill information, and minutes information, for each conference. The setting means includes an approval process for approving the registered meeting information, and the approval information is recorded in an approval data section provided in the recording area of the recording means, and it is possible to determine whether the meeting information has been determined by this approval data section. .
[0015]
The setting means sets meeting information related to the meeting, such as meeting schedule information, bill information, and minutes information, for each meeting, and records the meeting information in the recording means for each meeting. When a meeting is held by the selecting means, the extracting means extracts meeting information to be recorded for the selected meeting and displays it on the display means. The meeting information includes history information related to the meeting, so that various information related to the meeting can be referred to.
[0016]
Therefore, according to the first and second aspects, it is possible to manage and display the conference information related to the selected conference.
[0017]
The recording means according to the present invention records, in a recording area defined for each meeting, rules and duties assigned to the meeting. The extracting unit extracts meeting information from the recording unit based on the selected rule or division of duties, and conversely extracts related rules and duties from the recording unit based on the selected meeting.
[0018]
In the recording area of each meeting of the recording means, by recording the duties or rules corresponding to the meeting, by specifying the duties or rules, the meeting information related to the duties or rules is obtained, and conversely. By designating a meeting, the division of duties and rules related to the meeting can be acquired.
[0019]
Further, in the recording means, correspondence information indicating the relationship between the meeting and the rules and duties is recorded, and based on this correspondence information, the rules and duties assigned to the selected meeting are extracted or reversed. It is also possible to extract meeting information corresponding to the rule or task segregation selected in (1).
[0020]
The division of duties is stipulated by the rules, and the intended purpose of the rules is achieved by implementing the prescribed divisions, and the results and progress of the various divisions are summarized in the form of a report and recorded. To record. The division of duties is called, for example, by the names of departments, departments, sections, and the like, and various divisions are set at the level of each division or department.
[0021]
The meeting information of the present invention includes meeting schedule information, bill information, and minutes information, and can be configured to have common identification data indicating relevance. The identification data can be set by information specifying each conference such as a conference name and a conference number. The extracting means extracts relevant conference information by using the identification data as an index.
[0022]
Further, in the present invention, the conference is hierarchized, the recording means stores the conference information for each hierarchy with associated information for associating each hierarchy, and the extracting means associates the conference information between the hierarchies based on the associated information. Extract meeting information and / or related meeting information within the same hierarchy.
[0023]
Further, the display unit of the present invention performs a display linked to the conference information recorded in the recording unit, the selection unit selects a conference by selecting a link display on the display unit, and the extraction unit selects the conference. Relevant meeting information is extracted from the recording means. As a result, it is possible to select a linked meeting by selecting the meeting name and the meeting number displayed on the display screen, or the division of duties and rules.
[0024]
Further, the information management system of the present invention includes communication means for reading the conference information from the recording means and transmitting the conference information to the terminal. The communication means includes terminal information set for each conference. The terminal information is information on a destination of the conference information in each conference, and the communication unit transmits conference information corresponding to the conference to the terminal based on the terminal information.
[0025]
Also, terminal information of a transmission destination can be set on the conference information side, and the communication means can transmit conference information based on the terminal information.
[0026]
Further, the conference information of the present invention includes an approval data section indicating the determination of the conference information, and the communication means transmits the conference information based on the approval data set in the approval data section. The communication means confirms whether or not there is approval recorded in the approval data section in the meeting information, and if the meeting information has been approved, transmits the meeting information to the destination terminal. Thus, the conference information can be transmitted immediately after the determination.
[0027]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
[0028]
FIG. 1 is a schematic diagram for explaining the configuration of the information management system of the present invention. The information management system 1 is a system that manages information of an organization constituted by division of duties specified by rules, and manages various information related to the organization. The information management system of the present invention includes, as management information, rule history, task segregation history, and meeting information. By managing the meeting information in association with rules and task segregation, rules and task segregation related to meeting information are managed. Extract, or extract and display meeting information related to rules and tasks. The meeting information includes various kinds of information such as meeting schedule information, bill information, and minutes information, and correspondence information such as the correspondence between rules and duties and the correspondence between duties and meetings. It should be noted that the organization is not limited to a company organization, but may be any organization composed of divisions of duties defined by rules.
