JP2004201029A - Address book management method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To easily link an address book of a communication unit such as FAX and a copying machine incorporating FAX function and an address book for groupware and directory service. <P>SOLUTION: In step S801, it is decided which address book data in two types of groupware is to be read. In steps S803 and S804, address book data of groupware 1 and 2 are converted. In step S805, a system advances to step S811 when new reading is instructed and a new reading processing is performed. In step S806, the system advances to step S810 when additional reading (AND reading) is instructed and additional reading (AND reading) is performed. In step S807, the system advances to step S809 when additional reading (OR reading) is instructed and additional reading (OR reading) is performed. When it is not instructed, additional reading (XOR reading) is performed. <P>COPYRIGHT: (C)2004,JPO&NCIPI

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to an address book management method and apparatus that fetches and updates information of different types of address books.
[0002]
[Prior art]
Conventionally, in the management of the address book, in a fax machine or a copier with a built-in fax function, a telephone number and a fax number are registered in a speed dial, and a call is transmitted using fewer procedures than a normal operation. Reference 1). Further, there has been proposed a device which transmits data by referring to a shared address book or a personal address book stored in a personal computer or the like when the address is not registered in an address book of a telephone or a facsimile apparatus (for example, Patent Document 2). reference). On the other hand, there is also one that can register an address book in the device itself (for example, see Patent Document 3).
[0003]
Recently, software called groupware is used to share information in units of departments of an organization, the entire organization, groups, and the like. Groupware can manage address books such as telephone numbers, fax numbers, and e-mail addresses. In some cases, the address book is managed using a directory such as database management software or LDAP.
[0004]
[Patent Document 1]
JP-A-06-141066 (pages 2 to 5)
[0005]
[Patent Document 2]
JP-A-10-290279 (pages 2 to 4)
[0006]
[Patent Document 3]
JP 2000-115339 A (pages 2 to 7)
[0007]
[Problems to be solved by the invention]
However, when registering and using an address book in a fax or copier with built-in fax function, if the data format of the address book is different, registration is not possible, and if device-specific data such as a fax number abbreviated dial is registered, There is a problem that it may disappear by re-registration. Further, when the address book of the original data is changed, there is a problem that it is difficult to reflect only the changed portion on a device such as a facsimile.
[0008]
The present invention has been made in view of such a problem, and aims at address books such as an address book such as a facsimile or a copier with a built-in facsimile function, an address book on groupware and database management software, and a directory service. An object of the present invention is to provide an address book management method and apparatus that can easily be linked with an address book.
[0009]
[Means for Solving the Problems]
In order to achieve such an object, an invention according to claim 1 is an address book management method for updating first address information based on second address information input via a network. Storing a first address book including first address information including a first address and a first address search key in a storage unit; and a second address and a second address search key. An input step of inputting the second address information, an update mode instruction step of inputting an update mode specified by the user, and the control unit performs the first mode based on the update mode input in the update mode instruction step. An update step of overwriting the storage unit with second address information corresponding to any of the first address information included in the address book and changing the first address information. And is characterized in that said.
[0010]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram showing an entire system to which an embodiment of the present invention is applied. In FIG. 1, the network 1 normally uses Ethernet (registered trademark), but in addition to Ethernet (registered trademark), there is LocalTalk or the like. Note that the term “network” in this embodiment means information exchange realized by a combination of a physical cable or wireless communication medium, an electric signal passing over the communication medium, and an electric signal. (Protocol), usually one or more of these.
[0011]
The server computer 2 has functions such as a file server and a Web server, and in this system, software called groupware operates. Groupware includes Lotus Notes (registered trademark), Microsoft Exchange (registered trademark), and the like, and holds an address book as a part of data handled by the groupware. The address book 2A contains information such as the name, telephone number, fax number, affiliation, and E-mail address of an individual or organization. The personal computer 3 also operates an address book conversion utility for converting the data format of the address book of the groupware into the data format of the copying machine 5 with a built-in FAX function described later.
