JP2002183362A - Visitors control system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a visitors control system capable of preventing a cause of psychological uncomfortableness to visitors, and while keeping the event operation cost low. SOLUTION: This visitors control system is provided with an information source reading means 2 for reading the visitor identification information source for relating a visitor with an identification code of a label sheet among a set of plural labels having the same identification code and handed to the visitors at a reception desk 6 of an event field or before the reception desk, and for reading the visitor request items information source by relating the sheet identification code of each item request sheet having the sheet identification code corresponding to each request item of the visitor with a discrimination code of the label attached by the visitors.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a visitor management system for managing information on organizers and visitors of various event venues.

[0002]

2. Description of the Related Art Conventionally, as a visitor management system for an event venue, Japanese Patent No. 2529104 (Japanese Patent Laid-Open No.
No. 066861) is known. This publication proposes a management device that displays or prints desired item data such as a catalog request using an attendee registration unit that reads a barcode and an ID card barcode that has a certain relationship with the barcode. Thus, by reading the specific demands of the visitor's drop-off event location using a barcode, the visitor data can be easily and accurately and quickly managed and totaled.

A similar prior art is disclosed in Japanese Patent Application Laid-Open
The technology described in Japanese Patent Application Laid-Open No. 0-207468 is known.
In this publication, an invitation with an identification code is sent to the prospective visitor in advance. Then, at the time of the visitor, the identification code of the invitation is read, and an ID card with the identification code is issued and registered. This ID card has a rewritable print recording section, and can record the contents of a catalog requested by a visitor at each event location. A visitor introduction system is provided at each event location, and visitors can complete the reception procedure without writing their name on the visitor list or handing over business cards, so that accurate and prompt management and It can be counted.

[0004]

However, in the visitor management system described in Japanese Patent No. 2529104 (Japanese Patent Laid-Open No. 63-206861), a barcode possessed by the visitor is read at each event location. In addition, a barcode reading terminal is required for each event location, and there is a problem that the cost of holding the event jumps. Also, when reading information with a barcode reading terminal for a visitor, if the visitor has a barcode entry card on the chest etc., it is necessary to apply the reading terminal directly to the visitor, Had a psychological problem that said it would be uncomfortable. Similarly, in the technology described in Japanese Patent Application Laid-Open No. 2000-207468, similarly, a reading terminal is required at each event location, and a rewritable ID card must be prepared, so that the event holding cost jumps. There was a problem. Furthermore, in the above-described conventional technology, there is a difference in the merits of the organizer and the exhibitor due to the introduction of the system depending on the event holding scale and the number of visitors. In other words, if the event is expected to have tens of thousands of visitors, the ratio of the cost of the reading terminal to the cost of the exhibitor will decrease even if the reading terminal is placed at each event, but the size of the event Is small, the ratio of the cost of the reading terminal to the cost of the exhibitor increases, and there is a problem that the cost cannot be justified. This disparity was caused not only by the number of visitors to the event venue, but also by the number of visitors at each event.

The present invention has been made in view of the above-mentioned problems, and its object is to reduce the cost of holding an event regardless of the size of the event and to give a visitor a psychological discomfort. There is no visitor management system in providing.

[0006]

In order to achieve the above object, according to the first aspect of the present invention, there is provided a visitor identification information for identifying a visitor who has arrived at an event venue, and a catalog request for each event place in the event venue. Information source reading means for reading the source of the visitor request information relating to a plurality of visitor requests, etc., and associating the visitor identification information and the visitor request information with the read information source and processing the visitor data. Data processing means, and a data output means for outputting processing data, in the visitor management system, the information source reading means, the reception of the event venue or the same identification code passed to the visitor before reception A visitor identification information source for associating a visitor with an identification code of a label sheet in which a plurality of labels are grouped. In addition, the seat identification code of the item-specific request sheet provided at each event location in the event venue and having a sheet identification code corresponding to each request of the visitor, Means for reading the visitor's request item information source in association with the identification code of the label affixed.