[0029]
Further, according to the present invention, the conferences are hierarchized, and the conference information is recorded in association between the hierarchies or in the hierarchies, so that related conference information can be extracted between the hierarchies of the conferences or in the hierarchies. .
[0030]
The information management system 1 includes a recording unit 5 for associating rules, duties, and meeting information with each other, and associating and recording the information in a hierarchical meeting. And extraction means 6 for extracting meeting information related to a task or task assignment, and display means 4 for displaying the extracted rules, task assignment, or meeting information, or displaying a rule list, an organization chart of task assignment, or the like. The apparatus further includes setting means 2 for setting rules and division of duties defined by the rules, or registering and approving meeting information, and selecting means 3 for selecting a meeting, division of duties, or rules. And the like to the terminal 8.
[0031]
The extracting means 6 records the rules and duties assigned to the meeting name selected by the selecting means 3, the meeting information corresponding to the selected rules and duties, or the meeting information related between and within the meetings. 5 are displayed on the same screen of the display means 4. The meeting information includes various kinds of information such as meeting schedule information, bill information, minutes information, etc., and correspondence information such as correspondence between rules and division of work and correspondence between division of business and meetings. Registration by the user and approval by the approver can be performed separately.
[0032]
The display means 4 displays the meeting information in association with the rules and the division of duties, displays the meeting information in each hierarchy in association with each other, and reads out only the rules and the division of duties to form a one-column table or an organization chart. Can also be displayed.
[0033]
The setting means 2 can set rules and segregation of duties in addition to the meeting information. The setting by the setting means 2 can be a registration process for registering meeting information, rules, division of duties, and the like, and an approval process for approving the registered conference information, rules, and duties, and the registration process and the approval process are set in advance. Performed by registered registrants and approvers. In addition, the approval is performed by the approver approving the registered contents registered by the registrant. The registrant or approver is registered in advance, and by using an authentication code, a password, or the like, it is possible to set so that only an authorized registrant or approver performs registration and approval of rules and division of duties. Although FIG. 1 does not show a mechanism for authenticating a registrant or an approver, for example, the authentication code or password recorded in a database may be compared with an authentication code or password input by a user, or any other method may be used. Authentication mechanism can be used.
[0034]
The recording means 5 records information managed by the organization, and records, for example, rule data 5a, task segregation data 5b, meeting schedule information 5c, bill information 5d, minutes information 5e, correspondence data 5f, and the like.
[0035]
Here, the rule data 5a stores rule items and rule contents of the rule in chronological order. This rule corresponds to, for example, a company rule in the case of a company organization. The task assignment data 5b stores task assignment names, task assignment contents, and the like of task assignments set based on rules in a time-series manner. The division of work constitutes an organization, and for example, a hierarchical organization is constituted by the names of divisions of work such as departments, departments, sections, and sections.
[0036]
The meeting information includes meeting schedule information 5c, bill information 5d, minutes information 5e, correspondence data 5f, and the like. The meeting schedule information 5c is schedule information such as a scheduled date of the meeting, the bill information 5d is information on a bill to be referred to at the time of the meeting, and the minutes information is information on the minutes to be registered after the meeting.
[0037]
The meeting information is hierarchized by the hierarchized meetings, and is recorded in association between hierarchies and / or in hierarchies.
[0038]
In the information management system of the present invention, the display of the meeting information such as the meeting schedule information 5c, the bill information 5d, and the minutes information 5e, and the display of the rules and / or the division of duties can be performed in association with each other. For example, when displaying meeting information, rules and / or divisions of duties related to the meeting information are displayed so as to be referred to, or by selecting rules or divisions of duties, related meeting information can be referred to. indicate.
[0039]
In the first mode for displaying the meeting information in association with the rules and / or division of duties, data representing the correspondence between the meeting information and the rules and / or division of duties is recorded, and this correspondence is used. Thereby, related rules and / or division of duties are extracted from the meeting information, or related meeting information is extracted from the rules or division of duties. Further, as a second aspect, related rules and information on the division of duties can be recorded in the conference information.