[0012]
Further, a hard disk drive 4 is connected to the personal computer 3, and it is possible to hold therein data of an address book 4A, which is a second address book. As a matter of course, the hard disk drive 4 can hold data other than address book data, programs, and the like. The copying machine 5 with a built-in FAX function is capable of sending and receiving Internet FAX and sending and receiving copied images by E-mail in addition to sending and receiving FAX. For the transmission, it is possible to use the address information of the address book 5A stored in the storage device in the copying machine 5 with built-in fax function, and this address information includes the destination name and the fax associated with it. Includes numbers, Internet FAX addresses, E-mail addresses, and abbreviated numbers when specifying with abbreviated buttons. Furthermore, in some languages such as Japanese, how to read the name is also included in the address information.
[0013]
FIG. 2 is an example of data in the address book 2A of groupware. As shown in FIG. 2, the address book data has the contents written in the data of FIG. 2 for each person, and if there is data for a plurality of names, it becomes continuous data in the same format. That is, each person's data starts with MailSystem and ends with ShortName. The key and the value are separated by ": =" (colon and equal sign), the left side is the key and the right side is the value. The key does not differ from person to person. The value differs for each person, but of course, the same value may be used.
[0014]
FIG. 3 is an example of data of the address book 4A of another groupware. As shown in FIG. 3, the address book data has one line for each person, and the first line is a key. Each column is separated by a comma, and the same column contains the same information from the beginning. For example, the first column is the name and the second column is the last name.
[0015]
FIG. 4 shows the data format of the address book 5A of the copying machine 5 with a built-in fax function. The address book usually contains addresses such as fax numbers, telephone numbers and E-mail addresses and address information including address search keys such as personal names and organization names. In this embodiment, as shown in FIG. We do not hold information such as affiliation or telephone number.
[0016]
FIG. 5 shows a data format of an address book 4B which is a first address book held by an address book conversion program for executing the processing of the present invention. As can be seen from FIG. 5, as compared with the contents of the address book 5A of FIG. 4, affiliation information is added and there is no serial number.
[0017]
FIG. 6 is a diagram showing 3A which is an example of a screen corresponding to the address book editing conversion program according to one embodiment of the present invention. “No.” is a serial number given on the display. “Name” displays the contents of Name in the address book 4B shown in FIG. “Reading pseudonym” displays the contents of Read of the address book 4B. "MailAddress" displays the contents of the E-mail in the address book 4B. “FAX number” indicates the content of the fax in the address book 4B. "Short" displays the contents of the sFAX in the address book 4B. “Affiliation” displays the contents of Department in the address book 4B.
[0018]
This address book editing conversion program supports the functions of "New", "Read", "Export", "Edit", "Add", "Undo", "Cut", "Copy", and "Paste". Have. Each function is executed by placing a cursor (usually a mouse cursor) of a pointing device on an icon on the screen and clicking a button of the pointing device.
[0019]
In the “new creation”, the current edited content is saved in the hard disk drive 4 and then discarded or discarded immediately, and new address book data having a data number of 0 (zero) is created. In the “read”, the address book data of the groupware is read, converted into the address book data format of the address book edit conversion program shown in FIG. 5, and displayed on the screen. The address book data of the groupware can be read directly from the server, or can be read after being copied to the hard disk drive 4. In the “write”, the data in the data format of the address book 4B shown in FIG. 5 is converted into the data format of the address book 5A shown in FIG.
[0020]
If you select the data for one person in the address book and click "Edit", the mode changes to edit mode, and the data can be rewritten. When the data is rewritten, it is held internally and is reflected in the data in the format of the address book 4B. "Add" is the addition of a new address. When you click Add, the area for one person can be edited and no value is entered for each item. Click "Undo" to return to the state before editing. "Cut" stores the data for one selected person in the internal memory and deletes it from the screen and the internal file. “Copy” stores the data of one selected person on an internal memory. "Paste" adds data for one person in the internal memory to the screen and internal files.
[0021]
In addition, when "File" is clicked, a sub-menu is displayed, and it is possible to save and recall an internal file, or to print a list. Also, by clicking the part with "No.", "Name", "Yomiga", "mailAddress", "FAX number", "Short", "Affiliation", the data is changed to the character string of the item. It is also possible to sort and display in ascending / descending order according to.
[0022]
FIG. 7 is a diagram showing an example 3B of a screen for setting a designation of reading (reading instruction) as an updating mode instruction. The setting at the time of reading will be described with reference to FIG. "New reading" means that after the current edited content is saved in the hard disk drive 4 and then discarded or immediately discarded, the address book data of the groupware is read and converted to the address book data in the internal format of the present address book editing conversion program. .
