JP2002169932A - Administrative information management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an administrative information management system that make share miscellaneous administrative information possible to be shared among departments of an administration office and can accurately and promptly process administrative operations in each department based upon the latest administrative information. SOLUTION: The administrative information management system has a server 11 in stalled at a city office, the CPU 16 of which connects to a database file 18 that stores miscellaneous administrative information, and constitutes an intranet by connecting to a personal computer 2a-12n, and 17 at each department. The CPU 16 acknowledges by displaying the administrative information on the display unit of a specified personal computer 12 when the CPU receives a display request signal from each personal computer 12. The information management system updates stored contents in the database file 18 if the specified personal computer 12 sends the CPU an input signal to change the contents of the specified administrative information.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an administrative information management system in an administrative organization such as a city hall.

[0002]

2. Description of the Related Art In general, various types of administrative information are processed in administrative departments such as city halls in the course of performing business in each department. For example, the respective administrative information is specialized in the respective departments, for example, the resident information is in the citizen's section, the land information is in the tax section, and the management information of public goods (public cars etc.) is in the general affairs section. Is managed. In addition, for information related to a plurality of departments (for example, information about an event schedule) in the administrative information, circulation / distribution of correspondence documents from a department in charge of management of the information in order to disseminate the information to the relevant departments. Has been done.

[0003] On the other hand, the use of each administrative information is not only passive use depending on the communication act of circulation and distribution from the management department, but also active participation of the related departments to the management department. It may be done by a typical usage approach. For example, in the case of land information, the tax affairs section manages information as a department in charge because it is a basis for calculating property tax. However, as an example, in the business section such as the construction and water supply section in charge of waterworks, etc., the construction staff etc. actively go to the tax section and browse land information to check the land shape etc. of the planned construction area. Is going.

[0004]

However, in the conventional administrative information management system, since each administrative information is managed internally by the department in charge, the communication activity (circulation, distribution, etc.) from the department in charge is required. Unless there was no other department involved, it was difficult to know the existence and contents of the administrative information. In addition, there is a problem that the general circulation / distribution procedure as the contact act lacks the speed of information distribution within an administrative organization having many departments. Furthermore, since the types of correspondence that are circulated and distributed within government agencies are enormous, it is easy for the staff in each department to obtain relevant administrative information from those documents without missing out. Did not.

On the other hand, if a person in charge of one department tries to obtain administrative information necessary for business execution from another related department, he or she must go to the department in charge of managing the administrative information. Even one browsing broke the work efficiency. In addition, when the administrative information is frequently updated in a short cycle in the department in charge, it is extremely difficult for other relevant departments to accurately grasp the current accurate administrative information. there were.

[0006] The present invention has been made in view of such circumstances, and an object of the present invention is to enable a variety of administrative information in an administrative organization to be shared by each department, and to provide the latest administrative information in each department. An object of the present invention is to provide an administrative information management system capable of processing accurately and promptly based on the information.

[0007]

In order to achieve the above object, according to the first aspect of the present invention, a storage for storing a plurality of types of administrative information managed and used in each department of an administrative organization. Means, updating means for performing an update process on various administrative information stored and stored in the storage means, and predetermined administrative information selected and displayed from various administrative information stored and stored in the storage means. And display control means for updating and updating the contents of various administrative information stored and stored in the storage means at any time based on the update processing of the update means, and controlling the display contents of the administrative information selected by the selection display means. Control means, and each means is connected via a predetermined communication line covering an administrative agency, and at least updating means and selection display means are used in each of the departments. And summarized in that you ability.

According to a second aspect of the present invention, in the first aspect of the present invention, each of the various types of administrative information is a set of administrative information managed by a predetermined department in a specialized manner. The gist is that a plurality of web pages corresponding to each administrative information are stored and stored in a hierarchical structure linked by links.

