JP2006243981A - Document management program, document management method and document management device - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management program, a document management method and a document management device, allowing mutual reflection of operation performed about a common document file held by a plurality of terminals. <P>SOLUTION: When performing prescribed operation such as printing to a certain shared document file in a client 14, an access monitoring part 38 identifies operation contents, and an information update part 34 performs an instruction to an attribute information update part 22 of a document attribute management server 12, and updates operation attribute information stored in an attribute information storage part 28. Next, when performing operation such as editing of a document file in a client 16, an information acquisition part 42 acquires the operation attribute information of the shared document file from the document attribute management server 12, and a document classification part 44 classifies the shared document file in each prescribed operation item. The classified shared document file is stored in a folder corresponding to the kind of each the operation and is displayed by a display processing part 36. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a document management program, a document management method, and a document management apparatus for managing a document file that is shared by a plurality of clients and is a work target.

  In recent years, with the spread of inexpensive personal computers and the development of a mobile environment based on the Internet, there are many cases where an individual owns a plurality of terminals and selectively uses them according to the situation. In such a case, it is necessary to classify the common document file held in each terminal according to the contents and clarify the mutual relationship.

For this purpose, for example, Patent Document 1 below discloses a method for classifying a document based on attribute information such as an author, a title, and a keyword in the document.
Japanese Patent No. 3441500

  However, in the above-described conventional technology, operations performed on document files, such as confirmation of contents, printing, and deletion, cannot be reflected in common document files held in each terminal. For this reason, if the user does not memorize the work done on one terminal, when working on the same document file on the other terminal, the work already done is duplicated or necessary work is leaked There was a problem that.

  The present invention has been made in view of the above-described conventional problems, and an object of the present invention is to provide a document management program, a document management method, and a document management program that can mutually reflect work performed on a common document file held in a plurality of terminals. It is to provide a document management apparatus.

  In order to achieve the above object, the present invention provides a document management program for managing a document file that is shared by a plurality of clients and that is a target of work, and that is used for the work performed on the document file. Stores work attribute information corresponding to the type, provides the work attribute information upon request, monitors whether or not a predetermined work has been performed on the document file, and performs predetermined processing on the document file. When it is determined that the work is performed, the stored work attribute information is updated, the stored work attribute information is acquired, and the document file is classified based on the acquired work attribute information. It is made to perform.

  The document management program preferably causes a computer to execute a process of displaying the classified document file according to the classification.

  In addition, when there are a plurality of types of work performed on the document file, the document management program preferably causes the computer to execute processing for generating work attribute information obtained by combining these types.

  Further, it is preferable that the document management program causes a computer to execute a process for managing the work attribute information for each page of the document file.

  The present invention also relates to a document management method for managing a document file that is shared by a plurality of clients and is a work target, and has a work attribute corresponding to the type of work performed on the document file. Storing information and providing the work attribute information upon request, monitoring whether or not a predetermined operation has been performed on the document file, and performing a predetermined operation on the document file. A step of instructing to update the work attribute information when it is determined that it has been performed; a step of acquiring the work attribute information; and a step of classifying the document file based on the acquired work attribute information. It is characterized by.

  In addition, the present invention is a document management apparatus for managing a document file that is shared by a plurality of clients and is a work target, and has a work attribute corresponding to the type of work performed on the document file Document attribute management means for storing information and providing the work attribute information upon request, work monitoring means for monitoring whether or not a predetermined work has been performed on the document file, and the work monitoring means , When it is determined that a predetermined work has been performed on the document file, an information update unit that instructs the document attribute management unit to update the work attribute information; and the work attribute information is acquired from the document attribute management unit And a document classification unit that classifies the document file based on the acquired work attribute information.

  Further, the present invention stores work attribute information corresponding to the type of work performed on a work target document file, and provides the work attribute information in response to a request via a network and a document attribute management means A connected document management apparatus for monitoring whether or not a predetermined work has been performed on the document file; and the work monitoring means for performing a predetermined work on the document file. Information update means for instructing the document attribute management means to update the work attribute information, information acquisition means for acquiring the work attribute information provided from the document attribute management means, and the acquired Document classification means for classifying the document file based on work attribute information.

