JP2001101169A - Document management system, its method and computer readable recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide document management system and method capable of simply and surely grasping the state of a document constituted of plural papers and efficiently executing mask processing and a computer readable recording medium for constructing the document management system by using a computer. SOLUTION: The document management system is provided with a 1st processing part for registering the definition of papers constituting a document in a storage part, a 2nd processing part for registering the document in the storage part in accordance with the definition and recording information concerned with the registration of papers constituting the document in the storage part and a 3rd processing part for registering the definition of mask information for instructing a part to be masked in the storage part as one of the definition of papers constituting the document at the time of outputting the document.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document management system, and more particularly, to a document management system for electronically managing a document composed of a plurality of documents. In recent years, with the remarkable development of computer technology, small-sized, high-performance and low-cost workstations and personal computers have become widespread. There is known a document management system that digitizes and stores and manages documents using such a computer.

[0002]

2. Description of the Related Art A general document management system is configured by installing a document management application (software) on a computer. Documents constituting the document are digitized by a scanner or the like to generate digitized data, and this is stored in a storage medium such as a hard disk. By registering the digitized document in a holder (directory) set based on the attribute of the document, the document can be efficiently organized and stored. At the time of registration, if a keyword attribute for search is set, the stored document can be searched by inputting the keyword attribute to the document management system using a keyboard or the like. Further, the document management system has a function of displaying a registered document on a screen and printing the document.

Generally, a document management system is configured to have general versatility. That is, a general document management system is configured not to consider various document-specific characteristics, but to handle items that apply to them in common.

[0004]

However, such a general document management system has a problem that it is not always possible to efficiently manage documents when the characteristics of the documents to be managed are considered. . For example, a government application may require that multiple documents be submitted together for a single application. As an example of such a document, the nursing care insurance system requires a document in a fixed form such as a primary judgment result, special instructions, and a written opinion of the attending physician before the second examination. These documents are not always available at the same time. The conventional document management system that can electronically manage such documents can only register documents that are collected separately as documents constituting one document, and determine which documents have all the essential documents. However, it is not possible to efficiently determine the status of which document is not included in which document. In a conventional document management system, when a user registers a document, the user sets information that can grasp the situation in a keyword attribute of the document by himself / herself, searches for the document, and actually opens the document to check its configuration. Therefore, it is necessary to grasp the status of the document. In this case, not only the work efficiency is poor, but also the manual setting of the keyword causes a mistake in grasping the document status due to a setting error or the like.

[0005] Further, when handling a document in which privacy information is described, such as an application document, privacy protection must be performed. For example, the data for each applicant handled by the second examination committee in the long-term care insurance system must hide privacy information such as names in order to treat all applicants equally. Furthermore, when one application document or the like is composed of a plurality of documents, privacy information may be described for each of the plurality of documents, and the number of portions to be masked as documents increases.

[0006] When preparing these application documents as materials for the examination committee, etc., even when using a document management system, a mask (hidden) portion is set for each document at the time of input or output, or paper. If so, it is necessary to prepare the printed document by painting it with a pen or the like for each document. In addition, since privacy protection mistakes become a serious problem, it is desirable to reduce human labor.

Therefore, the present invention solves the above-mentioned problems of the prior art, and can easily and surely grasp the status of a document composed of a plurality of documents, and can efficiently perform a mask process, and a document management system. It is an object of the present invention to provide a method and a computer-readable recording medium for constructing the document management system using a computer.

[0008]

According to a first aspect of the present invention, there is provided a method for registering a definition of a document constituting a document in a storage unit.
And a second processing unit for registering a document in the storage unit in accordance with the definition and recording information relating to registration of documents constituting the document in the storage unit. Since the definitions of the documents constituting the document are registered, the first processing unit can manage what kind of document the document is composed of. Further, the second processing unit registers the document according to the above definition. In other words, registration of a document means registration of a document constituting the document. The third processing unit registers, in the storage unit, the definition of the mask information indicating the portion to be masked when outputting the document, as one of the definitions of the documents constituting the document. Since the second processing unit records information relating to registration of the documents constituting the document in the storage unit, referring to the definition of the documents constituting the document managed by the first processing unit, It is possible to easily and surely ascertain whether the degree is the same, and the portion to be masked. In other words, the invention according to claim 1 solves the above-mentioned problem by performing document management on a hardware resource called a storage unit in such a manner that the configuration of data to be registered (recorded) is as described above. Note that the storage unit does not mean one physical storage unit in the document management system, but an arbitrary storage area in the document management system. In other words, the first to third processing units may use physically the same storage unit (for example, a memory or a hard disk) or may use physically different storage units. The first
Is equivalent to the document configuration information registration processing unit 20 in the embodiment described later, and the second processing unit is the document registration processing unit 22.
, And the third processing unit corresponds to the mask setting processing unit 102.

According to a second aspect of the present invention, the first processing section of the first aspect manages document configuration information defining a document constituting the document (the document configuration information in the embodiment). A second table (corresponding to the document table in the embodiment) which has means for creating a management table, and wherein the second processing unit manages, for each document, a state of arrangement of documents constituting the document. This is a document management system having a means for creating a document. Since the document configuration information and the alignment status of the documents are managed using the first and second tables, data including information on the mask can be efficiently managed.

[0010] The invention described in claim 3 is the invention according to claim 1 or 2.
A document management system further comprising: a fourth processing unit for masking the output of a part specified by the mask information with reference to the definition of the document constituting the document registered in the storage unit when outputting the document. It is. It is possible to know the part to be masked simply by referring to the mask information registered in the storage unit, so that the information to be masked is hidden without having to pay special attention to mask processing when registering or outputting a document. The document can be output (eg, printed). Note that the fourth processing unit corresponds to the document print processing unit 24 in the embodiment.

According to a fourth aspect of the present invention, in the first to third aspects, the first processing unit stores the definition of a partition sheet to be inserted between documents when a plurality of documents are collectively registered. This is a document management system registered in the department. Since the definition of the partition sheet is registered in advance, it is possible to identify the partition sheet inserted between each document when registering multiple documents at once, and easily and accurately specify the document following the partition sheet become able to.

According to a fifth aspect of the present invention, in the fourth aspect, the definition of the partition sheet includes a form of the partition sheet, a position on the partition sheet in which information for specifying a document is described, and a specification of the document. This is a document management system including a position on a partition sheet in which a checksum calculated from information to be calculated is described. By registering information on the partition sheet in advance, if this information is referred to at the time of batch registration of a plurality of documents, the document can be registered efficiently and accurately.