According to a third aspect of the present invention, in the first or second aspect of the present invention, when the control means receives a signal input of a display request from the selection display means for specific administrative information, Depending on whether the selection display means that output the signal is the selection display means installed in the department in charge of administration of the administrative information or another department other than the department in charge,
The gist is to control the display content of the administrative information to be either the display for the department in charge of management or the display for other departments.

[0010]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment in which the present invention is embodied in an administrative information management system in a city hall which is one of local administrative organizations will be described below with reference to FIGS.

As shown in FIG. 1, in the administrative information management system according to the present embodiment, a server 11 functioning as a host computer is installed in a computer room (not shown) in a city hall. The server 11 has a plurality of personal computers (hereinafter, referred to as “PCs”) as updating means and selecting and displaying means installed in each section in the city hall.
12a to 12n are connected via a predetermined communication line network 13 to construct an intranet in the city hall. Further, each PC 14 owned by citizens at home or company is connected to the server 11 via an Internet line 15. In addition, PC14 of citizens etc. is used for browsing the homepage of a city hall.

The server 11 is provided with a central processing unit (hereinafter referred to as a "CPU") 16 as control means. The CPU 16 has a ROM (not shown) storing an operation program of the present system and the like. A RAM (not shown) capable of writing and reading various calculation contents in the apparatus is connected. The CPU 16 includes an input unit including a keyboard and a mouse and an output unit including a display.
C17 is connected for maintenance management of this system.

The CPU 16 is connected as a storage means to a database file (hereinafter, referred to as "DB") 18 for storing various administrative information managed and used in each section of the city hall. Incidentally, as shown in FIG. 2, the various kinds of administrative information is a set of web page W ₁ wn corresponding to each administrative information, a hierarchical structure in which each web page W ₁ wn is connected by links It is stored in the DB 18.

Here, the DB 18 in the present embodiment is used.
Includes a web page W ₁ as a top page of the present system, a web page W ₂ of administrative information on an event schedule, and a web page W of administrative information on management of official objects such as public vehicles.
_3, and it is assumed that web page W ₄ administrative information about the document management of the city hall are at least stored memory. By the way, the top web page W ₁ of the page is the department of computer Division, Administrative Information web page W ₃ of on the web page W ₂ and official product management of administrative information about the event schedule is the department that the General Affairs Division of the professionally update management It is the department in charge of performing. In addition, the web page W ₄ of the administrative information about the document management department of financial and administrative department is the department that performs professionally update management.

Next, the operation of the administrative information management system according to this embodiment will be described. Now, in a state where the server 11 is running, the staff of each department is required to
When C12 (for example, 12a) is started, its PC12
The top page screen 20 as shown in FIG.
Is displayed. The top page screen 20 is a list of various administrative information items in the city hall based on a predetermined specification. Then, when any one of the items on the top page screen 20 is clicked by the mouse operation of the PC 12a, a screen relating to the administrative information corresponding to the item is read out from the DB 18 under the control of the CPU 16 and displayed. It has become so. That is, the CPU 16 controls each of the PCs 12a to 12n, 1
Based on the signal input from the control unit 7, display control regarding the administrative information corresponding to the signal and update control of the administrative information stored in the DB 18 are performed.

For example, when the item 21 "Morning board" at the top left of FIG. 3 is clicked, a morning board screen 30 shown in FIG. 4 is displayed. The morning board screen 30 displays information of today's notice to all staff members in the city hall, and the one shown in FIG. 4 indicates that there is one notice today. That is, in the middle section of the screen 30, a today's notice column 31 is provided, in which a notice titled "About submission of materials accompanying centralized management of public vehicles" is displayed by the trustee section manager. In addition, a notification column 32 for the past week is provided below the today's notification column 31. It shows that 10 notifications were displayed on the morning board screen 30 in the past week. ing. Accordingly, the PCs 12a to 12
From n, 17 it is possible to browse and register (update) today's announcement.