[0040]
Each of these pieces of information can include an approval data section as a data item. This approval data section is a part for recording that the approval has been made by the approver after registration. This approval data section can be used for automatic transmission of conference information, and the transmission means 7 monitors this approval data section, and when the approval data is input, transmits the conference information to the destination terminal 8. . The information of the transmission destination can be provided on the transmission means 7 side or on the recording means 5 side.
[0041]
Further, the correspondence data 5f includes a correspondence between a rule and a task division and a correspondence between a task and a meeting, and is used for extracting a correspondence between a meeting and a regulation and a correspondence between a meeting and a task division. Although the division of work is changed in accordance with the change of the contents of division, the division of work is determined based on the rules, and therefore, may be changed even when the rules are changed. Therefore, the correspondence between the rules and the division of duties, and the correspondence between the division of duties and the contents of the divisions are changed by the division of duties alone or with the change of the regulations. Therefore, the correspondence between the rule and the division of work and the correspondence between the division of work and the meeting are stored in chronological order according to these changes.
[0042]
Note that the recording unit 5 may record not only the information 5a to 5f but also other information.
[0043]
The selection means 3 is a means for selecting a rule and a division of duties in addition to selecting a meeting. For example, the selection means 3 can be selected on the display means 4. The selection by the selecting means 3 is performed by selecting a meeting, causing the extracting means to extract meeting information of the meeting, rules and duties related to the meeting, and display them on the display means. This causes the extracting means to extract the meeting information related to the rules and the division of duties, and causes the display means to display the extracted meeting information.
[0044]
In addition, among the hierarchized meetings, the conference information related to the selected conference is extracted and displayed, and in the meetings in the same hierarchy, the related conference information is extracted and displayed. When selecting on the display means, for example, a task division may be displayed as a link on the display screen, and the task division may be selected using this link.
[0045]
The display means 4 reads out the rule data 5a and the task assignment data 5b recorded in the recording means 5 to display a list of the rules and task assignments, and also extracts the related items together with the items selected by the selection means 3 from the recording means 5. To display.
[0046]
FIG. 2 and FIG. 3 are examples of a list display of rules and hierarchies. 2 and 3, the rule items of all rules are displayed in the left display frame, and the hierarchical state of the organization is displayed in the right display frame.
[0047]
2 and 3, only the rule items (for example, rule 1, rule 2,...) Are displayed. However, these rule items are linked to the rule contents and are displayed on the display screen by the selection means 3. By selecting an item, it is possible to read and display the contents of the regulation recorded in the recording means 5. FIG. 4 shows an example in which the contents of the selected rule are displayed on a display screen. In this display example, the report template and the report name of the division of duties corresponding to the displayed rule may be displayed at the same time, so that the report related to the rule can be easily referred to.
[0048]
When the organization is a company organization, the hierarchy is represented by task divisions related to the work performed by the company organization. The organization table shown in the right display frame of FIGS. 2 and 3 is an example in which the division of duties is displayed in a hierarchy. For example, in FIG. 2, the board of directors, the headquarters (the first headquarters, the second headquarters, Headquarters) and parts (parts A to G) are displayed in hierarchical order. In this hierarchy display, a lower hierarchy can be displayed. FIG. 3 shows an example in which lower sections (a1 to a3,...) Of the sections (A to G) are displayed. Up to which hierarchical level is displayed can be selected and set by a selection display (not shown).
[0049]
The selecting means 3 selects a specific rule from the rule list, displays the details of the selected rule, specifies and displays the division of duties corresponding to the selected rule, and, in addition, selects a department such as a headquarters, department, section, or the like. A task division represented by a name can be selected, and the rules corresponding to the selected task division can be extracted by the extraction means 6. Further, the selecting means 3 can select a task assignment or a rule, and can cause the extracting means 6 to extract meeting information related to the selected task assignment or the rule. This selection can be made, for example, by selecting a task division display or a rule display displayed on the display screen displayed by the display unit 4.
[0050]
FIG. 5 is a schematic diagram for explaining registration of bills / minutes. FIG. 5 shows a case where a monthly report is registered. The bill / minutes registration can be selected from a browse menu displayed on the display screen. The browsing menu includes items for meeting registration, items for monthly report registration, and items for reporter registration / change for reports in addition to items for bill registration and minutes registration.