According to a sixth aspect of the present invention, in the fifth aspect, when a plurality of documents are collectively registered by using a partition sheet, reference is made to the definition of the documents constituting the documents registered in the storage unit. The form of the partition sheet and the information identifying the document and the checksum are identified, and only when the identified checksum matches the checksum calculated from the information identifying the document, the document is a correct document. This is a document management system having a fifth processing unit that determines that there is a document. When registering a document, it is possible to specify that the document being registered is a partition sheet from the form of the partition sheet, and the position is calculated on the basis of the position on the partition sheet where the information for specifying the document is described and the information for specifying the document. By comparing the position on the partition sheet where the checksum is described with the information obtained from the partition sheet being registered, the document can be easily and accurately specified. Since the partition sheet does not simply extract information for specifying the document, but calculates the checksum, the document can be specified reliably. Note that the fifth processing unit corresponds to the multiple document batch registration processing unit 104 in the embodiment.

According to a seventh aspect of the present invention, there is provided a first step of registering a definition of a document constituting a document in a storage unit, and registering the document in the storage unit in accordance with the definition and a document constituting the document. A second step of recording information related to registration of the document in the storage unit, and a step of registering the definition of mask information indicating a portion to be masked at the time of output of the document in the storage unit as one of the definitions of the documents constituting the document. And a document management method including the following three steps. It has the same operation and effect as the first aspect of the present invention.

According to an eighth aspect of the present invention, in the seventh aspect, the first step has a step of creating a first table for managing document composition information defining a document constituting the document, The second step is a document management method including the step of creating a second table for managing the alignment of the documents constituting the document for each document. It has the same function and effect as the second aspect of the invention.

The ninth aspect of the present invention is the seventh aspect of the present invention.
A document management system further comprising a fourth step of referring to the definition of the document constituting the document registered in the storage unit and masking the output of the portion specified by the mask information when outputting the document. is there. It has the same function and effect as the third aspect of the invention. According to a tenth aspect of the present invention, in the seventh to ninth aspects, the first step registers, in the storage unit, a definition of a partition sheet to be inserted between documents when a plurality of documents are collectively registered. Document management method. It has the same function and effect as the fourth aspect of the present invention.

According to an eleventh aspect of the present invention, in the tenth aspect, the definition of the partition sheet includes a form of the partition sheet, a position on the partition sheet in which information for specifying a document is described, and a specification of the document. This is a document management method including a position on a partition sheet in which a checksum calculated from information to be performed is described. It has the same function and effect as the fifth aspect of the invention.

According to a twelfth aspect of the present invention, when a plurality of documents are collectively registered by using a partition sheet, a plurality of documents are registered with reference to the definition of the documents constituting the documents registered in the storage unit. The form of the partition sheet and the information identifying the document and the checksum are identified, and only when the identified checksum matches the checksum calculated from the information identifying the document, the document is a correct document. The document management method further includes a fifth step of determining that there is a document. It has the same function and effect as the sixth aspect of the present invention.

According to a thirteenth aspect of the present invention, there is provided a first step of registering a definition of a document constituting a document in a storage unit, a step of registering the document in the storage unit according to the definition, and a step of registering the document constituting the document. A second procedure of recording information relating to registration of the document in the storage unit, and a step of registering the definition of mask information indicating a portion to be masked at the time of output of a document as one of the definitions of the documents constituting the document in the storage unit. 3 is a computer-readable recording medium in which a program for causing a computer to execute the procedure of step 3 is recorded. It has the same operation and effect as the first aspect of the present invention.

According to a fourteenth aspect of the present invention, in the thirteenth aspect, the first step includes a step of creating a first table for managing document composition information defining a document constituting the document, The second procedure is a computer-readable recording medium on which a program having a procedure for creating a second table for managing the arrangement of documents constituting the document for each document is recorded. It has the same operation and effect as the second aspect.

According to a fifteenth aspect, in the thirteenth or fourteenth aspect, at the time of outputting a document, the document is designated by the mask information with reference to the definition of the document constituting the document registered in the storage unit. It is a computer-readable recording medium on which a program having a fourth procedure for masking an output of a part is recorded. It has the same operation and effect as the third aspect.

According to a sixteenth aspect of the present invention, in the thirteenth to fifteenth aspects, a definition of a partition sheet inserted between documents when the first procedure collectively registers a plurality of documents is stored in the storage unit. It is a computer-readable recording medium to be registered. It has the same function and effect as the fourth aspect.
In the invention according to claim 17, in claim 16, the definition of the partition sheet is a form of the partition sheet, a position on the partition sheet in which information for specifying a document is described,
And a computer-readable recording medium including a position on a partition sheet on which a checksum calculated from information specifying the document is described. Operation and effect similar to those of the fifth aspect are provided.

In the invention according to claim 18, when a plurality of documents are collectively registered using a partition sheet according to claim 17, reference is made to the definition of the documents constituting the documents registered in the storage unit. The form of the partition sheet and the information identifying the document and the checksum are identified, and only when the identified checksum matches the checksum calculated from the information identifying the document, the document is a correct document. It is a computer-readable recording medium on which a program having a fifth procedure for determining that there is a program is recorded. It has the same function and effect as the sixth aspect.

[0024]

Embodiments of the present invention will be described below in detail with reference to the accompanying drawings. A document management system according to an embodiment of the present invention manages a document using a document configuration information management table and a document table. The document configuration information management table is a table that manages the definition of the documents that make up the document. The document table is a table for managing information on documents registered according to the document configuration information.
By using such a document configuration information management table and a document table, the status of a registered document can be easily and reliably grasped.

Hereinafter, the document configuration information management table and the document table will be described, and then the hardware configuration and software configuration of the document management system will be described. FIG.
3 is a diagram showing a document configuration information management table 10. FIG. The document configuration information management table 10 is created for each document, and has a header 12, a partition paper information area 13, and a record area 14 provided for each document constituting the document. In FIG. 1, for convenience, the document 1
, And only record 14-3 of document 3 are shown. The header 12, the partition information area 13, and the record area 14 each specify an item and a corresponding value.

The header 12 is the document configuration information management table 1
0 management information is defined. In the example of FIG. 1, four items are defined. The four items are “document configuration information management ID”, “document name”, “number of documents”, and “number of registered form dictionaries”. The document configuration information management ID is uniquely assigned to each document, in other words, to each document configuration information management table 10, and its value is "1" in the example of FIG.
“Document name” is the name (file name) of the document,
In the example, “Care for nursing care” is given. The “number of documents” indicates the number of documents constituting the document, and is “5” in the example of FIG.
It is. That is, the document “certification of nursing care” means that the document includes five documents. "Number of registered form dictionaries"
It indicates the number of forms (forms) registered in the form dictionary described later, and is 4 in the example of FIG. In other words, it means that four of the five documents constituting the document “care certification” have registered forms.

The partition paper information area 13 is referred to when a plurality of documents are registered collectively using a partition sheet such as a partition paper, and includes a “partition paper ID”, a “form dictionary file name”, a “target 4 items of “user code printing position” and “checksum printing position” are defined. In addition, for batch registration of multiple documents using partition paper and this,
It will be described later for convenience of explanation.