A registration button 33, an inquiry button 34, a change button 35, and a list button 36 are provided on the upper right side of the morning board screen 30. The registration button 33 is a button used when the department in charge of the user wants to transmit predetermined information to all staff members using the morning board screen 30. When the registration button 33 is clicked, a morning board registration screen (not shown) is displayed. Is done. The inquiry button 34 is a button for displaying the morning board screen 30 by designating a specific date. When the inquiry button 34 is clicked, a date inquiry screen (not shown) is displayed. The change button 35 is
This button is used to change and correct the registered contents on the registered morning board screen 30. When the change button 35 is clicked, the morning board registration screen is displayed so as to be changeable with the registered contents being input. . The list button 36 is displayed on the morning board screen 3
A button for displaying a list of back numbers of past notification items displayed at 0.

Returning to the top page screen 20 of FIG. 3, when the item 22 of "event schedule" at the top right is clicked, an event schedule screen 40 shown in FIG. 5 is displayed. The event schedule screen 40 is a screen for notifying all employees of the monthly event schedule at the city hall. In the example shown in FIG. 5, the monthly event of January 1988 is displayed in the event display section 4.
1 is displayed. That is, the user inputs the year and month for which he / she wants to know the event schedule in the year / month designation field 42 on the left side of the screen 40, and clicks an execution button (a button with the letters “GO! GO!”) 43 thereunder. Is displayed in the event display column 41.
A registration button 44 is provided above the year / month designation field 42. When the registration button 44 is clicked, an event schedule registration screen (not shown) is displayed. Accordingly, browsing and registration (updating) of the event schedule is possible from the PCs 12a to 12n and 17 of each department.

Returning to the top page screen 20 of FIG. 3, if the user clicks on the item 23 of “public office official car”, a first administration vehicle public administration screen 50 shown in FIG. 6 is displayed. The first management screen 50 displays the locations of the parking lots A to F of the official government cars around the main government building 51. When any one of the parking lots A to F is clicked, the corresponding parking lot is displayed. The reservation status of a public car assigned to the parking lot (for example, parking lot A) is displayed. FIG. 6 of the present embodiment shows an example in which the parking lot A is clicked, and seven public cars 001 to 007 are allocated to the parking lot A in the allocated car display column 52 on the right side of the first management screen 50. Is displayed.

A display button 53 is provided above the allocated car display column 52, and a date / time column 5 on the left side thereof is provided.
When the display button 53 is clicked after inputting the desired reservation date to the fourth management screen 4, the first management screen 50 for that date is displayed.
Is displayed. Further, among the public vehicles 001 to 007 in the allocated vehicle display column 52, 001 to 003 and 006
And 007 have four official cars,
An x mark is attached to the car mark 55, which indicates that the official car is currently in use.

Here, when the vehicle mark 55 in the allocated vehicle display field 52 is clicked, a second management screen 60 for public vehicles of the central government office shown in FIG. 7 is displayed. The central government official vehicle second management screen 60 displays various information related to the clicked official vehicle. Incidentally, in FIG. 7 of the present embodiment, an example in which the car mark 55 of the fifth car with the number 005 is clicked is displayed, and various information on the official car (the fifth car) is displayed in the vehicle information display column 61. Is displayed with a photo. Therefore, a staff member who intends to make a reservation for a public car can select a public car that meets the needs in consideration of the number of people at the time of reservation use and the purpose of use.

On the other hand, in the allocated car display field 52 in the first management screen 50 in FIG. 6 and the second management screen 60 in FIG.
Click on each official car number 001-007,
The third administration screen 70 for public vehicles of the central government office shown in FIG. 8 is displayed. The central government official car third management screen 70 displays the reservation status of the clicked official car,
In the reservation status display field 71, the reservation status of the day is displayed for each time zone. By the way, in FIG. 8 of the present embodiment,
An example in which the number 007 of the seventh car is clicked is displayed.

That is, FIG. 8 shows that today's car 7 is reserved once in the morning and afternoon by the staff of the city planning section and once in the afternoon by the staff of the construction section. The third administration screen 70 for public vehicles of the central government office is shown. In each reservation situation, the upper bar indicates a reserved time zone, and the lower bar indicates an actually used (or in use) time zone. Accordingly, it can be seen from the third management screen 70 that the seventh car is being used by the city planning section for the second time at the present time (that is, at 14:00).