[0051]
When a bill / minute registration is selected from the browsing menu, a list of bill registrations or minutes registration set for each meeting is displayed. FIG. 5 shows a case where a bill is registered for a board meeting. The list screen for bill registration shows bills 1 to 3 that have already been registered and new bill registration. The items of the registered bill 1 to bill can be changed or deleted. The registrant selects the change or deletion of the registered bill or makes a new registration on the bill registration list screen, and attaches the related materials in the attached file. The registered bills and attached documents are recorded in the recording means.
[0052]
When a monthly report registration is selected from the browsing menu, a report format set for each task division is displayed. The registrant fills in the report content on this report format, and attaches the relevant materials in the attached file. In the example shown in FIG. 5, in the division of duties of the first headquarters, the content of division displayed as “division 1” and “division 2” is displayed. The created report is recorded in the recording means. The registrant, the approver who approves the report after registration, or the viewer of the report, can refer to the display of the segregated contents to examine the contents of the report while referring to the segregated contents. .
[0053]
Next, two processing modes for displaying the meeting information in association with the rules and / or the division of duties will be described. Hereinafter, the first processing mode will be described with reference to FIG. 6, and the second processing mode will be described with reference to FIG.
[0054]
The first processing mode is a mode in which the conference information is displayed for the conference name displayed on the display screen, and related rules and division of duties are extracted and displayed.
[0055]
As the correspondence data, a rule-separation work correspondence data 5f-1 and a work separation-meeting correspondence data 5f-2 are provided. A meeting name is selected and meeting information is extracted and displayed, and a task division corresponding to the selected meeting name is extracted and displayed based on the task division-meeting correspondence. A rule corresponding to the task division extracted based on the information is extracted and displayed.
[0056]
FIG. 6 is a schematic diagram for explaining the first processing mode. In FIG. 6, the displays 4a and 4b are a part of the display screen of the display unit 4, the display 4a is displayed in the form of an organization chart showing division of duties, and the display 4b is displaying meeting information.
[0057]
When a meeting (meeting name) is selected from the display 4a displayed on the display means 4 by the selecting means 3 (shaded portion in FIG. 6), the extracting means 6 receives this selection and the business division in the recording means 5 corresponding to the meeting The meeting information corresponding to the selected meeting is extracted from the relation data 5f-2 and displayed on the display 4b ((1) in the figure). In the example shown in FIG. 6, meeting schedule information, bill information, and minutes information are extracted and displayed as meeting information.
[0058]
In addition, task divisions corresponding to the selected meeting are extracted from the task division-meeting correspondence data 5f-2, and the division names and the like (for example, headquarter names, division names, section names, etc.) are displayed on the display 4b (FIG. (2 in the middle)).
[0059]
Further, a rule related to the extracted task division is extracted based on the rule-duration division correspondence data 5f-1 ([3] in the figure), and the rule is displayed on the display 4b ([4] in the figure). ▼).
[0060]
FIG. 7 is a schematic diagram for explaining the second processing mode. In FIG. 7, the displays 4a and 4b are a part of the display screen of the display unit 4, the display 4a is displayed in the form of an organization chart showing the division of duties, and the display 4b is displaying the conference information.
[0061]
When a rule is selected from the display 4a displayed on the display unit 4 by the selection unit 3, the extraction unit 6 receives this selection and, based on the rule-duration segregation correspondence data 5f-1 in the recording unit 5, assigns a task corresponding to the rule. Is extracted ((1) in the figure). The selected task division can also be displayed in the report format of the display 4b ((2) in the figure).
[0062]
Further, the extracting means 6 receives the task division extracted from the rule-duration division correspondence data 5f-1, and extracts meeting information corresponding to the task division from the task division-meeting correspondence data 5f-2 in the recording means 5. Then, the extracted conference information is displayed on the display 4b ((3) in the figure). In the example shown in FIG. 7, meeting schedule information, bill information, and minutes information are extracted and displayed as meeting information.