14-1 and 1 constituting the record area 14
Records such as 4-3 are “Document Name” and “Required Document (Tr
ue OR False), "number of pages", "registered page number", "form dictionary file name", "form data file name", "mask area setting number", and "mask area position". The “document name” is the name of the document. For example, the document name of document 1 is “primary examination result”, and the document name of document 3 is “doctor's opinion”. "Required document (True OR False)" specifies whether the document is a mandatory document that constitutes the document. If the value is "True", it means a required document, and if it is "False" Means that it is not a required document. In the example of FIG. 1, both the document 1 and the document 3 are essential documents. “Number of pages” specifies the number of pages of the document. In the example of FIG. 1, document 1 has one page, and document 3 has two pages. The “registration page number” specifies the page of the document that constitutes (positions) the document. In the example of FIG. 1, the document 1 forms the first page of the document, and the document 3 forms the third and fourth pages of the document. The “form dictionary file name” is the name of a file in which form information necessary to specify (identify) the form of the document is stored. In the example of FIG. 1, the form information for identifying the form of the document 1 is "JForm01.J
FD "is stored in the form dictionary file name.
The form information for identifying the form of the first page of the document 3 (the third page of the document) is “JForm03.JFD”
Is stored in the form dictionary file name. The form information for identifying the form of the second page of the document 3 (the fourth page of the document) is stored in a form dictionary file name “JForm04.JFD”. "Form data file name" is the name of a form data file that stores data that actually forms the form of the corresponding form dictionary file name. For example, Document 1
The form data that forms the form stored in the form dictionary file name "JForm01.JFD" is "Form1.t
stored in a form data file named "if".

The set number of mask areas is information indicating how many mask areas (areas for hiding output) are set in the document. For example, the document 1 forming one page of the document “certification of nursing care” has one mask area. In addition, document 3 which comprises page 3 and page 4 of document "care certification"
The first and second pages have no mask area.
When the number of set mask areas is one or more, an item of “mask area position” is provided following the item of set number of mask areas. Values 100 and 200 of the mask area position of the document 1 indicate the position of one mask area on the document 1.

By configuring the document structure information management table 10 as described above, it is possible to define in advance what kind of document the document “certification of nursing care” is composed of. Various processes such as registration, printing, and retrieval of individual documents (for each person to be certified for nursing care), such as "certification of nursing care," can be performed efficiently and reliably. In addition, since the area to be masked is defined, it is necessary to refer to the definition of the mask area when registering or outputting a document, so that it is necessary to mask each document,
In addition, it is possible to automatically determine which portion needs to be masked, and input / output (register or print) a document. Furthermore, as will be described later, the information of the partition paper used when a plurality of documents (“care certification” in FIG. 1) is registered collectively is defined in advance, and by referring to this definition at the time of collective registration, efficiency is improved. Multiple documents can be registered collectively and accurately.

FIG. 2 is a diagram showing a document table 20 for managing registered document information. As shown in the figure, the document management table 20 includes, as information of a registered document, a document ID, a registered holder ID, a document configuration information management ID, a subject code,
It manages registration date, number of pages, data of each page, attached data, and page management information. The document ID is unique to the document and is an identification number for specifying the document. The registered holder ID indicates a holder (directory) in which the document is registered. The document configuration information management ID is the document configuration information management ID shown in FIG. The target person code is a code indicating the target person (for example, the target person of the care certification) related to the document. The registration date indicates the date when the document was registered. The number of pages indicates the number of pages constituting the document. After the information on the number of pages, data constituting each page is recorded for each page. Attachment data is data of a document that does not have a predetermined form. The page management information is information indicating whether or not all the documents constituting the document are present and the status of each page constituting the document.

As will be described later, when a document is registered, it is registered for each document according to the document configuration information management table 10. For example, when registering the document 1, the document 1 can be identified by reading the document 1 into a document management system via a scanner or the like and checking the form against a form registered in a form dictionary file. Therefore, it is possible to automatically recognize the page number of the document that the currently read document forms, and to automatically register the read document data in a corresponding portion of the document table 16. it can. That is, when registering a document, it is not necessary to read the document in page order, and efficient document registration processing can be performed. In addition, since the document is automatically output in the page order according to the document table 16 according to the document table 16, the print document can be output efficiently. Furthermore, as described later, since the page management information is defined, the registration status of the document can be easily grasped for each document (for each page).

The advantage in document management as described above is extremely effective when handling a large number of documents that need to be arranged in a predetermined order, such as application documents in the nursing care insurance system. is there. In the secondary assessment under the long-term care insurance system, a number of applicants are examined. All applicants' documents used in the examination must be in the same order. As mentioned above, to print and prepare materials using the conventional document management system, input all the documents in the same order (page order) when registering, This is inefficient because it is necessary to specify / confirm the printing order at the time of printing or to perform a work such as re-sorting the printed paper by a person.

On the other hand, in the present embodiment, since the form identification information and the order of the documents constituting the document can be defined, which document is input when the document is input, the position in the document is determined. It is possible to input a document without being conscious of where it is. Also, when printing, etc., the output of all documents registered with the same definition will always be output in a fixed document order without special operation, and the output order designation and output There is no need to perform operations such as sorting in a later order. Therefore, simply by reading a document with an input device such as a scanner, documents of the same definition are output in a certain order, and a large number of documents composed of a plurality of fixed form documents can be handled efficiently. And reduce the cost of document management.

In addition to the above features, whether or not a mask area is set for each document is defined in the document configuration information management table 10 in advance, so that the document can be read (input) without being conscious of any mask-related items. ). Similarly, when reading and printing (outputting) the data registered in the document table 16, the document configuration information management table 10
, The mask area can be automatically recognized, and that part can be hidden and printed. Therefore, just by scanning a document with an input device such as a scanner, it is possible to secure a uniform output of mask positions of all documents without having the same definition of a document, and a document composed of a plurality of fixed form documents It is possible to drastically reduce the work cost required for mask work such as privacy protection when handling a large amount of. In addition, it is possible to eliminate human error in privacy protection. As a result, for example, considering the above-mentioned long-term care insurance system, the printed result can be used as the examination committee material as it is, so that it is possible to prepare the document only by designating the required number of copies at the examination committee. In other words, at the time of inputting and outputting the document, the collected documents are randomly input to the document management system without any awareness of the characteristics of the document, and printing is instructed to the document management system at the time of the examination committee, the privacy protection part This makes it possible to easily prepare the required number of copies of the document in which the printing order of the document is also fixed.

FIG. 3 shows a document management application (software) of the document management system according to one embodiment of the present invention.
FIG. 3 is a diagram showing the configuration of FIG. Document management application 18
Are the document configuration information registration processing unit 20, the document registration processing unit 2
2, form information registration processing unit 24, document print processing unit 2
6. Search processing unit 28, mask setting processing unit 102, multiple document batch registration processing unit 104, and partition paper definition processing unit 106
Having. The document management application 18 operates on an operating system 30 that forms an interface with the hardware 32. The operating system 30 shown in FIG. 3 is, for example, a Windows system or a Macintosh system, and includes various software such as a file viewer attached thereto. In addition,
Details of each of the above processes of the document management application 18 will be described later.

