CN110969413A

CN110969413A - Enterprise management platform based on multi-system data linkage

Info

Publication number: CN110969413A
Application number: CN201911171146.1A
Authority: CN
Inventors: 杨罡; 郭来君; 张逸卓; 邓思劳; 路鹏飞; 李亚楠; 刘家伟; 卢刚; 王肖娜
Original assignee: Yi Jing Environmental Technology Tianjin Ltd By Share Ltd
Current assignee: Yi Jing Environmental Technology Tianjin Ltd By Share Ltd
Priority date: 2019-11-22
Filing date: 2019-11-22
Publication date: 2020-04-07

Abstract

The invention provides an enterprise management platform based on multi-system data linkage, which comprises an integrated office management system, a project management system, a purchase management system and a financial management system, wherein the internal control management system, the project management system, the purchase management system and the financial management system are connected. The intelligent management platform provided by the invention combines advanced management ideas, internal control standards, management modes and software technologies, provides low-cost and high-efficiency internal control management for enterprises, mainly comprises hundreds of modules such as a comprehensive business system, a project management system, a purchase management system and a financial management system, and is used for making a data series tunnel and making an internal control management platform for listed enterprises.

Description

Enterprise management platform based on multi-system data linkage

Technical Field

The invention belongs to the field of information management, and particularly relates to an enterprise management platform based on multi-system data linkage.

Background

With the development of market economy in China, more and more high-tech enterprises are already in the strategy of stock marketing operation, but most of the enterprises still adopt the traditional management means, so that the efficiency of the business turnover rate is underground, and the production decision and the execution of financial adjustment of the enterprises are influenced; however, enterprise management is carried out by adopting an informatization means, the management mode can improve the enterprise management efficiency and the information processing capacity, and simultaneously can save the cost of enterprises.

Disclosure of Invention

In view of the above, the present invention is directed to overcome the defects in the prior art, and provides an enterprise management platform based on multi-system data linkage, which realizes high-efficiency operation of an enterprise.

In order to achieve the purpose, the technical scheme of the invention is realized as follows:

an enterprise management platform based on multi-system data linkage comprises an integrated office management system, a project management system, a purchase management system and a financial management system, wherein the internal control management system, the project management system, the purchase management system and the financial management system are connected; wherein the content of the first and second substances,

the purchasing management system is used for setting a budget plan, reserving purchasing applications on line, setting each type of purchased commodities and strictly controlling the cost;

the project management system is used for project cost prediction planning, control adjustment, accounting analysis and assessment, so that the project is within the cost budget, and data linkage of each process is completed;

the financial management system is used for automatically forming a receipt according to financial information, establishing an association relationship, and associating borrowing and repayment, check application and invoice reimbursement;

the comprehensive office system is used for comprehensively managing internal data, notice and announcement, application and approval and personal property of a company.

Further, the purchase management system comprises a purchase order module for generating purchase orders, a warehousing order module for introducing the purchase orders to the warehouse to generate purchase warehousing orders and a settlement order module for introducing the purchase warehousing orders to generate settlement orders, wherein the purchase order module is respectively connected with the warehousing order module and the settlement order module;

(11) the purchase order of the purchase order module is generated and checked, and is required to be edited again without being checked;

(12) the amount of the purchase order module exceeds the budget amount and needs to be uploaded to the settlement order module;

(13) after the purchase order is approved, the supplier distributes goods to the warehouse according to the information of the purchase order;

(14) the warehouse creates a purchase warehousing entry according to the purchase order passing the audit, and the actual warehousing quantity of the purchase warehousing entry can be checked according to the purchase order in the step 11;

(15) the warehouse checks, warehouses and distributes goods for the purchase warehousing bill, and meanwhile, the purchase state is modified in the purchase management system;

(16) the financial department creates a settlement list according to the purchase warehousing list and the settlement type of the supplier;

(17) and after the financial department settles all the commodities in the purchase order, the purchase order automatically becomes a finished state, and the purchasing process is finished.

