JP2000057128A - Method and device for managing document, and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To make easily performable document retrieval based on the document attribute almost equally to the retrieval based on the data management structure of the document. SOLUTION: Section classification based on the data management structure and attribute information that shows the attribute of each document data are related and are stored in a file device 102. A classification displaying part 103 shows the data management structure in a classification display area and shows document data belonging to a desired section classification in a retrieval result display area. A retrieval document attribute generating part 110 stores the attribute of set document data as a retrieval condition in a storage device 111 and a displaying part 112 shows an attribute item that corresponding to the retrieval condition stored in the device 111 in the classification display area. A document attribute retrieving 108 retrieves the document data stored in the device 102 by using a retrieval condition corresponding to the selected attribute item and a document attribute retrieval result displaying part 109 shows the retrieval result in the retrieval result display area.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management method and apparatus for storing document data in association with document management information such as keywords and performing document data search, and a storage medium.

[0002]

2. Description of the Related Art Conventionally, document data (in this case, document data is composed of image data) created by reading printed data such as characters, figures, images, and the like with a scanner or the like, a word processor, etc. Document management information such as a keyword is stored in association with the document data created in step (in this case, the document data is composed of a text code or the like), and search, display, and
A document management device that performs printing or the like has been proposed.

In such a document management apparatus, for example, there are apparatuses such as cabinets and folders that can classify and manage a plurality of documents. FIG. 25 is a diagram illustrating a display example of a result of searching for a document by classification based on affiliation such as a cabinet or a folder. According to FIG. 25, registered categories are displayed in the category display area 2500 as cabinets and folders. Then, the folder 2501 is designated by the operator, and the document attribute information (document name, number of pages, creation date) of the document associated with the folder 2501 is displayed in the classification search result display area 2.
502 is displayed.

FIG. 26 is a diagram showing a display example of a search result based on document attributes. To search by document attributes, for example, open a window for specifying document attributes as search conditions, set the document attributes there, search for documents with the set document attributes, and open a separate search result display window. A search result (a list of searched documents) is displayed as shown in FIG.

[0005]

As shown in FIG. 25, a hierarchy such as a cabinet or a folder to which a document belongs, that is, an affiliation classification is displayed on the classification display section 2500, and only a desired affiliation classification is designated. A list of documents corresponding to is displayed in the classification search result display area 2502.
However, only the display of the belonging classification is performed in the classification display area 2500, and the display indicating the attribute is not performed. For this reason, in the conventional document management apparatus, each time a document is searched by the document attribute, it is necessary to display a screen for setting the search document attribute and set the search document attribute. There is a problem that the search operation becomes complicated.

[0006] When a document is searched by the document attribute, the search result is displayed in a window as shown in FIG. 26 which is different from the display screen of the classification search result. For this reason, there is a problem that many pieces of search result document information cannot be viewed at once.

The present invention has been made in view of the above-described problems, and has as its object to make it possible to perform a document search based on document attributes with the same ease as a search based on a document data management structure. It is in. It is another object of the present invention to make it possible to display the result of a document search using document attributes in a more easily viewable manner.

[0008]

A document management apparatus according to an embodiment of the present invention for achieving the above object has, for example, the following configuration. A storage means for storing, in association with each document data, an affiliation classification based on the data management structure and attribute information indicating the attribute of each document data; a classification display area for displaying the affiliation classification of the data management structure; First display control means for controlling display of a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the display area, and an attribute of the document data set as desired Storage means for storing the search condition data as search condition data; second display control means for controlling an item corresponding to the search condition data stored in the storage means to be displayed as an attribute item in the classification display area; When the attribute item displayed in is selected, the attribute item is stored in the storage unit using the search condition data corresponding to the selected attribute item. Comprising search means for searching for document data, and a third display control means for controlling to display the search result by the searching means.

A document management apparatus according to another aspect of the present invention that achieves the above object has, for example, the following configuration. A storage means for storing, in association with each document data, an affiliation classification based on the data management structure and attribute information indicating the attribute of each document data; a classification display area for displaying the affiliation classification of the data management structure; First display control means for controlling display of a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the display area, and an attribute of the document data set as desired Search means for searching the document data stored in the storage means using the search condition as a search condition, and second display control means for controlling a search result by the search means to be displayed in the search result display area.

A document management method according to another embodiment of the present invention for achieving the above object includes, for example, the following steps. A storing step of storing, in association with each document data, an affiliation based on a data management structure and attribute information indicating an attribute of each document data; a classification display area for displaying the affiliation of the data management structure; A first display control step of controlling to display a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the display area, and an attribute of the document data set as desired A storage step of storing as search condition data;
A second display control step of controlling an item corresponding to the search condition data stored in the storage step to be displayed in the classification display area as an attribute item, and when an attribute item displayed in the classification display area is selected A search step of searching the document data stored in the storage step using search condition data corresponding to the selected attribute item, and a third display control step of controlling to display a search result in the search step. Prepare.