Therefore, if it is confirmed from the display contents of the third management screen 70 that a reservation is not made in a time zone to be used, a new reservation button at the upper right of the reservation status display column 71 is displayed. Click 72. Then
A reservation registration screen (not shown) is displayed, and the reservation procedure is completed by inputting necessary items on the screen. The reservation information is stored in the DB 18 under the control of the CPU 16. Therefore, the PCs 12a to PC1 of each department
From 2n, 17 it is possible to view the reservation status of public cars and to register (update) the reservation.

Returning to the top page screen 20 of FIG. 3 again, when the item 24 “document arrangement book” is clicked, the first management screen 80 of the document management system shown in FIG.
Is displayed. The first management screen 80 is a screen serving as an entrance for each department to receive and issue a document in the city hall. By the way, there are two types of destinations of documents that arrive from outside to the city hall: one to the mayor and one to each department. If the destination is a document addressed to the mayor, collective centralized reception processing (reception) is performed in the administrative and financial section, and if the destination is a document addressed to each department, the reception processing is individually performed in each department set as the destination. It has become.

Therefore, the PC 12 (for example, P
At the upper left of the first management screen 80 displayed on C12a), a reception button 81 for reception is provided, together with a reception button 81 for receiving a document addressed to the administrative and financial section and issuing a document from the administrative and financial section. A reception issue button 82 is provided. On the other hand, PC12 of other departments other than administrative and financial section (PC12b ~ 1
2n, 17), there is no reception button 81 at the upper left of the first management screen 80, and a reception / issuing button 82 for receiving a document addressed to the department and issuing a document from the department. Only provided. Note that the CPU 16 determines and changes the content of the display screen (display for the department in charge of management or display for other departments) by determining which department the PC 12 is located in.

Therefore, when receiving and processing the document addressed to the mayor, the PC 12a of the administrative and financial section is used, and the receiving button 8 of the first management screen 80 displayed on its display is used.
1 is clicked. Then, a document reception input screen (not shown) is displayed in the document management processing column 83 below the button 81, and predetermined items are input to the input screen, and the document is subjected to the representative reception processing in the administrative and financial section. Thereafter, the department in charge is notified according to the contents of the document.

On the other hand, when receiving a document addressed to each department, the PCs 12b to 12n and 17 of each department to which the document is addressed are used, and the reception issue button 82 on the first management screen 80 is used.
Is clicked. Then, a document reception / issuance screen 84 as shown in FIG. 9 is displayed in the document management processing column 83 below the button 82. Therefore, when receiving a document addressed to the department, the notification reception button 84a displayed as "reception as notification text" or "reception as inquiry text" is displayed on the document reception / issue screen 84. The clicked inquiry reception button 84b is clicked. Then, a document reception input screen (not shown) is displayed, and a reception process as a notification text or a reception process as an inquiry text is performed.

When an answer is issued in response to the inquiry, the answer issuance button 84c displayed as "Issue as answer" is clicked. When a new notification message is issued, the notification issuance button 84d displayed as "Issue as notification message" is clicked. Then, the respective document issuance input screens (both not shown) are displayed, and the issuance processing of the answer text or the notification text is enabled. If the received document is a material other than an official document, a material registration button 8 displaying "Register as material" is displayed.
4e is clicked and registered as stored data.

Note that six buttons 85a to 85f are displayed above the document reception / issuance screen 84.
On the right side of the document receiving / issuing screen 84, a receiving and issuing information screen 86 is displayed.
Reference numeral 6 shows information when the buttons 85a to 85f are clicked. That is, the receiving / receiving button 85a is a button for browsing all the documents that have been received and issued by the department, and the inquiry button 85b is a button for displaying a list of the inquiry texts of the received documents that require an answer. Is displayed. Also, 20
The case button 85c is a button for displaying a list of the latest 20 cases of the received documents, and the current month button 85c is displayed.
It is displayed that d is a button for displaying a list of documents that have been received and processed this month. Further, the 20-item button 85e is a button for displaying a list of the latest 20 documents out of the issued documents, and the current month button 85f is displayed as a button for displaying a list of documents that have been issued this month. I have.

For example, when an inquiry button 85b among the buttons 85a to 85f is clicked, a second management screen 90 of the document management system shown in FIG. 10 is displayed. The second management screen 90 displays a list of reception inquiry texts (answer required) in the department. A list display field 91 is provided on the left side of the screen 90, and a content display field 92 is displayed on the right side thereof. Is provided. When a content button 93 corresponding to any one of the documents displayed in the list display column 91 is clicked, the bibliographic content of the document is displayed in the content display column 92. Therefore, if it is determined from the bibliographic contents that it is not necessary to issue a response, the non-response button 94 displayed as "No response" in the upper right is clicked and the process is terminated. On the other hand, when creating an answer sentence, the user clicks the answer button 95 displayed as "Issue an answer". Then, an answer sentence creation screen (not shown) is displayed, and an answer sentence creation / registration process is enabled.

When the current month button 85d among the buttons 85a to 85f is clicked, a third management screen 100 of the document management system shown in FIG. 11 is displayed. The third management screen 100 is for displaying a list of all the received documents for the current month in the department, and the list display column 101 of the screen 100 divides the registered contents of each received document into items such as a document form. Is displayed. List display field 1
A year / month column 102 is provided above 01, and when a desired browsing date is entered in the year / month column 102 and a search button 103 on the right side is clicked, a third management screen 100 for that date is displayed. Is done. Further, a department display column 104 is provided on the left side of the date column 102. When a department name desired to be browsed is selected in the department display column 104 and the search button 103 is clicked, the third name in the department is displayed.
Is displayed.

When the user wants to know the bibliographical items of each document displayed in the list display column 101 on the third management screen 100, the user presses the right content button 10
5 Click Then, a viewing display screen (not shown) is displayed, and browsing is enabled. On the other hand, when the staff of the department in charge of the management of the document information (administrative information) displayed on the third management screen 100 wants to change the bibliographic matter of the predetermined document displayed in the list display column 101, A change button 106 on the left side of the button 105 is clicked. Then, a management display screen (not shown) is displayed, and the content can be changed (updated).

Therefore, the PCs 12a to 12
The document management contents can be browsed from n and 17, and the department in charge of the document information (administrative information) can register (update) the change. The change button 106 is displayed only in the case of the PC 12 of the department in charge of the management of the document information (administrative information) displayed on the display. In the case of the PC 12 of another department, the content is displayed only by the content button 105. In other words, the CPU 16 also determines and changes the selection of the contents of the display screen (display for the department in charge of management or display for other departments) by determining which department the PC 12 is located in.

Therefore, according to the present embodiment, the following effects can be obtained. (1) Each staff member's PC12 in the city hall
Various administrative information (document information, official car management information, event schedule information, today's announcement information, etc.) managed and used in the city hall can be browsed at any time from a to 12n, 17 without hindering business efficiency. Administrative information professionally managed by other departments can also be used for their own departments.

(2) When the administrative information is registered (updated) from the PC 12 of each department, the server 11
Is updated and registered in the DB 18 based on the control of the CPU 16 and can be browsed immediately based on the display request signal from each PC 12, so that information distribution is quickly performed and accurate administrative information at the present time is accurately grasped. can do.

(3) In a state where various kinds of administrative information are arranged by web pages W _{1 to} Wn having a hierarchical structure linked by links based on predetermined specifications, D
Since the information is stored and stored in B18, the information can be easily searched and desired administrative information can be obtained without overlooking it.

(4) In addition, P which outputs the display request signal
The CPU 16 determines which department is the PC of C12, and displays the display for the department in charge of management and the display for the other department in each PC 12.
For the specific administrative information (document management information in the present embodiment) for which the specialty of the information management is particularly required to control the display on the display screen of the above, the administrative information managed by the PC 12 of the other department other than the department in charge of the management. There is no risk of information being rewritten.

The above-described embodiment can be modified as follows. In the above-described embodiment, the example in which the CPU 16 controls the display of the department in charge of management and the display of the other department in the display control of the document management system has been described. However, the display control of another management system (for example, a public car management system or the like). It is also possible to embody in.

In the above embodiment, D as the storage means
Although an example is shown in which one B18 is connected to the CPU 16 of the server 11, a plurality of DBs may be provided for each type of administrative information and these may be connected to the CPU 16.

In the above-described embodiment, an example in which the operation management of the present system is performed by one server 11, which is a host computer installed in a computer room, is described. It may be managed and operated by a server.

Next, technical ideas that can be grasped from the above embodiment and other examples will be additionally described below. (1) In the display for the department in charge of management, a specific click button (reception button 8) which is not displayed in the display for other departments
The administrative information management system according to claim 3, wherein (1, change button 106) is displayed by the selection display means.

(2) An administrative information management system according to the technical idea (1), in which when a specific click button is clicked, registration of the displayed administrative information can be updated.

(3) In response to the administrative information display request signal from the selection display means, the control means makes a first display (for example, management Department display) or a second display (for example,
The administrative information management system according to any one of claims 1 to 3, wherein the administrative information management system selectively controls any one of the other department displays.

[0045]

According to the present invention, a variety of administrative information in an administrative organization can be shared by each department, and administrative work in each department can be processed accurately and quickly based on the latest administrative information.

[Brief description of the drawings]

FIG. 1 is a configuration diagram of an administrative information management system according to an embodiment.

FIG. 2 is an explanatory view of a link of a web page.

FIG. 3 is a diagram showing a top page of the present system.

FIG. 4 is a diagram showing a morning board screen.

FIG. 5 is a diagram showing an event schedule screen

FIG. 6 is a diagram showing a first administration screen of a central government official car.

FIG. 7 is a diagram showing a second management screen for public vehicles of the central government office.

FIG. 8 is a diagram showing a third management screen for public vehicles of the central government office.

FIG. 9 is a diagram showing a first management screen of the document management system.

FIG. 10 is a diagram showing a second management screen of the document management system.

FIG. 11 is a diagram showing a third management screen of the document management system.

[Explanation of symbols]

11: server, 12a to 12n, 17: personal computer (update means, selection display means) 13: communication line, 16: central processing unit (CPU, control means), 18: database file (storage means)

Claims (3)

[Claims] 1. A storage unit for storing and storing a plurality of types of administrative information managed and used in each section of an administrative organization, and an update for performing an update process on various types of administrative information stored and stored in the storage unit. Means, selection display means for selecting and displaying predetermined administrative information from various administrative information stored and stored in the storage means, and various types of information stored and stored by the storage means based on the updating process of the updating means. While updating and managing the contents of administrative information as needed,
Control means for controlling the display content of the administrative information selected by the selection display means, and the respective means are connected via a predetermined communication line covering an administrative agency, and at least the update means and the selection display means The administrative information management system is characterized in that each of the departments can be used. 2. The various administrative information is a set of administrative information that is managed by a predetermined department in a professional manner, and a plurality of web pages corresponding to each administrative information are linked to the storage unit by a link. 2. The administrative information management system according to claim 1, wherein the administrative information management system is stored in a hierarchical structure. 3. The control unit, when receiving a display request signal input from the selection display unit for the specific administrative information, the selection display unit that outputs the signal is a unit other than the administrative unit of the administrative information or the unit in charge of the administrative information. 3. The display according to claim 1 or 2, wherein the display content of the administrative information is controlled to one of a display for a department in charge of management or a display for another department, depending on which of the other departments the selection display means is installed. Administrative information management system.