Further, the project management system comprises a cost estimation module for approximately estimating the resource cost required by the project activity, a cost budget module for allocating the cost estimation to the project specific work and determining the cost of each work and activity of the project, and a cost control module for comparing the actual cost with the plan cost, checking and correcting the deviation, wherein the cost estimation module, the cost budget module and the cost control module are sequentially connected, and the project management system comprises the following specific steps:

26. identifying and analyzing the constituent subjects of the project cost, namely the categories of resources or services required to be included in the cost;

27. estimating the cost of each cost subject;

28. analyzing the result of the cost estimation, identifying alternative costs, and optimizing the proportional relation among the costs;

29. the cost budgeting module distributes the total cost of the cost estimation module into each work package item by item according to the total cost of the cost estimation module, and specific project budgeting cost is customized for each work package; and the budget costs allocated by all the work packages are summed up to ensure that the budget costs do not exceed the total budget cost of the project;

30. secondly distributing the cost distributed by each work package to each activity contained in the work package, determining the expenditure time plan of each cost budget, and finally summarizing the accumulated cost corresponding to each time point according to the time plan so as to make a project cost budget plan;

(26) the cost control module compares the calculated net value of the project with the cost management plan and the cost budget to find out the deviation, analyze possible reasons and make corresponding measures.

Further, the financial management system comprises:

the financial application management module automatically forms a bill according to financial services, establishes an association relationship, associates borrowing and repayment, wire transfer/check application and invoice reimbursement and the like, and is linked with the check/invoice management module to generate a check number/invoice number;

the financial posting module is linked with the asset library, the consumable library, the instrument library and the accessory library to form automatic posting according to invoice business operation;

the electronic invoice management module forms an electronic invoice library through a two-dimensional code scanning automatic recording system of the electronic invoice, and prevents repeated reimbursement after the electronic invoice.

The research and development project management module can independently bind personnel aiming at the research and development project, generate research and development project personnel and research and development working hours;

the fixed asset management module automatically generates a fixed asset depreciation linear method list to form a fixed asset card and exports the monthly depreciation cost, residual value and other details of the fixed asset;

the check/invoice management module comprises functions of check/invoice procurement, warehousing, calling, invalidation, replacement and the like;

the batch payment management module is used for docking the generated reimbursement amount, automatically forming detailed items for paying to a bank according to employees and departments, and automatically summarizing and exporting the detailed items;

the voucher management module is used for interfacing the bookkeeping vouchers generated by all the service modules and comprises service automatic generation vouchers, sharing vouchers, transfer vouchers, income and cost confirmation vouchers;

the bank reconciliation management module can clearly summarize each sum of money, and the information of the bank income and the expense money of each unit of communication through the imported bank reconciliation bill, and is assisted to the development of financial money business;

the system comprises a salary standing account management module, a system and a data processing module, wherein the salary data of each month are managed by financial staff, and the system automatically generates salary standing account detail summary;

the personal tax additional item management module is used for importing a form required in the personal tax system from the system into the personal tax system to automatically generate a personal tax deduction, and then importing the personal tax deduction into the payroll module by the importing system;

the cost accounting module automatically generates statistical data according to each dimension of projects, departments, individuals and the like through data such as working hours, salaries, bonus, travel, reimbursement, oil expenses, paper, fixed assets, corresponding consumables and the like, and provides a leader for making decisions;

the budget management module generates budget data for analysis and decision of a leadership by applying or changing a predicted total money return amount and a predicted total money expenditure amount of a predicted month, wherein the predicted expenditure items are manually filled in through service type predicted expenditure items and non-service type predicted expenditure items and are approved through a process;

the financial statement management module is used for automatically capturing bookkeeping voucher data and combining the bookkeeping voucher data with services to automatically form a detailed statement summary table, a cash flow table and a corresponding statistical statement;

the system comprises a financial application management module, a financial posting module, an electronic invoice management module, a research and development project management module, a fixed asset management module, a check/invoice management module, a batch payment management module, a certificate management module, a bank reconciliation management module, a salary standing account management module, a tax addition item management module, a cost accounting module and a financial statement management module which are connected.