Further, a document management method according to another aspect of the present invention for achieving the above object includes, for example, the following steps. A storing step of storing, in association with each document data, an affiliation based on a data management structure and attribute information indicating an attribute of each document data; a classification display area for displaying the affiliation of the data management structure; A first display control step of controlling to display a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the display area, and an attribute of the document data set as desired A search step of searching the document data stored in the storage step using the search condition as a search condition, and a second display control step of controlling to display a search result in the search step in the search result display area.

[0012]

Preferred embodiments of the present invention will be described below with reference to the accompanying drawings.

FIG. 1 is a block diagram showing a functional configuration of the document management apparatus according to the present embodiment. The document management device includes a classification creating unit 100, a document registration unit 101, a file device 102, a classification display unit 103, a search classification designation unit 104, a classification search unit 105, and a classification search result display unit 1.
06, a search document attribute setting unit 107, a document attribute search unit 108, a document attribute search result display unit 109, a search document attribute creation unit 110, a storage device 111, a search document attribute display unit 112, a search document And an attribute specifying unit 113.

A category creating unit 100 is a cabinet for classifying documents according to affiliation categories according to an instruction of an operator.
Alternatively, classification information such as a folder is created and registered in the file device 102. The document registration unit 101 receives document data (composed of image data) read by a scanner (not shown) or the like, document data (composed of character code data) created by a document processing application, and the like. 10
Register in 2. At this time, the classification information specified by the classification display unit 103 is read and used as the classification information of the document data, and document attribute information such as a keyword for searching for a document is created later. File device 1 by associating information with document data
Register in 02.

The file device 102 stores image data of a document, classification information, and document attribute information in association with each other. In this example, a database is used as a file device.

The classification display unit 103 includes a file device 102
And reads the registered classification information, and displays the classification information as a cabinet or a folder on a display device or the like. When an instruction to create a new cabinet or file is issued, the creation instruction is notified to the classification creating unit 100. The search category designation unit 104 supplies position information designated by the operator on the display screen of the category display unit 103 to the category display unit 103. When the position information received from the search category designating section 104 specifies a cabinet or a folder, the category display section 103 supplies the category indicating the identified cabinet or folder to the category search section 105 as search category information.

Upon receiving the search category information from the category display section 103, the category search section 105 searches the file device 102 with the search category information, and outputs the document attribute information of the document matching the search category information to the file device 102. And supplies it to the classification search result display unit 106. The classification search result display unit 106 receives the document attribute information of the document of the search result from the classification search unit 105 and displays it on a display device or the like.

The search document attribute setting unit 107 supplies search document attribute information such as a keyword set by an operator to the document attribute search unit 108, and writes the set search document attribute information into the storage device 111. The document attribute search unit 108 receives the search document attribute information from the search document attribute setting unit 107 or from the search document attribute display unit 112, and uses the search document attribute information to
2. Search the documents in 2. Then, the document attribute search unit 108
Stores the document attribute information of the document associated with the document attribute information matching the retrieved document attribute information in the file device 102
From the document attribute search result display unit 109
To supply.

The document attribute search result display unit 109 receives the document attribute information of the document as a search result from the document attribute search unit 108 and displays it on the same screen as the display screen of the classification search result display unit 106. Search document attribute creation unit 110
Writes the search document attribute information such as a keyword set by the operator into the storage device 111.

The storage device 111 stores search document attribute information, and is usually a hard disk or the like. The search document attribute display unit 112 reads all the search document attribute information from the storage device 111 and displays it in the same window as the display by the classification display unit 103. Search document attribute designation unit 11
Reference numeral 3 denotes the position information designated by the operator on the display screen of the search document attribute display unit 112.
12 When receiving the position information from the search document attribute specifying unit 113, the search document attribute display unit 112 supplies the search document attribute information specified by the position information to the document attribute search unit 108.

In addition, the document management device includes, in addition to the above,
For document information stored in the file device 102,
Although various components for realizing functions such as display and printing are provided, they are not the gist of the present invention, and thus description thereof is omitted.

FIG. 2 is a block diagram showing a schematic hardware configuration of the document management apparatus according to the present embodiment. Reference numeral 11 denotes a CPU, which executes a control program stored in the ROM 12 or the RAM 13 to realize various controls described later with reference to flowcharts. 12 is R
An OM stores a boot program executed when the power of the apparatus is turned on and various control data. A RAM 13 stores a control program loaded from an external storage device and provides a work area to the CPU 11. Reference numeral 14 denotes a keyboard. The above-described search document attribute designation unit 113, search document attribute creation unit 110, search document attribute setting unit 107,
It is used for the operator's input operation in the classification creation unit 100 and the search classification designation unit 104. Needless to say, the input operation can be performed using a pointing device such as a mouse. Reference numeral 15 denotes a display device typified by a CRT, a liquid crystal, or the like, which is used for display output by the classification display unit 103, the classification search result display unit 106, and the document attribute search result display unit 109.