[0023]
“Additional reading (AND reading)” reads only addresses of persons existing on the address book data currently being edited. That is, it is a logical product (AND) of the groupware data and the edited data. At this time, whether or not the data exists is determined based on whether or not the name and the affiliation match. For the matching data, the E-mail value (mailAddress) and the FAX value (FAX number) are read. Yomikana and abbreviations are not used.
[0024]
"Additional reading (OR reading)" is the same processing as AND reading for the address of a person present in the address book data currently being edited, but adds a nonexistent person. That is, the logical sum (OR) of the groupware data and the edited data is obtained. The data of the person to be added is a name, a kana, a mailAddress, a fax number, and an affiliation. The shortening is not performed at the time of reading because it is not included in the ordinary groupware. For this reason, the display of the abbreviated data of the additionally read person is blank on the screen, and there is no data (empty character string) even in the internal file.
[0025]
The additional reading (XOR reading) does not read the address of the person existing in the address book data currently being edited, but adds only the person who does not exist. That is, an exclusive OR (XOR) of the groupware data and the edited data is obtained. The data of the person to be added is the same as in the OR reading.
[0026]
A typical use of each read is as follows:
[0027]
"New reading" is used when data is first read from the groupware. It is also assumed that new reading is used when all data is changed due to a major change or the like.
[0028]
"Additional reading (AND reading)" (reading by AND) is used when the fax number or E-mail address on the groupware is changed after setting the abbreviated number. This way of reading does not affect the abbreviated number even if the fax number changes.
[0029]
“Additional reading (OR reading)” (reading by logical sum) is used when the fax number or E-mail address is changed on the groupware after setting the abbreviated number, and a person is added. In this reading method, even if the FAX number changes, it does not affect the abbreviated number, and can be added to the data when the number of people increases.
[0030]
“Additional reading (XOR reading)” (reading by exclusive OR) is used when the mail address or FAX number is edited on this address book editing and conversion program, and then when a person is added on the groupware. That is, the data that has already been read can be read without being affected by the address book data of the groupware that is additionally read, and the data of the people who have increased on the groupware can be read.
[0031]
FIG. 8 is a flowchart showing the operation of the address book editing / conversion program according to an embodiment of the present invention. FIG. 8 shows a flowchart related to the reading process shown in FIG. The process of reading the address book data of the address book editing and conversion program will be described with reference to FIG.
[0032]
In step S801, the first item of the address book data of the groupware is read. This is to determine which address book data to read from among the two types of groupware. In step S802, the character string read in step S801 is checked. If "MailSystem" is found, the process proceeds to step S803; otherwise, the process proceeds to step S804. In this case, the processes related to the two types of groupware are performed. However, even if the types of the groupware increase, it is possible to cope with the same processes.
[0033]
In step S803, the conversion processing of the address book data of Groupware1 shown in FIG. 2 is performed. This conversion processing is shown in detail in FIG. In step S804, the conversion processing of the address book data of Groupware2 shown in FIG. 3 is performed. This conversion processing is shown in detail in FIG. In step S805, it is determined whether new reading has been instructed. If new reading has been instructed, the flow advances to step S811. In step S806, it is determined whether additional reading (AND reading) is instructed. If additional reading (AND reading) is instructed, the process proceeds to step S810. In step S807, it is determined whether additional reading (OR reading) is instructed. If additional reading (OR reading) is instructed, the process proceeds to step S809. If not, additional reading (XOR reading) is instructed. The process proceeds to step S808.
[0034]
In step S808, a process of additional reading (XOR reading) is performed, and the reading process ends. FIG. 14 shows the details of the additional reading (XOR reading) process. In step S809, additional read (OR read) processing is performed, and the read processing ends. The additional reading (OR reading) process is shown in detail in FIG. In step S810, a process of additional reading (AND reading) is performed, and the reading process ends. The additional reading (AND reading) process is shown in detail in FIG. In step S811, new reading processing is performed, and the reading processing ends. FIG. 11 shows the details of the new reading process.
[0035]
FIG. 9 is a flowchart showing the conversion processing of Groupware1. FIG. 9 shows a procedure for converting the address book data of Groupware1 into a format that can be handled by the address book editing / conversion program embodying the present invention.