Compared with the prior art, the enterprise management platform based on multi-system data linkage has the following advantages:

the intelligent management platform provided by the invention combines advanced management ideas, internal control standards, management modes and software technologies, provides low-cost and high-efficiency internal control management for enterprises, mainly comprises hundreds of modules such as a comprehensive business system, a project management system, a purchase management system and a financial management system, and is used for making a data series tunnel and making an internal control management platform for listed enterprises.

Drawings

The accompanying drawings, which are incorporated in and constitute a part of this specification, illustrate an embodiment of the invention and, together with the description, serve to explain the invention and not to limit the invention. In the drawings:

FIG. 1 is a schematic diagram of procurement management according to an embodiment of the invention;

FIG. 2 is a schematic diagram of a platform architecture according to an embodiment of the present invention;

fig. 3 is a schematic view of project management according to an embodiment of the present invention.

Detailed Description

It should be noted that the embodiments and features of the embodiments may be combined with each other without conflict.

In the description of the present invention, it should be noted that, unless otherwise explicitly specified or limited, the terms "mounted," "connected," and "connected" are to be construed broadly, e.g., as meaning either a fixed connection, a removable connection, or an integral connection; can be mechanically or electrically connected; they may be connected directly or indirectly through intervening media, or they may be interconnected between two elements. The specific meaning of the above terms in the present invention can be understood by those of ordinary skill in the art through specific situations.

The present invention will be described in detail below with reference to the embodiments with reference to the attached drawings.

An enterprise management platform based on multi-system data linkage is composed of five elements of control environment, risk assessment, internal control activities, information and communication and supervision, depends on a mode of managing enterprises by a management layer, is integrated into a management process, and can express the mutual relation by using a model.

The control environment comprises the following elements: 1. honesty and moral value; 2. to address the commitments of improving employee performance and promoting employee occupational development; 3. board of directors and audit board. Including factors such as independence between board of directors and audit board and manager, experience and identity of the members, degree of participation and supervision activities, appropriateness of the activities; 4. the concept and the business style of a management layer; 5. and (4) organizing the structure. The method comprises the steps of defining key fields of authorization and responsibility and establishing an appropriate report process; 6. authority and responsibility distribution; 7. human resources policies and procedures.

And distributing authority and authority of management activities and establishing a report relation and an authorization protocol. It includes: (1) encouraged to proactively discover and solve the problem and the degree to which the right is granted; (2) describing the proper business practices, knowledge and experience of key personnel, providing resource policies (3) to enforce obligations ensures that all understand corporate targets.

Risk assessment

(1) A target is set up. Only if the goal is established first, the management layer can determine the risk for the goal and take the necessary actions to manage the risk. The set-up goal is an important part of the management process. Although it is not an internal control element, it is a prerequisite that internal control is implemented;

(2) identifying risks associated with the above-mentioned objectives

(3) The consequences and likelihood of the identified risk are assessed. Once the primary risk factors are determined, the management layer may consider their importance and associate these risk factors with the business activity as much as possible.

(4) Considering appropriate control activities for the outcome of the risk

And (iii) control activities to ensure that management layer directives are executed, policies (what to do) and procedures (how to do) that weaken the risk. They help ensure that the necessary measures are taken to manage risk to achieve enterprise goals. Control activities are across all levels and divisions of an enterprise. They include a range of different activities such as approval, authorization, verification, reconciliation, re-checking of business performance, asset protection, and division of duties.

And (IV) information and communication, wherein the related information must be identified, mastered and communicated in a form and time limit which enables people to exercise respective functions. The information system handles not only internal data, but also information on external events, behaviors, and conditions necessary to form business decisions and external reports. Effective communication must also be widely performed, involving various aspects of the mechanism. All people get clear information from a high level management layer and they must understand the role of each in the internal control system and how the individual's behavior is linked to the work of others. They must have a method of conveying important information from bottom to top. There must also be efficient communication between the outside world, such as the customer, supplier, supervisor, and stockholder.

