CN115422385A - Cadre personnel file storage and management method - Google Patents

Cadre personnel file storage and management method Download PDF

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CN115422385A
CN115422385A CN202211087585.6A CN202211087585A CN115422385A CN 115422385 A CN115422385 A CN 115422385A CN 202211087585 A CN202211087585 A CN 202211087585A CN 115422385 A CN115422385 A CN 115422385A
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彭文熙
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Wuhan Mengcheng Graphic Digital Information Technology Co ltd
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Wuhan Mengcheng Graphic Digital Information Technology Co ltd
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    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/50Information retrieval; Database structures therefor; File system structures therefor of still image data
    • G06F16/51Indexing; Data structures therefor; Storage structures
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00Information retrieval; Database structures therefor; File system structures therefor
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    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/50Information retrieval; Database structures therefor; File system structures therefor of still image data
    • G06F16/58Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually
    • G06F16/583Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually using metadata automatically derived from the content
    • G06F16/5846Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually using metadata automatically derived from the content using extracted text
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/50Information retrieval; Database structures therefor; File system structures therefor of still image data
    • G06F16/58Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually
    • G06F16/5866Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually using information manually generated, e.g. tags, keywords, comments, manually generated location and time information
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/60Protecting data
    • G06F21/604Tools and structures for managing or administering access control systems
    • GPHYSICS
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    • G06QINFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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    • G06Q10/10Office automation; Time management
    • G06Q10/105Human resources
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F2221/00Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/21Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/2141Access rights, e.g. capability lists, access control lists, access tables, access matrices

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Abstract

The invention discloses a cadre personnel archive storage and management method, which comprises the following steps: the paper file is electronized to obtain a digital file, a corresponding file number is generated, the digital file corresponding to the file number is uploaded to a server, and the paper file corresponding to the file number is transferred to a file repository; carrying out secondary refinement on the uploaded digital files, classifying file information, establishing a secondary number based on the file numbers, and storing each file information into a corresponding hierarchical database according to the category; storing the paper files into corresponding file cabinets in the file library according to the file numbers, generating corresponding file library storage information codes and uploading the corresponding file library storage information codes to a digital file system for association; and establishing graded searching and processing authorities according to the authorities, and performing operations such as searching, modifying and the like on the stored digital archives and paper archives. The cadre personnel files are classified, distinguished and stored for management, authority limit is carried out on file content searching and modifying, and confidentiality and safety of technical talent information are improved.