[0036]
In step S901, the number of data is assigned to a variable N. In step S902, it is determined whether the value of the variable N is 0, and if it is 0, the conversion process ends. In step S903, the value of the key AltFullName corresponding to the name is read from the N-th data and stored in the variable A. In step S904, the value of the key AltFullNameSort corresponding to the reading kana is read from the N-th data, converted to half-width katakana, and stored in the variable B. In step S905, the value of the key department corresponding to the affiliation is read from the Nth data and stored in the variable C. In step S906, the value of the key MailAddress corresponding to the E-mail address is read from the N-th data and stored in the variable D. In step S907, the value of the key OfficeFAXPhoneNumber corresponding to the FAX number is read from the N-th data and stored in the variable E.
[0037]
In step S908, variables A, B, C, D, and E are written in a temporary file, separated by commas. If data has already been written to the temporary file, additional writing is performed. In step S909, the variable N is decremented by 1, and the process returns to step S902. In this series of processing, all data of Groupware1 is converted into a format that can be processed by the address book editing conversion program, and is stored in a temporary file.
[0038]
FIG. 10 is a flowchart showing the conversion processing of Groupware2. FIG. 10 shows a procedure for converting the address book data of Groupware2 into a format that can be handled by the address book editing / conversion program embodying the present invention.
[0039]
In step S1001, the number of rows of data is assigned to a variable N. In step S1002, it is determined whether the value of the variable N is 1 and if it is 1, the conversion process ends. The reason for terminating with 1 is to prevent the first line of data from being read because it is a line that represents the key of each column. In step S1003, the values of column 2 and column 1 corresponding to the name are successively read from the N-th data and stored in variable A. Since the last name is entered in column 2 and the first name is entered in column 1, by successively reading, it is possible to read the first and last names, that is, the full name.
[0040]
In step S1004, the value of column 3 corresponding to the reading kana is read from the N-th data and stored in variable B. In Groupware2, the reading kana is only one-byte katakana and there is no need to convert. In step S1005, the value of column 4 corresponding to the affiliation is read from the Nth data and stored in variable C. In step S1006, the value of column 5 corresponding to the E-mail address is read from the N-th data and stored in variable D.
[0041]
In step S1007, the value of column 6 corresponding to the FAX number is read from the N-th data and stored in variable E. In step S1008, variables A, B, C, D, and E are written in a temporary file, separated by commas. If data has already been written to the temporary file, additional writing is performed. In step S1009, the variable N is decremented by 1, and the process returns to step S1002. Through this series of processing, all data of Groupware2 is converted into a format that can be processed by the address book editing and conversion program, and stored in a temporary file.
[0042]
FIG. 11 is a flowchart showing a new reading process. The procedure for the address book editing and conversion program reading the address book of the groupware will be described with reference to FIG.
[0043]
In step S1101, it is determined whether there is any data being edited. If there is data, the process proceeds to step S1102; otherwise, the process proceeds to step S1106. In step S1102, a dialog asking the user whether to save the data being edited is displayed. In step S1103, it is determined whether or not the user has instructed to save, and if instructed to save, the process proceeds to step S1104.
[0044]
In step S1104, the file is saved, and the process proceeds to step S1105. In step S1105, the internal file that holds the edited data internally is cleared. The internal file may be created on the memory or on the hard disk drive, but either of them has no effect on the processing.
[0045]
In step S1106, the first line of the internal file is generated. The first row is a row indicating what the value written in each column represents, and corresponds to the first row of the data illustrated in FIG. A step S1107 reads the temporary file. The temporary file is created when the processing in step S803 or S804 is completed, and has the same format as the internal file except for the first line.
[0046]
A step S1108 adds the read data to the internal file. Before the addition, only the first line is generated, and the internal file is completed when the processing in step S1108 ends.
[0047]
FIG. 12 is a flowchart showing a process of additional reading (AND reading). With reference to FIG. 12, a procedure in which the address book editing conversion program reads the address book of the groupware will be described.
[0048]
In step S1201, it is determined whether there is any data being edited. If there is data, the process proceeds to step S1202; otherwise, the process ends. If there is no data being edited, the process is terminated because, in this process, reading is performed by AND, that is, logical product, and when there is no data being edited, data generation by reading is not performed.