And (V) supervising, namely, a process for evaluating the running quality of the system in a certain period. This process is achieved by continuous monitoring action, independent evaluation, or a combination of both. Continuous monitoring occurs during the business process. It includes daily management and supervision activities. The scope and frequency of independent assessments depends primarily on the effectiveness of the risk assessment and continuous monitoring program. Internal control defects should be reported from bottom to top, and important matters should be reported to high-level management and board of directors.

As shown in fig. 1, the purchase management system includes a purchase order module for generating a purchase order, a warehousing entry module for introducing the purchase order into the warehouse to generate a purchase warehousing entry, and a settlement entry module for introducing the purchase warehousing entry to generate a settlement entry, wherein the purchase entry module is respectively connected with the warehousing entry module and the settlement entry module, and specifically includes the following steps;

The project management system comprises a cost estimation module for approximately estimating the resource cost required by project activities, a cost budget module for allocating cost estimation to project specific work and determining the cost of each work and activity of the project, and a cost control module for comparing actual cost with planned cost, checking and correcting deviation, wherein the cost estimation module, the cost budget module and the cost control module are sequentially connected, and the specific steps are as follows:

31. identifying and analyzing the constituent subjects of the project cost, namely the categories of resources or services required to be included in the cost;

32. estimating the cost of each cost subject;

33. analyzing the result of the cost estimation, identifying alternative costs, and optimizing the proportional relation among the costs;

34. the cost budgeting module distributes the total cost of the cost estimation module into each work package item by item according to the total cost of the cost estimation module, and specific project budgeting cost is customized for each work package; and the budget costs allocated by all the work packages are summed up to ensure that the budget costs do not exceed the total budget cost of the project;

35. secondly distributing the cost distributed by each work package to each activity contained in the work package, determining the expenditure time plan of each cost budget, and finally summarizing the accumulated cost corresponding to each time point according to the time plan so as to make a project cost budget plan;

The financial management system comprises:

the cost accounting module automatically generates statistical data according to each dimension of projects, departments, individuals and the like through data such as working hours, salaries, bonus, travel, reimbursement, oil expenses, paper, fixed assets, corresponding consumables and the like, and provides a leader for making decisions; the budget management module is used for managing the predicted total amount of the refund and the predicted total amount of the expenditure, wherein the predicted expenditure is manually filled in by the detailed items of the service type predicted expenditure and the non-service type predicted expenditure and generates budget data for the analysis and decision of the leadership;

the system comprises a financial application management module, a financial posting module, an electronic invoice management module, a research and development project management module, a fixed asset management module, a check/invoice management module, a batch payment management module, a certificate management module, a bank reconciliation management module, a salary standing account management module, a tax addition item management module, a cost accounting module and a financial statement management module which are connected. Second, detail ledger analysis

The system comprises a financial accounting platform, a detailed account analysis module, a data analysis module and a data analysis module, wherein the detailed account analysis module is arranged on the intelligent management platform, and is used for changing the current situation that the links such as confirmation, measurement, recording and reporting are relatively lagged in economic activities after the traditional financial accounting emphasizes economic matters.

The design idea is as follows: the traditional financial detailed account display mode is changed, information such as subjects, items, centers, personnel, opponents, invoice numbers, generation amounts of lenders, balance, bookkeeping dates, abstracts and the like is counted as query items, and different display modes are set according to query contents so as to meet different query requirements of users.

The implementation mode is as follows: (1) according to actual service needs, different levels of combined queries are set, the priority of each query item can be designated, and hierarchical display is performed according to the priority.

(2) When the data is displayed, in order to combine the same items, for each piece of inquired data, if each inquired item is the same, the sum is added.