[0007] According to the invention described in claim 2, the visitor management system according to claim 1 is provided with a ticket which can be obtained by a visitor before or at the reception of the event venue and in which personal information can be described. The information source reading means is described in an identification code of a label sheet in which a plurality of labels having the same identification code passed to a visitor at the reception of the event venue or before the reception and a ticket held by the visitor. A visitor identification information source for associating the personal information, and a sheet identification code of an item-specific request sheet provided at each event location in the event venue and having a sheet identification code corresponding to each request of the visitor, A visitor request information source is associated with the item-specific request sheet by associating the identification code of the label attached by the visitor. Characterized in that it was Komu only means.

[0008] According to a third aspect of the present invention, in the visitor management system according to the first aspect, the data processing means includes a personal identification code providing unit for providing a personal identification code to personal data input in advance. The data output unit includes a personal identification code notifying unit that notifies the individual of the personal identification code to an individual.

According to the invention described in claim 4, in the visitor management system according to claim 3, the personal identification code notifying unit issues an invitation having a personal identification code to a prospective visitor. Features.

According to a fifth aspect of the present invention, in the visitor management system according to the second aspect, a visitor identification information source that associates the identification code with the personal identification code by attaching the label to the invitation. It is characterized by having.

According to a sixth aspect of the present invention, in the visitor management system according to the first to fifth aspects, a bar code is used as the identification code, the personal identification code, or the sheet identification code. I do.

[0012] The label sheet according to claim 7 is a visitor identification information source for identifying a visitor who has arrived at the event venue, and a visitor relating to a plurality of demands of the visitor such as a catalog request for each event place in the event venue. Information reading means for reading the visitor request information source, data processing means for processing the visitor data by associating the visitor identification information and the visitor request information based on the read information source, and data for outputting the processed data Output means;
And a plurality of labels having the same identification code used to associate the visitor identification information source with the visitor request item information source.

[0013]

According to the first aspect of the present invention, a label sheet in which a plurality of labels having the same identification code are grouped is prepared before or at the reception of the event venue. The source of the visitor identification information in which the visitor is associated with the identification code of the label is obtained, and the label sheet is given to the visitor. Visitors who have been given a label sheet visit each event. At this time, labels are attached one by one to a plurality of item-specific request sheets prepared in each event location and having a sheet identification code, according to the visitors' requests. As described above, the label sheet has a plurality of labels. However, when a plurality of events are visited or a plurality of requests are made, the number of labels included in the label sheet may be insufficient. Even in this case, it is possible to cope with the situation by associating the visitor with the label sheet having another identification code at the reception again. Further, since the label is simply peeled off from the label sheet and no label entry or business card exchange is required, the event can be held smoothly. And
After the event, the sheet identification code and label identification code are read from the itemized request sheet, the data source is read into the data processing means, and data processing is performed from the read data source as visitor identification information and visitor request matter information. Then, the visitor management is performed by associating the visitor identification information and the visitor request item information with each other. Therefore, after the event is over, the visitor identification data source and the visitor request data source can be read in batch by the data source reading means. There is no need to provide such an event, and the event holding cost can be kept low. Furthermore, since the cost burden of the exhibitor due to the cost of installing the reading terminal is reduced, it is possible to provide uniform services to all exhibitors, and correct service differences due to the scale of exhibitors. be able to. Also, labeling is performed as an active act of the visitor, and there is no psychological discomfort caused by applying the reading terminal or the like to the visitor. Also, due to reasons such as lower than the expected number of visitors,
Even if there is a considerable surplus of label sheets, there is no association between the surplus label sheets and the visitors, so they can be used for the next event or can be used for other purposes. is there. Therefore, it is possible to avoid an increase in cost due to excess label sheets. Here, the event locations include booths where exhibitors exhibit, etc., seminars and forums in the venue, campaigns and presents applied by the organizer or exhibitor independently, and other events that are held in the venue It includes all of them, and the form is not limited.