[0049]
In step S1202, a temporary file is read. In step S1203, the number of data in the temporary file is assigned to a variable N. In step S1204, it is determined whether or not the variable N is 0. If the variable N is 0, the process ends; otherwise, the process proceeds to step S1205. In step S1205, the N-th data is extracted from the temporary file.
[0050]
In step S1206, it is checked whether or not there is any data being edited whose affiliation matches the name in the data extracted in the previous step. In step S1207, if it is determined in the previous step that there is the same one, the process proceeds to step S1208. In step S1208, the data being edited determined to be the same, that is, the FAX value (FAX number) and E-mail value (mailAddress) of the internal file are replaced with the data extracted in step S1205. In step S1209, the variable N is decremented by 1, and the process proceeds to step S1204. By performing the above processing, all the data being edited and having the same name and affiliation as the data to be additionally read are rewritten to the data read from the groupware.
[0051]
FIG. 13 is a flowchart showing a process of additional reading (OR reading). The procedure for the address book editing and conversion program reading the address book of the groupware will be described with reference to FIG.
[0052]
In step S1301, a temporary file is read. In step S1302, the number of data in the temporary file is assigned to a variable N. In step S1303, it is determined whether or not the variable N is 0. If the variable N is 0, the process ends; otherwise, the process proceeds to step S1304. In step S1304, the N-th data is extracted from the temporary file. In step S1305, it is checked whether or not there is any data extracted from the data being edited whose name and affiliation match in the data extracted in the previous step.
[0053]
In step S1306, if it is determined in the previous step that there is the same one, the process proceeds to step S1307, and if it is determined that there is no same, the process proceeds to step S1308. In step S1307, the data under editing determined to be the same, that is, the FAX value (FAX number) and E-mail value (mailAddress) of the internal file are replaced with the data extracted in step S1304. In step S1308, the data extracted in step S1304 is added to the data being edited, that is, the internal file.
[0054]
In step S1309, the variable N is decremented by 1, and the flow advances to step S1303. By performing the above processing, in the data being edited, all data whose names and affiliations match the data to be additionally read are rewritten to data read from the groupware, Information is added to the edited data.
[0055]
FIG. 14 is a flowchart showing a process of additional reading (XOR reading). With reference to FIG. 14, a procedure in which the address book editing conversion program reads the address book of the groupware will be described.
[0056]
In step S1401, a temporary file is read. In step S1402, the number of data in the temporary file is assigned to a variable N. In step S1403, it is determined whether the variable N is 0. If the variable N is 0, the process ends. If the variable N is not 0, the process proceeds to step S1404. In step S1404, the N-th data is extracted from the temporary file.
[0057]
In step S1405, it is checked whether there is any data being edited whose affiliation matches the name in the data extracted in the previous step. In step S1406, if it is determined that there is not the same one, the process proceeds to step S1407. In step S1407, the data extracted in step S1404 is added to the data being edited, that is, the internal file.
[0058]
In step S1408, the variable N is decremented by 1, and the flow advances to step S1403. By performing the above processing, information of a person who does not exist in the edited data is added to the edited data without affecting data having the same name and affiliation as the data to be additionally read in the data being edited. .
[0059]
FIG. 15 is a diagram showing how data is changed by the designation of update. The file 151 represents data being edited, that is, an internal file of the address book editing conversion program. The file 152 represents a temporary file from which the address book data of the groupware is read.
[0060]
The file 153 represents an internal file when new reading is specified. As can be seen from the data of the file 153, the data of the internal file 152 has been replaced. The fax number is not set here because it does not exist in the address book data of the groupware.
[0061]
The file 154 represents an internal file when additional reading (AND reading) is specified. As can be seen from the file 154, the FAX number of Jintaro Kawasaki whose name and affiliation are the same is replaced, and the data of Hanako Yamamoto is not changed. In addition, Kawasaki Jintaro's fax number 001 remains.
[0062]
The file 155 represents an internal file when additional reading (OR reading) is specified. As can be seen from the file 155, the fax number of Jintaro Kawasaki who has the same name and affiliation has changed in the address book data of the groupware, and the data of Yoko Ono has been added with the data of Hanako Yamamoto unchanged.
[0063]
The file 156 represents an internal file when additional reading (XOR reading) is instructed. As can be seen from the file 156, the data of Hitaro Kawasaki, who has the same name and affiliation, is not changed in the address book data of the groupware, the data of Hanako Yamamoto is unchanged, and only the data of Yoko Ono is added.