[0063]
Further, when a task division is selected from the display 4a displayed on the display means 4 by the selection means 3 (oblique lines in the figure), the extraction means 6 receives this selection and the task division-meeting correspondence data 5f in the recording means 5 The meeting corresponding to the task division is extracted from -2 and displayed on the display 4b ((3) in the figure).
[0064]
Further, the extraction means 6 receives the task division extracted from the rule-duration assignment correspondence data 5f-1 (A in the figure), and changes the task division-meeting correspondence data 5g-2 in the recording means 5 to the task division. The corresponding conference information is extracted, and the extracted conference information is displayed on the display 4b (B in the figure). In the example shown in FIG. 7, meeting schedule information, bill information, and minutes information are extracted and displayed as meeting information.
[0065]
According to the above-described first processing mode, when a meeting name is selected on the display screen, the meeting information is displayed, and the names of related tasks and related rules can be displayed and referenced.
[0066]
Further, according to the second processing mode, when a rule or division of business is selected, conference information related to the rule or division of business can be displayed.
[0067]
FIG. 8 shows an example of the conference information stored by the recording means, and FIG. 9 shows an example of the correspondence data stored by the recording means.
[0068]
FIG. 8A shows an example of meeting schedule data, which includes an identification data section for storing an identification number, a meeting name, a date of a meeting, and whether or not approval has been given, attendees (communication destinations), division of duties, and data in charge of a person in charge. Contains. The identification number and the conference name can be used as identification data for identifying the conference, and by setting this identification number in other conference information such as bill data and minutes data, the information is associated with each other, It is possible to extract a meeting schedule, bills and minutes of common meetings.
[0069]
The approval data section indicates whether or not the registered meeting schedule has been approved, and can be set by an approver. The approval data stored in the approval data section can be used when automatically transmitting the conference information to the attendees (communication destinations). For example, the approval data section is constantly monitored by the transmission means, and when the approval data is set in the approval data section, the meeting information is determined to be determined and the meeting information is transmitted to the set destination. I do. The information of the transmission destination can be set on the recording unit side, or can be set on the transmission unit side.
[0070]
FIG. 8B shows an example of the bill data, which includes a meeting number, a meeting name, a date of the meeting, an approval data section for storing the presence or absence of approval, deliberations, decisions, reports, registration dates, registrants, and the like. In. Materials for deliberations, resolutions, and reports can be attached.
[0071]
FIG. 8C shows an example of the minutes data. The approval data section stores the meeting number, the meeting name, the date of the meeting, the presence or absence of approval, the file name for storing the contents of the meeting, the registration date, the matters to be considered, and the resolution. Includes information, report items, registration date and registrant.
[0072]
In FIG. 8, for example, the identification numbers are represented by “A-01-0001” in the meeting schedule data, “B-01-0001” in the bill data, and “C-01-0001” in the minutes data. Here, "A", "B", and [C] at the beginning of each data represent items such as a meeting schedule, a bill, and minutes, and the next two digits correspond to the meeting name, and "01". , “02”, and “03” represent the hierarchy of meetings such as the board of directors, headquarters, and planning meeting, respectively, and the last four digits represent the contents of the related meeting. As a result, it is possible to determine the relationship between the conferences and the relationship between items in the conference.
[0073]
As described above, since the meeting schedule data, the bill data, and the minutes data each have an identification number and a meeting name as identification data, the meeting schedule, bill, and minutes for the same meeting are identified by the identification data. It can be obtained by searching and obtaining. For example, when the number “01” is assigned, it is the meeting information related to the upper-level board of directors. When the number “02” is assigned, the meeting information related to the next-level headquarters is included. Therefore, it is possible to search and acquire information of the meeting of each hierarchy using this number as an index. When the symbol “A” is attached, it is conference information relating to the meeting schedule, and when the symbol “B” is attached, it is conference information relating to the bill. The information of the meeting schedule, the bill, or the minutes of the meeting of each hierarchical level can be searched and acquired using the index as an index. In addition, by assigning the same number to the related meeting contents such as “0001”, various meeting information related to the same meeting contents can be stored in the hierarchy such as the board of directors and the head office, schedules, bills and proceedings. It can be comprehensively extracted from items such as records.