According to the second aspect of the present invention, a ticket which can be obtained by a visitor at or before the reception of the event venue and which can describe personal information is provided, the identification code of the label sheet and the visitor Is associated with the personal information described in the ticket held by the user. Therefore, since the personal information is described in advance, there is no need to describe the personal information at the reception or the like, and a smooth reception procedure can be performed, and the event can be smoothly held.

In the invention according to claim 3, a personal identification code is provided to personal information stored in advance in a personal identification code providing unit provided in the data processing means.
The individual identification code is notified to the individual in the individual identification code notifying section provided in the data output means. Therefore, for example, an individual applying from the Internet can receive a personal identification code on the spot, and personal information can be easily processed.

In the invention according to claim 4, the personal identification code notifying section issues an invitation having a personal identification code to the prospective visitor, and sends the invitation to the prospective visitor. Visitors who receive this invitation will bring the invitation to the event venue and associate the label sheet prepared at the reception of the event venue with the personal identification code given to the invitation, thereby providing information as a visitor identification information source It is read by source reading means. As a result, it is not necessary for the visitors who have sent the invitation in advance to write personal information again, and a smooth reception procedure can be performed, and the event can be smoothly held.

According to the fifth aspect of the present invention, a label is attached to an invitation having a personal identification code brought by the visitor, and by collecting the invitation, the visitor identification information source can be read by the information source reading means. Is read by Therefore, reception of the event venue can be performed smoothly, and during the event, the visitor identification information source in which the personal identification code and the identification code of the label are associated can be read, and the visitor management can be quickly performed. It can be carried out.

In the invention according to claim 6, a bar code is used as the personal identification code, the identification code, or the sheet identification code. That is, when the visitor identification information source and the visitor request item information source are collectively read, the information source can be read quickly and easily by reading the barcode reading terminal as information source reading means. Further, by using a barcode, it is only necessary to print an invitation and a label, so that cost can be reduced.

The label sheet according to claim 7 is used in a visitor management system, and associates a visitor identification information source read into a visitor management system such as an event hall with a plurality of visitor request information sources. It has a plurality of labels having identification codes. In other words, the same identification code that the label has is included in the visitor identification information source, and the label is attached to a plurality of places such as a request sheet for each event at the item location, so that the same information that the label has in the visitor request matter information source is also included. Identification code is included. This makes it possible to associate the visitor identification information with the visitor request item information. Therefore, after the event,
It is only necessary to read the visitor identification information source and the visitor request item information source in a lump by the information source reading means, and it is possible to manage the visitor information without providing a reading terminal at each event part of the event venue, and the event The holding cost can be kept low. Also, even if there is a considerable surplus of label sheets due to reasons such as being lower than the initial expected number of visitors, there is no association between the surplus label sheets and the visitors, so the next event It may be used, or may be used for other purposes. Therefore, it is possible to avoid an increase in cost due to excess label sheets. Here, the event locations include booths where exhibitors exhibit, etc., seminars and forums in the venue, campaigns and presents applied by the organizer or exhibitor independently, and other events that are held in the venue It includes all of them, and the form is not limited.

[0020]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below with reference to the drawings. FIG. 1 is an overall system diagram showing an embodiment of the present invention. First, the configuration will be described. 1 is a database for managing various personal information and the like (corresponding to the data processing means described in the claims), 2 is information reading means for reading these personal information, and 3 is data in the database 1. Data output means for processing and outputting. 4 is the day of the event venue for visitors without prior application, 5 is the invitation sent to the visitors in advance based on the information in the database 1, 6 is the reception, 7 is the exhibition This is a special event. Here, the event places include booths where exhibitors exhibit, etc., seminars and forums in the venue, etc., but those held in other venues, campaigns that the organizer or exhibitor independently performs, Can also be used for gift application tickets, etc.
Its use is not limited.