Description

Cadre personnel archive storage management method
Technical Field
The invention relates to the technical field of personnel, in particular to a method for storing and managing personnel files of cadres.
Background
In each unit and enterprise, there are a very large number of employee files, which are usually stored in an archive repository in a centralized manner, and a retrieval directory is established according to the storage information of the archive repository, so as to facilitate retrieval and retrieval, however, there are some cadres with excellent experience and count in these employees, the file information of these employees is important, when the files are mixed with the files of ordinary employees and stored and managed, confidential information is easily leaked, and the possibility that external competitors purposefully dig or affect technicians is given, and at present, there is no more confidential and convenient file storage management method for these cadres with excellent experience and count.
Disclosure of Invention
In order to solve the problem of lacking of more confidential and convenient archive storage management methods aiming at cadres with excellent experience and counting; the invention aims to provide a cadre personnel file storage and management method.
In order to solve the technical problems, the invention adopts the following technical scheme: a cadre personnel file storage and management method comprises the following steps:
s1, electronizing a paper file to obtain a digital file, generating a corresponding file number, uploading the digital file corresponding to the file number to a server, and transferring the paper file corresponding to the file number to a file library;
s2, secondary refinement is carried out on the uploaded digital files, file information is classified, secondary numbers are established based on the file numbers, and the file information is stored into a corresponding hierarchical database according to categories;
s3, storing the paper files into corresponding file cabinets in the file library according to the file numbers, generating corresponding file library storage information codes and uploading the corresponding file library storage information codes to a digital file system for association;
and S4, establishing hierarchical consulting and processing authorities according to the authorities, and performing operations such as retrieval and modification on the stored digital archives and paper archives.
In a preferred embodiment, in step S1, the method for electronizing the paper file includes: scanning original paper cadre personnel archive files into electronic pictures one by one, extracting character images in the electronic pictures one by one through a picture recognition technology to obtain archive electronic documents, and then manually comparing and correcting to realize electronization.
In a preferred embodiment, in step S2, the secondary refinement of the digital files is to classify the file files according to preset key information, and set up a unified classification secondary number, where the key information includes cadre personnel basic information, cadre personnel staff level information, and cadre personnel assessment information, and the key information in each digital file is individually numbered and centrally stored.
In an embodiment, when key information in each digital file is numbered and stored independently, the digital files with the same information content are numbered and stored independently and uniformly, a reverse retrieval system is established, and personnel with authority can directly retrieve the file numbers of all composite requirements according to the key information, so that comprehensive evaluation during personnel mobilization and promotion evaluation is facilitated.
In a preferred embodiment, in step S3, when the paper files are stored in the corresponding file cabinets in the archive library according to the file numbers, the file cabinets in the archive library are numbered in different areas according to the year, the paper files are divided into the file cabinets in the corresponding year areas according to the years of the employees, and then the specific file cabinet numbers in the areas are distributed according to the job grades, so that the paper files are stored in fixed cabinets.
In a preferred embodiment, each file cabinet is divided into rows, columns and grids step by step, the storage position numbers of the paper files are integrated into a final storage position according to areas, cabinets, rows, columns and grids, and the storage position numbers are uploaded to the associated digital files.
In a preferred embodiment, in step S4, when the stored digital file and the paper file are retrieved and modified, whether the reviewer has the authority to retrieve the digital file is determined according to the authority of the reviewer and the security level of the requested digital file, and the person who satisfies the authority can retrieve the content of the digital file, and the administrator can modify the content uniformly after the file modification authority sends an application to the staff.
In an embodiment, when the stored digital file and paper file are retrieved and modified, if the consulting personnel is judged not to have the authority of consulting the digital file, the consulting personnel is inquired to send out a cross-authority consulting application to the personnel meeting the consulting authority, if the consulting personnel is approved, the consulting of the digital file is allowed, and the consulting and applying operation is stored in a system log.
In an optimized implementation case, after the cadre personnel leave the office, the archives are not transferred to other units along with the cadre personnel, but the paper archives are eliminated after the original units are reserved for a certain period, and the digital archives are subjected to concentrated compression and storage according to the years, so that the storage management consumption is reduced.
Compared with the prior art, the invention has the beneficial effects that:
1. scanning original paper cadres' personnel file files into electronic pictures one by one, extracting character images in the electronic pictures one by one through a picture identification technology to obtain file electronic documents, manually comparing and correcting the electronic documents to realize electronization, generating corresponding file numbers, uploading digital files corresponding to the file numbers to a server, transferring the paper files corresponding to the file numbers to a file library, performing secondary refinement on the digital files, classifying the file files according to preset key information, and setting up unified classification secondary numbers, wherein the key information comprises basic information of cadres, staff grade information of cadres and examination information of cadres, independently numbering and storing key information in each digital file, independently numbering and uniformly storing the digital files with the same information content when the key information in each digital file is independently numbered and stored, establishing a reverse retrieval system, and directly retrieving all file numbers with composite requirements according to the key information by a person with authority, facilitating comprehensive comparison during personnel deployment and promotion evaluation, orderly storing the paper files, generating independent entity storage positions to be associated with the digital files, and realizing accurate storage;
2. when the digital archives and the paper archives of storage are retrieved and modified, according to the authority of the looking up personnel and the confidentiality grade of the requested digital archives, whether the looking up personnel have the authority of looking up the digital archives is judged, the personnel who meet the authority can retrieve the digital archives, and after the archives modification authority sends an application for the working personnel, the administrator can modify in a unified manner, so that the use safety of the archives information is improved.
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In order to more clearly illustrate the embodiments of the present invention or the technical solutions in the prior art, the drawings used in the description of the embodiments or the prior art will be briefly described below, it is obvious that the drawings in the following description are only some embodiments of the present invention, and for those skilled in the art, other drawings can be obtained according to the drawings without creative efforts.