[0074]
FIG. 9A is an example of data on the correspondence between rules and work divisions, and the correspondence between rules and work divisions (headquarters, departments, sections) is recorded together with the application period of the correspondence. For example, the rule 1-1 corresponds to the first headquarters A section b section during the application period marked with <1>, and the first headquarters A section a1 section corresponds during the application period marked with <2>.
[0075]
FIG. 9B is an example of data on the correspondence between business divisions and meetings. The correspondence between business divisions (headquarters, departments, and sections in this case) and meetings is recorded together with the application period of the correspondence. You. For example, in the first headquarters A section a1 section, the a1 meeting corresponds during the application period marked with (3), and the a1-1 section corresponds during the application period marked with (4).
[0076]
Hereinafter, display examples according to the present invention will be described with reference to FIGS.
[0077]
FIG. 10 is a display example at the time of registration. The screen shown in FIG. 10A shows a menu screen for selecting registration for a meeting or registration for a monthly report. On this menu screen, for meetings, in addition to selecting a meeting screen, it is possible to select new registration, change / deletion of a schedule, and registration of bills / minutes. For monthly reports, registration, approval of the monthly report, or registration / change of the person in charge can be selected.
[0078]
FIG. 10B is an example of a registration screen for bills and minutes. In this registration screen example, bibliographic items (for example, the date and the name of the meeting) of a meeting related to a bill or minutes are set and a bill or minutes are registered.
[0079]
FIG. 10C is an example of a screen for changing / deleting a conference schedule. In this screen example, change items are set together with the bibliographic items (for example, date and name of the meeting) of the meeting relating to the agenda and minutes, and the meeting schedule is changed or deleted by selecting a register button or a delete button.
[0080]
FIG. 10D is an example of a screen for new registration of a conference schedule. In this screen example, bibliographic items (for example, a date and a meeting name) of a meeting relating to agenda and minutes are set, and a registration button is selected to newly register a meeting schedule.
[0081]
FIG. 11 shows a display example of a minutes registration screen, on which a minutes is created and registered. On the screen, deliberation items, resolution items, and report items are displayed. Agenda items include Proposal 1 and Proposal 2, Proposal 1 has already been registered and attached. On the other hand, Proposal 2 has not been registered, and can be registered on the display screen shown on the right side in the figure. The matters to be resolved also include Proposal 1 and Proposal 2, Proposal 1 has already been registered and attached, and Proposal 2 has not been registered. In addition, one report item is already registered in the report items.
[0082]
FIG. 12 is an example of a screen for adding materials for registering minutes. On the minutes registration screen, when an added button is displayed, an attached file registration screen shown on the right side of the figure is displayed, and the attached file is added by pressing the registered button.
[0083]
FIG. 13 shows a display example of the minutes, in which the minutes of the meeting are displayed on the right side of the screen, and a list of rules is displayed on the left side. By selecting a meeting on this screen, related rules and division of duties can be displayed. Alternatively, it can be displayed by selecting from a rule list displayed on the left.
[0084]
FIG. 14 is a display example of a monthly report. In the right part of the screen, the division of duties (here, the first headquarters A section a1 section) is divided (for example, division 1: A-1 business, division 21: A-). The report contents concerning the two tasks,... Are displayed, and a list of regulations is displayed on the left. By selecting a task division on this screen, related conference information can be displayed.
[0085]
Next, the hierarchy of a conference will be described with reference to FIG. Note that the example shown in FIG. 15 is an example, and can be arbitrarily hierarchized according to the organization.
[0086]
In FIG. 15, the conference is hierarchized into three layers, a first layer to a third layer, and the names of board meetings, head office meetings, and planning meetings (section meetings) are set in order from the top. This hierarchy is represented by conference numbers “01”, “02”, and “03”, and is shown in association with the conference data in FIG. Meetings at each level have information on items such as schedules, bills, minutes, etc., and when they are related to the same meeting contents, the same numbers (for example, “0001”, “0002”, etc.) are assigned. are doing.
[0087]
The relevance of each piece of meeting information of the hierarchized meeting will be described with reference to FIG. In FIG. 16, as in FIG. 15, the conference is hierarchized into three layers, a first layer to a third layer, and the names of a board meeting, a head office meeting, and a planning meeting (section meetings) are set in order from the top. .
