JP2000081935A - Document managing method, its device and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To easily execute document retrieval by a retrieving sort and the attribute of a retrieving document. SOLUTION: Document data are stored in a file device 102 in relation with a belonging sort based on data management structure and attribute information indicating the attribute of document data concerned. Plural retrieving conditions stored in the storage device 105 are displayed by a retrieving document attribute display part 106 and a retrieving document attribute specification part 107 and one of these conditions is specified. A sort display part 103 displays the belonging sort in the data management structure on a sort display area and a retrieving sort specification part 108 specifies a required belonging sort. A retrieving part 109 retrieves document data belonging to the specified belonging sort and satisfying the retrieving condition specified by the specification part 107 and a retrieved result display part 110 displays the result.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management method and apparatus for storing document data in association with document management information such as keywords and performing document data search, and a storage medium.

[0002]

2. Description of the Related Art Conventionally, document data (in this case, document data is composed of image data) created by reading printed data such as characters, figures, images, and the like with a scanner or the like, a word processor, etc. Document management information such as a keyword is stored in association with the document data created in step (in this case, the document data is composed of a text code or the like), and search, display, and
A document management device that performs printing or the like has been proposed.

In such a document management apparatus, for example, there are apparatuses such as cabinets and folders that can classify and manage a plurality of documents. FIG. 21 shows classifications based on affiliations such as cabinets and folders (hereinafter referred to as “categories”).
FIG. 11 is a diagram illustrating a display example of a result of searching for a document using a classification attribute. According to FIG. 21, registered classification attributes are displayed in the classification display area 2100 as cabinets and folders. Then, the operator sets folder 2
101 is specified, and the document attribute information (document name, number of pages, creation date) of the document associated with the folder 2101 is displayed in the classification search result display area 2102.

FIG. 22 shows a display example of a search condition setting window for setting document attributes.
For the search by the document attribute, for example, a search condition setting window for specifying the document attribute as the search condition is opened,
Then, the document attributes are set, the document is searched with the set document attributes, and a window for displaying the search result is opened to open the window shown in FIG.
A search result (a list of searched documents) is displayed as shown in FIG. Note that the search based on the document attribute includes the search based on the keyword.

[0005]

However, in the above-described document management apparatus, when a document is searched for based on the classification attribute and the document attribute, a search condition setting window is opened and the classification attribute and the document attribute to be searched are set. Will be set. As described above, each time a search is performed using document attributes, it is necessary to display a search condition setting window, set search conditions such as a classification attribute and a document attribute, and perform the search. For this reason, even when the search is performed by changing only the classification attribute with the same document attribute as before, the search condition setting window must be displayed, and the search must be performed by setting the search classification and the document attribute. However, there is a problem that the operation of document search becomes complicated. Alternatively, after selecting a cabinet or a folder displayed in the classification display area 2100 to determine the classification, it is possible to perform a search by designating a document attribute using a search condition setting window. It is necessary to open a search condition setting window to set search conditions based on document attributes.

[0006] The present invention has been made in view of the above problems, and an object of the present invention is to make it possible to easily perform a document search using a search classification and a search document attribute.

[0007]

A document management apparatus according to an embodiment of the present invention for achieving the above object has, for example, the following configuration. That is, storage means for storing document data in association with an affiliation classification based on a data management structure and attribute information indicating the attribute of each document data, and a set of attribute of the document data set as desired as a search condition, Storage means for storing search conditions; first specification means for specifying one of a plurality of search conditions stored in the storage means;
A second designation unit for displaying a belonging category in the data management structure in a category display area, and designating a desired belonging category; and the first designation of the document data belonging to the belonging category designated by the second designation unit. Search means for searching for document data satisfying the search condition specified by the means, and displaying the search result.

A document management method according to another aspect of the present invention for achieving the above object includes, for example, the following steps. That is, a storage step of storing, in association with document data, an affiliation classification based on a data management structure and attribute information indicating the attribute of each document data, and a set of attribute of the document data set as desired as a search condition. A storage step of storing search conditions; a first specification step of specifying one of a plurality of search conditions stored in the storage step;
Displaying a belonging category in the data management structure in a category display area and designating a desired belonging category; and the first designation of the document data belonging to the belonging category designated in the second designation step. A search step of searching for document data that satisfies the search conditions specified in the step, and displaying the result.