Reference numeral 16 denotes an external storage device having a control program 16a, a search document attribute information storage area 16b, and a document data storage area 16c. The control program 16a stores various control program codes, and each control program code is loaded into the RAM 13 as needed. The search document attribute information storage area 16b contains the search document attribute creation unit 1
10 or search document attribute information created by the search document attribute setting unit 107 is stored (described later with reference to FIG. 7). The search document attribute information storage area 16b constitutes the storage device 111 of FIG. The document data storage area 16c
Stores the classification information created by the document registration unit 101 and the document data registered by the document registration unit 101 (described later with reference to FIGS. 9 and 10). As shown in the drawing, each document data is associated with an affiliation classification such as belonging to which folder in which cabinet, and document attributes such as the creation date, size (number of pages), and document name of the document data.

Next, the operation of the classification display processing (classification display section 103) according to the document management apparatus configured as described above will be described with reference to the flowchart of FIG. FIG. 3 is a flowchart illustrating a procedure of a classification display process performed by the document management apparatus according to the present embodiment.

First, the processing is started in response to a start instruction from the operator (step S200), all the classification information is read from the database, and the buffer secured on the RAM 13 is read.
It is stored in the folderlist (step S201). FIG.
FIG. 4 is a diagram illustrating a data configuration example of affiliation classification information acquired in step S201. FIG. 4 shows a state in which six classification affiliation information including a classification ID for identifying the affiliation classification, a parent classification ID indicating the affiliation classification of the parent of the affiliation classification, and the classification name is obtained. Hereinafter, the belonging classification is simply referred to as a classification.

Next, it is determined whether or not the buffer folderlist has unprocessed classification information for the following steps S203 to S205 (step S202).
If there is unprocessed classification information in the buffer folerlist
(Step S203), and it is determined whether the parent classification ID of the classification is 0.
It is determined whether the classification is a parent classification (step S
204). In the present embodiment, the parent classification is called a cabinet. If the parent classification ID is 0, the classification information is displayed as a cabinet item (Step S).
205), and return to step S202. On the other hand, step S
If the parent classification ID is not 0 at 204, the classification is not a parent classification, and the process returns to step S202 without performing any processing.

As described above, step S202 is performed on all the classification information read into the buffer folerlist.
Step S205 is repeated. After displaying all cabinet items in the buffer folerlist in this way, the process proceeds to step S206. If there is no classification information in the buffer folerlist in step S202, the process proceeds to step S206 without performing any processing.

Next, it is determined whether or not there is any unprocessed classification information in the following steps S207 to S209 in the buffer forerlist (step S206). It is acquired (step S207). Then, it is determined whether the parent classification ID of the classification is 0 (step S208). If the parent classification ID is not 0, it is displayed as a folder item of the classification (cabinet item) indicated by the parent classification ID (step S208). Step S209). Thereafter, the process returns to step S206 to process the next classification information.

The parent classification ID is 0 in step S208.
In this case, since the classification cannot be a folder item, the process returns to step S206 without performing any processing.
In this way, the processing of steps S206 to S209 is repeated for all the classification information of the buffer list, and when all the folders and items of the buffer list are displayed, the processing ends (step S21).
0). That is, in step S206, the buffer follell
When there is no more unprocessed classification information in ist, this processing ends.

FIG. 5 is an example of a display screen by the above-described classification display processing. FIG. 4 shows a display result based on the classification information shown in FIG. That is, 400,
401 is displayed as a cabinet item and 40
2, 403, 405 are displayed as folder items of the cabinet item 401, and 403, 405 are displayed as folder items of the cabinet item 401. Reference numeral 501 denotes a classification display area, which is an area for displaying cabinet items and folder items. Reference numeral 502 denotes a search result display area, which is an area for displaying a document name or the like of the searched document data.

Next, the operation of the classification creation processing (classification creation unit 100) according to the document management apparatus configured as shown in FIG. 1 will be described. FIG. 6 is a flowchart illustrating the procedure of the classification information creation process according to the present embodiment.

This processing is started when the operator instructs the start of classification creation in a state where a specific cabinet item is not selected on the screen (window shown in FIG. 5) of the classification display processing (step S5). S500),
Execute cabinet creation processing. When the operator sets a classification name using the keyboard 14 (step S501), classification information including a parent classification ID of 0 and the set classification name is registered in a database (step S502), and the process ends (step S502). S503).

When the operator instructs to start the classification while specifying a desired cabinet item on the screen of the classification display processing (the window shown in FIG. 5), the processing is started. (Step S5
00), a folder creation process is executed. When the operator sets a classification name (step S501), the classification ID of the designated cabinet item is set as the parent classification ID, and classification information is created with the set classification name as the classification name, and registered in the database. (Step S50
2). In this case, a folder is created below the designated cabinet item.