Examples of applications are: (1) enquiring account details

The main query terms are: accounts receivable accounting subject

Secondary query terms: the generation amount, balance, abstract and the like of the item, the opposite party, the center and the lender

And (5) inquiring results: all economic information related to accounts receivable, such as related to the opposite parties, items, centers, personnel and the like, can be inquired, the detailed amount can be inquired, and the composition of the accounts receivable can be analyzed in detail.

(2) Querying a list of certain relative parties

The main query terms are: the opposite party

Secondary query terms: accounting subject, project, center, personnel, lender generation amount, balance, abstract and the like

And (5) inquiring results: all economic information relating to the opposite party may be queried, such as information due, specific amount, etc.

In addition, the integrated service office system comprises the following modules:

1. and the seal management is to perform classified management on official seals, legal seals and the like, different approval processes can be carried out by using different seals according to different use types, and the process of scanning codes and confirming the seal for use by managers of different seals is realized.

2. And managing the official documents, wherein the official documents are subjected to personalized examination and approval according to different issuing types, and are managed from several menus of official document application, official document signing and issuing, official document printing, official document issuing, official document archiving and the like, and the issued official documents are not checked in time and are related to KPI.

3. And conference management, namely managing the aspects of meeting application, meeting room use condition display, mobile phone end code scanning sign-in and meeting leave-asking, and associating the meeting which is not participated in time and has no leave-asking with the KPI.

4. And (4) notification announcement, wherein the notification announcement issued by the daily company can be sent by selecting different personnel or jobs, and the received personnel are not timely checked and can be associated with the KPI.

5. And (4) establishing a company regulation library and uniformly checking and previewing.

6. And (4) policy and regulation, namely, a policy and regulation library is established, common regulations and the latest policy are issued, and the staff can preview and check the regulations and the latest policy in time.

7. Company dynamic, company internal publicity, approval and comment of the issued file, and establishment of company internal publicity forum.

8. The travel management comprises the aspects of application and approval of travel, travel report management, booking of ticketing hotels, reimbursement of travel expenses and the like.

9. And managing the qualification license, establishing a qualification license library, borrowing and returning the scanned codes of the qualification license, and giving due warning.

10. And (4) template management, namely creating a module library commonly used by the employee, such as a detection method file and a related knowledge base.

11. And paper management, namely, the printer interface can be butted to automatically read the paper consumption, and the cost of distributing a piece of paper to a certain project of a certain department is automatically calculated by combining the price in the consumable material library.

12. And binding card management, which comprises unified storage of the binding cards, borrowing return and input of consumption amount, and can be collected into related cost accounting.

13. Borrow and return management, borrow and return of internal articles of the company is carried out by scanning codes through the module, and the system automatically leaves marks so as to solve the problem that the internal articles of the company are lost.

14. And the system automatically calculates and distributes the cost of each oil to corresponding departments or different dimensions of projects according to mileage and recharging records of the refueling card.

15. The file management, can contain the official document archives, bulletin archives, personnel's archives, financial archives, project technology archives, contract archives etc. to the electronic archives that produce in the platform and gather and put in storage, can also manage to the paper archives, include borrow return and management after putting in storage, box number, shelves number, position, filing information etc. form a complete electronic archives system.

In addition, the integrated office system also comprises a personnel management unit, which comprises the following modules:

1. personnel management, which is divided into recruitment application, recording management, job entry process, personnel information base, technical post base, job qualification/title management, personnel evaluation, personnel transaction, job leaving management and personnel health file management.

2. And salary management, namely performing classification management according to salaries of official employees and informal employees, wherein the classification management comprises public parameter setting of all employees, individual employee individual parameter setting, batch approval of salary and salary bill gathering which are automatically generated by one key.

3. And (4) managing the bonus, including managing the project bonus, the market bonus, the annual final bonus and the like.

4. And (4) overtime management, which comprises the issuing and receiving of overtime tasks and overtime statistics of each dimension.

5. Attendance management, including mobile phone terminal card punching sign-in, leave-on, card/leave-off, going out, attendance collection management.