[0088]
The first-tier board meeting, the second-tier headquarters meeting, and the third-tier planning meeting each have schedule information, bill information, and minutes information, and are each assigned an identification number. Here, when extracting schedule information, bill information, and minutes information for related conference contents in the same hierarchy, the hierarchy is determined by an identification number (for example, “01”, “02”, “03”, etc.). Is specified, and in the conference of the designated hierarchy, the related schedule information, bill information, and proceedings are used with an identification number (for example, “0001”, “0002”, “0003”, etc.) representing the target conference content as an index. Extract recording information. Which of the schedule information, the bill information, and the minutes information is extracted can be determined by designating an identification code (for example, “A”, “B”, “C”, etc.) representing the item.
[0089]
In order to extract meeting information of each item for related meeting contents between different hierarchies, an identification code (for example, “A”, “B”) identifying items such as schedule information, bill information, and minutes information is used. , "C", etc.), and related information is extracted by using an identification number (for example, "0001", "0002", "0003", etc.) representing the target conference content as an index.
[0090]
FIG. 16 illustrates an example in which schedule information related to the schedule information represented by “A-01-0001” in the first layer is extracted from the second and third layers. In this example, the schedule information represented by “A-02-0001” is extracted from the second layer, and the schedule information represented by “A-03-0001” is extracted from the third layer.
[0091]
Further, after extracting the schedule information of the second layer related to the schedule information of the first layer, the schedule information of the third layer related to the schedule information of the second layer can be further extracted. The extraction of the related meeting contents from the same item between the different hierarchies can be performed not only for the schedule information but also for the bill information and the minutes information.
[0092]
In addition, the extraction of the second-layer minutes information and minutes information related to the first-layer schedule information, the third-layer minutes information and minutes information, and the like, such as extracting between layers and meeting items (schedule, minutes) , Minutes, etc.), related meeting information can be extracted. Note that FIG. 16 shows only some combinations, but any combination can be performed. The extraction of the conference information can be performed using the identification number assigned to each conference information as an index.
[0093]
These related conference information can be arbitrarily selected on the conference information display screen. For example, by displaying a selection button or the like for selecting related lower-layer meeting information on a display screen displaying upper-layer meeting information, related meeting information can be displayed as necessary. Also, on a display screen for displaying lower-level conference information, by displaying a selection button or the like for selecting the relevant upper-level conference information, related conference information can be displayed as necessary.
[0094]
Also, on the display screen for displaying the conference information of the middle layer, the related conference information can be displayed as necessary by displaying a selection button or the like for selecting the relevant upper and lower layer conference information.
[0095]
According to the aspect of the present invention, it is possible to set a recording area for each conference, record conference information related to each conference in this recording area, and extract and display the recorded conference information. Thus, the conference information related to the conference can be managed.
[0096]
According to the aspect of the present invention, by recording the task division and rules related to the recording area defined for each meeting in the recording unit, the meeting information can be extracted based on the task division and rules.
[0097]
According to the aspect of the present invention, it is possible to extract and display rules and divisions of duties related to the meeting from a conference, and conversely, extract and display meeting information relating to rules and division of duties. You can also.
[0098]
According to the aspect of the present invention, by displaying a link between a meeting and rules and duties, related rules and duties can be extracted and displayed by selecting a meeting on the display screen. By selecting rules and division of duties on the display screen, related conference information can be extracted and displayed.
[0099]
According to the aspect of the present invention, by setting the terminal information related to the conference in the communication unit or the recording unit, the conference information can be transmitted to the terminal associated with the conference. Further, by providing an approval data section in the conference information, the conference information can be transmitted immediately after it is approved and confirmed.
[0100]
According to the aspect of the present invention, it is possible to extract and display related conference information by classifying the conference and assigning an identification number to each conference information.
[0101]
According to the information management system of the present invention, it is possible to easily refer to the meeting information related to the meeting and to refer to the rules related to the meeting.
[Brief description of the drawings]
FIG. 1 is a schematic diagram for explaining a configuration of an information management system of the present invention.
FIG. 2 is a diagram showing an example of a list display of rules.
FIG. 3 is a diagram showing an example of a list display of a hierarchy (organization chart).