FIG. 4 is a diagram showing the configuration of a database used in the document management system according to one embodiment of the present invention. The database 34 includes a form dictionary 3 in addition to the document configuration information management table 10 and the document table 16 described above.
6 and the form data file 38 are stored. The form dictionary 36 stores form information for identifying various forms specified by the form dictionary file names described with reference to FIG. The form data file 38 is
The form data file described with reference to FIG. 1 is stored.

FIG. 5 is a diagram showing details of the hardware 32 of the document management system shown in FIG. Hardware 3
2 is a CPU 40, a memory 42, a communication control device 44, an input device 48, a display device 50, a compact disk drive unit 52, a hard disk 56, and an output device 57.
And a bus 58. The CPU 40 controls the entire document management system, and executes various processes of the document management application 18 shown in FIG. The memory 44 mainly functions as a work area of the CPU 42. The communication control device 44 performs control for connecting the document management system to the network 46. When the document management system is constituted by a single computer, the communication control device 44 is not required. On the other hand, when configuring the document management system in the client-server format, the communication control device 44 is indispensable. In the case of the client-server format, the configurations shown in FIGS. 3 and 5 relate to the client terminal, and the database of FIG.
Is centrally managed by a server device connected to the server. The input device 48 is for a user to input data to the document management system, and includes a keyboard, a mouse, a scanner, and the like. The display device 50 is a CRT or a liquid crystal display device. The compact disk drive unit 52 is a disk-type recording medium 54 such as a CD-ROM.
Drive. The document management application 18 shown in FIG. 3 is recorded on the recording medium 54, and is installed in the document management system by driving the recording medium 54 with the compact disk drive unit 52.
The hard disk 56 is constituted by a magnetic disk or the like, and stores the installed document management application 18 and other applications (software) and the database 34 shown in FIG. The output device 57 is, for example, a printer. The bus 58 connects the above components.

FIG. 6 is a flowchart showing a processing procedure of the document configuration information registration processing section 20 of the document management application 18 shown in FIG. When the user starts the document management application 18 and selects the registration of the document configuration information displayed on the menu screen, the document configuration information registration processing unit 20 requests the user to input a document name. Step S1
When the user inputs a document name in step 1, the document configuration information registration processing unit 20 determines whether or not a document having the document name input in step S12 has been registered. If registered, the document configuration information registration processing unit 20 reads the corresponding document configuration information management table 10 in step S14, and proceeds to step S15. If not registered, the document configuration information registration processing unit 20 creates a new document configuration information management table 10 in step S13. At this time, the document configuration information registration processing unit 20 sets a unique value as the document configuration information management ID in the document configuration information management table 10, and sets the document name input in step S11. Then, the document configuration information registration processing unit 20 executes step S15.

The document composition information registration processing unit 20 determines in step S
At 15, the display information setting dialog 60 shown in FIG. Document information setting dialog 60
Has a document information list screen 62, a document registration button 64, a document deletion button 66, a mask setting button 67, a form registration button 68, and a "close" button 70. The document information list screen 62 displays the document name of the registered document constituting the document, whether the document is a required document, whether the document form has been registered, and information on the number of masks set. . These displays are performed by the document configuration information registration processing unit 20 shown in FIG.
Based on data obtained by referring to In the document information setting dialog 60 shown in FIG. 8, there is a document that has already been registered, so that step S15 is performed via step S14. In the case of going through step S13, there is no registered document on the document information list screen 62, so nothing is displayed.

When the user presses any of the above buttons in step S16, the document configuration information registration processing unit 20 determines in step S17 whether the document registration button 64 has been pressed (clicked). If the decision result in the step S17 is YES, the document composition information registration processing section 20 causes the display device 50 to display a document registration dialog 72 shown in FIG. The document registration dialog 72 includes a window for inputting a document name, a window for inputting the number of pages of the document, a window for inputting a start section number (the above-described registration page number), and whether to register as a required document. And a window for specifying Then, in step S19, the user inputs necessary data in the window of the document registration dialog 72, and presses an OK button in step S20. Then, the document configuration information registration processing unit 20 fetches the input information and executes step S21. To update the document configuration information management table 10. In this case, when updating the already registered document configuration information management table 10 (when the determination result in step S12 is YES), the document configuration information registration processing unit 2
0 updates the “number of documents” in the header 12 of the document composition information management table 10 by +1 and sets a new record of the document (for example, document 4 following document 3) in the document composition information management table 10. If the decision result in the step S12 is NO, the document composition information registration processing unit 20 sets the "number of documents" to 1, and sets the record 14-1 of the document 1 in the document composition information management table 10. Then, in step S21, the document configuration information registration processing unit 20 stores the newly set record in the document configuration information management table 10 in step S21.
The data entered in step 19, that is, the document name, whether the document is a required document, the number of pages of the document, and the registration page number (in the example of FIG. 1, the page number in the “care certification” document) is set. Then, the document configuration information registration processing unit 20 returns to Step S15.

If there is another document to be registered, the document configuration information registration processing unit 20 recognizes in step S17 that the document registration button 64 has been pressed in step S16, and performs the same processing as that described above. Do. If another button is pressed, the process proceeds from step S17 to step S22 shown in FIG. When recognizing that the “close” button 70 has been operated in step S22, the document configuration information registration processing unit 20 ends the processing. When recognizing that the form registration button 68 has been operated in step S22, the document configuration information registration processing unit 20 proceeds to step S22.
At 24, the form registration unit 24 is activated, and the process is terminated.
When recognizing that the document deletion button 66 has been operated in step S22, the document configuration information registration processing unit 20
In step S23, the designated document is deleted. In this case, for example, the user specifies and selects a document to be deleted on the document information list screen 62. As a result, the document configuration information registration processing unit 20 sets the document configuration information management table 10
Is deleted, and the number of documents is decremented by one. Deletion of the document may cause a change in the page position of the remaining document in the document.
Return to 15. Then, the user operates the document registration button 64 shown in FIG. 8, and inputs the name of the document whose page position is to be changed in the document name of the document registration dialog 72 shown in FIG. As a result, the start section number registered in the document registration dialog 72 is displayed.
(Step S19), and presses the OK button (step S20). The page position of the document in the document may be automatically changed (moved up).

FIG. 10 is a flowchart showing a processing procedure of the document registration processing section 22 of the document management application 18 shown in FIG. For example, after creating the document configuration information management table 10 of “certification of nursing care” according to the procedure shown in FIGS. 6 and 7, when registering a new subject of certification for nursing care or changing the registered content, the user The document management application 18 is started, and the document registration process displayed on the menu screen is started. After startup, the document registration processing unit 2
2 loads the form dictionary 36 in the database 34 shown in FIG. 4 into the memory 42 shown in FIG.
In step S32, the document configuration information management table 10 is opened, and the document table 16 of the designated document is opened. When registering a new care-giver subject, the document registration processing unit 22 creates a new document table 16, and when changing the contents of the already registered document table 16, it corresponds to the input document name. The registered document table 16 to be read is read.
When a new document table 16 is created, the document registration processing unit 22 automatically sets a unique document ID, a registration destination holder ID, a registration date, and a subject code, or requests the user to input. The document registration processing unit 22 searches and opens the document configuration information management table 1 with the document name “care certification”.
A document configuration information management ID at 0 is acquired and set in the document table 16.

Then, the user sets the document on the scanner of the input device 48 and starts the reading operation. The electronic data of the document obtained by this processing is expanded in the memory 42 shown in FIG. 5 in step S34. Document registration processing unit 22
Sets the parameter N indicating one form to 1 in step S35, and then determines in step S36 whether the document read in S34 matches the form identification data of N = 1 registered in the form dictionary 36. I do. If they do not match, the document registration processing unit 22 increments N by +1 in step S38, and determines whether the value of N has exceeded the number of registered forms in step S39. The document registration processing unit 22 repeatedly executes steps S36 to S39 until all the registered forms are accessed.
If it is determined in step S37 that a matching form exists, the document registration processing unit 22 proceeds to step S40.
Step S34 is performed for the corresponding document in the document table 16.
Register the page data of the document (document) read by.
Then, the document registration processing unit 22 updates the page management information in the document table 16 in step S41. The process of registering a plurality of documents collectively using a partition sheet will be described later.

Here, the page management information will be described. The page management information has, for example, the following meaning. XX-XXXXX is management information (referred to as document alignment information) indicating whether or not all the documents constituting the document are collected, and takes, for example, a value of A0 or A1. A0 means that the required documents are not available, and A1 means that all the required documents are available. One circle is page information corresponding to one page of the document. In the above example, since there are seven circles, the document has seven pages. Each page information (○) takes a value of 0, 1, or 2. 0 indicates that the required document has not been registered, 1 indicates that the required document has been registered, and 2 indicates that it is not a required document. For example, A0-1011222 means the following. That is, the second page is required documents but not registered, 1, 3, 4
Pages are registered with required documents, and pages 5, 6, and 7 are not required documents.

If the form can be identified in step S37, by referring to the record of the corresponding document in the document configuration information management table 10 shown in FIG. Since the information can be obtained, the document registration processing unit 22 updates the corresponding page information of the page management information (for example, changes the page information from 0 to 1). Further, when all necessary documents are obtained by this change, the document registration processing unit 22 changes XX to A
Change from 0 to A1. Then, the document registration processing unit 22 proceeds to Step S43.

In step S39, all registered forms are accessed, that is, the determination result in step S39 is Y
In the case of ES, the document registration processing unit 22 sends the document table 1
The data of the document read in step S34 is registered in the position of the attached document No. 6, and the process proceeds to step S43. The document registration processing unit 22 determines in step S43 whether there is a next original (document). For this determination, for example, the document registration processing unit 22 requests the user to input the presence or absence of the next document on the display screen of the display device 50. If there is a next original, that is, a document, the document registration processing unit 22 proceeds to step S
Returning to 34, if there is no next original, the document registration processing unit 22
Closes the target document in step S44. Thus, the document registration processing unit 22 releases the storage area of the memory 42 in which the form dictionary loaded in S31 and the tables opened in steps S32 and S33 are stored.

FIG. 11 is a flowchart showing a processing procedure of the form information registration processing section 24 of the document management application 18 shown in FIG. For example, in the procedure shown in FIG. 6 and FIG.
In order to register the form dictionary file name and the form data file name in each record after creating the file, the user activates the document management application 18 and activates the form information registration process displayed on the menu screen. The form information registration processing section 24 displays the document information setting dialog 60 shown in FIG.
To be displayed. The form information registration processing unit 24 recognizes the document selected by the user in step S52, and proceeds to step S5.
When it is recognized that the form registration button 68 shown in FIG. 8 has been pressed in step 3, the document to be registered as a form is read in step S54. This reading is performed by using, for example, a scanner of the input device 48 or the network 4 shown in FIG.
6 through the communication control device 44 to a higher-level device (not shown)
It is done by receiving from. Then, the form information registration processing unit 24 determines whether or not re-reading is necessary in step S55. For example, if there is a character or the like that cannot be recognized, it is necessary to read it again. Alternatively, the user may instruct rereading.

FIG. 12 shows a screen 7 for reading form data.
4 is shown. The form information registration processing unit 24 determines in step S
Upon recognizing that the form registration button 68 has been pressed in 53, the form data reading screen 74 is displayed on the display device 5.
0 is displayed. Then, when the user presses the image reading button 78 in step S54, the read document is displayed in the form data reading window 76.

If the user does not register as a form, the user presses the "end without registration" button 82 shown in FIG. Thus, the form information registration processing unit 24 ends the processing. When registering as a form, the user presses a registration button 80 shown in FIG. In response to this, in step S57, the form information registration processing unit 24 extracts form information necessary to identify the form and creates a form dictionary file. Then, the form information registration processing unit 24 proceeds to step S58.
To register the form data file name and form dictionary file name in the corresponding record. Thereby, the document configuration information management table 10 is updated. Then, in step S59, the form information registration processing unit 24 determines whether or not processing has been performed for the number of registered pages. If the determination result is YES, the process returns to step S51, and if NO, the process returns to step S54.

FIG. 13 is a flowchart showing a processing procedure of the mask setting processing unit 102 of the document management application 18 shown in FIG. For example, if the user
After creating the document configuration information management table 10 of “certification of nursing care” according to the procedure shown in FIG. 5, when registering in each record of the mask information, the user starts the document management application 18 and displays the mask displayed on the menu screen. Start the setting process. The mask setting processing unit 102 determines in step S81
The document information setting dialog 60 shown in FIG.
0 is displayed. The mask setting processing unit 102 determines in step S
In step 82, the document selected by the user is recognized, and step S83 is performed.
When it is recognized that the mask setting button 69 shown in FIG. 8 has been pressed, the form data file name of the document defined in the document configuration information management table 10 is referred to in step S84. Then, in step S85, the mask setting processing unit 102 reads out the form data from the corresponding form data file 38 stored in the database 34 shown in FIG. 4, and creates a mask setting screen for displaying the form of the document. It is displayed on the display device 60.

