JP2001282814A - Fax document sorter - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a FAX document sorter that can sort accurately and effectively received FAX documents with simple user operations of data input and confirmation of displayed data. SOLUTION: The FAX document sorter sorts the FAX documents according to a keyword that corresponds with an identifier included in a part of each FAX document that is a sheet of bundled FAX documents received with a single transmission. The document sorter displays sequentially each sheet of the bundled FAX documents at an image display area 121 on a sequential image display 120, allows to enter the keyword for each FAX document being displayed while the keyword is shown on a character input area 122, and stores a correlation between each entered keyword and an image file name that specifies each FAX document.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention
The present invention relates to a facsimile document classification device for classifying documents without printing.

[0002]

2. Description of the Related Art Conventionally, for example, when an application for a mobile phone use contract is accepted, a single computer system is used, and an application form and an account number for paying a use fee are described in a bank. Application documents consisting of a copy of a bankbook, a copy of a credit card, a copy of a driver's license, a copy of a health insurance card, a consent form of a parent, etc. are received by FAX and received without a printout.
Input and examination of personal information are performed based on an X document (image data).

More specifically, these image data, such as application documents, are generally received from a large number of applicants. As preprocessing such as input of personal information, the received image data is processed by each applicant. Need to be classified.
FIG. 10 is a diagram showing a conventional first image data classification system, and FIG. 11 is a diagram showing a conventional second image data classification system.

In the first conventional image data classification method, the operation of the FAX transmission apparatus is regulated so that a document required for one applicant to apply becomes image data to be received at one time. In fact, in such a first image data classification method, as shown in FIG. 10, the documents A1 to A3 required for the application of the applicant A are transmitted together by one facsimile transmission, and (reception date and time, image data , Which consists of information specifying the number of pages, the number of pages, etc.)
Management information A is generated. Similarly, the documents B1 to B3 required for the application of the applicant B and the documents C1 to C3 required for the application of the applicant C are transmitted together by one different FAX transmission, and the management information B and the management information C are generated. You. (In the first image data classification method, documents are classified on the transmission side.) Also, unlike the first image data classification method, the conventional second image data classification method uses one-time FAX. The transmission includes the application documents of multiple applicants, and the FAX receiving device displays all of the multiple image data transmitted at one time on the screen, and confirms the display contents and associates the image data. Done.

In fact, in the second image data classification method, as shown in FIG. 11, the documents required for application by applicants A, B and C are arranged in one order in one order.
The image data transmitted and received by AX transmission is 1
Displayed on one screen. The user selects the image data displayed on the screen, enlarges and displays the image data, associates the image data while checking the display content, and manages the management information A, management information B, and management information according to the association. C is generated.

[0006] As described above, a plurality of documents received by facsimile are simply classified and provided with management information by the conventional first image data classification method or the conventional second image data classification method. Thus, it is possible to smoothly carry out processing such as input of personal information and examination in the latter stage.

[0007]

However, in the case of using the above-mentioned first conventional image data classification method, the operation of fax transmission is performed so that one fax transmission corresponds to one application document. When the sender is unspecified or very large,
It becomes difficult to thoroughly regulate the operation of fax transmission.
Furthermore, it is very complicated for a sender to classify documents for a plurality of applicants and perform FAX transmission a plurality of times for each applicant, which is not preferable in terms of communication costs.

Further, when the conventional second image data classification method is used, the number of documents that can be displayed on one screen is limited. Not all documents can be displayed on the screen, and operations for associating image data, such as enlarging a document, become more complicated for the user, and skill is required to perform quick operations. It will be.

The present invention has been made in view of the above, and allows a user to easily input necessary data and confirm a display, and to classify received fax documents accurately and efficiently. It is an object of the present invention to provide a facsimile document classifying apparatus capable of performing the following.

[0010]

According to a first aspect of the present invention, there is provided a facsimile document classifying apparatus, comprising: Is a FAX document classification device that classifies FAX documents by associating identification data corresponding to the identification information of the FAX document.

In this FAX document classification apparatus, a group of FAX
Documents are sequentially displayed one by one in a display area on the screen, and input of identification data is performed for each of the displayed FAX documents, accompanied by display in an input area provided on a screen portion excluding the display area. Is stored, and the correspondence between the input identification data and the document specifying data for specifying the displayed FAX document is stored.

[0012]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS A facsimile document classifying apparatus according to one embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing the overall configuration of a facsimile document classification device 1 according to one embodiment of the present invention.