FIG. 4 is a diagram showing an example of displaying the contents of a selected rule on a display screen.
FIG. 5 is a schematic diagram for explaining registration of bills / minutes.
FIG. 6 is a schematic diagram for explaining a first processing mode of the present invention.
FIG. 7 is a schematic diagram for explaining a second processing mode of the present invention.
FIG. 8 is a diagram showing an example of conference information stored by a recording unit.
FIG. 9 is a diagram showing an example of correspondence data stored by a recording unit.
FIG. 10 is a display example at the time of registration.
FIG. 11 is a display example of a minutes registration screen.
FIG. 12 is an example of a screen for adding materials for registering minutes.
FIG. 13 is a display example of minutes.
FIG. 14 is a display example of a monthly report.
FIG. 15 is a diagram for explaining a hierarchy of a conference.
FIG. 16 is a diagram for explaining the relevance of each meeting information of a hierarchized meeting.
[Explanation of symbols]
1 information management system
2 Setting means
3 Selection means
4 Display means
5 Recording means
5a Regulation data
5b Duties assignment data
5c Meeting schedule information
5d bill information
5e minutes information
5f correspondence data
6 Extraction means
7 Transmission means
8 terminals

Claims (12)

It is a system that manages the information of the organization composed of the division of duties defined by the rules,
Setting means for setting related meeting information for each meeting;
Recording means for recording meeting information related to each meeting;
Means for selecting a meeting;
Extracting means for extracting meeting information related to the meeting from the recording means based on the selected meeting;
A display means for displaying the extracted meeting information. It is a system that manages the information of the organization composed of the division of duties defined by the rules,
Setting means for setting related meeting information for each meeting;
Recording means for providing a recording area defined in each conference, and recording conference information related to each conference in the recording area;
Means for selecting a meeting;
Extracting means for extracting relevant conference information from a recording area defined in the conference selected from the recording means,
A display means for displaying the extracted meeting information. The recording means records rules and / or segregation of duties related to the meeting in a recording area defined for each meeting,
The information management system according to claim 1, wherein the extraction unit extracts a related rule and / or a division of duties from the recording unit based on the selected meeting. The recording means records rules and / or segregation of duties related to the meeting in a recording area defined for each meeting,
The information management system according to claim 1, wherein the extracting unit extracts meeting information from the recording unit based on a selected rule or division of duties. The recording means records correspondence information indicating a relationship between a meeting, rules, and duties,
The information management system according to claim 1, wherein the extraction unit extracts rules and / or duties assigned to the selected meeting based on the correspondence information. The recording means records correspondence information indicating a relationship between a meeting, rules, and duties,
3. The information management system according to claim 1, wherein the extracting unit extracts meeting information corresponding to the selected rule or task division based on the correspondence information. 4. The meeting information includes meeting schedule information, bill information, and minutes information, and has common identification data indicating relevance,
The information management system according to any one of claims 1 to 6, wherein the extraction unit extracts related conference information by using the identification data as an index. The meetings are layered,
The recording means stores the meeting information for each hierarchy with associated information for associating each hierarchy,
8. The method according to claim 1, wherein the extracting unit extracts, based on the related information, related meeting information between layers and / or related meeting information within the same layer. 9. Information management system. The display means performs a display linked with the conference information recorded in the recording means,
The selecting means selects a conference by selecting a link display on the display means,
9. The information management system according to claim 1, wherein the extracting unit extracts conference information related to the selected conference from the recording unit. Communication means for reading the conference information from the recording means and transmitting it to the terminal,
The information according to any one of claims 1 to 9, wherein the communication means includes terminal information set for each conference, and transmits conference information corresponding to the conference to the terminal based on the terminal information. Management system. Communication means for reading the conference information from the recording means and transmitting it to the terminal,
The recording means includes terminal information as a transmission destination for each conference,
The information management system according to any one of claims 1 to 9, wherein the communication unit transmits conference information corresponding to the conference to a destination based on the terminal information. The recording area includes an approval data section indicating determination of conference information to be recorded,
12. The information management system according to claim 10, wherein the communication unit transmits the conference information based on approval data set in the approval data unit.

Images