FIG. 2 is a flowchart showing the contents of the visitor management system of the present embodiment. Step 101
Then, the personal identification barcode 5a is attached to each personal information of the database 1 input in advance, and the invitation 5 for the event is issued and sent.

In step 102, at the reception 6 of the event venue, it is determined whether or not the visitor has the invitation 5 with the personal identification bar code 5a. If there is no visitor on the day, go to step 104.

In step 103, the business card 10 of the visitor and one label 9a with a bar code are attached to the invitation card 5 and collected.

In step 104, the business card 10 of the visitor on the day and one label 9a with a bar code are attached to the same day registration certificate 4a for the visitor on the day and collected.

In step 105, the business card 10 and the admission certificate 11 with one bar-coded label 9 a attached thereto and the label sheet 9 on which the bar-coded label 9 a is spelled in a strip shape are given to the visitors and the visitors on the day. hand over.

In step 106, a visitor request-specific sheet 12 and a sponsor / exhibitor-side questionnaire 13, which are placed at each event location 7 and have a bar-coded label 9a of each visitor, are collected.

In step 107, the collected sheet 12 for each visitor request, the organizer / exhibitor-side questionnaire 13, the invitation card 5 collected at the reception, and the bar code-added label 9a information of the registration certificate 4a on the day are read.

In step 108, the data of the label 9a with the bar code read in step 107 is matched with the visitor data.

In step 109, a database such as a total visitor list and an event place drop-down list is prepared.

FIG. 3 is a reception system diagram showing a reception system at the event venue.

That is, a personal identification bar code 5a is added to each personal information of the database 1 input in advance,
Issue and send invitation 5 for the event. Here, the data input in advance include a person in charge of a business partner, a past visitor, a prospective new visitor, a person who has applied from the Internet, and the like.

Then, as shown in the reception system diagram of FIG. 3, at the reception 6 of the event venue, it is determined whether or not the visitor has the invitation 5 with the personal identification bar code 5a. If the invitation card 5 to visitor's business card 10
And one label 9a with a barcode is attached and collected.
In addition, if the visitor does not possess the same day, the business card 10 of the visitor and one label 9a with a bar code are attached to the same day registration certificate 4a for the visitor on the day and collected. At this time,
The registration certificate 4a on the day is provided with a check column for checking the type of business, occupation, and the like as personal data, and is input to the database 1.

Next, the business card 10 and the admission certificate 11 on which one label 9a with a bar code is attached, and the label sheet 9 on which the label 9a with the bar code is spelled in a strip shape are handed to the visitors and the visitors on the day. . In the present embodiment, the label sheet 9 has a rectangular shape, but
The present invention is not limited to this format, as long as it has a plurality of bar-coded labels 9a having the same information.
For example, a form arranged in a sheet shape may be used.

4 (a) and 4 (b) show an example of a visitor request sheet 12 and a sponsor / exhibitor questionnaire 13 prepared at each event, as shown in FIG. Visit each event place 7 with 9 and admission certificate 11 and a sheet 1 for each visitor's request prepared at each event place 7
Each visitor affixes a label 9a with a barcode to 2 and the organizer / exhibitor side questionnaire 13. Therefore, unlike the related art, there is no need to arrange a barcode reading terminal at each event place 7 and there is no need to apply a barcode reading terminal to the visitors, so that the barcode reading terminals are managed for the visitors. It does not give a passive feeling of psychological oppression. That is, data can be managed in the active act of the visitor (sticking of the label 9a with a bar code).

As described above, the sheet 12,
The organizer / exhibitor-side questionnaire 13 and the like are collected, and the sheet identification code 12a of the sheet 12 for each visitor request, the label 9a with a barcode attached to each sheet, and the content of the organizer / exhibitor-side questionnaire 13 and the questionnaire The barcode-attached label 9a attached to the sheet is read into the database 1 collectively as visitor request item information.