The FAX document management device 1 receives a FAX document transmitted from the FAX transmission device 3 via the telephone line 2, records image data 142 corresponding to each of the received FAX documents, and stores the FAX document. An input unit 11 for classifying the image data 142 for each piece of identification information such as a personal name included in each of them, including a keyboard, a mouse, and the like, and receiving an input from a user; a display unit 12 for displaying to the user; FAX receiving unit 13 for receiving a FAX document
A reception information storage unit 14 for storing reception information including a facsimile reception table 141 (an example is shown in FIG. 5 later) that records reception date and time, a page number and the like for each received facsimile document, and image data 142 , An image management table 152 (shown in FIG. 6A) and an image management table 152 (FIG. 6B) for managing the image data 142.
The management information storage unit 15 stores management information, and a control unit 16 that executes a program 17 while controlling these units.

[0014] More specifically, the program 17
It includes a reception information generation unit 171 for generating reception information when an X document is received, and a management information registration unit 172 for registering management information based on the reception information while receiving user input. The processing in the management information registration unit 172 of the facsimile document classification device 1 particularly relates to the present invention, and the following mainly describes them. FIG. 2 is a block diagram for explaining an outline of the processing in the management information registration unit 172. FIG. 3 shows an example of the display screen 120 displayed on the display unit 12 along with the processing in the management information registration unit 172. FIG.

As shown in FIG. 3, the display screen 120 accompanying the processing in the management information registration unit 172 has an image display area 121 for displaying an image of a FAX document, and a keyword corresponding to identification information in the FAX document. For inputting a priority (for indicating a display order or the like in a subsequent process) with respect to a character input area 122 which is an area for inputting the same keyword and a plurality of FAX documents to which the same keyword is added. The character input area 123 is included.

Although not described in detail here, the image display area 12
The image shown in 1 can be augmented by a given operation, and for example give priority (higher) 1 to the application form and priority 2 to the copy of the bank account and the copy of the credit card. , Licenses and health insurance cards with priority 3 and the parental consent form with (lower) priority 4, and have these mechanically entered into the display. Can be.

As shown in FIG. 2, the management information registration unit 172
Mainly, an input control unit 721 that controls the input unit 11 and processes input data, an image data display control unit 722 that controls the display unit 12 to display the image data 142 in the image display area 121, and a character input area. Based on the keyword input to 122, the priority input to character input area 123, and the reception information stored in reception information storage unit 14, a record of management information is registered and stored in management information storage unit 15. And a record registration unit 723.

A facsimile document classifying apparatus having such a configuration.
In step 1, the following management information registration process is performed, and the FAX document is simply classified. Figure 4 is FAX
FIG. 5 is a flowchart illustrating a procedure of management information registration processing performed by the document classification device 1, FIG. 5 is a diagram illustrating an example of a FAX reception table, and FIG. 6 is a diagram illustrating an example of a reception management table and an example of an image management table. FIG.

In the management information registration processing, as shown in FIG. 4, first, a reception serial number (the same number is assigned to the FAX reception of one communication) is specified by referring to the FAX reception table (S101). ). Image data corresponding to one FAX document among a plurality of FAX documents received by one communication is displayed in the image display area 121 (FIG. 3) by the image data display control unit 722 (S102), and is displayed. The input control unit 721 receives a user's input of a keyword and a priority order for existing image data (S103).

When inputting keywords and priorities,
One image data (image data corresponding to one FAX document) displayed by a predetermined key operation etc. (such as pressing the return key after entering the priority order)
It is determined whether the end of the input to the image data has been instructed (S104), and if the end of the input for one image data is not instructed (by the user inputting the keyword and the priority order) (No in S104). The process returns to S103, and if the end of input for one image data is instructed (Yes in S104), 1 is stored in the image management table.
One record is added corresponding to one image data (S105).

When the processing in S102 to S105 for one piece of image data is completed, it is determined whether the processing for image data having the same reception serial number has been completed (S106). If the processing for the image data having the same reception serial number has not been completed (S106
No), the image data to be processed is set to be updated to another image data having the same reception serial number (S107), the process returns to S102, and the image data having the same reception serial number is set. If the processing for has been completed (Yes in S106), for one keyword
Records corresponding to the image data to be processed are added to the reception information management table corresponding to one record (S108), and this processing ends.