FIG. 7 is a diagram showing an example of field definitions for managing the classification information registered by the above-described classification creation processing in a database.

Next, the operation of the document registration process (document registration unit 101) according to the document management apparatus configured as shown in FIG. 1 will be described. FIG. 8 is a flowchart illustrating a document registration process according to the present embodiment.

When the operator instructs the start of the document registration process in a state where the item of the specific folder for registering the document is selected on the screen of the classification display process (the window of FIG. 5), the process is started. (Step S70
0). First, image data of a document read by a scanner or the like is read into a memory (RAM 13) (step S701). Then, the image data of the read document is converted into document attribute data such as the document name, the number of pages, the creation date and time, and the classification ID of the selected folder / item.
And registered in the database (step S7).
02), and the process ends (step S703).

FIGS. 9 and 10 are diagrams showing an example of field definitions for managing a document registered by the above-described document registration processing in a database. FIG.
In the field indicated by, the belonging classification (classification ID) and the document attributes (document name, number of pages, registration date, keyword) are registered for the document ID. In the field shown in FIG. 10, a data type (for example, indicating image data or code data) and a binary data which is the main body of the document data are registered for the document ID.
The data type can be treated as one of the document attributes.

Next, the operation of the classification search processing (classification search unit 105) according to the document management apparatus configured as shown in FIG. 1 will be described. FIG. 11 is a flowchart illustrating the procedure of the classification search process according to the present embodiment.

First, the operator starts the process by pressing a button of a pointing device (not shown) on the screen of the classification display process (the window shown in FIG. 5) (step S1000). First, the position at which the button was pressed is acquired (step S1001), and it is determined whether there is a folder item including the position at which the button was pressed in the display area (step S1002). If there is no folder / item that includes the position where the button was pressed in the display area, the process ends without performing any processing (step S1009).

On the other hand, if it is determined in step S1002 that there is a folder item including the position where the button was pressed in the display area, the folder item (hereinafter, designated folder item) is classified. ID
Is acquired (step S1003). Then, the database is searched using the obtained classification ID as a search condition, and as a search result, the document attribute data of the document associated with the classification ID (here, the document name, the number of pages, and the registration date). Into the buffer resultli on RAM13
It is stored in st1 (a buffer that stores the result of the classification search) (step S1004).

Next, the designated folder item is highlighted as a selected item (step S100).
5). Further, all of the contents of the search result displayed so far in the search result display area 502 are deleted (step S1).
006). Then, it is determined whether there is document attribute data in the buffer resultlist1 (step S1007). If there is document attribute data, the document attribute data is obtained from the buffer resultlist1 and displayed in the search result display area 502 (step S1008). Then, the process returns to step S1007. Thus, steps S1007 to S100 are performed for all the document attribute data in the buffer resultlist1.
8 is repeated, and when all the document attribute data in the buffer resultlist1 are displayed, the processing is terminated (step S1009).

FIG. 12 is a diagram showing an example of a display screen showing search results of the classification search processing according to the present embodiment. FIG.
FIG. 2 shows a state in which the folder / item 1101 is selected by the operator in the classification display area 501 and the document attributes of the documents of the classification search result are displayed in the search result display area 502.

Next, a document attribute search process (document attribute search unit 108) according to the document management apparatus configured as shown in FIG.
Will be described. FIG. 13 is a flowchart illustrating the procedure of the document attribute search process according to the present embodiment.

When the operator instructs to start the document attribute search process (step S1200), a search document attribute setting screen as shown in FIG. 14 is displayed, and the operator sets necessary items on this search document attribute setting screen. Then, a document attribute is set as a search condition (step S1201). Note that the set search document attribute data is held in a buffer query secured on the RAM 13. When a search button 1301 is clicked, a search with the search conditions set on the setting screen is started, and the process proceeds to the following steps.

Next, it is determined whether or not a preset save flag is set to 1 (step S1202). If the save flag is set to 1, the buffer query is executed.
Is stored as the latest search document attribute data (step S1203). If 1 is not set in the save flag, the process proceeds to step S1204 without updating the latest search document attribute data. In the save flag, the search condition is set to CURRENT QUERY as described later with reference to FIG.
Is set to 1 (when it is desired to use the search condition repeatedly without using it as a one-time search condition). This save flag is set in another menu / dialog or the like, but a check box to that effect (designating whether to save the search condition) may be provided in the window of FIG.