Further, according to the present invention, there is provided a storage medium for storing a control program for causing a computer to implement the document management method.

[0010]

Preferred embodiments of the present invention will be described below with reference to the accompanying drawings.

FIG. 1 is a block diagram showing a functional configuration of the document management apparatus according to the present embodiment. The document management device includes a classification creation unit 100, a document registration unit 101, a file device 102, a classification display unit 103, a search document attribute creation unit 104, a storage device 105, a search document attribute display unit 106, A search document attribute designation unit 107, a search category designation unit 108, a search unit 109, and a search result display unit 110 are provided.

The category creating section 100 reads specific category information from the category display section 103, creates category information such as cabinets or folders for classifying documents later, and registers this in the file device 102. The document registration unit 101 receives image data of a document from a scanner device (not shown) or the like, reads specific classification information as a classification attribute from the classification display unit 103, and stores document attribute information such as a keyword for later searching the document. The created image data of the document, the read classification attribute information, and the created document attribute information are associated with each other and registered in the file device 102.

The file device 102 stores image data of a document, classification attribute information, and document attribute information in association with each other, and generally uses a database.
The classification display unit 103 reads all classification information from the file device 102 and displays the classification information as a cabinet or a folder on a display device or the like.
Further, when position information is received from the search classification designation unit 108, a cabinet specified by the position information,
Alternatively, the classification information of the folder is supplied to the search unit 109 as classification attribute information for search.

The search document attribute creation unit 104 writes search document attribute information such as a keyword set by an operator into the storage device 105. The storage device 105 stores search document attribute information, and is usually a hard disk or the like. The search document attribute display unit 106 includes a storage device 105
, And reads all the search document attribute information, and displays the contents of the search document attribute on a display device or the like. Further, when the position information is received from the search document attribute specifying unit 107, the search document attribute information specified by the position information is supplied to the search unit 109. Search document attribute designation unit 107
The position information specified by the operator in the display area of the search document attribute display unit 106 is
06.

The search category designating section 108 includes
The position information specified by the operator on the display area 3 is supplied to the classification display unit 103. The search unit 109
It receives classification attribute information for search (hereinafter, search classification information) from the classification display unit 103, and receives document attribute information for search (hereinafter, search document attribute information) from the search document attribute display unit 106. Then, a document is searched for in the file device 102 with the search condition including the received search classification information and the search document attribute information, and the document attribute information of the document associated with the classification attribute and the document attribute matching the search condition Is received from the file device 102 and the search result display unit 11
Supply 0. The search result display unit 110 includes a search unit 109
Receives the document attribute information of the document of the search result, and displays it on a display device or the like.

[0016] In addition to the above, the document management device includes
For document information stored in the file device 102,
Although various components for realizing functions such as display and printing are provided, they are not the gist of the present invention, and thus description thereof is omitted.

FIG. 2 is a block diagram showing a schematic hardware configuration of the document management apparatus according to the present embodiment. Reference numeral 11 denotes a CPU, which executes a control program stored in the ROM 12 or the RAM 13 to realize various controls described later with reference to flowcharts. 12 is R
An OM stores a boot program executed when the power of the apparatus is turned on and various control data. A RAM 13 stores a control program loaded from an external storage device and provides a work area to the CPU 11. An input device 14 includes a keyboard, a pointing device, and the like, and is used for input operations by the operator in the above-described search document attribute creation unit 104, search document attribute designation unit 107, classification creation unit 100, and search category designation unit 108. 1
Reference numeral 5 denotes a display device represented by a CRT, a liquid crystal, or the like, which is used for display output by the classification display unit 103, the search document attribute display unit 106, the search result display unit 109, and the like.

Reference numeral 16 denotes an external storage device having a control program 16a, a search document attribute information storage area 16b, and a document data storage area 16c. The control program 16a stores various control program codes, and each control program code is loaded into the RAM 13 as needed. The search document attribute information storage area 16b contains the search document attribute creation unit 1
04 stores the search document attribute information. The search document attribute information storage area 16b constitutes the storage device 105 of FIG. The document data storage area 16c stores the classification information created by the document registration unit 101 and the document data registered by the document registration unit 101. In the document data storage area 16c, classification information indicating that each document data belongs to which folder in which cabinet and document attribute information such as the creation date, size (number of pages), document name, and keyword of the document data are associated with each other. ing.