Actually, the management information registration processing as described above is performed based on the FAX reception table shown in FIG. 5 and the image data specified by the image file name in the FAX reception table, and the reception shown in FIG. An information management table and an image management table shown in FIG. 6B are generated. According to the FAX reception table shown in FIG.
By FAX reception specified by the reception serial number “0001”, “
An 8 page fax document was received from 10:00 ”on March 7
For the image data corresponding to the FAX document of the page, the image file name “image11.b
mp "," image12.bmp ", ...," image
18.bmp ”is given, and the fax reception specified by the reception serial number“ 0002 ”is performed, and“ 13:00 ”on March 7 from 11:00
The FAX document of the page is received, and the image file name “i” is assigned to the image data corresponding to the FAX document.
image21.bmp ".

According to the reception information management table shown in FIG. 6A for the FAX document having the reception serial number "0001" in the FAX reception table, a group of FAX documents specified by the management serial number "1001" A keyword "A" (corresponding to the name of the applicant, an application number designated in advance in the application document, and the like when the application document for the contract is received by FAX) is assigned, and one of the management serial numbers "1002" is assigned. FAX of group
A keyword “B” is assigned to the document, and a management serial number “1003”
The keyword “C” is assigned to a group of FAX documents.

According to the image management table shown in FIG. 6B, as a group of FAX documents having a management serial number "1001", image file names "image12.bmp" (page number "1"), "image13.bmp""(Pagenumber" 2 ")," image15.bmp "(page number)
3 ”), and these image data are given priority levels“ 1 ”,“ 3 ”, and“ 2 ”, respectively. As a group of FAX documents with a management serial number“ 1002 ”, an image file The image data includes names “image11.bmp” (page number “1”) and “image17.bmp” (page number “2”), and these image data are given priority “1” and “2”, respectively. The image file name “image14” (page number) is stored as a group of FAX documents with the management serial number “1003”.
1 ")," image16.bmp "(page number)
2 ")," image18.bmp "(page number" 3 ")
, And priorities “1”, “2”, and “3” are assigned to these image data, respectively.

The link between the keyword in the reception information management table and the image file name in the image management table is performed via a management serial number, and the display screen 120 shown in FIG. By the management information registration process, the image data corresponding to the FAX document is classified by a keyword, and a plurality of FAX documents corresponding to the same keyword are given a priority.
(Here, the image data is managed by the reception information management table and the image management table. However, the image data can be managed by one table including the records of these tables.) In addition, the FAX document classifying apparatus 1 performs the following record addition processing in addition to the management information registration processing, so that the user can more easily manage the FAX document. You can do it.

FIG. 7 is a flowchart showing the procedure of a record addition process performed by the facsimile document classification device 1.
FIG. 8 is a diagram showing an example of a record of the image management table to be added by the record adding process. (It is assumed that the display screen 120 as shown in FIG. 3 is used in the record addition process as well as the management information registration process.
The configuration of the main part of the program shall conform to that shown in FIG. In the record addition process, as shown in FIG. 7, first, the image data of one FAX document additionally received is displayed in the image data display area 121 (S201), and a keyword for the displayed image data is displayed. , The input of the priority order is received (S202).

It is determined whether or not the search key (provided on the keyboard) is pressed (S203). If the search key is not pressed (No in S203), the process returns to S202, and the search key is returned. Is pressed (Ye in S203).
s) The reception information management table is searched (S204), and S202
It is determined whether there is a keyword identical to the keyword input in (S205).

If the same keyword does not exist in the reception information management table (No in S205), the process returns to S202, and if the same keyword exists in the reception information management table (Yes in S205), A list of the file names of the image data to which the same keyword is assigned is displayed (S206), and an addition / non-addition instruction by the user is accepted (S207).

It is determined whether addition or non-addition is instructed by the user (S208, S209). If the addition is instructed (Yes in S208), a record is added to the image management table (S210). This processing ends if no addition is instructed (Yes in S209), and if no addition or non-addition is instructed (No in S208, No in S209), the processing proceeds to S207. Is returned.

Actually, the record of the image management table as shown in FIG. 8 is added by the above-described record addition processing for the FAX reception specified by the reception serial number "0002" in the FAX reception table shown in FIG. be able to. According to the image management table shown in FIG. 8, the FAX document having the management serial number “1002” (corresponding to the keyword already performed by the reception information management table) has the page number “3” and the image file name “image21.b”.
mp "image data is added, and a priority order" 2 "is given to this FAX document.