Next, a search is performed on the database using the search document attribute data of the buffer query as a search condition.
As the search result, the document attribute data of the document having the document attribute matching the search document attribute is acquired in the buffer resultlist2 (buffer holding the result of the document attribute search) (step S1204). Next, all the document attribute data of the previous search result displayed in the search result display area 502 is deleted (step S1205). Then the buffer resultli
It is determined whether there is document attribute data at st2 (step S1)
206). Buffer result if there is document attribute data
The document attribute data is acquired from list2 as a search result, and is displayed as a search result in the same area where the classification search result is displayed in the classification search processing, that is, in the search result display area 502 (step S1207), and the process returns to step S1206. Thus, steps S1206 to S12 are performed for all the document attribute data in the buffer resultlist2.
07 is repeated, and when all the document attribute data in the buffer resultlist2 is displayed, the processing is terminated (step S1208).

FIG. 15 is a diagram showing a display example of a search result by the document attribute search process using the search document attribute setting screen as described above. FIG. 15 shows a state in which the document attributes of the document resulting from the document attribute search are displayed in the search result display area 502 of the above-described classification search process.

In FIG. 15, the search result display area displays the document attribute data stored in the buffer resultlist2. The item "HIT LIS" associated with the data stored in the buffer resultlist2 is displayed.
"T" is displayed in the classification display area 501. Therefore, for example, after selecting “FOLDER1” and displaying it in the search result display area as shown in FIG.
If "ST" is selected, the search result can be immediately displayed as shown in FIG.

Next, the latest search document attribute update process (step S1203) in the document attribute search process using the search document attribute setting screen will be described. FIG. 16 is a flowchart illustrating the latest search document attribute update process.

First, it is determined whether there is a specific search document attribute storage file (step S1500). If there is no search document attribute storage file, a new search document attribute storage file is created (step S1501). If there is a search document attribute storage file, the process moves to step S1502 without performing any processing.

Next, the search document attribute storage file is opened (step S1502), all the search document attribute data from the search document attribute storage file is read into the buffer querylist on the RAM 13 (step S1503), and the latest search document is stored in the buffer querylist. It is determined whether there is attribute data (step S1504). If there is the latest search document attribute data in the buffer querylist, the latest search document attribute data is deleted (step S1505). If the latest query document attribute data does not exist in the buffer querylist, the process proceeds to step S1506 without performing any processing.

Next, after adding the data of the buffer query to the buffer querylist, the data of the buffer querylist is written into the search document attribute storage file (step S1506), and the search document attribute storage file is closed (step S1507). Then, the process moves to step S1204.

FIG. 17 is a diagram showing an example of the data structure of a search document attribute storage file. In FIG. 17, there are three pieces of search document attribute data including a latest flag for identifying the latest search document attribute data, a search document attribute name, a document name, a registration date 1, a registration date 2, and a keyword. It shows the situation. The latest flag of the latest search document attribute data 1600 is set to 1, and the latest flags of the other search document attribute data 1601 and 1602 are set to 0.

Next, a search document attribute creation process (search document attribute creation unit 1) according to the document management apparatus configured as shown in FIG.
The operation of 10) will be described. FIG. 18 is a flowchart illustrating a search document attribute creation process according to the present embodiment.

When the processing is started by an operator's start instruction (step S1700), a search document attribute creation screen as shown in FIG. 19 is displayed. The operator, FIG.
A search document attribute is set by setting necessary items on the search document attribute creation screen as shown in (1) (step S1701). When the user clicks the condition button 1801, the search document attribute data is stored in the buffer query, and the process proceeds to step 1702 and subsequent steps.

It is determined whether there is a search document attribute storage file described above (step S1702). If there is no search document attribute storage file, a new search document attribute storage file is created (step S1703). If there is a search document attribute storage file, no processing is performed and step S
The processing moves to 1704.

Next, the search document attribute storage file is opened (step S1704), the data of the buffer query is added to the end of the search document attribute storage file (step S1705), and the search document attribute storage file is closed (step S1705). In step S1706, the process ends (step S1707). At this time, the latest flag is set to “0”. As described above, the QUERY shown in FIG.
1 and QUERY2 are registered.

Next, search document attribute display processing (search document attribute display unit 1) according to the document management apparatus configured as shown in FIG.
The operation 12) will be described. FIG. 20 is a flowchart illustrating a search document attribute display process according to the present embodiment.

When this processing is started by an operator's start instruction or the like (step S1900), it is determined whether or not the above-mentioned search document attribute storage file exists (step S190).
1) If there is no search document attribute storage file, the search document attribute display processing ends without performing any processing (step S1907).

If there is a search document attribute storage file, the search document attribute storage file is opened (step S1902), all the search document attribute data from the search document attribute storage file is read into the buffer querylist (step S1903), and the search is performed. The document attribute storage file is closed (step S1904). Then the buffer quer
It is determined whether or not there is search document attribute data in the ylist (step S1905). If there is search document attribute data in the buffer querylist, the search document attribute data is acquired from the buffer querylist, and the display area of the above classification display process (that is, the classification display) It is displayed as an attribute search item in the area 501) (step S1906), and the process returns to step S1905. Further, the processes of steps S1905 to S1906 are repeated for all the search document attribute data of the buffer querylist, and the process ends when all the search document attribute data of the buffer querylist is displayed as the attribute search item (step S1907).