Also, the personal identification code 5a of the invitation 5 collected at the reception and the information described in the registration certificate 4a on the day and the data of the label 9a with the bar code attached to the invitation 5 and the registration certificate 4a on the day are displayed. Batch reading is performed on the database 1 as the visitor identification information, and the visitor identification information, visitor request item information, and the contents of the questionnaire are matched.
In this way, the database of the total visitor list and the event drop-down list is prepared.

As described above, in the visitor management system of the present embodiment, a visitor identification information source can be obtained by associating the visitor with the label 9a with a bar code. Then, the visitors who have received at least the label sheet 9 prepared in the reception 6 visit each event place 7. At this time, a label 9a with a barcode is attached to the visitor request sheet 12 having the sheet identification code 12a prepared in each event place 7, the organizer / exhibitor side questionnaire 13, etc. according to the visitor's request. Is done. in this way,
Although the label sheet 9 has a plurality of labels 9a with barcodes, when visiting a plurality of event locations 7 or making a plurality of requests, the number of labels included in the label sheet 9 may be insufficient. . In this case as well, it is possible to cope with this by associating the visitor again with the label sheet 9 having another identification code in the reception 6 again. Further, since the bar code-added label 9a is simply peeled off and pasted from the label sheet 9 and no name entry or business card exchange is required, the event can be held smoothly.

After the event, the sheet identification code 12a, the label 9a with a bar code, the contents of the questionnaire, etc. are read from the visitor request sheet 12, the organizer / exhibitor questionnaire 13, etc., and the information is input to the database 1. Is done. Therefore, after the event, the visitor identification information source and the visitor request item information source may be read in batch by the information source reading means 2, and the bar code reading terminal is provided at the reception of the event venue or at each event place as in the prior art. Since there is no need to provide such an event, the event holding cost can be kept low. Furthermore, since the cost burden of the exhibitor due to the cost of installing the reading terminal is reduced, it is possible to provide uniform services to all exhibitors, and correct service differences due to the scale of exhibitors. be able to. In addition, the label is attached as an active act of the visitor, and there is an effect that psychological discomfort caused by applying the reading terminal or the like to the visitor is not given. Further, even if the label sheet 9 is considerably surplus due to a reason such as being lower than the expected number of visitors, the surplus label sheet 9 is not associated with the visitor at all. It may be used for events, and can be used for other purposes.
Therefore, an increase in cost due to the surplus of the label sheet 9 can be avoided.

The personal information stored in the database 1 in advance is provided with a personal identification bar code 5a, and the data output means 3 issues an invitation 5 to which the personal identification bar code 5a is provided. Then, the label sheet 9 prepared in the reception 6 at the event venue is associated with the personal identification code 5a given to the invitation 5, and is read by the information source reading means 2 as a visitor identification information source. Accordingly, there is no need to have the visitor who sent the invitation 5 in advance re-enter personal information at the time of reception, so that a smooth reception procedure can be performed and an event can be smoothly held.

A label 9a with a bar code is attached to the invitation card 5 having the personal identification bar code 5a brought by the visitor, and by collecting the invitation card 5, the visitor identification information source can be read from the information source reading means 2. Is read by Therefore, the reception 6 of the event venue can be smoothly performed, and the visitor identification information source in which the personal identification barcode 5a and the identification code of the label 9a with a barcode are associated during the event can be read. The visitor management can be performed quickly. Here, the case where the invitation 5 is used has been described in the present embodiment. For example, when an application is made from the Internet, a personal identification code is issued immediately after inputting personal information at the time of application, and the You may be notified. In this case, the applicant may print out the personal identification code and bring it to the event site to make it an invitation.

Further, since the barcode is used, when the visitor identification information source and the visitor request item information source are collectively read, the barcode reading terminal reads the information source reading means 2 quickly and quickly. Information can be easily read. Further, since it is only necessary to print the invitation 5 and the label sheet 9, the cost can be reduced. In the present embodiment, a barcode is used, but the present invention is not limited to this.
As long as it is an identifiable identification code, for example, a combination of numbers and symbols may be used.

