JP2001167120A - System for supporting preparation of conference material - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a system for supporting the preparation of conference material which is efficient and capable of preparing conference material by which the direction of a conference is not influenced by the subjective view or the degree of recognizing a present situation of a person who is going to prepare the material for the conference which is to be held newly. SOLUTION: The system for supporting the preparation of conference material has at least a conclusion data extraction processing part (7) for extracting conclusion data with respect to keyword-including task data including at least one keyword included in the task data of the new conference to be held from a management file storing at least the task data of conferences held in the part and conclusion data with respect to the task data.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a conference material creation support system. In more detail, when preparing materials for a meeting to be newly held, we will look at past meeting examples based on the issues of the newly held meeting (problems that are the theme of the meeting), The present invention relates to a powerful meeting material creation support system that supports the proposal of a solution that is deemed appropriate.

[0002]

2. Description of the Related Art Conventionally, when creating materials for a meeting to be newly held, a person who intends to create the materials (for example, the organizer of the meeting to be newly held) summarizes the problems and the current situation. The material was created in the form. In addition, if a person who intends to create materials for a meeting to be newly held refers to the case of a meeting held in the past, the past held separately according to the type of meeting etc. He was looking for meeting materials such as the minutes of the meeting.

[0003]

However, this prior art has the following problems.

The first problem is that it is inefficient. This is the same as the man-hours required to create similar materials in the past, even when creating similar materials, because information such as examples of meetings held in the past was not shared. This is because it takes some man-hours.
In addition, since the minutes of a meeting held in the past were stored separately according to the type of meeting, etc., those who intend to create materials for a meeting to be newly held (for example, This is because, even if the organizer of the meeting does try to refer to past cases, considerable effort has been put into finding the materials of the meetings held in the past.

[0005] The second problem is that a person who intends to create materials for a meeting to be newly held (for example, the organizer of a meeting to be newly held) has a new subject depending on the subjectivity and the degree of awareness of the current situation. That is, the direction of the meeting itself to be held will be affected. This is because information is not generally referred to when creating materials for a meeting to be newly held.

SUMMARY OF THE INVENTION It is an object of the present invention to provide a conference material creation support system which solves the above problems, and a medium carrying a program for operating the conference material creation support system.

[0007]

In order to achieve the above object, a system for supporting the preparation of meeting materials according to the present invention comprises: a storage means for storing task data of a conference held in the past and conclusion data for the task data; At least conclusion data extraction processing means for extracting, from a meeting information database that accumulates, at least conclusion data for keyword-containing assignment data including at least one keyword included in assignment data of a new conference to be held. It is characterized by.

Further, a medium carrying a program for operating the system for supporting conference material creation according to the present invention is a conference information database for storing at least the subject data of a conference held in the past and the conclusion data for the subject data. And extracting at least conclusion data for keyword-containing assignment data including at least one keyword included in assignment data of a new conference to be held.

[0009]

DESCRIPTION OF THE PREFERRED EMBODIMENTS [Conference Material Creation Support System]
The conference material creation support system of the present invention has at least the specific conclusion data extraction processing means,
In addition, keyword extraction processing means, database search processing means, optimization processing means, various data input means,
One of various data output means and data registration processing means
It can have the above.

[0010] The keyword extraction processing means may have a function of extracting at least one keyword from task data of a new conference to be held.
Instead of the keyword extraction processing means, at least one keyword extracted from the task data may be input from an input means (for example, a keyboard or the like).

[0013] The database search processing means may have a function of searching the conference information database and detecting the presence or absence of keyword-containing problem data.

[0012] The conclusion data extraction processing means searches the conference information database with at least one keyword extracted from the assignment data, and determines if there is conclusion data for the keyword-containing assignment data including at least one of the keywords. May have a function of extracting the conclusion data.

[0013] The conclusion data extraction processing means, in addition to the specific conclusion data, other data relating to the meeting from which the conclusion data was obtained (for example, the subject of the meeting, the date of the meeting, the attendees,
It is possible to have a function of extracting each data of the material number) from the conference information database.

[0014] The optimization processing means, when it is desired to narrow down the number of conclusion data extracted by the conclusion data extraction processing means, based on the number of keywords included in the keyword-containing assignment data, by the conclusion data extraction processing means. It is possible to have a function of narrowing down the number of extracted conclusion data. Further, the optimization processing means, when it is desired to narrow down the number of conclusion data extracted by the conclusion data extraction processing means, based on the number of the keywords and the date of the meeting at which the extracted conclusion data was obtained, It is possible to have a function of narrowing down the number of conclusion data extracted by the data extraction processing means.