Next, the operation of the classification display process (classification display section 103) according to the document management apparatus configured as described above will be described with reference to the flowchart of FIG. FIG. 3 is a flowchart illustrating a procedure of a classification display process performed by the document management apparatus according to the present embodiment.

First, the process is started in response to an operator's start instruction (step S200), all classification information is read from the database, and a buffer secured on the RAM 13 is read.
It is stored in the folderlist (step S201). FIG.
FIG. 4 is a diagram illustrating a data configuration example of classification information acquired in step S201. FIG. 4 shows a classification I for identifying the classification.
It shows a state in which six classification belonging information including D, a parent classification ID indicating the classification of the parent of the classification, and the classification name is obtained.

Next, it is determined whether there is any unprocessed classification information in the following steps S203 to S205 in the buffer folderlist (step S202).
If there is unprocessed classification information in the buffer folerlist
(Step S203), and it is determined whether the parent classification ID of the classification is 0.
It is determined whether the classification is a parent classification (step S
204). In the present embodiment, the parent classification is called a cabinet. If the parent classification ID is 0, the classification information is displayed as a cabinet item (Step S).
205), and return to step S202. On the other hand, step S
If the parent classification ID is not 0 at 204, the classification is not a parent classification, and the process returns to step S202 without performing any processing.

As described above, step S202 is performed on all the classification information read into the buffer folerlist.
Step S205 is repeated. After displaying all cabinet items in the buffer folerlist in this way, the process proceeds to step S206. If there is no classification information in the buffer folerlist in step S202, the process proceeds to step S206 without performing any processing.

Next, it is determined whether or not there is any unprocessed classification information in the following steps S207 to S209 in the buffer forerlist (step S206). It is acquired (step S207). Then, it is determined whether the parent classification ID of the classification is 0 (step S208). If the parent classification ID is not 0, it is displayed as a folder item of the classification (cabinet item) indicated by the parent classification ID (step S208). Step S209). Thereafter, the process returns to step S206 to process the next classification information.

In step S208, the parent classification ID is 0.
In this case, since the classification cannot be a folder item, the process returns to step S206 without performing any processing.
In this way, the processing of steps S206 to S209 is repeated for all the classification information of the buffer list, and when all the folders and items of the buffer list are displayed, the processing ends (step S21).
0). That is, in step S206, the buffer follell
When there is no more unprocessed classification information in ist, this processing ends.

FIG. 5 is an example of a display screen by the above-described classification display processing. FIG. 4 shows a display result based on the classification information shown in FIG. That is, 400,
401 is displayed as a cabinet item and 40
2, 403, 405 are displayed as folder items of the cabinet item 401, and 403, 405 are displayed as folder items of the cabinet item 401. Reference numeral 501 denotes a classification display area, which is an area for displaying cabinet items and folder items. Reference numeral 502 denotes a search result display area, which is an area for displaying a document name or the like of the searched document data.

Next, the operation of the classification creation processing (classification creation unit 100) according to the document management apparatus configured as shown in FIG. 1 will be described. FIG. 6 is a flowchart illustrating the procedure of the classification information creation process according to the present embodiment.

This process is started when the operator instructs the start of class creation in a state where a specific cabinet item is not selected on the screen (the window shown in FIG. 5) of the class display process (step S5). S500),
Execute cabinet creation processing. When the operator sets the classification name using the input device 14 (step S
501), the classification information including the parent classification ID of 0 and the set classification name is registered in the database (Step S).
502), and the process ends (step S503).

When the operator instructs the start of class creation in a state where a desired cabinet item is specified on the screen (window shown in FIG. 5) of the class display process, the process starts. (Step S5
00), a folder creation process is executed. When the operator sets a classification name (step S501), the classification ID of the designated cabinet item is set as the parent classification ID, and classification information is created with the set classification name as the classification name, and registered in the database. (Step S50
2). In this case, a folder is created below the designated cabinet item.

FIG. 7 is a diagram showing an example of a field definition for managing the classification information registered by the above-described classification creation processing in a database.

Next, the operation of the document registration process (document registration unit 101) according to the document management apparatus configured as shown in FIG. 1 will be described. FIG. 8 is a flowchart illustrating a document registration process according to the present embodiment.

When the operator instructs to start the document registration process in a state where an item of a specific folder in which a document is to be registered is selected on the screen of the classification display process (the window of FIG. 5), the illustrated process starts. (Step S
700). First, image data of a document read by a scanner or the like is read into a memory (RAM 13) (step S701). The image data of the read document is registered in the database in association with the document attribute data such as the document name, the number of pages, the date and time of creation, and the classification ID of the selected folder / item (step S702). The process ends (step S703).

FIGS. 9 and 10 are diagrams showing an example of field definitions for managing a document registered by the above-described document registration processing in a database. FIG.
In the field indicated by, the belonging classification (classification ID) and the document attributes (document name, number of pages, registration date, keyword) are registered for the document ID. In the field shown in FIG. 10, a data type (for example, indicating image data or code data) and a binary data which is the main body of the document data are registered for the document ID.
The data type can be treated as one of the document attributes.

Next, search document attribute creation processing (search document attribute creation unit 1) according to the document management apparatus configured as shown in FIG.
Operation 04) will be described. FIG. 11 is a flowchart illustrating the procedure of a search document attribute creation process according to the present embodiment.

First, when the process is started by an operator's start instruction (step S1000), the operator is caused to set search document attributes (step S1001). In step S1001, a search document attribute creation window as shown in FIG. 12 is opened, and the user is caused to set necessary items, for example, to set search document attributes. When the user clicks the condition save button 1201, the search document attribute data set on the window is stored in the buffer newquery.

Next, it is determined whether a search document attribute storage file is already stored (step S1002). If there is no search document attribute storage file, a new search document attribute storage file is created (step S1003). On the other hand, if the search document attribute storage file already exists,
The processing moves to step S1004 without performing any processing.

Next, the search document attribute storage file is opened (step S1004), the data of the buffer newquery is added to the end of the search document attribute storage file (step S1005), and the search document attribute storage file is closed (step S1005). In step S1006, the process ends (step S1007).

FIG. 13 is a diagram showing an example of the data structure of a search document attribute storage file according to the present embodiment. In FIG. 13, “search document attribute name”, “document name”, “registration date 1”, “registration date 2”, and “keyword” 3
This shows that there is one search document attribute data.

Next, the operation of the search document attribute designation processing (search document attribute designation unit 107) of the document management apparatus according to the present embodiment configured as shown in FIG. 1 will be described. , FIG.
9 is a flowchart illustrating a procedure of a search document attribute designation process according to the present embodiment.

First, the operator starts the process by pressing a button of a pointing device (not shown) at a predetermined position on the screen (step S1300).
When this process is started, first, all search document attribute data from the search document attribute storage file is buffered by querylis
t, and based on this, display (list display of search document attribute items) is performed (step S1301). Next, it is determined whether or not the mouse button has been pressed (step S1302), and the process waits until the button is pressed.

If it is determined in step S1302 that the button has been pressed, the horizontal position x and the vertical position y of the cursor pointed to by the pointing device at that time are determined.
Is acquired (step S1303). Then, it is determined whether or not there is a search document attribute item including the point (x, y) in the display area (step S1304). Step S1
At 304, if there is a search document attribute item including the point (x, y) in the display area, the data in the buffer currentquery is deleted (step S1305), and the point (x, y) is deleted.
Search document attribute item that contains in the display area is "not set"
It is determined whether the item is an item (step S1306). If the search document attribute item including the point (x, y) in the display area is not an “unset” item, the search including the point (x, y) in the display area is performed. Retrieve document attribute data of the document attribute item into buffer currentquery (step S13)
07). Then, the process proceeds to step S1308.

On the other hand, in step S1304, the point (x,
If there is no search document attribute item that includes y) in the display area, and if the search document attribute item that includes point (x, y) in the display area is an “unset” item in step S1306, The process moves to S1308.

In step S1308, step S13
01, and deletes the search document attribute displayed in step S13.
At 09, it is determined whether or not there is data in the buffer currentquery. If there is data in the buffer currentquery, the search query attribute name of currentquery is displayed at a predetermined position on the screen (step S1310), and the process ends (step S1312). Also, in step S1309, the buffer
If there is no data in the currentquery, a character string of “unset” is displayed at a predetermined position on the screen (step S131).
1), the process ends (step S1312).

FIG. 15 is a diagram showing an example of a display screen by the search document attribute designation processing as described above. In the figure,
A search document attribute whose search document attribute name is “QUERY1” is designated, and the character string is displayed in 1400.

Next, the search document attribute display process (step S1301) in the search document attribute designation process will be described in more detail. FIG. 16 is a flowchart showing the procedure of the search document attribute display process.

First, the character string "unset" is displayed as a search document attribute item (step S1500), and it is determined whether or not there is a search document attribute storage file (step S15).
01). If there is no search document attribute storage file, the process moves to step S1302 without performing any processing.

In step S1501, if there is a search document attribute storage file, the search document attribute storage file is opened (step S1502), and all search document attribute data from the search document attribute storage file is stored in a buffer queuer.
The file is read into the ylist (step S1503), and the search document attribute storage file is closed (step S150).
4).

Next, it is determined whether or not there is search document attribute data in the buffer querylist (step S1505). If there is search document attribute data in the buffer querylist, the first search document attribute data is obtained from the buffer querylist, and the search is performed. The document attribute name is displayed as a search document attribute item (step S1506), and the process returns to step S1505. Further, steps S1505 to S15 are performed for all the search document attribute data in the buffer querylist.
06 is repeated, and when all the search document attribute data of the buffer querylist is displayed, step S1302
Transfer processing to

FIG. 17 is a diagram showing an example of a display screen by the search document attribute display processing shown in FIG. FIG. 17 illustrates a state in which a search document attribute item 1600 indicating that the search document attribute has not been set and search document attribute items 1601, 1602, and 1603 of three search document attribute data are displayed. In this state, for example, when the mouse button is raised while the mouse cursor is at the position of QUERY2, the search document attribute data of QUERY2 (1602) is selected, and the search of the document file is performed based on the search document attribute data. If the mouse cursor is raised while the mouse cursor is not set (1600), YES is determined in step S1306.
Then, "unset" is displayed in step S1311.

Next, the operation of the search processing of the document management apparatus according to the present embodiment will be described. FIG. 18 is a flowchart illustrating a processing procedure according to the present embodiment.

First, the operator starts processing by pressing a pointing device button (not shown) on the screen of the classification display processing (step S1700), and obtains the horizontal position x and vertical position y of the pointing device at that time. (Step S1701), it is determined whether there is a folder item including the point (x, y) in the display area (Step S1702). If there is no folder item including the point (x, y) in the display area, Then, the search processing is terminated without performing any processing (step S1709).

In step S1702, if there is a folder item including the point (x, y) in the display area, the classification ID of the folder item is obtained (step S1702).
1703). Then, the classification ID and the currentquery set by the above-described search document attribute designation processing (FIG. 14)
The database is searched according to search conditions obtained based on the search document attribute data in the buffer. Then, as the search result, the document attribute data of the document associated with the classification ID and the search document attribute data is stored in the buffer resultlist as the search result (step S).
1704).

Next, an item to be highlighted as a selected item is displayed in a folder / point containing a point (x, y) in the display area.
The document is updated to the item (step S1705), and all the displayed document attribute data of the previous search result is deleted (step S1706). Subsequently, it is determined whether or not there is any undisplayed document attribute data in the buffer resultlist (step S17).
07) If there is undisplayed document attribute data, the first document attribute data is acquired from the buffer resultlist and displayed (step S1708), and the process returns to step S1707. Further, the processing from step S1707 to step S1708 is repeated for all the document attribute data in the buffer resultlist, and the process ends when all the document attribute data in the buffer resultlist is displayed (step S1).
1709).

FIG. 19 shows an example of a display screen obtained by the above search processing. In the figure, the designated search document attribute is displayed in 1800, a folder item 1802 is selected by the operator in the classification display area 1801, and the document attribute of the search result document is displayed in the search result display area 1803. Is shown.

As described above, according to the present embodiment, there is an effect that a document search can be easily performed based on a search classification and a search document attribute. In particular, when a search based on desired document attribute information is executed for each of a plurality of folder items, it is only necessary to specify the folder item displayed in the classification display area, and the operability is good. Also, a plurality of search document attributes are set to QUERY1, QUERY2.
It is possible to hold the search document attribute data together with the data name such as..., And the search document attribute can be set only by designating the data name. This eliminates the need for a cumbersome operation of opening a window for setting a search document attribute and inputting search conditions.