[0064]
With the above processing, the address book data converted into the format of the address book editing / conversion program can be easily converted to the address book data of a copying machine with a built-in fax function.
[0065]
In the description so far, the address book data is read from the groupware, but the address book data managed by the database management software, the address book data managed on the directory service, another FAX and another FAX function built-in type Similarly, address book data on a copier, address book data managed by e-mail software, and address book data managed by a mobile phone, an electronic organizer, a mobile terminal, and the like can be similarly read.
[0066]
Address book data to be registered in a device such as a fax may be registered in the device after processing the data on the program based on the address book editing and conversion program.
[0067]
As described above, the following processing can be performed by adding not only new reading but also additional reading processing accompanied by logical operation to reading of address book data.
[0068]
-When adding operation information (abbreviated operation information) that specifies an address with fewer operations such as abbreviated dialing and one-touch dialing than directly specifying the address when editing the address book, only the fax number is kept without changing the number. Reading from data becomes possible.
[0069]
・ For e-mails, if a nickname or abbreviated name is stored as shortened operation information in the address book, it is possible to read only the fax number from the address book data without changing the nickname or abbreviated name. become. (AND read)
[0070]
-Additional reading is possible without duplicating address book data. (OR read)
[0071]
-When a part of data is edited after reading the address book data, only the new data can be read without affecting the edited contents. (XOR reading)
[0072]
By appropriately using the above processing, the address book managed by another program, such as groupware, can be easily diverted to faxes and copiers with built-in fax functions, greatly increasing the load of editing and conversion processing. It becomes possible to reduce to.
[0073]
FIG. 16 is a diagram showing a program module of the present invention. As can be seen from FIG. 16, the program includes two types of conversion modules, four types of reading modules, one type of writing module, and an editing / normal processing module for performing normal processing such as editing.
[0074]
Further, as understood from the above description, the present invention can be read from a portable storage medium such as an FD or a memory card, and can be executed by a computer such as a workstation or a personal computer. Further, the present invention can be carried out on a fax, a copying machine with a built-in fax function, or another device other than these.
[0075]
Examples of embodiments of the present invention are listed below.
[0076]
[Embodiment 1] An address book management method for updating first address information based on second address information input via a network, comprising: a first address and a first address search key; A storage step of storing a first address book including first address information in a storage unit, an input step of inputting second address information including a second address and a second address search key, and a user And an update mode instruction step of inputting the update mode designated by the control unit, and the control unit performs any one of the first addresses included in the first address book based on the update mode input in the update mode instruction step. Updating the first address information by overwriting the second address information corresponding to the information in the storage unit. Method.
[0077]
[Embodiment 2] The first address book further includes, as address information, abbreviated operation information that is operation information for specifying an address with fewer operations than directly specifying, and the updating step includes: The address book management method according to the first embodiment, wherein the address book is not updated.
[0078]
[Embodiment 3] The address book management method according to Embodiment 2, wherein the shortened operation information includes a shortened dial.
[0079]
[Embodiment 4] The input step has a format conversion step of converting the format of the address information into the same format as the format of the address information included in the first address book when the second address information is input. The address book management method according to any one of the first to third embodiments, characterized in that:
[0080]
[Embodiment 5] The address book management method according to any one of Embodiments 1 to 4, wherein the first address includes at least one of a fax number, an Internet fax number, and an e-mail address. .
[0081]
[Embodiment 6] The apparatus according to any one of Embodiments 1 to 5, wherein the address search key includes at least one of a personal name, an organization name, a company name, an affiliation, an address, a telephone number, and a job. Address book management method.
[0082]
[Embodiment 7] In the inputting step, the second address information is used to access at least one of a magnetic disk, a magneto-optical disk, an optical disk, a magnetic tape, and a nonvolatile semiconductor memory. The address book management method according to any one of embodiments 1 to 6, wherein the address book is received and input from at least one of a network connected by using a means or a wireless means.
[0083]
[Eighth Embodiment] When the update mode specified in the update mode specifying step is a logical product, the updating step includes the step of determining whether the update mode corresponding to the second address search key matches the first address search key. The address book management method according to any one of embodiments 1 to 7, wherein the first address information is changed by overwriting an address of second address information in the storage unit.