FIG. 1 is a schematic view of the scheme of the present invention.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Example (b): as shown in fig. 1, the present invention provides a cadre personnel file storage and management method, comprising the following steps:
s1, electronizing a paper file to obtain a digital file, generating a corresponding file number, uploading the digital file corresponding to the file number to a server, and transferring the paper file corresponding to the file number to a file library;
s2, secondary refinement is carried out on the uploaded digital files, file information is classified, secondary numbers are established based on the file numbers, and the file information is stored into a corresponding hierarchical database according to categories;
s3, storing the paper files into corresponding file cabinets in the file library according to the file numbers, generating corresponding file library storage information codes and uploading the corresponding file library storage information codes to a digital file system for association;
and S4, establishing hierarchical consulting and processing authorities according to the authorities, and performing operations such as retrieval and modification on the stored digital archives and paper archives.
Further, in step S1, the method for electronizing the paper file includes: scanning the original paper cadre personnel file into electronic pictures one by one, extracting the character images in the electronic pictures one by one through a picture identification technology to obtain an electronic file, and manually comparing and correcting to realize electronization.
Further, performing CLAHE operation on each pixel point of the electronic picture to obtain an enhanced image; calculating the gradient of each pixel point in the picture, and judging whether the pixel point is noise or not by using the gradient and a noise gradient threshold value; details at the extracted noise-free pixel points are amplified by adopting a Lee filter, and are superposed into the enhanced image to be output as an electronic picture after image enhancement processing, and then character information is extracted through image character recognition, so that the conversion accuracy is improved.
Further, in step S2, the digital archives are secondarily refined by classifying the archive files according to preset key information, and setting up unified classified secondary numbers, wherein the key information comprises cadre personnel basic information, cadre personnel staff level information and cadre personnel assessment information, the key information in each digital archive is individually numbered and centrally stored, when the key information in each digital archive is individually numbered and stored, the digital archives with the same information content are individually numbered and uniformly stored, a reverse retrieval system is set up, and personnel with authority can directly retrieve the archive numbers of all composite requirements according to the key information, so that personnel can conveniently perform manual mobilization and comprehensive evaluation during promotion evaluation.
Further, in step S3, when the paper archives are stored in the corresponding file cabinets in the archive library according to the archive numbers, the file cabinets in the archive library are subjected to division numbering according to years, the paper archives are divided into the file cabinets in the corresponding year divisions according to the years of the cadres, and then specific file cabinet numbers in the divisions are allocated according to position grades, so that the paper archives are subjected to fixed cabinet storage, each file cabinet is divided step by step according to rows, columns and grids, and the storage position numbers of each paper archive are integrated into final storage positions according to the areas, cabinets, rows, columns and grids, and the storage position numbers are uploaded to the associated digital archives.
Furthermore, after the paper archives are stored in corresponding grids of the physical archive library, one or more records are added in the personnel archive position corresponding table, the information of the personnel belonging to the archives and the storage position of the physical archives is recorded, one record is added in a system operation record table, and the related contents of the operator of the warehousing operation, the information of the personnel belonging to the warehousing archives, the operation time and the like are recorded.
Furthermore, in step S4, when the stored digital file and the paper file are retrieved and modified, whether the consulting person has the authority to refer to the digital file or not is judged according to the authority of the consulting person and the security level of the requested digital file, the person who meets the authority can retrieve the content of the digital file, and the administrator can modify the digital file uniformly after the file modification authority sends an application to the worker.
Further, when the stored digital files and paper files are retrieved and modified, if the condition that the consulting personnel does not have the authority of consulting the digital files is judged, the consulting personnel is inquired to send out a cross-authority consulting application to the personnel meeting the consulting authority, if the approval is obtained, the consulting of the digital files is allowed, and the consulting and applying operations are stored in a system log.
Further, cadre personnel leave the position after, and archives do not follow cadre personnel and pass to other units, but remain after certain years in former unit, eliminate paper archives to concentrate compression storage according to the year with digital archives, reduce storage management and consume.
The working principle is as follows: scanning original paper cadre personnel file into electronic pictures one by one, extracting character images in the electronic pictures one by one through a picture identification technology to obtain electronic files, manually comparing and correcting the electronic files to realize electronization, generating corresponding file numbers, uploading digital files corresponding to the file numbers to a server, transferring the paper files corresponding to the file numbers to an archive library, performing secondary refinement on the digital files, namely classifying the file files according to preset key information, setting up unified classification secondary numbers, wherein the key information comprises basic information of cadre personnel, staff grade information of the cadre personnel and assessment information of the cadre personnel, independently numbering and centrally storing the key information in each digital file, and when the key information in each digital file is independently numbered and stored, the digital archives with the same information content are separately numbered and stored in a unified mode, a reverse retrieval system is established, all archive numbers with composite requirements can be directly retrieved by personnel with authority according to key information, comprehensive evaluation is convenient during personnel mobilization and promotion evaluation, paper archives are stored in order, independent entity storage position numbers and digital archive association are generated, accurate storage management is achieved, when the stored digital archives and the paper archives are retrieved and modified, whether the consulting personnel have authority to consult or not is judged according to the authority of the consulting personnel and the secret level of the requested digital archives, the personnel meeting the authority can retrieve the digital archive content, after the archive modification authority sends applications to workers, the managers can modify the digital archive content in a unified mode, and the use safety of archive information is improved.
It will be apparent to those skilled in the art that various changes and modifications may be made in the present invention without departing from the spirit and scope of the invention. Thus, if such modifications and variations of the present invention fall within the scope of the claims of the present invention and their equivalents, the present invention is also intended to include such modifications and variations.