FIG. 14 shows an example of the mask setting screen 73. In step S86, the user operates the input device 48 (for example, operates a mouse) to set an area to be masked. A hatched area 75 shown in FIG. 14 is a mask area set by the user. When the setting of the mask area 75 is completed, the user proceeds to step S87 and clicks OK in FIG.
The button 77 is pressed. In response, the mask setting processing unit 102 updates the document configuration information management table 10.
For example, in the case of the document 1 of the document “certification of nursing care” shown in FIG. 1, the mask setting processing unit 102 sets the position (coordinate) of the mask area set as the mask area position. Then, in step S89, the mask setting processing unit 102 determines whether all the mask areas set in step S86 have been processed. If the decision result in the step S89 is NO, the process returns to the step S88, and if the result is YES, the process proceeds to the step S90. In step S90, the mask setting processing unit 102 sets the number of mask areas to be set, and updates the document configuration information management table 10. For example, in the case of the document 1 of the document “certification of nursing care” shown in FIG. 1, the number of mask areas is set to “1” because the number of mask areas is one. Then, the process returns to step S81.

FIG. 15 is a flowchart showing the processing procedure of the document print processing unit 26 of the document management application 18 shown in FIG. When the user inputs (designates) a document to be printed, the document print processing unit 26 opens the document configuration information management table 10 of the document designated in step S91, and
At step S91, the document table 16 is opened. Next, in step S93, the document print processing unit 26 sets a parameter N indicating the number of documents to one. N = 1 indicates the document 1 in the document configuration information management table 10 shown in FIG. Next, in step S94, the document print processing unit 26 determines whether or not N documents exist. If the document 1 (N = 1) has not been registered, the determination result of step S94 is NO, and the document print processing unit 26 proceeds to the process of step S101. Document 1
Is registered, the document print processing unit 26 sets the parameter M to 1 in step S95. The parameter M indicates the number of pages of the document N. Then, in step S96, the document print processing unit 26 sets the M of the document N (N = 1 at first).
The mask information (set number of mask areas and mask area position) of the page (M = 1 at first) is loaded. Then, in step S97, the document print processing unit 26 performs the mask process on the M pages of the document N for the number of mask areas set. Thereafter, the document print processing unit 26 determines in step S65 that the document 1 (N =
The data of the first page (M = 1) of 1) is stored in the document table 1
6 and the first page is printed. In this case, the data in the mask area is masked and is not output to the output device 57 such as a printer. Next, the document print processing unit 26 increments M by +1 in step S99, and determines whether the value of the page number M exceeds the page number of the document N in step S100. The number of pages of the document N can be determined by referring to the corresponding record in the document configuration information management table 10. If the value of M does not exceed the number of pages of the document N in step S100, the document print processing unit 26 returns to step S96, and executes the processing of steps S96 to S100 in the same manner as described above.

When printing of all pages of the document N is completed in this way, the result of the determination in step S100 is YE
In step S101, the document print processing unit 26 determines N in step S101.
Is incremented by +1 and it is determined in step S102 whether the value of N has exceeded the number of documents registered in the document configuration information management table 10. If the decision result in the step S102 is NO, the document print processing unit 26 proceeds to the step S94.
Returning to step S101, it is determined whether or not the document updated in step S101 (document 2 in the above flow, that is, N = 2) exists.

When the printing of all the documents is completed in the same manner, the determination result of step S102 becomes YES, and
The document print processing unit 26 closes the designated document in step S103, and ends the processing. FIG. 16 is a flowchart showing a processing procedure of the search processing unit 28 of the document management application 18 shown in FIG. The user starts the document management application 18 and starts the search processing displayed on the menu screen. The user inputs search conditions using the input device 48 in step S111. Search conditions can be set arbitrarily. For example, when the search processing unit 28 is activated, the search processing unit 28 causes the display device 50 to display a dialog for inputting search conditions. The search condition input dialog box displays a window for inputting a document name to be searched and various preset search items. The search items include a process of outputting a list of subjects who do not have all the essential documents, a process of outputting a list of subjects who do not have all the essential documents, and the like.

Now, as an example, a description will be given of a search for outputting a list of subjects who have all required documents among subjects (registered people) for registering a document of “care certification”. The user designates a document of “care certification” on the search condition input dialog, and then selects a search item for outputting a list of subjects who have all the required documents. In step S112, the search processing unit 28 detects the search condition input by the user, refers to the document configuration information management ID in the document configuration information management table 10 of “certification of nursing care”, and detects this value. In the case of FIG. 1, the value of the document configuration information management ID of the document “certification of nursing care” is “1”. Then, in step S112, the search processing unit 28 searches all the document tables 16 having the detected document configuration information management ID value ("1" in the above example), and sets the first two characters of the page management information to "A0". ”. As described above, “A0”
Indicates that the document contains unregistered required documents. Then, the search processing unit 28 outputs a search result in step S73.

FIG. 17 is a diagram showing a search result list screen 84. Necessary documents and judgment results are displayed together with the target person codes of the documents extracted by the search. A circle in the required document column indicates that the document has been registered. In the column of “Attachment”, “X” indicates that there is no attachment. Next, batch registration processing of a plurality of documents using partition paper will be described. First, the background of this processing will be described.

A document registration process using a partition sheet is performed in a state where a plurality of documents are registered and the number of each document is not fixed at the time of input.
In other words, as means for registering a large number of documents in which the arrangement of the documents constituting the document varies, the documents are separated by partition paper or the like, and a plurality of documents are input collectively by a scanner or the like. Also, the information described on the partition paper is
It can be extracted by R (character recognition) or the like and registered as a document title. However, the accuracy of title extraction is important for utilizing the extracted information as important title information for application documents to government agencies and the like. For example, a large number of application documents generated in the nursing care insurance system are highly effective if document management is performed using an applicant ID (subject code) assigned to each applicant. It is very effective that the document form can be handled by the target person code just by registering the documents in batches. On the other hand, if the document is determined in a state where the recognition of the target person code is not normally recognized, the document will be a document of a different applicant.
In such a case, an incorrect recognition is made at a screening committee or the like, which is a serious problem related to privacy. In order to avoid this, the user needs to check whether or not the character-recognized target person code is correct for all the registered documents. However, artificial work is inefficient, and the possibility of collation errors is high.

In view of the above, in addition to the title information (document name) of the document, checksum information that can be calculated from the title information is printed on the partition paper used in the present embodiment. Then, when extracting the title information from the partition paper, a checksum is calculated from the extracted title information and is compared with the extracted checksum information to determine whether or not the title information is correctly recognized. Only the documents belonging to the partition paper having the same checksum are regarded as formal documents as the document configuration information management table 10.
Is registered in the document table 16 in accordance with the definition of the above, and other documents are registered as unclassified documents so that they can be artificially handled as correct documents later.

As described above, since the title information of the document can be accurately extracted by using the checksum, only the reliable document is formally registered. Therefore, a large number of documents can be reliably registered according to the result of automatic extraction of titles and the like. Further, since only the documents whose checksums do not match need to be processed artificially, the cost required to register a large number of documents can be significantly reduced.

FIG. 18 is a diagram schematically illustrating a partition paper. The partition paper 121 has a subject code frame 122,
In this, a subject code 123 and a checksum 124 are described. The partition paper 121 needs to have a different form for each document.
The position and size of 2 are different for each document. As shown in FIG. 1, a partition paper information area 13 is provided in the document composition information management table 10, and “partition paper ID”, “form dictionary file name”, “subject code print position”, and The four items "checksum print position" are defined. The partition paper ID is identification information for specifying the partition paper 121 provided for each document.
The form dictionary file name is a file name in which the form data of the partition paper 121 is stored. Partition paper 1
Since the form data 21 has a smaller amount of information than the form of the document, all the form data is stored in the form dictionary file without separately preparing a form data file. The subject code printing position is the subject code 12
3 is a position where printing is performed. The checksum print position is a position where the checksum 124 is printed.

A plurality of pieces of partition paper information in different formats are prepared in the document management system in advance. And
The user activates the partition paper definition process shown in FIG. 19 and registers the partition paper information in the document configuration management table 10. After the start, the partition paper definition processing unit 106 shown in FIG.
At 141, the document configuration information management table 10 specified by the user is opened. Next, the partition paper definition processing unit 106 displays unused partition paper information on the display device 50 in step S142. The user selects any one piece of partition paper information for each document. Then, the partition paper definition processing unit 106 registers the partition paper information selected by the user in the document configuration information management table 10 in step S143.

The printing of the partition paper 121 can be performed by processing according to the flowchart of FIG. FIG.
4 is a flowchart illustrating a processing procedure of a multiple document batch registration processing unit 104 of the document management application 18 illustrated in FIG. 3. The user activates the document management application 18 and activates the multiple document batch registration process displayed on the menu screen. After startup, the multiple document batch registration processing unit 104 loads the form dictionary 36 in the database 34 shown in FIG. 4 into the memory 42 shown in FIG. 5 in step S121, opens the document configuration information management table 10 in step S122, and Document table 16 is opened. The user sets a document (document) on the scanner of the input device 48 and starts a reading operation. The electronic data of the document obtained by this processing is developed in the memory 42 shown in FIG. 5 in step S123. Then, in step S124, the multiple document batch registration processing unit 104 refers to the form dictionary 36 to identify the format of the input document. If the format of the input document cannot be identified in step S125, the multiple document batch registration processing unit 104 proceeds to step S140.
Then, the document is stored as an unclassified document, and the process ends. If the format can be identified in step S125, it is determined whether the input document is the partition paper 121 in step S126. If it is determined that the document is the partition paper 121, the multi-document batch registration processing unit 104 determines in step S127 whether there is a document being registered. This judgment result is NO
In the case of, the process proceeds to step S140, and in the case of YES, the multiple document batch registration processing unit 104 closes the document being registered in step 128.

In step S 129, the plural-document batch registration processing unit 104 checks the subject code 123 and the checksum 124
Is recognized, and a checksum is calculated. In step S130, it is determined whether the identification is successful, that is, whether the checksums match. If they do not match, step S1
Proceeding to 40, if they match, the multiple-document batch registration processing unit 104 searches the document table 16 for a recognized target person code. If a document of the target person code is detected (hit) in this search, the plural document batch registration processing unit 10
4 opens the document detected in step S133, and determines in step S135 whether there is a next document. If the target person code cannot be detected in step S132, the multiple document batch registration processing unit 104 proceeds to step S134.
To create a new document, and the process proceeds to step S135. If it is determined in step S135 that there is a next original (document), the multiple document batch registration processing unit 104 proceeds to step S123.
When it is determined that there is no document, the target document is closed in step S139, and the process ends.

If it is determined in step S126 that the document is not a partition sheet, the multiple document batch registration processing unit 104 determines in step S136 whether any of the documents has been successfully identified and recognized. If the result of this determination is YES, the form identified in step S125 has been registered in the form dictionary 36. Accordingly, the multiple document batch registration processing unit 104 registers the page data of the document at the document position in the document table 16 in step S137, and updates the page management information in step S138. And
Proceed to step S135.

In the storage processing in step S140, the multiple-document batch registration processing unit 104 sets the registration destination holder ID to a predetermined unregistered holder, and sets the subject person code in the document table 16 to "unknown". Then, the user opens the documents registered here one by one, refers to the document configuration information management table 10 of the target document, performs form identification using the form dictionary 36 for the read document,
Automatically register the page data read into the page with the matching registration page number.

In the above-described embodiment, the document management system is constructed by a single computer. However, the present invention is not limited to this embodiment, and the client-server document management system shown in FIG. Is also included. 21, the document management system has a plurality of client terminals 86, a scanner 88, a printer 90, a document management server 92, other servers (for example, WWW servers), 94, and a LAN (local area network) 96. Each client terminal 86 has the document management application 18 shown in FIG.
Is managed by the document management server 92 in a unified manner.

[0068]

As described above, according to the present invention,
The configuration of data to be registered (recorded) in a hardware resource called a storage unit is managed separately with the definition of the document constituting the document and the information on registration of the document constituting the document. Since the definition of the mask information indicating the part to be masked is registered in the storage unit as one of the definitions of the documents constituting the document, the document management for easily and surely grasping the status of the document can be performed, and the efficiency is improved. The effect that a mask process can be performed is obtained.

[Brief description of the drawings]

FIG. 1 is a diagram showing a document configuration information management table used in a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing a document table used in the document management system according to one embodiment of the present invention.

FIG. 3 is a block diagram showing a software configuration of the document management system according to the embodiment of the present invention.

FIG. 4 is a block diagram showing a database configuration of the document management system according to the embodiment of the present invention.

FIG. 5 is a block diagram showing a hardware configuration of the document management system according to the embodiment of the present invention.

FIG. 6 is a flowchart illustrating a procedure (part 1) of a document configuration information registration process of the document management system according to the embodiment of the present invention;

FIG. 7 is a flowchart illustrating a procedure (part 2) of a document configuration information registration process of the document management system according to the embodiment of the present invention;

FIG. 8 is a diagram showing a document information setting dialog displayed on the display device of the document management system according to one embodiment of the present invention.

FIG. 9 is a diagram showing a document registration dialog displayed on the display device of the document management system according to one embodiment of the present invention.

FIG. 10 is a flowchart illustrating a procedure of a document registration process of the document management system according to the embodiment of the present invention.

FIG. 11 is a flowchart illustrating a procedure of form information registration processing of the document management system according to the embodiment of the present invention.

FIG. 12 is a diagram showing a form data reading screen displayed on the display device of the document management system according to one embodiment of the present invention.

FIG. 13 is a flowchart illustrating a processing procedure of a mask setting processing unit of the document management system according to the embodiment of the present invention.

FIG. 14 is a diagram illustrating an example of a mask setting screen.

FIG. 15 is a flowchart illustrating a procedure of a document printing process of the document management system according to the embodiment of the present invention.

FIG. 16 is a flowchart showing a procedure of a search process of the document management system according to the embodiment of the present invention.

FIG. 17 is a diagram showing a search result list screen displayed on the display device of the document management system according to one embodiment of the present invention.

FIG. 18 is a diagram schematically depicting a partition paper.

FIG. 19 is a flowchart illustrating a procedure of a partition paper defining process of the document management system according to the embodiment of the present invention.

FIG. 20 is a flowchart illustrating a procedure of a batch registration process of a plurality of documents in the document management system according to the embodiment of the present invention;

FIG. 21 is a block diagram showing a document management system according to a client-server type embodiment.

[Explanation of symbols]

 10 Document Configuration Information Management Table 12 Header 13 Partition Paper Information Area 14 Record Unit 14-1, 14-3 Record 16 Document Table 18 Document Management Application 20 Document Configuration Information Registration Processing Unit 22 Document Registration Processing Unit 24 Form Information Registration Processing Unit 26 Document print processing unit 28 Search processing unit 30 Operating system 32 Hardware 34 Database 36 Form dictionary 38 Form data file 40 CPU 42 Memory 44 Communication control device 46 Network 48 Input device 50 Display device 52 Compact disk drive unit 54 Compact disk 56 Hard disk 57 Output device 58 Bus 60 Document information setting dialog 62 Document information list screen 72 Document registration dialog 73 Mask setting screen 74 Form data Data reading screen 75 Mask area 76 Form data reading window 86 Client terminal 88 Scanner 90 Printer 92 Document management server 94 Other server 96 LAN 102 Mask setting processing unit 104 Multiple document batch registration processing unit 106 Partition paper definition processing unit 121 Partition paper 122 Target user code frame 123 Target user code 124 Checksum

Continued on the front page (51) Int.Cl. ⁷ Identification code FI Theme coat II (Reference) G06F 15/401 340B F-term (Reference) 5B009 SA03 SA12 VA02 VA09 5B018 GA01 HA13 MA40 5B075 NK04 PP03 PP13 PP24 UU06 UU26 5B082 DA00 EA04 EA07 GA18

Claims (18)

[Claims] A first processing unit for registering a definition of a document constituting a document in a storage unit; a document registering the document in the storage unit in accordance with the definition; A second processing unit for recording in the storage unit, a third processing unit for registering in the storage unit a definition of mask information indicating a portion to be masked when outputting the document as one of the definitions of the documents constituting the document. A document management system comprising: 2. The image processing apparatus according to claim 1, wherein the first processing unit has a unit that creates a first table that manages document configuration information that defines a document constituting the document. 2. The document management system according to claim 1, further comprising: means for creating a second table for managing a state of arrangement of the documents constituting the document. 3. The document management system according to claim 2, further comprising, when outputting the document, referring to a definition of the document constituting the document registered in the storage unit, and masking an output of a portion designated by the mask information. 3. The document management system according to claim 1, further comprising four processing units. 4. The storage device according to claim 1, wherein the first processing unit registers a definition of a partition sheet to be inserted between the documents when a plurality of documents are collectively registered in the storage unit. A document management system according to any one of the preceding claims. 5. The definition of the partition sheet includes a form of the partition sheet, a position on the partition sheet where information for specifying a document is described, and a checksum calculated from the information for specifying the document. 5. The document management system according to claim 4, further comprising a position on the partition sheet. 6. The document management system according to claim 1, further comprising: when registering a plurality of documents collectively using a partition sheet, referring to a definition of a document constituting the document registered in the storage unit;
The form of the partition sheet and the information identifying the document and the checksum are identified, and the document is a correct document only when the identified checksum matches the checksum calculated from the information identifying the document. 6. The document management system according to claim 5, further comprising a fifth processing unit that determines that the document has been processed. 7. A first step of registering a definition of a document constituting a document in a storage unit, registering the document in the storage unit according to the definition, and storing information relating to registration of the document constituting the document. And a third step of registering the definition of mask information indicating a portion to be masked at the time of output of a document in the storage unit as one of the definitions of the documents constituting the document. A document management method comprising: 8. The method according to claim 1, wherein the first step includes a step of creating a first table that manages document configuration information that defines a document constituting the document, and the second step includes: 8. The document management method according to claim 7, further comprising the step of creating a second table for managing a state of arrangement of the documents constituting the second table. 9. The method according to claim 9, further comprising: referring to a definition of a document constituting the document registered in the storage unit when outputting the document, masking an output of a portion specified by the mask information. 9. The document management system according to claim 7, comprising four steps. 10. The method according to claim 7, wherein in the first step, a definition of a partition sheet to be inserted between the documents when a plurality of documents are collectively registered is registered in the storage unit.
10. The document management method according to any one of claims 9 to 9. 11. The definition of the partition sheet includes a form of the partition sheet, a position on the partition sheet where information for specifying the document is described, and a checksum calculated from the information for specifying the document. The document management method according to claim 10, further comprising a position on a partition sheet. 12. The method according to claim 12, further comprising: when registering a plurality of documents collectively using the partition sheet, referring to a definition of a document constituting the document registered in the storage unit, The form and the information identifying the document and the checksum are identified, and only when the identified checksum matches the checksum calculated from the information identifying the document, the document is determined to be a correct document. 5
The document management method according to claim 11, further comprising the steps of: 13. A computer-readable recording medium, comprising: a first step of registering a definition of a document constituting a document in a storage unit; registering the document in the storage unit according to the definition; A second procedure of recording information relating to registration of the constituent documents in the storage unit, and a definition of mask information indicating a portion to be masked at the time of outputting the document as one of the definitions of the documents forming the document in the storage unit. A computer-readable recording medium on which a program for causing a computer to execute the third procedure to be registered is recorded. 14. The first procedure includes a step of creating a first table for managing document configuration information that defines a document constituting a document, and the second procedure includes, for each document, the document 14. The computer-readable recording medium according to claim 13, wherein the computer-readable recording medium records a program having a procedure for creating a second table for managing a state of a set of documents constituting the second table. 15. A program having a fourth procedure for masking the output of a portion specified by the mask information by referring to the definition of a document constituting the document registered in the storage unit when outputting the document. The computer-readable recording medium according to claim 13, wherein the recording medium is recorded. 16. The method according to claim 13, wherein, in the first step, a definition of a partition sheet to be inserted between documents when a plurality of documents are registered collectively is registered in the storage unit. The computer-readable recording medium according to claim 1. 17. The definition of the partition sheet includes a form of the partition sheet, a position on the partition sheet where information for specifying the document is described, and a checksum calculated from the information for specifying the document. 17. The computer-readable recording medium according to claim 16, comprising a position on a partition sheet. 18. A method for registering a plurality of documents collectively using a partition sheet, by referring to a definition of a document constituting the document registered in the storage unit, and specifying the form of the partition sheet and the document. A program having a fifth procedure of determining that the document is a correct document only when the identified checksum and the checksum calculated from the information specifying the document match. The computer-readable recording medium according to claim 17, wherein the recording medium is recorded.