FIG. 21 is a diagram showing an example of a display screen by the search document attribute display processing as described above. As shown in FIG. 21, a cabinet display is displayed in the classification display area 501.
The state where the latest search document attribute is displayed as the attribute search item 2001 and the search document attribute is displayed as the attribute search items 2002 and 2003 together with the item and the folder item are shown. In FIG. 21, items 2001 to 2003 are displayed according to the contents of the search document attribute storage file shown in FIG.

Next, a description will be given of the operation of a document attribute search process which does not use the search document attribute setting screen according to the document management apparatus configured as shown in FIG. FIG. 22 is a flowchart illustrating a procedure of a document attribute search process according to the present embodiment when the search document attribute setting screen is not used. The document attribute search processing described above with reference to FIG.
The search is performed on the basis of the search condition set in step S7. On the other hand, in the process described below, the document attribute search unit 108 performs a process according to an instruction from the search document attribute display unit 112.

The operator starts the process by pressing a button of a pointing device (not shown) on the screen of the search document attribute display process (step S210).
0). First, the position where the button is pressed is acquired (step S2101), and it is determined whether or not there is an attribute search item including the position where the button is pressed in the display area (step S21).
02). Attribute search item that includes the position where the button was pressed in the display area (hereinafter, designated attribute item)
If not, the document attribute search process ends without performing any process (step S2109).

In step S2101, if there is the specified attribute search item, the search document attribute data of the attribute search item is stored in the search document attribute storage file (FIG. 17).
And store it in the buffer query (step S2
103). Then, the database is searched using the search document attribute data of the buffer query as a search condition,
As a search result, buffer the document attribute data of the document having the document attribute matching the search document attribute data into the resultlist2 buffer.
(Step S2104).

Next, the designated attribute search item is highlighted as a selected item (step S2105).
Then, all the document attribute data of the previous search result displayed in the search result display area 502 is deleted (step S2).
106), it is determined whether or not there is document attribute data in the buffer resultlist2 (step S2107). If there is document attribute data, the document attribute data is obtained from the buffer resultlist2 and the same screen as the classification search result display screen of the classification search processing (ie, It is displayed in the search result display area 502) (step S2108), and returns to step S2107. In this way, the processes of steps S2107 to S2108 are repeated for all the document attribute data of the buffer resultlist2, and the process ends when all the document attribute data of the buffer resultlist2 are displayed (step S210).
9).

FIG. 23 is an example of a display screen of a search result by the above-described document attribute search processing without using the setting screen. In FIG. 23, the attribute search item 2201 (QUERY1) is selected and highlighted by the operator in the classification display area 501 in the classification display processing and the search document attribute display processing. Then, the document attributes of the document as the document attribute search result are displayed in the search result display area 502 of the classification search process.

As described above, according to the present embodiment, document attribute data as search conditions is held as a search document attribute storage file, and the classification table time area 501 for displaying cabinets and folders corresponds to each search condition. Display the attribute search items that were created. Therefore, when performing a document attribute search using the registered search conditions (document attribute data), it is only necessary to specify an attribute search item. As described above, a document attribute search can be performed by a simple operation similar to displaying a document in a folder, and operability is improved. In addition, since the result of the document search using the document attribute is displayed in the same area (search result display area 502) where the classification search result is displayed, it is easier to see.

The present invention can be applied to a system composed of a plurality of devices (for example, a host computer, an interface device, a reader, a printer, etc.), and can be applied to a single device (for example, a copying machine, a facsimile). Device).

Further, an object of the present invention is to provide a storage medium storing a program code of software for realizing the functions of the above-described embodiments to a system or an apparatus, and to provide a computer (or CPU) of the system or apparatus.
And MPU) read and execute the program code stored in the storage medium.

In this case, the program code itself read from the storage medium implements the functions of the above-described embodiment, and the storage medium storing the program code constitutes the present invention.

As a storage medium for supplying the program code, for example, a floppy disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD
-R, a magnetic tape, a nonvolatile memory card, a ROM, or the like can be used.

When the computer executes the readout program code, not only the functions of the above-described embodiment are realized, but also the OS (Operating System) running on the computer based on the instruction of the program code. ) May perform some or all of the actual processing, and the processing may realize the functions of the above-described embodiments.

Further, after the program code read from the storage medium is written into a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, based on the instructions of the program code, It goes without saying that the CPU included in the function expansion board or the function expansion unit performs part or all of the actual processing, and the processing realizes the functions of the above-described embodiments.

For example, a storage medium for storing each process described in the above embodiment as a program module may have the following configuration.