Claims (9)

1. A cadre personnel file storage and management method is characterized by comprising the following steps:
s1, electronizing a paper file to obtain a digital file, generating a corresponding file number, uploading the digital file corresponding to the file number to a server, and transferring the paper file corresponding to the file number to a file library;
s2, secondary refinement is carried out on the uploaded digital files, file information is classified, secondary numbers are established based on the file numbers, and the file information is stored into a corresponding hierarchical database according to categories;
s3, storing the paper files into corresponding file cabinets in the file library according to the file numbers, generating corresponding file library storage information codes and uploading the corresponding file library storage information codes to a digital file system for association;
and S4, establishing hierarchical consulting and processing authorities according to the authorities, and performing operations such as retrieval and modification on the stored digital archives and paper archives.
2. The method for storing and managing personnel archive of cadres according to claim 1, wherein in the step S1, the method for electronizing the paper archive comprises the following steps: scanning original paper cadre personnel archive files into electronic pictures one by one, extracting character images in the electronic pictures one by one through a picture recognition technology to obtain archive electronic documents, and then manually comparing and correcting to realize electronization.
3. The cadre personnel file storage and management method as claimed in claim 1, wherein in step S2, the digital files are secondarily refined by classifying the file files according to preset key information, and setting a uniform classification secondary number, wherein the key information comprises cadre personnel basic information, cadre personnel staff level information and cadre personnel assessment information, and the key information in each digital file is individually numbered and centrally stored.
4. The method as claimed in claim 3, wherein when key information in each digital file is numbered and stored separately, the digital files with the same information content are numbered and stored separately, and a reverse retrieval system is established, so that personnel with authority can directly retrieve the file numbers of all composite requirements according to the key information, thereby facilitating the comprehensive evaluation during manual mobilization and promotion evaluation.
5. The cadre personnel file storage and management method according to claim 1, wherein in step S3, when the paper files are stored in the corresponding file cabinets in the file library according to the file numbers, the file cabinets in the file library are numbered in different areas according to the year, the paper files are divided into the file cabinets in the corresponding year areas according to the year of the cadre, and then the specific file cabinet numbers in the areas are allocated according to the position grades, so that the paper files are stored in the fixed cabinets.
6. The method as claimed in claim 5, wherein each of the filing cabinets is divided into rows, columns and cells, the number of the storage position of each paper file is integrated into a final storage position according to area, cabinet, row, column and cell, and the number of the storage position is uploaded to the associated digital file.
7. The cadre personnel file storage management method as claimed in claim 1, wherein in step S4, when the stored digital file and paper file are retrieved and modified, whether the consulting personnel has the authority to retrieve the digital file is judged according to the authority of the consulting personnel and the security level of the requested digital file, the personnel satisfying the authority can retrieve the digital file content, and the administrator can modify the digital file content uniformly after the file modification authority sends an application to the staff.
8. The method as claimed in claim 7, wherein when the stored digital files and paper files are retrieved and modified, if the reviewer is judged not to have the authority to retrieve the digital files, the reviewer is asked to issue a cross-authority retrieval request to the person who satisfies the retrieval authority, if approval is obtained, the digital files are allowed to be retrieved, and the retrieval and request operations are stored in the system log.
9. The method as claimed in claim 1, wherein after the cadre person leaves, the archives are not transferred to other units following the cadre person, but after the original unit is reserved for a certain period of time, the paper archives are eliminated, and the digital archives are compressed and stored in a centralized manner according to the period of time, so that the storage management consumption is reduced.
CN202211087585.6A 2022-09-07 2022-09-07 Cadre personnel file storage and management method Pending CN115422385A (en)

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Cited By (3)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN116305301A (en) * 2023-05-26 2023-06-23 南昌工程学院 Personnel electronic archive data protection method and system
CN116595238A (en) * 2023-07-17 2023-08-15 三土电子有限公司 User archive data analysis processing method based on RFID technology
CN116775715A (en) * 2023-05-23 2023-09-19 广东烟草汕头市有限责任公司 Comprehensive application management system for borrowing files

Cited By (5)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN116775715A (en) * 2023-05-23 2023-09-19 广东烟草汕头市有限责任公司 Comprehensive application management system for borrowing files
CN116305301A (en) * 2023-05-26 2023-06-23 南昌工程学院 Personnel electronic archive data protection method and system
CN116305301B (en) * 2023-05-26 2023-07-28 南昌工程学院 Personnel electronic archive data protection method and system
CN116595238A (en) * 2023-07-17 2023-08-15 三土电子有限公司 User archive data analysis processing method based on RFID technology
CN116595238B (en) * 2023-07-17 2023-09-19 三土电子有限公司 User archive data analysis processing method based on RFID technology

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