Even if the present invention is applied to a system including a plurality of devices (for example, a host computer, an interface device, a reader, a printer, etc.), an apparatus including one device (for example, a copier, a facsimile). Device).

Another object of the present invention is to provide a storage medium storing a program code of software for realizing the functions of the above-described embodiments to a system or apparatus, and to provide a computer (or CPU) of the system or apparatus.
And MPU) read and execute the program code stored in the storage medium.

In this case, the program code itself read from the storage medium implements the functions of the above-described embodiment, and the storage medium storing the program code constitutes the present invention.

As a storage medium for supplying the program code, for example, a floppy disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD
-R, a magnetic tape, a nonvolatile memory card, a ROM, or the like can be used.

When the computer executes the readout program code, not only the functions of the above-described embodiment are realized, but also the OS (Operating System) running on the computer based on the instruction of the program code. ) May perform some or all of the actual processing, and the processing may realize the functions of the above-described embodiments.

Further, after the program code read from the storage medium is written into a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, based on the instruction of the program code, It goes without saying that the CPU included in the function expansion board or the function expansion unit performs part or all of the actual processing, and the processing realizes the functions of the above-described embodiments.

FIG. 20 is a diagram showing an example of a memory map of a storage medium for storing a control program for causing a computer to implement the processing of the present embodiment described above. In FIG. 20, a “classification creating module” is a program module for creating and storing document classifications, and includes a program code for implementing the processing described in the flowchart of FIG. The “document storage module” is a program module for storing document data such as image data, a desired classification among the stored classifications, and a document attribute for later searching for a document in association with each other. 8 includes a program code for implementing the processing shown in the flowchart of FIG.

The "classification display module" is a program module for reading and displaying the stored classifications, and includes a program code for realizing the processing shown in the flowchart of FIG. “Search document attribute setting module” is a program module for setting a search document attribute for searching for a desired document,
It includes a program code for implementing the processing shown in the flowchart of FIG.

The "search category designation module" is a program module for designating a desired category on the category display screen, and includes a program code for implementing the processing shown in the flowchart of FIG. The “search module” is a program module for searching the stored classifications and document attributes for a document having a classification and document attributes that match the specified classification and the set search document attributes. , In particular, the program code for implementing the processing shown in steps S1701 to S1704 in FIG. The “search result display module” is a program module for displaying the searched document, and is particularly a step S170 in FIG.
5 includes program codes for implementing the processing shown in S1708.

[0064]

As described above, according to the present invention,
Document search based on search classification and search document attributes can be easily performed.

[0065]

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating a functional configuration of a document management apparatus according to an embodiment.

FIG. 2 is a block diagram illustrating a schematic hardware configuration of the document management apparatus according to the embodiment;

FIG. 3 is a flowchart illustrating a procedure of a classification display process performed by the document management apparatus according to the embodiment;

FIG. 4 is a diagram illustrating a data configuration example of classification information acquired in step S201.

FIG. 5 is a diagram showing an example of a display screen by the classification display process shown in FIG.

FIG. 6 is a flowchart illustrating a procedure of a process of creating classification information according to the embodiment.

7 is a diagram showing an example of a field definition for managing, in a database, classification information registered by the classification creation processing shown in FIG. 6;

FIG. 8 is a flowchart illustrating a document registration process according to the embodiment.

FIG. 9 is a diagram illustrating an example of a table definition for managing registered documents in a database in the document management apparatus according to the embodiment.

FIG. 10 is a diagram illustrating an example of a table definition for managing registered documents in a database in the document management apparatus according to the embodiment.

FIG. 11 is a flowchart illustrating a procedure of a search document attribute creation process according to the embodiment.

FIG. 12 is a diagram illustrating a screen example of a search document attribute creation screen by the document management apparatus according to the embodiment.

FIG. 13 is a diagram illustrating a data configuration example of a search document attribute storage file according to the present embodiment.

FIG. 14 is a flowchart illustrating a procedure of a search document attribute designation process according to the embodiment.

15 is a diagram showing an example of a display screen by the search document attribute designation processing shown in FIG.

FIG. 16 is a flowchart illustrating a procedure of a search document attribute display process.

FIG. 17 is a diagram showing an example of a display screen by the search document attribute display processing shown in FIG.

FIG. 18 is a flowchart illustrating a search process performed by the document management apparatus according to the embodiment.

19 is a diagram showing an example of a display screen by the search processing shown in FIG.