[0084]
[Embodiment 9] When the update mode specified in the update mode specifying step is a logical sum, the updating step corresponds to the second address search key that matches the first address search key. An address of second address information is overwritten in the storage unit, and second address information corresponding to the second address search key that does not match any of the first address search keys is added to the storage unit. The address book management method according to any one of embodiments 1 to 7, wherein the first address information is changed by changing the first address information.
[0085]
[Embodiment 10] When the update mode specified in the update mode specifying step is an exclusive OR, the updating step includes the second address search key that does not match any of the first address search keys. The address book management method according to any one of embodiments 1 to 7, wherein second address information corresponding to the first address information is added to the storage unit to change the first address information.
[0086]
[Embodiment 11] An address book management device for updating first address information based on second address information input via a network, comprising: a first address and a first address search key; Storage means for storing a first address book including first address information in a storage unit; input means for inputting second address information including a second address and a second address search key; And a control unit configured to input an update mode designated by the first address book based on the update mode input in the update mode instruction step. Updating means for changing the first address information by overwriting the second address information corresponding to the information in the storage unit.
[0087]
[Embodiment 12] The first address book further includes, as address information, shortened operation information that is operation information for specifying an address with fewer operations than directly specifying, and the updating unit includes the shortened operation information. The address book management device according to the eleventh embodiment, wherein the address book management device is not updated.
[0088]
[Thirteenth Embodiment] The address book management apparatus according to the twelfth embodiment, wherein the shortened operation information includes a shortened dial.
[0089]
[Embodiment 14] The input means has a format conversion means for converting the format of the address information into the same format as the address information included in the first address book when inputting the second address information. The address book management device according to any one of embodiments 11, 12, and 13, wherein
[0090]
[Embodiment 15] The address book management apparatus according to any one of Embodiments 11 to 14, wherein the first address includes at least one of a fax number, an Internet fax number, and an e-mail address. .
[0091]
[Embodiment 16] The apparatus according to any one of Embodiments 11 to 15, wherein the address search key includes at least one of a personal name, an organization name, a company name, an affiliation, an address, a telephone number, and a duty. Address book management device.
[0092]
[Embodiment 17] The input unit accesses the second address information to at least one of a magnetic disk, a magneto-optical disk, an optical disk, a magnetic tape and a non-volatile semiconductor memory, The address book management device according to any one of embodiments 11 to 16, wherein the address book management device receives and inputs from at least one of networks connected by using means or wireless means.
[0093]
[Embodiment 18] When the update mode designated by the update mode designating unit is a logical product, the updating unit may correspond to the second address search key corresponding to the first address search key. The address book management device according to any one of embodiments 11 to 17, wherein the first address information is changed by overwriting an address of second address information in the storage unit.
[0094]
[Embodiment 19] When the update mode designated by the update mode designating unit is a logical sum, the updating unit may correspond to the second address search key corresponding to the first address search key. An address of second address information is overwritten in the storage unit, and second address information corresponding to the second address search key that does not match any of the first address search keys is added to the storage unit. The address book management device according to any one of embodiments 11 to 17, wherein the first address information is changed by changing the first address information.
[0095]
[Embodiment 20] When the update mode designated by the update mode designating unit is an exclusive OR, the updating unit includes the second address search key that does not match any of the first address search keys. The address book management device according to any one of embodiments 11 to 17, wherein second address information corresponding to the first address information is added to the storage unit to change the first address information.
[0096]
[Embodiment 21] A program for updating first address information based on second address information input via a network using a computer, comprising: a first address and a first address search key. Storing a first address book including first address information including a first address information in a storage unit; and inputting second address information including a second address and a second address search key. An update mode instructing step of inputting an update mode instructed by the user; and the control unit, based on the update mode input in the update mode instructing step, any one of the first and second address books included in the first address book. And updating the first address information by overwriting the second address information corresponding to the first address information in the storage unit. Grams.
[0097]
[Embodiment 22] In the program according to Embodiment 21, the first address book further includes, as address information, shortened operation information that is operation information for specifying an address with fewer operations than directly specifying the address book. The updating step does not update the shortened operation information.
[0098]
[Embodiment 23] The program according to the embodiment 22, wherein the shortened operation information includes a shortened dial.