[0015] The registration processing means may have a function of registering the conference material created based on the extracted conclusion data in the conference information database.

The meeting information database may be a database that stores at least the task data of the meeting held in the past and the conclusion data for the task data, but is preferably separate from the task data of the meeting held in the past.
The keyword data included in the assignment data may be stored.

The conference information database also contains data on one or more (preferably two or more, more preferably three or more, even more preferably four or more) different conferences held in the past, and has been held in the past. The data relating to the same meeting may be a database that stores at least assignment data and conclusion data for the assignment data.

The conference information database includes, as data relating to the same conference held in the past, keywords included in the assignment data, the date, the name of the conference held in the past, and the attendees of the conference (for example, attendees) , Etc.), and at least one of the data of the conference material numbers can be further stored in the database.

The storage means for storing the conference information database may be a single memory means or a complex network system. That is, they may be mutually connectable via a public line network such as a LAN or the Internet.

[Medium] The medium of the present invention is a medium carrying a program for operating the conference material creation support system of the present invention, and the program includes the specific conclusion data extraction processing step. As such a medium, there is a recording medium, for example, a recording medium in which a program for operating the conference material creation support system of the present invention is recorded.

[0021] The program may include, before the conclusion data extraction processing step, a database search processing step of searching the conference information database to detect the presence or absence of the keyword-containing assignment data. Further, the program may include, before the database search processing step, a keyword extraction processing step of extracting at least one keyword from task data of a new conference to be held.

[0022] The program, after the conclusion data extraction processing step, optimizes the number of conclusion data extracted in the conclusion data extraction processing step based on the number of keywords included in the keyword-containing assignment data. And a conversion step. Further, the program may include a registration processing step of registering the created conference material in the conference information database after the conclusion data extraction processing step or the optimization processing step.

[0023]

DESCRIPTION OF THE PREFERRED EMBODIMENTS [Configuration of First Embodiment] A conference material creation support system according to a first embodiment includes a conclusion data extraction processing unit as a conclusion data extraction processing unit, a keyword extraction processing unit as a keyword extraction processing unit, and a database. A database search processing unit that is a search processing unit, an optimization processing unit that is an optimization processing unit, and an input unit for various data that is an input unit;
It has an output section for various data as output means. Hereinafter, a system for supporting creation of meeting materials according to the first embodiment will be described with reference to FIG. FIG. 1 is a block diagram schematically illustrating the first embodiment.

At the time of preparing materials for a newly held conference, a keyword extraction processing unit (FIG. 1) for extracting a keyword from a problem (task data) which is the theme of the conference input from the input unit (FIG. 1). ) Is to remove keywords from problem data (task data), which is the theme of a newly held conference, and extract keywords in word units other than particles.

As shown in Table 1, the management file, which is a conference information database, uses, as a key, words (in the case of a plurality of words, each word) that are keywords extracted from problem data of past conferences already held. , Meeting number, issues that were the theme of the meeting, meeting name, conclusion (solution)
Data such as the date of the meeting, the attendees of the meeting, and the number of the meeting material are registered. Since the management file is registered for each word extracted from the problem data, a plurality of records may be registered for the same conference.

[0026]

[Table 1]

The keyword extracted by the keyword extraction function of the keyword extraction processing unit is used as a search key,
The database search processing unit (FIG. 1) searches the management file (FIG. 1), and the conclusion data extraction processing unit (FIG. 1).
-) Extracts the relevant matter (conclusion data and necessary data related to the meeting from which the conclusion data was obtained) (FIG. 1).
-). In the first embodiment, the conclusion data extraction processing unit 3
If more cases are extracted than cases (items related to three different meetings), the optimization processing unit (FIG. 1)
), Optimization to narrow down to three or less projects will be performed.

The optimization processing unit, when four or more cases are obtained by the conclusion data extraction processing unit, in the four or more cases, the number of the keywords containing the problem data corresponding to the conclusion data is higher. Three cases are considered as applicable cases. When the number of the keywords is the same, the optimization processing unit processes the meeting with the newer meeting date (new case) of the meeting for which the conclusion data was obtained as having higher priority.

As a result of the above processing, the output unit (FIG. 1)
) Proposes the conclusion (solution) of the extracted meeting and outputs each data such as the meeting material number and the meeting attendees. The meeting materials will be created with reference to the results.

[Explanation of Operation of First Embodiment] The operation of the first embodiment will be described in detail with reference to FIG. FIG.
4 is a flowchart illustrating an outline of a processing flow according to the first exemplary embodiment.

According to a predetermined format, problem data (problem data), which is the theme of a new conference to be held, is described on paper. After the description, the input unit reads the problem data described on the paper. The keyword extraction processing unit divides the problem data read by the input unit into words and extracts keywords. The function of the keyword extraction processing unit, that is, the function of extracting a keyword from the problem data will be described below.

The keyword extraction processing unit replaces characters (particles and the like) registered as replacement characters that cannot be keywords in the input sentence-based problem data with delimiters, thereby replacing the replaced delimiters. The problem data (sentence) is divided by characters and keywords are extracted (step A1).

If the keyword extraction processing unit fails to extract the keyword, the output unit outputs a message prompting re-input of necessary items (step A8). If the keyword is correctly extracted by the keyword extraction processing unit, the database search processing unit searches the management file using the extracted keyword as a search key (step A3).

If the number of cases extracted by the database search processing unit is 0, the output unit outputs a message indicating that there is no reference case (step A5). Number of extractions is 1-3
In the case of the case, the extracted matter is regarded as the applicable matter, and the output unit
The data of the conference number (serial number assigned to each conference on the management ledger), the conference name, the conclusion of the conference, the date of the conference, the attendees of the conference, and the conference material number are output (step A9). If the number of extracted items is larger than three, the optimization processing unit
As described below, the number of extracted cases is narrowed down and optimized (step A6).

For example, if the first problem data is A, B,
When C and D are included in the four keywords, the search is performed using A, B, C, and D. Since the management file is registered for each keyword, there may be a plurality of records for one conference. Among the extracted cases, A,
Items with all keywords B, C, and D included in the problem data are assigned high priority, and those with 3 (ie, the total number of items minus 1) are included in the priority, and those with less than 1 to 3 are included Is a low priority.

The date of the conference is used as the second key at the time of sorting in the optimization processing unit. That is, A, B,
Regarding a conference including the same number of C and D, the processing is considered that the newer the conference date is, the higher the priority is. As a result of the optimization, the extracted meeting number (serial number assigned to each meeting on the management ledger), name of the meeting, conclusion of the meeting, meeting date, meeting attending members, meeting material number Each data is output (step A9). In the present embodiment, when the number of extracted cases is larger than three, the extracted cases are optimized. However, the number of extracted cases when optimizing the extracted cases can be set as appropriate. Based on the output result, a meeting material is created and reference materials are extracted.

Next, the operation of this embodiment will be described using a specific example. FIG. 3 is a diagram illustrating an example of steps of the keyword extraction processing unit and the optimization processing unit.

As shown in FIG. 3, as the problem data, "About the attribute of the item indicating the date of the Oracle file"
Proposition is given. The keyword extraction processing unit having the keyword extraction function of FIG. 1 (FIG. 1) divides the given problem data into word units. As a result, four keywords of “Oracle file”, “date”, “item”, and “attribute” are extracted (FIG. 2).
Step A1).

The database search processing unit (FIG. 1) having a search function for searching the management file searches the management file using the extracted keyword as a key (FIG. 2).
-Step A3). As a result, it is assumed that 17 cases including at least one of these four keywords corresponded (step A4 in FIG. 2). Since the number is larger than three, the number of cases is optimized based on the number of keywords and, if necessary, the date of the meeting (step A6 in FIG. 2).
The optimization processing unit having the optimization function (FIG. 1) sorts the 17 cases in descending order of priority. As a result, three corresponding cases are extracted, and the extracted result is output (step A9 in FIG. 2). Prepare meeting materials based on the results.

Second Embodiment Next, a second embodiment of the present invention will be described. FIG. 4 is a block diagram schematically illustrating the second embodiment. FIG. 5 is a flowchart illustrating an outline of a processing flow according to the second embodiment. This embodiment is different from the first embodiment shown in FIG. 1 in that a registration processing unit having a function of registering conference materials created based on a presented solution in a management file and enabling management of the conference materials. This embodiment is different from the first embodiment in that it has a (registration processing means).

In the present embodiment, as shown in FIG. 4, after the presentation of the solution, the conference material created is input to the input unit (FIG. 4 (1)).
0)), the registration processing unit (FIG. 4) registers the meeting material in the management file (FIG. 4- (11)). Also, as shown in FIG. 5, referring to the output result,
A meeting material is created (step A10). After the creation, in the present embodiment, the content of the conference material is registered in the management file by activating the registration function (step A11). As a result, it is possible to consistently perform from creation to management of the conference material.

According to the system of the present invention, when creating materials for a newly held conference, it is possible to determine a certain direction for the newly held conference,
Further, sharing of information (for example, sharing of information within the same department or the like) is achieved, and efficient and easy creation of meeting materials becomes possible as compared with the conventional method.

[0043]

The first effect of the system for supporting the preparation of meeting materials according to the present invention is that information is shared, and a meeting having the same problem as that of a meeting to be newly held has been held in the past. In such a case, since it is possible to quickly refer to past conference cases, it is possible to efficiently and easily create materials for a conference to be newly held.

The reason is that the conference material creation support system of the present invention uses a conference information database which is stored in the storage means and stores at least the subject data of the conference held in the past and the conclusion data for the subject data. ,
This is because it has at least the conclusion data extraction processing means for extracting the conclusion data for the keyword-containing assignment data including at least one keyword included in the assignment data of the new conference to be held.

A second advantage of the conference material creation support system of the present invention is that when a new meeting material is to be created, a solution to a problem similar to that of the previous meeting is proposed. Therefore, it is possible to see a certain direction of the progress of the conference when preparing the materials for the conference. The reason is the same as the above.

The effect of the medium carrying the program for operating the conference material creation support system of the present invention is that it can be suitably used in the conference material creation support system of the present invention. The reason is that the program carried on the medium stores, from a conference information database that stores at least problem data of a conference held in the past and conclusion data for the problem data, problem data of a new conference to be held. This is because at least the conclusion data extraction processing step of extracting the conclusion data for the keyword-containing assignment data including at least one keyword included in the above is included.

[Brief description of the drawings]

FIG. 1 is a block diagram schematically showing an embodiment of a conference material creation support system according to the present invention.

FIG. 2 is a flowchart showing an outline of a processing flow of an embodiment of a conference material creation support system according to the present invention;

FIG. 3 is a diagram showing an example of steps of a keyword extraction processing unit and an optimization processing unit in one embodiment of the conference material creation support system of the present invention.

FIG. 4 is a block diagram showing an outline of another embodiment of the conference material creation support system of the present invention.

FIG. 5 is a flowchart showing an outline of a processing flow of another embodiment of the conference material creation support system of the present invention.

Claims (11)

[Claims] 1. A conference information database which is stored in a storage means and stores at least problem data of a meeting held in the past and conclusion data for the problem data.
A conference material creation support system comprising at least conclusion data extraction processing means for extracting conclusion data for keyword-containing assignment data including at least one keyword included in assignment data of a new conference to be held. . 2. The conference material creation support system according to claim 1, further comprising database search processing means for searching the conference information database and detecting presence / absence of the keyword-containing assignment data. 3. The conference material creation support according to claim 1, further comprising keyword extraction processing means for extracting at least one keyword from task data of a new conference to be held. System. 4. An optimization processing means for narrowing down the number of conclusion data extracted by said conclusion data extraction processing means on the basis of the number of keywords included in said keyword-containing assignment data. Item 4. The conference material creation support system according to any one of Items 1 to 3. 5. The conference material creation support system according to claim 1, further comprising registration processing means for registering the created meeting material in said conference information database. 6. The conference information database according to claim 1, wherein said conference information database stores keyword data included in said task data separately from task data of a conference held in the past. The conference material creation support system according to any one of the above. 7. At least one keyword included in assignment data of a new meeting to be held from a meeting information database storing at least assignment data of a meeting held in the past and conclusion data for the assignment data. A medium carrying a program for operating a meeting material creation support system, comprising at least a conclusion data extraction processing step of extracting conclusion data for keyword-containing task data including: 8. The program according to claim 7, further comprising a database search processing step of searching the conference information database and detecting the presence or absence of the keyword-containing assignment data before the conclusion data extraction processing step. A medium carrying a program for operating the conference material creation support system according to 1. 9. The program according to claim 7, further comprising a keyword extraction processing step of extracting at least one keyword from task data of a new conference to be held before the database search processing step. A medium carrying a program for operating the conference material creation support system according to any one of the above-described items. 10. The program, after the conclusion data extraction processing step, calculates the number of conclusion data extracted in the conclusion data extraction processing step based on the number of keywords included in the keyword-containing assignment data. 10. A medium carrying a program for operating the conference material creation support system according to claim 7, further comprising an optimization processing step of narrowing down. 11. The program according to claim 7, wherein said program includes a registration processing step of registering the created conference material in said conference information database after said conclusion data extraction processing step or said optimization processing step. 10
A medium carrying a program for operating the conference material creation support system according to any one of the above.