FIG. 20 is a diagram illustrating an example of a memory map of a storage medium that stores a control program for causing a computer to implement the processing of the present embodiment.

FIG. 21 is a diagram illustrating a display example of a result of searching for a document by classification based on affiliation such as a cabinet or a folder.

FIG. 22 is a diagram illustrating a screen display example for setting a search condition based on a document attribute.

FIG. 23 is a diagram illustrating a display example of a search result when a document is searched using a document attribute.

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 classification creation unit 101 document registration unit 102 file device 103 classification display unit 104 search document attribute creation unit 105 storage device 106 search document attribute display unit 107 search document attribute designation unit 108 search category designation unit 109 search unit 110 search result display unit

Claims (13)

[Claims] 1. A storage means for storing document data in association with an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data, and a set of attribute of the document data set as desired as a search condition. Storage means for storing a plurality of search conditions; first designating means for designating one of the plurality of search conditions stored in the storage means; display of the affiliation classification in the data management structure in a classification display area A second designation unit for designating a desired affiliation category; and document data that satisfies the search condition designated by the first designation unit among the document data belonging to the affiliation category designated by the second designation unit. A document management apparatus comprising: a search unit that searches and displays a result of the search. 2. The document management apparatus according to claim 1, wherein the belonging classification in the data management structure has a hierarchical structure, and the hierarchical structure is explicitly displayed in the classification display area. 3. The first specifying means includes: a list display means for displaying a list of items corresponding to each of the search conditions stored in the storage means; and a desired item from the list displayed by the list display means. 2. The document management apparatus according to claim 1, further comprising: an instruction unit configured to instruct the document management apparatus. 4. The document management apparatus according to claim 3, wherein said list display means displays a list in a pull-down manner in accordance with a predetermined operation. 5. The first specifying unit can specify an unset search condition in which a document data attribute as a search condition is not registered, and the search unit uses the unspecified search condition in the first specifying unit. 2. The document management apparatus according to claim 1, wherein when a search condition is specified, the document data belonging to the category specified by the second specifying unit is searched and used as a search result. 6. The document management apparatus according to claim 1, wherein the search unit displays predetermined attribute information corresponding to the searched document data as a search result. 7. A storage step of storing document data in association with an affiliation classification based on a data management structure and attribute information indicating an attribute of each document data, and a set of attribute of the document data set as desired as a search condition. A storage step of storing a plurality of search conditions; a first specifying step of specifying one of the plurality of search conditions stored in the storage step; and displaying a belonging classification in the data management structure in a classification display area. A second designation step of designating a desired affiliation category; and, among the document data belonging to the affiliation category designated in the second designation step, the document data satisfying the search condition designated in the first designation step. A search step of searching and displaying the result. 8. The document management method according to claim 7, wherein the belonging classification in the data management structure has a hierarchical structure, and the hierarchical structure is explicitly displayed in the classification display area. 9. The first specifying step includes: a list displaying step of displaying a list of items corresponding to each of the search conditions stored in the storing step; and a desired item from the list displayed in the list displaying step. The document management method according to claim 7, further comprising an instruction step of instructing the document management. 10. The document management method according to claim 9, wherein said list display step displays a list in a pull-down manner in accordance with a predetermined operation. 11. The unspecified search condition in which a document data attribute is not registered as a search condition can be specified in the first specifying step, and the unspecified search condition in the first specifying step can be specified. 8. The document management method according to claim 7, wherein when a search condition is specified, the document data belonging to the belonging category specified in the second specifying step is searched and used as a search result. 12. The document management method according to claim 7, wherein in the search step, predetermined attribute information corresponding to the searched document data is displayed as a search result. 13. A storage medium for storing a control program for causing a computer to execute management of document data. The control program stores, in the document data, an affiliation classification based on a data management structure and an attribute of each document data. A code of a storage step of storing attribute information shown in association with a set of attributes of document data set as desired as a search condition, and a code of a storage step of storing a plurality of search conditions; A code of a first designation step for designating one of a plurality of search conditions; a code of a second designation step of displaying a belonging category in the data management structure in a category display area and designating a desired belonging category; Searching for document data that satisfies the search condition specified in the first specifying step from among the document data belonging to the belonging classification specified in the second specifying step; Storage medium characterized by comprising a code search step of displaying the results of.