FIG. 24 is a diagram showing a memory map of a storage medium for storing a program code for implementing the control procedure according to the present embodiment.

The "classification creating module" is a program module for creating and storing document classifications.
7 is a program code for implementing the control described in the flowchart of FIG.

The "document storage module" is a program module for associating and storing document data such as image data, a desired classification among the stored classifications, and a document attribute for later searching for a document. And
The control procedure shown in FIG. 8 is realized.

The "classification display module" is a program module for reading and displaying the stored classifications, and implements the control procedure described with reference to FIG.

The "search category designation module" is a program module for designating a desired category on the category display screen.
The processing described in 1003 is realized.

The "classification search module" is a program module for searching a document having a classification matching the specified classification from the stored classifications, and corresponds to step S1004 in FIG.

The "classification search result display module" is a program module for displaying a document as a result of the classification search, and corresponds to step S1005 and subsequent steps in FIG.

The "search document attribute setting module" is a program module for setting a search document attribute for searching for a desired document. This is a process of displaying a search document attribute setting screen and setting search conditions (steps S1201 to S1203 in FIG. 13), and displaying search conditions preset on the search document attribute creation screen (FIG. 19) as search attribute items. , A search condition is designated by selecting this (steps S2101 to S210 in FIG. 22).
3) There are two types.

The "document attribute search module" is a program module for searching the stored document attributes for a document having a document attribute that matches the set search document attribute. Step S1204 in FIG. , Execute step S2104 in FIG.

The “document attribute search result display module”
The document resulting from the document attribute search is displayed on the same screen (the search result display area 50) as the screen displaying the result of the classification search.
This is a program module to be displayed in 2), and realizes the processing of steps S1201 to S1207 in FIG. 13 and steps S2105 to S2108 in FIG.

[0085]

As described above, according to the present invention,
A document search based on document attributes can be performed as easily as a search based on a document data management structure. Further, according to the present invention, it is possible to display the result of the document search based on the document attribute in a more legible manner.

[0086]

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating a functional configuration of a document management apparatus according to an embodiment.

FIG. 2 is a block diagram illustrating a schematic hardware configuration of the document management apparatus according to the embodiment;

FIG. 3 is a flowchart illustrating a procedure of a classification display process performed by the document management apparatus according to the embodiment;

FIG. 4 is a diagram illustrating a data configuration example of affiliation classification information acquired in step S201.

FIG. 5 is an example of a display screen by the above-described classification display processing.

FIG. 6 is a flowchart illustrating a procedure of a process of creating classification information according to the embodiment.

FIG. 7 is a diagram showing an example of a field definition for managing classification information registered by the above-described classification creation processing in a database.

FIG. 8 is a flowchart illustrating a document registration process according to the embodiment.

FIG. 9 is a diagram illustrating an example of a field definition in database management according to the embodiment.

FIG. 10 is a diagram illustrating an example of a field definition in database management according to the present embodiment.

FIG. 11 is a flowchart illustrating a procedure of a classification search process according to the embodiment.

FIG. 12 is a diagram illustrating an example of a display screen representing a search result of the classification search process according to the embodiment.

FIG. 13 is a flowchart illustrating a procedure of a document attribute search process according to the embodiment.

FIG. 14 is a diagram showing a display example of a search document attribute setting screen according to the embodiment.

FIG. 15 is a diagram illustrating a display example of a search result by the document attribute search process using the search document attribute setting screen as described above.

FIG. 16 is a flowchart illustrating a process of updating the latest search document attribute.

FIG. 17 is a diagram illustrating a data configuration example of a search document attribute storage file.

FIG. 18 is a flowchart illustrating a search document attribute creation process according to the present embodiment.

FIG. 19 is a diagram showing a display example of a search document attribute creation screen according to the embodiment.

FIG. 20 is a flowchart illustrating a search document attribute display process according to the embodiment.

FIG. 21 is a diagram showing an example of a display screen by the search document attribute display processing as described above.

FIG. 22 is a flowchart illustrating a procedure of a document attribute search process when a search document attribute setting screen is not used according to the present embodiment.

FIG. 23 is an example of a display screen of a search result by the document attribute search processing without using the setting screen as described above.

FIG. 24 is a diagram showing a memory map of a storage medium for storing a program code for implementing a control procedure according to the present embodiment.

FIG. 25 is a diagram showing a display example of a result of searching for a document by classification based on affiliation such as a cabinet or a folder.

FIG. 26 is a diagram illustrating a display example of a search result based on document attributes.

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 classification creation unit 101 document registration unit 102 file device 103 classification display unit 104 search classification designation unit 105 classification search unit 106 classification search result display unit 107 search document attribute setting unit 108 document attribute search unit 109 document attribute search result display unit 110 search Document attribute creation unit 111 Storage device 112 Search document attribute display unit 113 Search document attribute designation unit

Claims (12)

[Claims] A storage unit for storing, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data; and a classification display area for displaying the affiliation classification of the data management structure. First display control means for controlling display of a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area, and a document set as desired Storage means for storing an attribute of data as search condition data; second display control means for controlling an item corresponding to the search condition data stored in the storage means to be displayed as an attribute item in the classification display area; When an attribute item displayed in the classification display area is selected, the storage is stored in the storage unit using search condition data corresponding to the selected attribute item. Document management apparatus characterized by comprising: a retrieval means for retrieving the document data, and a third display control means for controlling to display the search result by the searching means. 2. A storage unit for storing, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data, a classification display area for displaying the affiliation classification of the data management structure. First display control means for controlling display of a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area, and a document set as desired A search unit for searching document data stored in the storage unit using a data attribute as a search condition; and a second display control unit for controlling a search result by the search unit to be displayed in the search result display area. A document management device characterized by the above-mentioned. 3. A holding unit for holding a search result by the search unit, and an item associated with the search result held by the holding unit is displayed in the classification display area, and when the item is selected, 3. The document management apparatus according to claim 2, further comprising: third display control means for controlling display of the search result held by the holding means in the search result display area. 4. A storage means for storing, as search condition data, an attribute of document data desirably set as a search condition, and an item corresponding to the search condition data stored in the storage means being an attribute item as the attribute display area. And a fourth display control means for controlling the display of the attribute item, wherein when the attribute item displayed in the classification display area is selected, a search condition corresponding to the selected attribute item is provided. 3. The document management apparatus according to claim 2, wherein the document data is searched using the data. 5. The storage means retains an update storage area updated with the latest search condition data each time new search condition data is set, and search condition data irrespective of the setting of the new search condition data. A storage area for storing the attribute item corresponding to each of the update storage area and search condition data stored in the storage area. Item 5. The document management device according to Item 4. 6. A storage step of storing, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data, a classification display area for displaying the affiliation classification of the data management structure. A first display control step of controlling to display a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area; and a document set as desired. A storage step of storing data attributes as search condition data; a second display control step of controlling an item corresponding to the search condition data stored in the storage step to be displayed as an attribute item in the classification display area; When an attribute item displayed in the classification display area is selected, the storage process is performed using search condition data corresponding to the selected attribute item. Search step and the third display control step and a document management method characterized in that it comprises a controlling to display the search result by the search process in search for documents data stored. 7. A storage step of storing, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data, a classification display area for displaying the affiliation classification of the data management structure. A first display control step of controlling to display a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area; and a document set as desired. A search step of searching document data stored in the storage step using data attributes as search conditions; and a second display control step of controlling a search result of the search step to be displayed in the search result display area. A document management method characterized by the following. 8. A holding step of holding a search result in the search step, and an item associated with the search result held in the holding step is displayed in the classification display area, and when the item is selected, 8. The document management method according to claim 7, further comprising: a third display control step of controlling to display the search result held in the holding step in the search result display area. 9. A storage step of storing, as search condition data, an attribute of document data set as a search condition as desired, and an item corresponding to the search condition data stored in the storage step as an attribute item in the classification display area. And a fourth display control step of controlling display of the attribute item. If the attribute item displayed in the classification display area is selected, a search condition corresponding to the selected attribute item is provided. The document management method according to claim 7, wherein the document data is searched using the data. 10. The storage step includes: a first storage mode in which the content is updated with the latest search condition data each time new search condition data is set; and a search condition regardless of the setting of the new search condition data. A second storage mode for holding data, wherein the fourth display control step displays attribute items corresponding to each of the search condition data stored in the first and second storage modes. 10. The document management method according to claim 9, wherein: 11. A storage medium for storing a control program for causing a computer to manage document data,
A code for a storage step in which the control program stores, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data; and a classification display for displaying the affiliation classification of the data management structure. A code of a first display control step of controlling to display an area and a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area; A code of a storage step of storing the attribute of the set document data as search condition data, and a second control for displaying an item corresponding to the search condition data stored in the storage step as an attribute item in the classification display area. A code for a display control step, and when an attribute item displayed in the classification display area is selected, A code for a search step for searching the document data stored in the storage step using the corresponding search condition data, and a code for a third display control step for controlling display of the search result in the search step. Storage medium. 12. A storage medium for storing a control program for causing a computer to manage document data,
A code for a storage step in which the control program stores, in association with each document data, an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data; and a classification display for displaying the affiliation classification of the data management structure. A code of a first display control step of controlling to display an area and a search result display area for displaying a list of documents belonging to the belonging category selected from the belonging categories displayed in the category display area; A code of a search step for searching the document data stored in the storage step using the set attribute of the document data as a search condition, and a second display for controlling a search result in the search step to be displayed in the search result display area A storage medium comprising: a code for a control step.