In this embodiment, the identification code 9a of the label sheet 9 is associated with the visitor by using the invitation 5 and the day registration card 4a for the visitor on the day, but the present invention is not limited to this. For example, the identification code 9a of the label sheet 9 and the personal information described in the ticket held by the visitor can be obtained by the visitor at or before the reception of the event venue and the personal information can be described. May be associated. As a result, since the personal information is described in advance, there is no need to describe the personal information at the reception, etc., and a smooth reception procedure becomes possible,
Events can be held smoothly.

[Brief description of the drawings]

FIG. 1 is a system diagram illustrating an entire system according to an embodiment.

FIG. 2 is a flowchart illustrating a flow of a system according to the embodiment.

FIG. 3 is a reception system diagram illustrating a reception system according to the embodiment.

FIG. 4 is a diagram illustrating a visitor request-specific sheet and a sponsor / exhibitor questionnaire in the embodiment.

[Explanation of symbols]

 Reference Signs List 1 database (data processing means) 2 information source reading means 3 data output means 4 reception on the day 4a registration certificate on the day 5 invitation 5a personal identification bar code 6 reception 7 event place 9 label sheet 9a label with bar code 10 business card 11 admission certificate 12 Sheet by visitor request 12a Sheet identification code 13 Organizer / exhibitor questionnaire

Claims (7)

[Claims] [Claim 1] A visitor request for a plurality of visitors' requests, such as visitor identification information for identifying a visitor who has arrived at an event venue, a catalog request for each event location in the event venue, and a desire to participate in a seminar venue. Information source reading means for reading the source of the item information, data processing means for processing the visitor data by associating the visitor identification information and the visitor request item information based on the read information source, and data for outputting the processed data A visitor management system comprising: an output unit; and an information source reading unit, wherein a label sheet in which a plurality of labels having the same identification code passed to the visitor at the reception of the event venue or before the reception is grouped. Read the visitor identification information source that associates the visitor with the identification code of A sheet identification code of an itemized request sheet provided at the event location and having a sheet identification code corresponding to each request of the visitor, and an identification code of the label attached to the itemized request sheet by the visitor A visitor management system, wherein a means for reading a visitor request information source is associated with the information. 2. The visitor management system according to claim 1, further comprising: a ticket which can be obtained by the visitor before or at the reception of the event venue and which can record personal information; A visitor who associates an identification code on a label sheet, which is a set of a plurality of labels having the same identification code passed to a visitor at or before the reception of an event venue, with personal information described on a ticket held by the visitor. In addition to reading the identification information source, the sheet identification code of the itemized request sheet provided at each event location in the event venue and having a sheet identification code corresponding to each request of the visitor, and the itemized request sheet Means for reading the visitor request information source in association with the identification code of the label attached by the visitor Visitor management system which is characterized. 3. The visitor management system according to claim 1, wherein the data processing unit includes a personal identification code providing unit for providing a personal identification code to personal data input in advance, and the data output unit includes: The visitor management system is characterized in that the means has a personal identification code notifying unit for notifying the individual of the personal identification code. 4. The visitor management system according to claim 3, wherein the personal identification code notification unit issues an invitation having a personal identification code to a prospective visitor. . 5. The visitor management system according to claim 4, wherein the label is attached to the invitation so as to be a visitor identification information source that associates the identification code with the personal identification code. Visitor management system. 6. The visitor management system according to claim 1, wherein a bar code is used as the identification code, the personal identification code, or the sheet identification code. 7. Information for reading a visitor identification information source for identifying a visitor who has arrived at an event venue and a visitor request information source relating to a plurality of requirements of the visitor such as a catalog request for each event place in the event venue. A visitor comprising: reading means; data processing means for processing visitor data by associating visitor identification information and visitor request information based on the read information source; and data output means for outputting processed data. A label having the same identification code used for the visitor management system and associating the visitor identification information source and the visitor request information source,
A label sheet comprising a plurality of labels.