  Hereinafter, the best mode for carrying out the present invention (hereinafter referred to as an embodiment) will be described with reference to the drawings.

  FIG. 1 shows a block diagram of a configuration of an embodiment of a document management apparatus according to the present invention. In FIG. 1, the document management apparatus includes a document management server 10, a document attribute management server 12, and clients 14 and 16 that are connected to each other via a network.

  The document management server 10 includes a document management unit 18 and a shared document storage unit 20. The document management unit 18 stores the shared document file sent from the clients 14 and 16 in the shared document storage unit 20, acquires the shared document file requested from the clients 14 and 16 from the shared document storage unit 20, and requests Provided to the original client 14 or client 16. The shared document storage unit 20 stores a shared document file that the user uses in common with the clients 14 and 16.

  Further, the document attribute management server 12 includes an attribute information update unit 22, an attribute information management unit 24, an attribute information provision unit 26, and an attribute information storage unit 28. The attribute information update unit 22 is a work attribute information indicating the type of work performed on each shared document file stored in the attribute information storage unit 28 based on a work attribute information update instruction from the clients 14 and 16. Update processing is performed. The attribute information management unit 24 performs processing for storing new work attribute information for the shared document file in the attribute information storage unit 28 based on an instruction to add work attribute information from the clients 14 and 16. When there is a request for work attribute information from the clients 14 and 16, the attribute information providing unit 26 performs processing for providing the requested work attribute information to the client 14 or the client 16 that has made the request. The attribute information storage unit 28 stores the work attribute information.

  The client 14 and the client 16 can have a common configuration, and include a document acquisition unit 30, a document processing unit 32, an information update unit 34, a display processing unit 36, an access monitoring unit 38, a duplicate document storage unit 40, and an information acquisition unit. 42 and a document classification unit 44. The document acquisition unit 30 performs processing for acquiring a copy of the shared document file stored in the shared document storage unit 20 of the document management server 10 and storing it in the duplicate document storage unit 40. When a work instruction is given from the user, the document processing unit 32 performs processing such as editing, printing, deleting, and generation of data for screen display based on the work instruction. In addition, the document processing unit 32 stores the document file edited or changed by the client 14 or the client 16 in the duplicate document storage unit 40 and transmits the document file to the document management server 10. The information update unit 34 performs processing for instructing update of work attribute information stored in the attribute information storage unit 28 of the document attribute management server 12. This instruction is output when the access monitoring unit 38 determines that the document processing unit 32 has performed a predetermined process on the shared document file according to the user's work instruction. The display processing unit 36 acquires a document file from the duplicate document storage unit 40, displays each screen display data generated by the document processing unit 32 on a display screen (not shown), and each shared document according to work attribute information. A process for classifying the work on the file and displaying it on the display screen is performed. The access monitoring unit 38 monitors whether the document processing unit 32 has performed a predetermined process on the shared document file in accordance with a user's work instruction. The duplicate document storage unit 40 stores a copy of the shared document file acquired by the document acquisition unit 30 and performs a process of providing the shared document file according to a request from the display processing unit 36. The information acquisition unit 42 sends a work attribute information acquisition request stored in the attribute information storage unit 28 of the document attribute management server 12 to the attribute information management unit 24 to perform processing for acquiring desired work attribute information. The document classification unit 44 performs processing for classifying the shared document file based on the work attribute information acquired by the information acquisition unit 42. The classified shared document file is stored and displayed by the display processing unit 36 in, for example, a folder provided for each work. As a result, the user can easily recognize the work performed by the client 14 for each shared document file.

  Next, the operation of the document management apparatus according to the present embodiment will be described. Here, for example, the client 14 is a terminal used by the user at work, and the client 16 is a terminal used by the user at home, for example.

  The shared document file edited by the client 14 is sent to the document management server 10 via the document processing unit 32, and is stored in the shared document storage unit 20 by the document management unit 18. Further, the document management unit 18 acquires a copy of the shared document file from the shared document storage unit 20 in response to the document acquisition request from the document acquisition unit 30 of the client 14 or 16, and sends the request to the client 14 or 16 that made the request. provide. Thereby, the user can edit a desired document file. In the client 14, when the document processing unit 32 changes the description content of the shared document file, the document is stored in the duplicate document storage unit 40 and the document management server 10 is instructed to update the document file. The document management unit 18 of the document management server 10 updates the document file stored in the shared document storage unit 20 based on the update instruction. The above operation can be performed in the client 16 in the same manner.

  Next, when the user performs a predetermined operation such as printing on a shared document file on the client 14 which is a workplace terminal, the access monitoring unit 38 identifies the operation content and sends information on the operation content to the information update unit 34. hand over. The information update unit 34 instructs the document attribute management server 12 to update the work attribute information based on the information regarding the work content. In the document attribute management server 12, the attribute information update unit 22 updates the work attribute information stored in the attribute information storage unit 28 based on an instruction from the information update unit 34. The above operation can be performed in the client 16 in the same manner.

  Next, when the user performs an operation such as editing a shared document file on the client 16, the document acquisition unit 30 acquires the user's desired document file from the document management server 10. However, when the document file desired by the user has been acquired in the client 16, the procedure for acquiring the document file from the document management server 10 is not necessary. Further, the information acquisition unit 42 sends a request for acquiring work attribute information of the shared document file stored in the attribute information storage unit 28 of the document attribute management server 12 to the attribute information providing unit 26. In the document attribute management server 12, the attribute information providing unit 26 acquires the requested work attribute information from the attribute information storage unit 28 and provides it to the information acquisition unit 42 of the client 16. In the client 16, based on the work attribute information acquired by the information acquisition unit 42, the document classification unit 44 classifies the shared document file for each predetermined work item. The classified shared document file is stored and displayed in a folder corresponding to each type of work provided in advance by the display processing unit 36. It is preferable to set in advance which shared document file the work attribute information acquisition request is to be issued by the information acquisition unit 42 when the client 16 is activated.

  With the above configuration, the user can check the work already performed on the client 16 at home without having to memorize the work performed at work by the client 14, and avoid duplication of work and omission of necessary work. can do. Note that when the above-described client 16 requests a document file from the document management server 10, a request for work attribute information may be executed simultaneously with the document attribute management server 12. Further, the above operation can be performed in the client 14 as well.

  Note that the document management apparatus according to the present invention may be configured by only the clients 14 and 16. In this case, the document management server 10 and the document attribute management server 12 provided outside the document management apparatus and the clients 14 and 16 are connected to each other via a network so as to exchange necessary information.

  FIG. 2 shows an example of work attribute information stored in the attribute information storage unit 28 of the document attribute management server 12. In FIG. 2, each work attribute information is set with a document ID for associating with the shared document file stored in the shared document storage unit 20 of the document management server 10. Each document file holds this document ID. The work attribute information includes, for each document ID, when, where and by whom the predetermined work was performed, and the content of the work.

  The work content is not limited to that shown in FIG. 2, but the document file is downloaded to the client 14 or the client 16, mail acquisition, mail transmission, registration of a link to a desired site, copying from another file. Scan-in, document file screen display, document file content confirmation, document file editing and deletion, document file printing, storage in storage means, and the like can be added as necessary.

  FIG. 3 is a flowchart showing an operation example in the case where the client 14 of the document management apparatus according to the present embodiment performs a confirmation operation of the content of the shared document file among the above operations. In FIG. 3, when the document acquisition unit 30 acquires a shared document file from the document management server 10, the document acquisition unit 30 stores the shared document file in the duplicate document storage unit 40 and passes it to the document processing unit 32 (S1). ).

  The document processing unit 32 opens the shared document file that has been passed, generates display data, and causes the display processing unit 36 to display the document (S2). In this state, the user confirms the contents of the document.

  After the confirmation, when the user instructs to close the document file (S3), the access monitoring unit 38 causes the display processing unit 36 to display a message “Did you confirm the contents?”. Here, when the user inputs confirmation that it has been confirmed (S4), the information update unit 34 instructs the document attribute management server 12 to update the work attribute information (S5). In this case, the information update unit 34 transmits information “confirmed content” to the attribute information update unit 22 as the document ID, update date, machine name, user name, and work content shown in FIG. The attribute information update unit 22 updates the work attribute information stored in the attribute information storage unit 28 based on the transmitted information (S6).

  Next, the document processing unit 32 executes a process of closing the document file displayed on the display processing unit 36 (S7).

  As described above, confirmation of the content of the shared document file is recognized by the access monitoring unit 38 by the input of “confirmed” performed by the user.

  FIG. 4 is a flowchart showing an operation example when the work content “confirmed content” is classified and displayed on the client 16. 4, when the document acquisition unit 30 acquires a shared document file from the document management server 10, the document acquisition unit 30 stores the shared document file in the duplicate document storage unit 40 (S11).

  Next, when the user inputs a classification instruction command according to the work content (S12), the document classification unit 44 confirms whether there is an unclassified shared document file (S13).

  In S13, when there is an uncategorized shared document file, the information acquisition unit 42 acquires the document ID of the uncategorized shared document file (S14), and based on this document ID, obtains a work attribute information acquisition request as a document. The work attribute information of the shared document file is acquired by transmitting to the attribute information management unit 24 of the attribute management server 12 (S15).

  Next, the document classification unit 44 determines whether or not the acquired work attribute information includes the work content “confirmed content” (S16).

  When the work content “confirmed content” is included in S16, the shared document file is read from the duplicate document storage unit 40 and moved to the content confirmed folder, and the display processing unit 36 displays the content of the folder. Is displayed (S17). Further, if the work content “confirmed content” is not included in S16, the steps from S13 are repeated.

  If there is no uncategorized shared document file in S13, the process ends (S18).

  FIG. 5 shows the content of the operation in which the document attribute management server 12 transmits the work attribute information in S15 in FIG. In FIG. 5, when a work attribute information acquisition request is received from the attribute information management unit 24 together with the document ID (S21), the attribute information providing unit 26 searches the attribute information storage unit 28 for work attribute information corresponding to the document ID. (S22).

  Next, the work attribute information corresponding to the document ID searched by the attribute information providing unit 26 is transmitted to the attribute information managing unit 24 (S23).

  FIG. 6 shows the contents of the folder displayed by the display processing unit 36 based on the classification result by the document classification unit 44 in S17. In FIG. 6, for example, when a “content confirmed” folder is selected, shared document files classified in this folder are displayed. In the case of FIG. 6, two shared document files are displayed. As a result, the user can easily check the work contents performed on each document file.

  In the above example, the work content “confirmed content” has been described, but the present invention is not limited to this. For example, when an access monitoring module (access monitoring unit 38) that resides on the client 14 or 16 is created and a document file is deleted on the client 14, for example, the attribute information storage unit 28 of the document attribute management server 12 stores it. “Delete” is added as work attribute information. As a result, when “classification by work” is executed on the client 16, the deleted document file is automatically classified and displayed in the “deleted” folder.

  Further, an access monitoring module is created in the printer driver on the client 14, and when the printer driver prints a document on the client 14, “print” is added to the document attribute management server 12 as work attribute information. . Thus, when “classification by work” is executed on the client 16, the printed document files are automatically classified and displayed in the “printed” folder.

  Further, when an access monitoring module is created in the mail program on the client 14 and the mail program sends a mail with a document attached by the client 14, “mail transmission” is added to the document attribute management server 12 as work attribute information. Configure as follows. As a result, when “classification by work” is executed on the client 16, the mail-sent document file is automatically classified and displayed in the “mail-sent” folder.

  Further, shared document files that are not worked on the client 14 are classified and displayed in the “no work” folder when “sort by work” is executed on the client 16.

  If multiple attributes, for example, “Print” and “Delete” are “Working”, “Store in the folder where you last worked”, “Store in the folder that combines multiple attribute names” A configuration such as “Yes” is preferable. The combination of a plurality of attribute names is executed by the document classification unit 44 and the display processing unit 36, for example, “print and delete”.

  Further, the shared document file classification display by the display processing unit 36 is performed in a folder provided for each work, and “adds a character string representing the work content in the order of the work to the end of the file name”. Such a configuration is also suitable.

  In the embodiment described above, classification is performed for each shared document file based on the contents of work performed. However, this classification may be performed for each page of the document file.

  FIG. 7 shows an example in which an ID number is assigned to each page of a document file for classification. In FIG. 7, when creating a document in the client 14 or the client 16, the document processing unit 32 assigns a page ID for identifying each page to each page following the document ID for identifying the document file.

  The document management server 10 and the document attribute management server 12 are configured to manage each shared document file and each work performed using the page ID when managing each shared document file and the contents of work performed. In this case, for example, the work attribute information shown in FIG. 2 includes the page ID together with the document ID.

  Thereby, not only the work attribute information for each shared document file but also the work attribute information for a specific page can be added / referenced. Also, work attribute information relating to the entire document file can be referenced from a certain page of the document.

  Note that the operation of the document management apparatus described above may be executed by a computer that is configured around a CPU. In this case, each function is realized by the CPU executing a program stored in a memory card or other medium. Is done.

It is a block diagram of a structure of one Embodiment of the document management apparatus concerning this invention. It is a figure which shows the example of the work attribute information memorize | stored in the attribute information storage part shown by FIG. It is a flowchart which shows the operation example of the document management apparatus concerning this embodiment. It is a flowchart which shows the operation example of the document management apparatus concerning this embodiment. It is a flowchart which shows the operation example of the document management apparatus concerning this embodiment. It is a figure which shows the example of a display of the classification result of a document file. It is a figure which shows the example which attaches ID number for every page of a document file, and classifies.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Document management server, 12 Document attribute management server, 14, 16 Client, 18 Document management part, 20 Shared document storage part, 22 Attribute information update part, 24 Attribute information management part, 26 Attribute information provision part, 28 Attribute information storage part , 30 Document acquisition unit, 32 Document processing unit, 34 Information update unit, 36 Display processing unit, 38 Access monitoring unit, 40 Replicated document storage unit, 42 Information acquisition unit, 44 Document classification unit.

Claims (7)

A document management program for managing a document file to be shared by a plurality of clients,
Storing work attribute information corresponding to the type of work performed on the document file, and providing the work attribute information upon request;
Monitoring whether or not a predetermined operation has been performed on the document file;
When it is determined that a predetermined work has been performed on the document file, the stored work attribute information is updated,
Obtaining the stored work attribute information;
A document management program for causing a computer to execute a process of classifying the document file based on the acquired work attribute information.   The document management program according to claim 1, wherein the computer executes a process of displaying the classified document file according to the classification.   3. The document management program according to claim 1, wherein when there are a plurality of types of work performed on the document file, the computer is caused to execute processing for generating work attribute information obtained by combining the types of work. A document management program characterized by that.   4. The document management program according to claim 1, wherein a computer executes processing for managing the work attribute information for each page of the document file. 5. A document management method for managing a document file that is shared by a plurality of clients and is a target of work,
Storing work attribute information corresponding to the type of work performed on the document file, and providing the work attribute information upon request;
Monitoring whether a predetermined operation has been performed on the document file;
Instructing update of work attribute information when it is determined that a predetermined work has been performed on the document file;
Obtaining the work attribute information;
Classifying the document file based on the acquired work attribute information;
A document management method comprising: A document management apparatus for managing a document file to be shared and shared by a plurality of clients,
Document attribute management means for storing work attribute information corresponding to the type of work performed on the document file, and providing the work attribute information in response to a request;
Work monitoring means for monitoring whether a predetermined work has been performed on the document file;
Information updating means for instructing the document attribute management means to update work attribute information when the work monitoring means determines that a predetermined work has been performed on the document file;
Information acquisition means for acquiring the work attribute information from the document attribute management means;
Document classification means for classifying the document file based on the acquired work attribute information;
A document management apparatus comprising: A document management apparatus that stores work attribute information corresponding to the type of work performed on a work target document file and is connected via a network to document attribute management means for providing the work attribute information in response to a request Because
Work monitoring means for monitoring whether a predetermined work has been performed on the document file;
Information updating means for instructing the document attribute management means to update work attribute information when the work monitoring means determines that a predetermined work has been performed on the document file;
Information acquisition means for acquiring the work attribute information provided from the document attribute management means;
Document classification means for classifying the document file based on the acquired work attribute information;
A document management apparatus comprising:

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