[0099]
[Embodiment 24] In the program according to any one of Embodiments 21, 22, and 23, the inputting step includes, when inputting the second address information, converting a format of the address information into a format of the address information included in the first address book. A program having a format conversion step of converting to the same format as a format.
[0100]
[Embodiment 25] The program according to any one of Embodiments 21 to 24, wherein the first address includes at least one of a fax number, an Internet fax number, and an e-mail address. .
[0101]
[Embodiment 26] In the program according to any one of Embodiments 21 to 25, the address search key includes at least one of a personal name, an organization name, a company name, an affiliation, an address, a telephone number, and a duty. Program characterized by the following.
[0102]
Embodiment 27 In the program according to any one of Embodiments 21 to 26, in the inputting step, the second address information is stored in a magnetic disk, a magneto-optical disk, an optical disk, a magnetic tape, or a nonvolatile semiconductor memory. A program for accessing at least one or receiving and inputting from at least one of a network connected using an electric means, an optical communication means or a wireless means.
[0103]
[Embodiment 28] In the program according to any one of Embodiments 21 to 27, when the update mode specified in the update mode instruction step is a logical product, the update step includes the first address search key. A program for changing the first address information by overwriting the storage unit with an address of the second address information corresponding to the second address search key that matches the first address information.
[0104]
[Embodiment 29] In the program according to any one of Embodiments 21 to 27, when the update mode specified in the update mode instruction step is a logical sum, the update step includes the first address search key. Overwriting the address of the second address information corresponding to the second address search key matching the second address search key with the second address search key not matching any of the first address search keys. A second address information to be added to the storage unit to change the first address information.
[0105]
[Embodiment 30] In the program according to any one of Embodiments 21 to 27, when the update mode specified in the update mode instruction step is an exclusive OR, the update step includes the first address. The second address information corresponding to the second address search key that does not match any of the search keys is added to the storage unit to change the first address information.
[0106]
[Embodiment 31] A computer-readable recording medium recording the program according to any one of Embodiments 21 to 30.
[0107]
【The invention's effect】
As described above, according to the present invention, the update mode instruction step of inputting the update mode specified by the user, and the control unit executes the first address book based on the update mode input in the update mode instruction step. The first address information is changed by overwriting the second address information corresponding to any one of the first address information contained in the storage unit. It is easy to link address books such as an address book on a database management software and a directory service.
[Brief description of the drawings]
FIG. 1 is a diagram showing an entire system to which an embodiment of the present invention is applied.
FIG. 2 is a diagram illustrating an example of address book data of groupware.
FIG. 3 is a diagram illustrating an example of address book data of groupware.
FIG. 4 is a diagram showing a data format of an address book of a copying machine with a built-in fax function.
FIG. 5 is a diagram showing a data format of an address book held by an address book conversion program for executing the processing of the present invention.
FIG. 6 is a diagram showing an example of a screen corresponding to an address book editing conversion program according to an embodiment of the present invention.
FIG. 7 is a diagram illustrating an example of a screen for setting an update mode instruction.
FIG. 8 is a flowchart showing the operation of an address book editing / conversion program according to an embodiment of the present invention;
FIG. 9 is a flowchart illustrating a conversion process of Groupware1.
FIG. 10 is a flowchart showing a conversion process of Groupware2.
FIG. 11 is a flowchart showing a new reading process.
FIG. 12 is a flowchart showing a reading (AND reading) process;
FIG. 13 is a flowchart illustrating a process of additional reading (OR reading).
FIG. 14 is a flowchart illustrating a process of additional reading (XOR reading).
FIG. 15 is a diagram showing how data is changed by an update specification.
FIG. 16 is a diagram showing a program module of the present invention.
[Explanation of symbols]
1 Network
2 server computer
2A, 4A, 4B, 5A Address book
3 Personal computer
3A display
3B menu
4 Hard disk drive
5 Copier with built-in fax function
151-156 files

Claims (1)

An address book management method for updating first address information based on second address information input via a network, comprising:
A storage step of storing a first address book including first address information including a first address and a first address search key in a storage unit;
An input step of inputting second address information including a second address and a second address search key;
An update mode instruction step of inputting an update mode specified by the user;
The control unit stores the second address information corresponding to any one of the first address information included in the first address book in the storage unit based on the update mode input in the update mode instruction step. An update step of changing the first address information by overwriting.

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