According to the FAX document classification device 1 in which such management information registration processing and record addition processing are performed,
The following classification of FAX documents is performed. FIG. 9 is a diagram showing an example of FAX document classification performed by the FAX document classification device 1. (FIG. 9 shows the FAX reception table of FIG. 5, the reception information management table of FIG.
This corresponds to the image management table of FIG. In the FAX document classification device 1, the user inputs keywords and priorities while confirming the display on the display screen 120 by the management information registration process, and these inputs are repeated in the FAX document received in one communication. As a result, F
The AX document is classified, and further, by the record addition processing,
The additionally received fax document is associated with the keyword of the previously received fax document, and the management information A (corresponding to the management serial number “1001” in the reception information management table and the image management table) ), The image data A1 (the page number 1 of the FAX document including the keyword A) to A3 are managed by the management record B, and the image data B1 to B3 are managed by the management information B. The information C manages the image data C1 to C3.

According to the facsimile document classifying apparatus 1 described above, the user is displayed (since a plurality of facsimile documents are not displayed on one screen as in the related art).
The user can concentrate on one screen, input the necessary data and confirm the display more easily and quickly, without having to learn the same. (No matter what order the fax document is sent 2.) FAX documents received can be classified accurately and efficiently. In addition, a keyword for a previously received FAX document can be added to an additionally received FAX document, so that complicated processing is not required, and a lack of some FAX documents due to a transmission error or the like can be flexibly performed. It can be said that it can respond.

Further, the facsimile document classification device 1 includes a plurality of facsimiles classified as having the same keyword.
Priorities can be easily added to each of the documents, and the subsequent processes can be smoothly performed using these priorities. Although not described in detail, the facsimile document classification device 1
In the management information registration process, (S107, S10 in FIG. 4)
Even after updating the display of the image data (by the process 2), by continuing to display the keyword in the character input area 122 (see FIG. 3), a plurality of image data having continuous page numbers in the FAX reception table can be displayed. When the same keyword is input, the keyword can be input to the updated image data by the user pressing only the return key (a predetermined key for confirming the input of the keyword). Thus, the work load of the user required for the classification of the FAX document is further reduced.

[0034]

According to the FAX document classifying apparatus of the present invention, identification data corresponding to predetermined identification information included as a part of a FAX document is associated with each of a group of FAX documents received collectively. , A FAX document classifying device for classifying FAX documents. In this FAX document classifying apparatus, a group of FAX documents are sequentially displayed one by one in a display area on the screen, and each of the displayed FAX documents is input to an input area provided in a portion of the screen excluding the display area. , The input of the identification data is accepted, and the correspondence between the input identification data and the document specifying data for specifying each of the displayed FAX documents is stored.

Thus, the user can concentrate on the FAX document (identification information in the display area) displayed in the display area and the identification data displayed in the input area, without having to learn. Thus, the required data can be input and displayed more easily and quickly, and the received FAX documents can be classified accurately and efficiently.

In the above-described FAX document classification apparatus, identification data is input to each of the displayed FAX documents, and the order of the plurality of FAX documents associated with the same identification data in a predetermined order is determined. The input of the rank data shown is received, and the correspondence between the input identification data and the rank data and the document specifying data for specifying the displayed FAX document can be stored.

Thus, in addition to the above, ranking data can be easily added to each of a plurality of FAX documents to which the same identification data has been added, and the subsequent processing can be smoothly performed using these ranking data. Can be done,
For example, it is possible to smoothly display a plurality of FAX documents according to the order data (to which the same identification data is added).

In the above-described FAX document classification apparatus, when the input of the identification data for the FAX document to be displayed later among the two FAX documents to be displayed continuously is received, the FAX document is displayed first. The identification data input for the FAX document may be displayed in advance in the input area. Thereby, the same identification data as the previously displayed FAX document is added to the subsequently displayed FAX document (because the identification data is input only by the operation of instructing the predetermined input). In addition, the user's work load required for the classification of the FAX document is further reduced.

Further, in the above-described FAX document classification device,
The FAX document received after the group of FAX documents is classified is displayed in the display area, and the received FAX document is displayed after being displayed.
An input of identification data corresponding to the AX document is received,
Based on the identification data input for the subsequently received fax document, the stored association is searched to identify the corresponding fax document, and a list of the identified fax documents is displayed. An input of an instruction for associating the same identification data as the FAX document with the subsequently received FAX document is received, and the association between the input identification data and the subsequently received FAX document is stored based on the instruction. It can be.

As a result, it is possible to flexibly cope with a missing part of a FAX document due to a mistake at the time of transmission, without requiring complicated processing.

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating an overall configuration of a facsimile document classification device 1 according to an embodiment of the present invention.

FIG. 2 is a block diagram for describing an outline of a process in a management information registration unit 172.

FIG. 3 is a diagram illustrating an example of a display screen 120 displayed on a display unit 12 in association with processing in a management information registration unit 172.

FIG. 4 is a flowchart illustrating a procedure of management information registration processing performed by the facsimile document classification device 1.

FIG. 5 is a diagram illustrating an example of a FAX reception table.

FIG. 6 is a diagram illustrating an example of a reception management table and an example of an image management table.

FIG. 7 is a flowchart illustrating a procedure of a record addition process performed by the facsimile document classification device 1.

FIG. 8 is a diagram illustrating an example of a record of an image management table to be added by a record adding process.

FIG. 9 is a diagram illustrating an example of classification of a FAX document performed by the FAX document classification device 1.

FIG. 10 is a diagram showing a first conventional image data classification method.

FIG. 11 is a diagram illustrating a second conventional image data classification method.

[Explanation of symbols]

 1 FAX document classification device 2 Telephone line 3 FAX transmission device 11 Input unit 12 Display unit 13 FAX reception unit 14 Reception information storage unit 15 Management information storage unit 16 Control unit 17 Program 120 Display screen 121 Image display area 122, 123 Character input area 141 FAX reception table 142 Image data 151 Reception information management table 152 Image management table 171 Reception information generation unit 172 Management information registration unit 721 Input control unit 722 Image data display control unit 723 Record registration unit

 ──────────────────────────────────────────────────続 き Continued on the front page F term (reference) 5B050 BA10 BA16 CA08 FA02 FA13 GA08 5B075 ND07 NK31 NR12 PP22 PQ02 PQ46 UU32 5C062 AA02 AA06 AA30 AB02 AB24 AC05 AC22 AE02 AF14 5C073 AA06 AB04 AB05 AB12

Claims (6)

[Claims] 1. A facsimile apparatus according to claim 1, wherein each group of facsimile documents received collectively is associated with identification data corresponding to predetermined identification information included as a part of the facsimile document.
A facsimile document classification device for classifying documents, a display means for sequentially displaying a group of facsimile documents one by one in a display area on a screen, and a screen excluding a display area for each facsimile document to be displayed While accompanying the display in the input area provided in the part of
A facsimile document classification device comprising: input means for receiving input of identification data; and storage means for storing correspondence between the input identification data and document identification data for specifying each of the displayed fax documents. 2. The input means, for each of the displayed FAX documents, inputs identification data and indicates the order in a predetermined order among a plurality of FAX documents associated with the same identification data. 2. The facsimile document classification device according to claim 1, wherein an input of the rank data is received, and the storage unit stores the correspondence between the input identification data and the rank data and the document specifying data for specifying the FAX document to be displayed. 3. The method according to claim 1, wherein the input unit is configured to display a facsimile which is displayed later among the two facsimile documents to be continuously displayed.
2. The fax machine according to claim 1, wherein when accepting input of the identification data for the document, the identification data entered for the previously displayed fax document is displayed in advance in the input area.
Document classifier. 4. A second display means for displaying, in a display area, a FAX document received after a group of FAX documents has been classified, and receiving input of identification data corresponding to the received FAX document after being displayed. A second input unit, and searching the stored association based on identification data input to a facsimile document received later,
Identification means for identifying the corresponding fax document; third display means for displaying a list of the identified fax documents; and instructions for associating the same identification data as the fax document in the list with a fax document received later. 3. The FAX according to claim 1, further comprising: a third input unit that receives an input of the FAX document; and a second storage unit that stores a correspondence between the input identification data and a FAX document received later based on the instruction. Document classifier. 5. A fax machine according to claim 1, wherein each of the group of fax documents received collectively is associated with identification data corresponding to predetermined identification information included as a part of the fax document.
A facsimile document classification method for classifying documents, comprising: displaying a group of facsimile documents one by one sequentially in a display area on a screen; While accompanied by display in the input area provided in the part,
A facsimile document classification method, comprising: a step of receiving an input of identification data; and a step of storing a correspondence between the input identification data and document specification data for specifying each of the displayed facsimile documents. 6. A facsimile machine by associating each group of facsimile documents received collectively with identification data corresponding to predetermined identification information included as a part of the facsimile document.
A computer-readable recording medium on which a program for classifying documents is recorded. The computer displays a group of FAX documents one by one sequentially in a display area on a screen. On the other hand, input of identification data is accepted while accompanied by display in an input area provided on a portion of the screen excluding the display area, and document identification data for identifying each of the input identification data and a displayed FAX document A computer-readable recording medium on which a program is recorded for storing the association with the program.