KPI management, including attendance KPI, week summary KPI, month KPI, project KPI, and year KPI management.

7. Personnel pay revisions, including personalized pay revisions such as bulk care, other pay increases and decreases, social security, and remittance management of the accumulation fund.

8. The internal reward and punishment comprises company reward and punishment, department reward and punishment, talent recommendation and the like.

9. And (4) on-duty management, wherein automatic scheduling is realized according to personnel management, and the mobile phone side registers information on duty.

11. The work plan can be designated according to different projects of the week or the phase, and the system can remind the user regularly.

12. Voting, in which some items issued can be voted internally, and voting results are automatically collected.

13. And training management, which is divided into administrative training and technical post authorization, can be linked to personnel information management, and does not timely organize the association between the training and the KPI.

14. The system comprises a workshop welfare system, a workshop welfare system and a workshop welfare system, wherein the workshop welfare system automatically issues workshop welfare fees when different examinations and approvals are carried out on the marriage and funeral marriage of employees.

15. Payroll card management, which not only interfaces the bank card number in payroll, but also the system reminds the payroll card to be due to card change.

16. The complaint wisdom is registered to a company's good idea or dissatisfaction complaint, and can be distributed to a designated person for review.

17. And the expert database is established, and the expert database can manage the items, the evaluation times and the data of the experts which are evaluated by one expert.

18. And work guidance is used for publishing contents such as an enrollment training plan and new employee enrollment needs and the like, and previews can be checked by the whole company.

19. Internal data, a management library of internal secret resources of personnel is established.

20. And (4) tax deduction management, namely managing deduction of social insurance, public deposit and work and meeting expenditure by personnel on a specified date.

The above description is only for the purpose of illustrating the preferred embodiments of the present invention and is not to be construed as limiting the invention, and any modifications, equivalents, improvements and the like that fall within the spirit and principle of the present invention are intended to be included therein.

Claims

1. The utility model provides an enterprise management platform based on multisystem data linkage which characterized in that: the system comprises a comprehensive office management system, a project management system, a purchase management system and a financial management system, wherein the internal control management system, the project management system, the purchase management system and the financial management system are connected; wherein the content of the first and second substances,

2. The multi-system data linkage-based enterprise management platform of claim 1, wherein: the purchase management system comprises a purchase order module for generating purchase orders, a warehousing order module for introducing the purchase orders to the warehouse to generate purchase warehousing orders and a settlement order module for introducing the purchase warehousing orders to generate settlement orders, wherein the purchase order module is respectively connected with the warehousing order module and the settlement order module, and the purchase management system specifically comprises the following steps:

3. The multi-system data linkage-based enterprise management platform of claim 1, wherein: the project management system comprises a cost estimation module for approximately estimating the resource cost required by project activities, a cost budget module for allocating cost estimation to project specific work and determining the cost of each work and activity of the project, and a cost control module for comparing actual cost with planned cost, checking and correcting deviation, wherein the cost estimation module, the cost budget module and the cost control module are sequentially connected, and the specific steps are as follows:

(21) identifying and analyzing the constituent subjects of the project cost, namely the categories of resources or services required to be included in the cost;

(22) estimating the cost of each cost subject;

(23) analyzing the result of the cost estimation, identifying alternative costs, and optimizing the proportional relation among the costs;

(24) the cost budgeting module distributes the total cost of the cost estimation module into each work package item by item according to the total cost of the cost estimation module, and specific project budgeting cost is customized for each work package; and the budget costs allocated by all the work packages are summed up to ensure that the budget costs do not exceed the total budget cost of the project;

(25) secondly distributing the cost distributed by each work package to each activity contained in the work package, determining the expenditure time plan of each cost budget, and finally summarizing the accumulated cost corresponding to each time point according to the time plan so as to make a project cost budget plan;

4. The multi-system data linkage-based enterprise management platform of claim 1, wherein: the financial management system comprises: